Scope of Work Information Technology Advisory and Procurement Oversight Advisory Services.docx

March 12, 2026

Scope of Work (SOW) Information Technology Advisory and Procurement Oversight Advisory Services Period of Performance: Date of Award through May 29, 2026 (Estimated 36 working days) Place of Performance: CDC South Africa, Pretoria (with advisory coverage for Cape Town and Durban operations as needed)

1. Background CDC South Africa manages a large U.S. Government public health portfolio requiring strong operational controls across IT asset management and procurement oversight. Strengthening internal controls, documentation integrity, and review safeguards remains a priority to enhance compliance, accountability, and audit readiness.

CDC South Africa requires short-term advisory support to conduct targeted assessments and provide structured recommendations and practical tools in the areas of IT asset lifecycle management and procurement oversight.

2. Objective The objective is to obtain specialized advisory services to:

· Strengthen IT asset lifecycle management controls

· Improve procurement review safeguards and documentation standards

· Provide practical tools, templates, and implementation guidance for leadership consideration This is a non-personal services engagement.

3. Scope of Work The consultant shall provide independent advisory services. The consultant shall not supervise CDC personnel or perform inherently governmental functions.

A. Information Technology Asset Management Advisory The consultant shall:

· Conduct a structured assessment of IT asset lifecycle management practices (tracking, storage, sanitization, excess processing).

· Review documentation controls and inventory reconciliation practices.

· Identify control gaps and provide written recommendations.

· Develop a corrective action plan addressing priority backlog items.

· Provide recommended templates for equipment, sanitization, documentation and excess tracking.

· Draft high-level SOP guidance for IT decommissioning and excess submission processes.

· Provide advisory guidance to strengthen audit readiness and documentation integrity.

· Provide hands-on advisory support to IT and property teams to facilitate timely excess processing of identified equipment, including backlog items, ensuring required documentation, sanitization certification, and tracking records are properly prepared. The consultant shall not approve or execute disposal actions.

Limited Motor Pool Excess Advisory Support The consultant shall:

· Work with the Motor Pool team to review vehicles identified for excess or disposal.

· Assess supporting documentation and provide advisory guidance to ensure compliance with CDC and U.S. Government property disposal procedures.

· Provide recommendations to strengthen documentation integrity and disposal tracking practices.

· All approvals, certifications, and official excess submissions shall remain the responsibility of authorized CDC officials.

Deliverable:

IT Asset Management Assessment Report and Corrective Action Plan, including recommended templates and procedural guidance.

B. Procurement Oversight Advisory Services The consultant shall:

· Review procurement workflows, approval chains, and documentation standards.

· Assess invoice review and validation practices.

· Identify internal control gaps and risks.

· Develop a standardized procurement review checklist.

· Provide written invoice validation guidance for recurring services.

· Recommend strengthened segregation-of-duties safeguards.

· Provide a structured Procurement Control Enhancement Plan.

Deliverable:

Procurement Control Assessment and Control Enhancement Plan, including checklist and invoice validation guidance.

4. Final Deliverable A Final Consolidated Advisory Report summarizing:

· Key findings

· Recommended control enhancements

· Implementation priorities

· Sustainability considerations

5. Expected Outcomes By the end of the engagement, CDC South Africa will have:

· Strengthened IT asset lifecycle controls and documentation integrity

· Improved procurement oversight safeguards and review procedures

· Enhanced motor pool oversight and reporting mechanisms

· Practical tools and structured frameworks to support ongoing compliance and accountability

6. Period of Performance Date of Award through May 29, 2026.

Estimated Level of Effort: Approximately 36 working days.

7. Reporting Structure The consultant shall report to the Associate Director for Management and Operations (ADMO), who will provide oversight and direction throughout the engagement.

8. Minimum Qualifications The contractor shall propose a consultant who meets the following minimum qualifications:

· Demonstrated experience providing advisory services within a U.S. Government operational environment.

· Experience with federal property accountability and equipment lifecycle management practices, including inventory control, sanitization, excess processing, and disposal documentation.

· At least one prior engagement involving federal property disposal or excess processing within an overseas U.S. Government mission environment.

· Familiarity with coordination processes involving U.S. Embassy General Services Office (GSO) or equivalent federal property disposal authorities.

· Experience assessing and strengthening internal controls related to procurement oversight and asset management.

· Demonstrated ability to develop written assessments, corrective action plans, SOP guidance, and internal control frameworks.

The contractor shall provide a resume or capability statement demonstrating how the proposed consultant meets these requirements.

Preferred / Desirable Qualifications The following experience is desirable but not mandatory:

· Experience supporting public health programs or PEPFAR-funded operational environments.

· Prior experience supporting CDC or HHS-funded overseas operations.

Non-Personal Services Statement This is a non-personal services contract. The consultant shall function solely in an advisory capacity and shall not exercise supervisory authority over CDC personnel, approve government transactions, obligate government funds, or perform inherently governmental functions. All final decisions and implementation actions remain the responsibility of authorized CDC officials.