PR15609324_RFQ_1_Year_Digital_Platform_Security_Information_Services 30 Sep 2025 - 29 Sep 2026.pdf

PR15609324 – 1 Year Subscription Renewal to Digital Platform Security Information Services (for 10 users/subscribers) for US Embassy Jakarta

I. GENERAL REQUIREMENTS:

The purpose of this RFQ is to procure for 1 Year Subscription Renewal to Digital Platform Security Information Services (for 10 users/subscribers) for US Embassy Jakarta (Period: September 30, 2025 – September 29, 2026)

The bidders must operate in Indonesia and have an established business with a permanent address and telephone listing in Indonesia. Also the companies must have experience in this service in this country, and prove this requirement on the proposal.

IMPORTANT NOTE: Central Contractor Registration

For procurement or contracts over $30,000.00, the contractor must be registered within Central Contractor

Registration, which is part of the System for Award Management (SAM).

Prospective offerors are encouraged to complete the SAM registration process prior to the submittal of their proposals in response to this solicitation.

II. PRICING:

The Contractor shall provide a firm fixed price in IDR for RFQ No. PR15609324

Name of Company & logo:

SAM Numbers:

Address & Phone number:

Contract Person:

E-mail address:

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Line

Item

Description of Services QTY Price

11%

VAT

(PPN)

Total Firm-Fixed Price

1 Year Premium Subscription to security and business information

– Website Access Including Mobile Devices and Secure Text Messaging Alerts), for the total 10 subscribers, for the following sections:

- 5 FPD subscribers

- 1 DOJ ICITAP subscriber

- 4 RA subscribers

Period: September 30, 2025 – September 29, 2026

1 Year

TOTAL

II. SPECIFICATION REQUIREMENTS:

Scope of Services The requested service must provide a 24/7 real-time intelligence platform focused on Indonesia, offering actionable insights, alerts, and analysis. The platform should cover a wide range of critical topics, including security incidents, political developments, legal changes, business risks, resource issues, health updates, government activities, social unrest, and other national matters.

The service must integrate human-centric consulting with data-driven intelligence tools to deliver a seamless blend of traditional expertise and advanced technology. Key features include:

Daily assessments and secure alerts (via text, email, or app).

Demonstration monitoring and updates.

Detailed incident reporting on crime, terrorism, and separatism.

Analytical reports (daily, weekly, monthly).

Health and environmental alerts (e.g., outbreaks, weather, earthquakes).

Comprehensive news monitoring (Indonesia, regional, and global).

Geospatial visualization and data analytics capabilities, including interactive dashboards and predictive tools.

The platform must also provide detailed reporting on locations critical to U.S. Embassy operations, including housing areas, airports, airfields, naval ports (military and commercial), hospitals, hotels, government facilities, and public gathering sites.

Operational Functions Required

Risk Consulting: Expert analysis and recommendations.

Incident Tracking/Intelligence: Real-time monitoring and reporting.

Geospatial Visualization: Interactive mapping of incidents and risks.

Data Analytics Platforms: Customizable dashboards for in-depth analysis.

Data Integration: Ability to fuse diverse law enforcement and intelligence data sources.

AI Capabilities: Advanced tools such as predictive heat mapping and complex pattern analysis.

Deliverables

The service must provide the following deliverables to ensure comprehensive coverage and actionable intelligence:

1. Current Issues: Highlights and in-depth analysis of Indonesian, regional, and global developments.

2. Assessments: Daily and monthly evaluations of security incidents, criminal trends, political developments, legal changes, business risks, resource issues, health updates, government activities, social unrest, and national matters.

3. Secure Alerts: Real-time updates and alerts delivered via text, email, or app.

4. Demonstration Notifications: Timely announcements of planned demonstrations in the Greater Jakarta Area and nationwide, with the ability to expand coverage based on specific needs.

5. Security Incident Reporting:

o Criminal Activities: Monitoring and reporting on arson, narcotics, robbery, fraud, assault, riots, extortion, murder, social conflict, and kidnapping.

o Terrorism and Separatism: Reporting on incidents such as active shooter events, bombings, assassinations, and threats of force, including emerging tactics, techniques, and procedures (TTPs).

o Counterterrorism/Separatism: Updates on operations, funding, training developments, raids, arrests, and clashes.

6. Special Reports and Analysis: Weekly, monthly, quarterly, and annual reviews, including:

o Crime reports, trends, and statistics.

o Threat assessments and health updates.

o In-depth analysis of terrorism and extremist groups.

7. Health and Environmental Updates: Specific reporting on outbreaks, pollution, weather, and natural disasters (e.g., earthquakes).

8. Facility Assessments: Detailed evaluations of key locations, including airports, airfields, naval ports, hospitals, hotels, government facilities, and public gathering sites.

9. Indonesia News: Comprehensive monitoring and analysis of national developments, including politics, business, economy, energy, health, security, law enforcement, military activities, and regional terrorism.

10. World News: Coverage of international and regional events in South Asia, Southeast Asia, East Asia, and Oceania.

Notifications and Alerts

The platform must provide timely pop-up notifications and secure alerts to ensure users receive critical updates as they occur. Alerts should be accessible via smartphones (Android and iOS) and customizable through the contractor’s homepage.

This service will enable users to stay informed, anticipate risks, and respond effectively to evolving developments in Indonesia and beyond.

IV. PROCUREMENT TERMS & CONDITIONS:

1. The vendor must be willing to accept Purchase Order (PO) from U.S. Embassy Jakarta.

2. Vendor’s contract is not accepted and signed.

3. All items bid must meet or not to exceed specifications listed.

4. Proposals must be in local currency (Rupiah), firm fixed price to include tax and any other anticipated charges.

5. The items and services must be delivered to the US Embassy Jakarta. (Delivery cost should be included in the quotation).

6. Selected vendor must be able to accept payment within 30 (thirty) days after the orders are delivered completely, and the original correct invoice is received.

7. The payment will be made through Electronic Fund Transfer (EFT) to the vendor bank account

(Indonesian Rupiah) as stated on the invoice.

8. Any cancellations after PO acceptance, only services rendered will be paid.

The quotation is due on September 26, 2024 at 10:00.

Please follow instructions in Sections II – IV for a quotation to be considered, and email the quotations at yoriany@state.gov