8 - _QuestionsandAnswers_.pdf

Questions and Answers

1. What is the rhinestone size for the 30- and 35-year emblem?

• For both in diameter: .1090 inches

2. Should the FBI seal within the laurel wreath have a threaded backing, or standard mount?

• The FBI seal can be flat back and can be mounted via adhesive like the key emblems. The laurel should include the threaded backing due to its overall weight.

3. Is there a thickness specification for the keys/emblems?

• 10yr & 20yr - .07"

• 25yr - .0775"

• 30yr - .0840"

• 35yr - .1115"

• FBI Seal - .0910"

• Laurel Wreath - .1095"

• Laurel screw posts - .22

4. What material would the government like the emblem and wreath to be?

Per the Product Specifications attachment:

• FBI Seal Emblems:

• 1 5/8 inch wide, die struck copper, 3D molded emblems with MATTE plating with no attachments (flat back), Plating is antique Gold

• FBI Laurel Wreath:

• 3 x 4 1/8 inch wide, die cast zinc, soft enamel badges with 3D mold, MATTE gold plating and 2 nut and screw attachments, Plating is antique Gold

• Anniversary Emblems:

• 1.25 inch tall, die struck copper, 3D Molded pins with MATTE GOLD plating &

1 cut-out, Plating is Antique Gold, Reverse is flat. 30-year and 35-year shall include clear stone.

5. When does the government anticipate the first plaque to be produced?

• An exact date for the first order is not known; however, orders will be placed after award.

6. Are there any vector art or. pngs/physical samples for keys and emblems?

• All current attachments, with images and specifications are provided. Any additional files will be provided upon award.

7. Is there an estimate of the typical quantities ordered for each service anniversary category or plaque type? Should vendors be prepared for variability in volume month-to-month?

• Estimated quantities are 50-120 a month. Quantity of plaques may differ depending on the time of the year. On average, 1400 plaques are ordered per year. We do not have estimated for type of plaque or key count.

8. Would comparable substitution of equal of better value material be permitted with prior agency approval if supply chain challenges arise?

Approval will be required:

• Wood - Does not need to be walnut. Can be lighter, so long as it is STAINED the same/similar walnut color.

• Emblems - Should remain a similar hardness and clarity in stamp of design but composition of metal is flexible o Paint must match color.

o Paint color matches the silver/gold of the engraved areas of the plates.

• Engraving Plate - MUST be an aluminum-based black with gold text

9. Is invoicing allowed upon delivery of each plaque order throughout the year?

• Yes, invoicing is made per order

10. Can bidders propose modest pricing escalations for each option year to account for increases in materials or production costs? Would modifications be allowed if impacted by factors beyond reasonably anticipated control?

• Yes, vendor should include yearly price escalations on the quote/pricing matrix.

11. Is a generic example acceptable to show quality and materials at this stage?

• Please provide a mockup/example of plaques to be produced. This may be generic and may include any of the requested types/keys/emblems.

12. How should quotes be submitted?

• Quotations/offers and any accompanying information shall be submitted via email to Lily Calvert, at lrcalvert@fbi.gov, no later than 12:00pm EST/EDT on 7/25/2025.

13. Will a Tax ID number suffice over a UEID?

• The UEID must be provided. In order to considered for award, vendors must be registered in SAM.gov. Active SAM registrations include a UEID.

14. Are the pricing matrix totals indicative of expected monthly purchases?

• The pricing matrix is not an indication of order quantities. It is for evaluation purposes only.

15. What are the payment terms?

• NET30

16. Is this a single-year agreement, or is there potential for extension or renewal contingent on performance?

• This is a BPA with One (1) Base Year and Four (4) Option Years.

17. Are there any additional specifications for labeling, tamper-evidence, or shipment documentation?

• No, all packaging specifications are provided.

18. Would the government accept direct shipment using a secure carrier (e.g., UPS/FedEx), or is in-person delivery by the vendor required?

• In person delivery is not required. Please see section 4.0 Delivery of the RFQ.

19. Will the badge and seal emblems be provided in advance, or will these be sent monthly along with engraving details?

• The only items provided per the product specifications will be Print file for labels, Engraving file for plates, Emblem/Key files/documents, List of plaque recipients for accuracy purposes.