PR498396 SAM.Gov RFP.pdf

PR498396 SAM.gov RFP Rev 0

09/02/26

Oak Ridge National Laboratory (ORNL) is a US Department of Energy (DOE) science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security. ORNL is managed and operated by UT-Battelle, LLC (Company). ORNL’s diverse capabilities span a broad range of scientific and engineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace.

The Company is pleased to invite your firm, herein referred to as “Offeror,” to submit a proposal in support of the subject effort, as outlined in the attached Statement of Work or Specification and/or Technical Direction attached.

The Company reserves the right to update this RFP by amendment prior to date of award.

The Offeror’s proposal shall be prepared in accordance with the information provided in this RFP. Specific responses to the Company’s requirements are necessary to enable the Company to evaluate Offeror’s understanding of and capability to accomplish the stated objectives. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all stated claims, comments, or positions. All proposed concepts must be shown to be technically feasible and achievable within the allotted time limitations, and all performance and schedule requirements must be shown to be realistic. The response shall correspond to the requirements of this RFP, unless otherwise specified in writing by the Company. All Offerors are strongly encouraged to maintain an active registration in SAM.gov to facilitate verification of small business status and eligibility.

Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.

Solicitation Number: PR498396 Offers Due By: 09/09/26 at 5pm EST Offer Validity Period: 90 days NAICS Code: 334516 – Analytical Laboratory Instrument Manufacturing –

Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: Yes Description of Supplies/Services Sought: Inductively Coupled Plasma Optical Emission Spectrometer

ORNL Procurement Representative: Haden Wesley – WesleyHM@ORNL.gov

Summary of Work/Description of Items:

Inductively Coupled Plasma Optical Emission Spectrometer system for quantitative multi-element analysis of environmental, geological, and aqueous samples, with on-site training included.

Please provide the following documents in response to this proposal:

Quote: A firm fixed price quote with your proposed delivery schedule.

- Any tariffs shall be expressly stated and priced separately on the quote.

- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.

Required Documents: Provide a completed and signed copy of the following attached documents:

- PR498396 Bill of Materials

- PR498396 Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)

- PR498396 Certification-Exemption-from-SCLS-Certain-Services-BSD-CS-2049-08.20.2025

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment

No. Description Document Title (Date/Revision)

Attachment A Bill of Materials PR498396 Bill of Materials

Attachment B Technical Requirements PR498396 Technical Requirements

Attachment C Representations and Certifications Representations & Certifications – Abbreviated (BSD- CS-2260 dated 03/09/2026)

Attachment D SCLS exemption form PR498396 Certification-Exemption-from-SCLS-Certain-Services-BSD-CS- 2049-08.20.2025

Attachment E ORNL Terms and Conditions

Terms & Conditions- Commercial Product and Services (BSD-CS-2146, dated 01/13/2026)

Attachment F Prime Contract Flowdowns

Prime Flowdown Clauses- (BSD-CS-2258, dated 07/06/2026)

Attachment G General Solicitation Instructions

General solicitation instructions BSD-CS-2058 (01.13.2026)

Award of Subcontract. (a) Unless specified otherwise elsewhere in this solicitation, the Agreement will be awarded to the responsible Offeror whose offer represents the best value, total cost and/or price of the acquisition and other factors considered.

(b) The Company reserves the right to reject any or all offers and to waive informalities and minor irregularities in offers received.

(c) Except as may otherwise be provided in the solicitation, the Company may accept any item or group of items of any offer, unless the Offeror qualifies the offer by specific limitations.

(d) The Company may accept within the time specified therein, any offer (or part thereof, as provided in (c) above), whether or not there are negotiations subsequent to its receipt, unless the offer is withdrawn by written notice received by the Company prior to award. If subsequent negotiations are conducted, they shall not constitute a rejection or counteroffer on the part of the Company.

(e) It is the Company’s intent to award based on initial offers. Accordingly, each offer should be submitted on the most favorable terms, from a price and technical standpoint that the Offeror can submit. However, the Company may allow for proposal revisions if the Company deems it necessary.

Brand Name or Equal. (a) If items called for by this solicitation have been identified by a "brand name or equal" description (including identification of products by make and model), such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be considered satisfactory. Offers proposing "equal" products (including products of the brand name manufacturer other than the one described by the brand name) will be considered for award if such products are clearly identified in the offer and are determined by the Company to meet fully the salient characteristics’ requirements listed in the solicitation.

(b) Unless the Offeror clearly indicates in the offer that it is offering an "equal" product, the offer shall be considered as offering the brand name product referenced in the solicitation.

(c)(1) If the Offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be clearly identified in the offer. The evaluation of offers and the determination as to equality of the product offered shall be the responsibility of the Company and will be based on information furnished by the Offeror.

CAUTION TO OFFERORS: The Company is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the Company to (i) determine whether the product offered meets the salient characteristics’ requirements of the solicitation, and (ii) establish exactly what the Company would be binding itself to purchase by making an offer.

(2) If the Offeror proposes to modify a product to make it conform to the requirements of the solicitation, it shall (i) include in the offer a clear description of such proposed modifications and (ii) clearly mark any descriptive material to show the proposed modifications.

Special Provisions:

Authorized Reseller Requirement The Seller shall be an authorized Reseller of the products or services purchased by this Agreement. All products or services provided by the Seller shall be authorized for sale or use in the U. S. by the original manufacturer.

Notice of Total Small Business Set-Aside (June 2007)

1.1 (a) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns will be rejected. Any award resulting from this solicitation will be made to a small business concern.

1.2 (b) Definition. "Small business concern," as used in this notice, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the applicable size standard in paragraph (c) below.

1.3 (c) Size Standards.

1.3.1 (1) Nonmanufacturers. A concern submitting an offer in its own name that proposes to furnish an end product it did not manufacture, is a small business if it has no more than 500 employees. This paragraph does not apply to construction or service contracts.

1.3.2 (2) Other Offerors. An offeror other than a nonmanufacturer is a small business if:

Its "number of employees," as defined in 13 CFR 121.106, does not exceed 1000 persons,

1.3.3 (3) The product or service classification used to determine this size standard was North American Industry Classification System (NAICS) Code 334516.

Calibration Certification The Seller shall submit with each instrument/system a certification that the instrument/system has been calibrated and is ready for use. The certification shall contain, as a minimum, the identification of (1) the instrument/system, (2) the calibration procedure used, and (3) the standards and/or equipment utilized for the calibration (traceability to the SI, ILAC MRA accreditation process, dates of test, and identity of items tested will satisfy this last requirement). Detailed support data shall remain on file by the Seller as required by the contract. Certification shall be signed by an authorized Seller representative.

Operating/ Maintenance Manual Documents shall be submitted that contain the operational procedures, instructions, maintenance, spare parts list, and handling precautions.

Important Dates:

Questions: Questions are due on 09/04/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00

PM EST on 09/09/2026.

Thank you, Haden Wesley Procurement Officer Commercial Group, Contracts Division Business Services Directorate

Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: WesleyHM@ORNL.gov