PR16146906_Cover_Letter.pdf

Embassy of the United States of America

Abu Dhabi, United Arab Emirates

July 24, 2026

To: Prospective Bidders

Subject: Request for Quotation No. PR16146906

Enclosed is a Request for Quotation (RFQ) for professional video production and photography services for the U.S.

Embassy Abu Dhabi. The selected Contractor will produce videos and photographs that highlight U.S. Mission activities for distribution on the Mission’s social media channels. The requirement comprises four service categories:

full-scale video production; editing of PAS-provided assets; small-scale video production; and photography services on a daily-rate basis. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached documents, and submit them to the address shown on Standard Form

1449 that follows this letter.

This Request for Quotation is issued under the simplified acquisition procedures of FAR Part 13, using the commercial procedures of FAR Part 12. The U.S. Government intends to issue a firm fixed-price purchase order to the responsible bidder whose quotation, conforming to the solicitation, is determined to be Technically Acceptable by a Technical

Evaluation Panel (TEP) and reflects the Lowest Price Technically Acceptable (LPTA). Award will be made to the bidder offering the lowest total evaluated price among those quotations rated technically acceptable on the criteria specified in Section 4. A quotation is not an offer; a binding contract is formed only upon the Government’s issuance of the purchase order.

Prospective bidders must meet the basic standards for responsibility at FAR 9.104 and be in full compliance with the solicitation to be eligible for award. The Government intends to award based on initial quotations, without holding discussions, although the Government reserves the right to hold discussions with bidders if there is a need to do so.

Quotations are due no later than August 10, 2026, at 10:00 (UAE time). No quotations will be accepted after this time. Quotations must be in English; incomplete quotations will not be accepted.

Your quotation must be submitted electronically to AbuDhabiContracts@state.gov, copying BactadMA@state.gov.

The subject line must read “Quotation Enclosed – RFQ No. PR16146906”. Only PDF attachments are accepted; each email attachment must not exceed 10 MB. If multiple files are required, please send them in separate emails.

Active registration in the System for Award Management (SAM) database (https://www.sam.gov) is required. Each bidder must be actively registered in SAM at the time it submits its quotation and must maintain active registration through award; a bidder that is not actively registered in SAM is not eligible for award. A quotation received without proof of active SAM registration and a Unique Entity Identifier (UEI) will be considered incomplete and will not be considered further.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Additional information as required in Section 3

4. Section 5, Representations and Certifications

If you have any questions, please send them to AbuDhabiContracts@state.gov, copying BactadMA@state.gov, by July 31, 2026, at 10:00 (UAE time).

Sincerely, //signed//

Gregory Stoneberg

Contracting Officer

Enclosures:

– PR16146906_SF-1449

– PR16146906_RFQ

– PR16146906_Document Submission Checklist mailto:AbuDhabiContracts@state.gov mailto:BactadMA@state.gov https://www.sam.gov/ mailto:AbuDhabiContracts@state.gov mailto:BactadMA@state.gov