PR422294 - RFP.pdf

Hello, PotenƟal Offeror, Oak Ridge NaƟonal Laboratory (ORNL) / UT-BaƩelle is inviƟng you to submit a Firm Fixed Price proposal/quote for the following items and services listed below. An award will be made based on the lowest priced, technically acceptable offer.

Solicitation Number: 422294 Questions Due By: Monday, October 27, 2025 at 5:00 PM EST Offers Due By: Friday, October 31, 2025 at 5:00 PM EST Offer Validity Period: 120 days NAICS Code: 333517 – Machine Tool Manufacturing – 500 employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Laser Powder Directed Energy Deposition System Anticipated Subcontract Period of Performance: 6 months after Purchase Order has been issued

ORNL Procurement Representative: Daria Wang, wangDS@ornl.gov

Summary of Work/DescripƟon of Items:

Item/Service in accordance with the aƩached Statement of Work.

Please provide the following documents in response to this RFP:

A firm fixed price proposal:

o Offerors are asked to provide a breakdown of their firm fixed price to include labor, material, and subcontract/Other Direct Costs including freight costs. The breakdown should provide enough informaƟon for UT-BaƩelle to understand how the fixed price was determined.

o Proposal should clearly indicate the country of origin for all materials.

o Proposal should include delivery and installaƟon schedule.

o InstallaƟon cost breakdown should include number of support hours required and esƟmated Ɵme on UT-BaƩelle site.

o Training cost breakdown should include number of expected students, days/hours of training Ɵme, requirements for on-site training logisƟcs.

o Any included soŌware should include details on use of soŌware products, Ɵmeline and any renewal fees.

Completed and signed copy of the following aƩached documents:

o Abbreviated RepresentaƟons and CerƟficaƟons (BSD-CS-2260, dated 10/01/2025) o ExempƟon from ApplicaƟon of the Services Contract Act – Maintenance, CalibraƟon, or Repair of Certain Equipment – CerƟficaƟon (Mar 2009) o Exhibit 2, RepresentaƟon of Limited Rights Data and Restricted Computer SoŌware (10/13/2025) o Pricing Worksheet

Documentation supporting UT-Battelle’s quoted pricing is fair and reasonable. Examples of acceptable justification are listed below:

1. Copy of another customer’s invoice for the same or similar items (their personal informaƟon can be redacted)

2. Website link to access online/public pricing

3. Project cost breakout that clearly shows the materials/rates and labor categories/hourly rates

4. GSA pricing

ExcepƟons: Any excepƟons taken to the terms and condiƟons listed below. You are requested to explain the reason(s) for the non-compliance and idenƟfy any alternate soluƟons to achieve compliance. Any excepƟons that are taken to the provisions of this solicitaƟon will be considered in evaluaƟng the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal secƟon enƟtled “ExcepƟons/Non-Compliance” or a statement indicaƟng “no excepƟons are taken” implies complete and unequivocal acceptance of all requirements, terms, and condiƟons.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment No.

Description/Date/Revision Document Title

Attachment A Terms and Conditions – Fixed Price – BSD-CS-2150 (10/01/2025) Terms and Conditions – Fixed Price

Attachment B UT-Battelle Prime Supplemental Flowdown Document: Additional Terms and Conditions for Subcontracts/Purchase Orders Under Prime Contract No. DE-AC05-00OR22725 (10/01/2025)

UT-Battelle Prime Flowdowns

Attachment C Statement of Work (October 22, 2025) Statement of Work

Attachment D Representations & Certifications – Abbreviated (BSD- CS-2260, dated 02/10/2025)

Representations and Certifications

Attachment E Exemption from Application of SCA – Maintenance, Calibration, or Repair of Certain Equipment – Certification (Mar 2009)

Exemption from Application of SCA

Attachment F Exhibit 2, Representation of Limited Rights Data and Restricted Computer Software (10/13/2025)

Exhibit 2. Representation of Limited Rights Data and Restricted Computer Software

Attachment G Pricing Worksheet Pricing Worksheet

Attachment H Firm Fixed Price Agreement Draft Agreement

Special Provisions:

Exhibit 1B, Parent Rights – AcquisiƟon by the Government (10/13/2025) Exhibit 1C, Patent Rights – RetenƟon by the Seller (Short Form) (10/13/2025) Exhibit 4, AuthorizaƟon and Consent (10/13/2025) Exhibit 9, Technical Data (10/13/2025) Exhibit 11 – Limited Rights NoƟce (10/13/2025) Exhibit 17 - Rights to Proposal Data (Technical) (10/13/2025) AcƟvity Hazard Analysis (AHA) InformaƟon Technology Special Provision (3/30/2022) Milestone Payment (05/2010)

Special Provisions can be located at:

hƩps://contracts.ornl.gov/exhibits/ hƩps://contracts.ornl.gov/special-arƟcles-and-forms/ hƩps://contracts.ornl.gov/acƟvity-hazard-analysis-aha/

Important Dates:

QuesƟons: QuesƟons are due on Monday, October 27, 2025 at 5:00 PM EST. All quesƟons shall be provided in wriƟng via email to the Procurement Officer listed below. All answers will be posted on sam.gov corresponding solicitaƟon page.

Proposal Due Date: All proposals shall be submiƩed via email to the Procurement Officer listed below by Friday, October 31, 2025 at 5:00 PM EST.

Thank you, Daria Wang Procurement Officer NaƟonal Security Services, Contracts Division Business Services Directorate

Oak Ridge NaƟonal Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: wangDS@ornl.gov