PR15452194 - RENOVATION PROJECT - U.S CONSULATE CAPE TOWN.docx

The U.S. Consulate in Cape Town, South Africa is seeking qualified and experienced companies to submit quotations for a space renovation project. The work will take place on the 1st level of the Consulate Office Building and will involve upgrades to the Diplomatic Technology Offices.

STATEMENT OF WORK

for Cape Town, South Africa

1. General Summary of Services Required:

The US Consulate General Cape Town requests bids from suitably qualified and competent contractors active in the construction or interior decorating field to quote for the refurbishing an office suite located on the Ground Level of the office building. A broad overview of the work will entail, removal of current furnishings and cabinetry, removal of carpet floor tiles and linoleum floor covering. Intallation of additional power and data points. Repair of all damaged areas on drywalls. Application of a plaster primer base coat on all walls in preparation for receiving the final color. Painting all walls with two coats of the selected final paint color. Supplying and installing new carpet tiles and linoleum floor coverings. Supply and installation of new office furniture.

PHASE 1.

Construction Requirements: -Swing Space

a. The contractor shall supply all labor, tools and materials to execute this work.

b. This contract must be carried out in a phased manner, since the office will still be functional while the project is being executed.

c. Dismantle and remove from the area labelled Swing Space all furniture and cabinets.

d. All items from the suite are to be moved to the designated storage area on the Consulate premises. The contractor must provide manpower for this move.

e. Remove all carpet tiles from the area labelled Swing Space.

f. Install additional data and power points as per drawing xxx.

g. All electrical work shall be carried out by qualified electricians only.

h. The contractor shall adhere to US electrical conductor color codes.

i. No more than three double socket outlets per circuit.

j. All additional electrical and data circuits shall be run inside the drywall cavity using bosal pipe or sprag terminating in metal 4x4 metal boxes.

k. All electrical wiring shall be 2.5mm solid core house wire live, neutral and earth to match existing US Building color codes, Brown, White & Green. Please confer with Facilities Electrician on the colors to be used and for isolation of various electrical socket outlets.

l. The Consulate will supply the face plates and electrical socket outlets.

m. The face plates of all socket outlets are to be labelled indicating the electrical panel and circuit breaker number it is being fed from.

n. Legends of the electrical panel boards are to be updated to reflect all changes.

o. The data drops shall be carried out by others. The contractor is to ensure that all data drops are equipped with a draw wire to facilitate the installation of data cables.

p. The data drops shall be carried out by others. The contractor is to ensure that all data drops are equipped with a draw wire to facilitate the installation of data cables.

q. Repair all damaged areas on the drywall.

r. Paint the entire area with a white base coat in preparation for the final paint color.

s. Install new bespoke wall mounted cabinetry, details to follow.

t. The contractor shall supply detailed shop drawings of all cabinetries for approval prior to manufacture.

u. Paint all walls in the area labelled Swing Space with two coats of Plascon Double Velvet or similar quality paint to the color schemes to be communicated later.

v. Install new carpet tiles “Belgotex Fringe Bead Tiles.”

w. Supply and install new office furniture to the space labelled Swing Space as per drawing.

x. Clean up the project area.

Depiction of positions of additional Power, Data & telecom Drops.

Some renderings applicable to Phase 1 of the project.

Depiction of the TDY Station.

Depiction of the Conference Area.

Depiction of the Self Service Area.

PHASE 2.

Construction Requirements: -Radio Tech & Work Room

a. Dismantle and remove from the area labelled Radio Tech & Work Room all furniture and cabinets.

b. Remove the linoleum floor.

c. Install new electrical and data points in the positions indicated on drawing xxx.

d. All electrical work shall be carried out by qualified electricians only.

e. The contractor shall adhere to US electrical conductor color codes.

f. No more than three double socket outlets per circuit.

g. All additional electrical and data circuits shall be run inside the drywall cavity using bosal pipe or sprag terminating in metal 4x4 metal boxes.

h. All electrical wiring shall be 2.5mm solid core house wire live, neutral and earth to match existing US Building color codes, Brown, White & Green. Please confer with Facilities Electrician on the colors to be used and for the isolation of various electrical socket outlets.

i. The Consulate will supply the face plates and electrical socket outlets.

j. The face plates of all socket outlets are to be labelled indicating the electrical panel and circuit breaker number it is being fed from.

k. Legends of the electrical panel boards are to be updated to reflect all changes.

l. The data drops shall be carried out by others. The contractor is to ensure that all data drops are equipped with a draw wire to facilitate the installation of data cables.

m. Repair all damage to drywalls.

n. Paint the entire room with a white base coat in preparation for the final colour.

o. Install new bespoke wall cabinetry (details to follow).

p. Supply and install new office furniture to the Phase 2 space as per drawing xxx.

q. Clean up the project area.

Some renderings applicable to Phase 2 of the project.

Depiction of the Radio Tech Seating Area.

Depiction of the Work Room Area.

PHASE 3.

Construction Requirements: -DTM/CE Office, LE Computer Manager, Imaging Station.

a. Dismantle and remove from the area all furniture and cabinets.

b. Remove the floor tiles and linoleum floor covering.

c. Install new electrical and data points in the positions indicated on drawing xxx.

d. All electrical work shall be carried out by qualified electricians only.

e. The contractor shall adhere to US electrical conductor color codes.

f. No more than three double socket outlets per circuit.

g. All additional electrical and data circuits shall be run inside the drywall cavity using bosal pipe or sprag terminating in metal 4x4 metal boxes.

h. All electrical wiring shall be 2.5mm solid core house wire live, neutral and earth to match existing US Building color codes, Brown, White & Green. Please confer with Facilities Electrician on the colors to be used and for the isolation of various electrical socket outlets.

i. The Consulate will supply the face plates and electrical socket outlets.

j. The face plates of all socket outlets are to be labelled indicating the electrical panel and circuit breaker number it is being fed from.

k. Legends of the electrical panel boards are to be updated to reflect all changes.

l. The data drops shall be carried out by others. The contractor is to ensure that all data drops are equipped with a draw wire to facilitate the installation of data cables.

m. Repair all damage to drywalls.

n. Paint the entire room with a white base coat in preparation for the final color.

o. Install new bespoke wall cabinetry in the DTM/CE office, LE Computer Manager Office and Imaging Station Room. (details to follow).

p. Supply and install new carpet tiles “Belgotex Fringe Bead Tiles.” for the DTM/CE Office and LE Computer Manager offices including the passage in front of the offices.

q. Supply and install new linoleum floor covering the Imaging Station Room.

r. Supply and install new office furniture to Phase 3 Spaces as per drawing.

s. Clean up the project area.

t. Install new Vinyl Skirting 105mm high at the base of the dry wall to match the new carpet floor tiles and linoleum. Please ensure that the lip of the skirting meets the floor tile surface. Gaps between the skirting and the carpet tile or linoleum is not acceptable.

Some renderings applicable to Phase 3 of the project.

Depiction of the DTM/CE Office.

Depiction of Cabinetry in DTM/CE Office. (for illustrative purposes only)

Depiction of LES Computer Manager Office.

Depiction of cabinetry in LES Computer Managers Office (for illustrative purposes only.)

First Desk Position in Imaging Station Room.

Second Desk Position in Imaging Station Room.

Depiction of the Imaging Stations.

Costing The contractor must include a cost breakdown in the following format in conjunction with a detailed price quote.

PHASE 1

Furniture Removal

Electrical/Data/Telecoms

Manufacture/Installation of Cabinetry

Drywall Repairs & Painting

Carpeting & Vinyl Skirting.

New Furniture Phase 1

Sub-Total Phase 1

PHASE 2

Furniture Removal

Electrical/Data/Telecoms

Manufacture/Installation of Cabinetry

Drywall Repairs & Painting

Linoleum & Vinyl Skirting.

New Furniture Phase 1

New Furniture Phase 2

Electrical/Carpeting/Painting

Sub-Total Phase 2

PHASE 3

Furniture Removal

Electrical/Data/Telecoms

Manufacture/Installation of Cabinetry

Drywall Repairs & Painting

Installation of Carpeting/ Linoleum & Vinyl Skirting.

New Furniture Phase 1

Sub-Total Phase 3

Sum Total (phases 1 to 3)

Vat 15%

TOTAL

Required Timeline

a. The tentative start date of the project will be August /Sept 2025. It is not foreseen that this work should progress longer than 6 weeks after receipt of Notice to Proceed.

b. Contractors are to supply a schedule indicating all execution stages in days from commencement to completion as part of their proposal.

c. The project schedule supplied by the winning bidder shall be strictly enforced by invoking liquidated damages for days of schedule overrun.

d. Contractors are advised to ensure that they have adequate resources available to complete the project as per their supplied schedule.

2. Contract Details.

The purpose of this request for proposal is to award a purchase order to the qualified vendor who provides a proposal that credibly addresses the requirements identified in the description above and is the lowest priced of all technically acceptable offers. The Government may award the contract based on the initial offer without discussion.

3. Interested Vendors. A site meeting will be held on Thursday, July 24, 2025, at 11:00am. All contractors interested in bidding on this project must confirm their attendance NO LATER THAN 12H00 on Monday 21, July 2025 by sending an email to kriekjx@state.gov and bradenk@state.gov . Quotes are due by COB on Thursday, July 31, 2025, and must be sent citing reference # PR15452194 to Capetown_GSO_DH-DL@state.gov and Capetown_quotation@state.gov and kriekjx@state.gov

In your email confirmation of attendance, provide FULL NAME, ID NUMBER & CONTACT NUMBER(s) of your representatives who will be attending the site visit. (Please limit representatives per company to one person and send the above required information to the email address in the contact box below). Contractors who do not confirm attendance by providing the above information before the deadline will strictly not be allowed entry on the day of the site visit.

4. Payment terms. The U.S. Consulate will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price. Payment will be made via EFT into the company’s bank account, within 30 days of delivery of goods/services and receipt of proper Invoice, not before. By submitting a Quotation, vendors are agreeing to waive any of their own company’s payment terms that contradict with those of the U.S. Government. *Note: No advanced/deposit payments permitted. However, progress payments will be permitted.

Only qualified vendors from whom we’ve received requests on or before the RESPOND BY DATE* will be considered.

5. Vendor Registration. All contractors must be registered in the U.S. Government’s System for Award Management (SAM) Database* prior to contract award pursuant to the U.S. Federal Acquisition Regulation (FAR) provision 52.204-7. Prospective offerors are highly encouraged to register in SAM prior to submitting a proposal.

6. SAM Registration Website: https://www.SAM.Gov U.S. Depart. of State SAM Registration Info: https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf (presentation attached)

***END OF STATEMENT OF WORK***

U.S. Department of State - Bureau of Overseas Buildings Operations

Cape Town, South Africa

ADDITIONAL LAYOUT DRAWINGS

Fig. 2 Depicting Desk Position 2 APHIS Office.

Fig. 3 Depicting Desk Position 1 APHIS Office.

Fig. 4 Depicting Desk Position 2 CDC Office.

Fig. 5 Depicting Desk Position 1 CDC Office.

Fig. 6 Depicting the Electrical & Data Drop positions.

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