Questions and Answers.V1.xlsx
XLSX spreadsheet 123 KB Posted
- Attached to
- RFP - Medical Supplies
- Solicitation number
- PR-000648
About this file
This is a Questions and Answers document for FBI RFP 15F06726R000784, an Indefinite Delivery Indefinite Quantity (IDIQ) contract for medical supplies and equipment. The Q&A addresses eleven inquiries from offerors regarding proposal submission requirements, product pricing, delivery terms, and online ordering system functionality. Key clarifications include: all 584 line items in the Product Pricing Matrix must be priced at a quantity of one for the base and all options, with equivalent products acceptable if specific items are unavailable; historical order data is not available as this is a new IDIQ vehicle with orders placed on an as-needed basis; and cumulative pricing will be used for evaluation. The Government amended delivery requirements to permit additional time for OCONUS locations (Hawaii, Alaska, and Puerto Rico) with shipping fees assessed at time of order, and removed the mandatory government priority ordering requirement while maintaining a mandatory three-day ARO (After Receipt of Order) shipping requirement for CONUS deliveries.
Additional significant clarifications address expired product exchanges (applicable to any product that expires while in Government possession), the definition of "Gatekeeper" approval authority as routing orders through the FBI Medical Director or Contracting Officer before processing, and TAA compliance requirements. Offerors must submit TAA-compliant products or identify non-TAA compliant items in the TAA certificate per FAR 52.225-6. A signed SF-33 form is not required; instead, proposals must be signed by an authorized official and stipulate compliance with all RFP terms and conditions. Manufacturers may ship orders directly to the Government, and the online ordering system must include approval routing functionality before order processing.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions and Answers.xlsx | XLSX spreadsheet | |
| RFP_Medical Supplies.V1.pdf | ||
| RFP_Medical Supplies .pdf | ||
| Attachment 2 - Offeror Question Submission.xlsx | XLSX spreadsheet | |
| Attachment 1 - Product Pricing Matrix.xlsx | XLSX spreadsheet |
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Text version
Q&A Federal Bureau of Investigation
RFP 15F06726R000784
Medical Supplies
| No. | Referenced Document | Sheet or Page Number | Paragraph/ Section/ Misc | Offeror Question | Government Response |
| 1 | RFP | Pages 4-5 | B.4 | Can the government provide industry the cost approach or methodology shipping the 584-line items in Attachment 2. | Please quote best and final price to include F.O.B destination shipping as per RFP section F4. |
| 2 | Attachment 1 - Product Pricing Matrix | Excel Sheet | Column G - Quantity | All the 584 line items have a quantity value of (1) one. Can the government validate that this value is correct? | Confirmed, all items should be priced with a quantity of 1 for the Base and all options |
| 3 | Attachment 1 - Product Pricing Matrix | Excel Sheet | N/A | Can the government provide historic or recent throughput or supply orders executed? | No, historical data is not available for this requirement. This contract is structured as an Indefinite Delivery, Indefinite Quantity vehicle, and orders are placed on an as‑needed basis. As a result, the Government does not have fixed or predictable annual quantities, and past order volume is not indicative of future demand. |
| 4 | RFP | 4 | B.2 | If products are unavailable, would the Government accept an Attachment 1 submission that only includes available products? | |
| MORU requires the ability to order all of the items in the Product Pricing Matrix. Cumulative pricing will be utilized to compare lowest price technically acceptable. With all items being priced, an equal evaluation can be made. |
Should any item be unavailable, an equivalent product shall be offered.
| 5 | RFP | 5 and 8 | C.2.2 and F.4.2 | Would the Government permit additional delivery time for shipments to OCONUS locations (HI, AK, and PR)? | Yes, the FBI is amending this requirement for delivery time and shipping fees for OCONUS deliveries to be assessed at time of order. |
| 6 | RFP | 8 | F.2.2 |
| "Offeror must have government priority ordering/shipping allowing the FBI' s orders to be filled first along with other first responder and critical care entities." | Will the Government consider revising the requirement to focus on performance outcomes, such as the three‑day ARO delivery requirement, or confirm that alternative, commercially reasonable approaches that achieve the same results will be acceptable? | Yes, the FBI is amending this requirement to: Government priority ordering or first‑responder priority status is not required; however, Offeror must meet the mandatory three‑day ARO shipping requirement for all orders CONUS. | ||||
| 7 | RFP | 8 | F.2.5 | Will the Government accept orders shipped directly from the manufacturer? | Yes | |
| 8 | RFP | 27 | L.4 | A SF-33 is not included in the RFP_Medical Supplies.pdf. Please confirm whether a signed SF-33 is required to be submitted with the proposal. | Not required. Clarifying that the Proposal submission must be signed by an official authorized to bind the organization and should stipulate that it is predicated upon all the terms and conditions of this RFP. | |
| 9 | RFP | 5-7 | Sections C.4, E.2 | "Products or medications that are verified as expired or past their labeled shelf life shall be eligible for exchange at no cost or available for a discounted replacement." Does this only apply to short‑dated or expired products at delivery, or does it extend to routine expiration after delivery while in Government inventory? | Applies to any product or medication that becomes expired at any point while in Government possession. | |
| 10 | RFP | 5 | Section C.4.1 | The RFP lists a requirement for an online ordering system with “Gatekeeper” approval functionality. The word “Gatekeeper” is capitalized indicating it has a specific meaning, but no clear definition is provided. Please clarify what is meant by “Gatekeeper” and the minimum functional requirements. | “Gatekeeper” refers to a required approval authority within the online ordering. Orders placed through the online ordering system must be routed for approval by the FBI Medical Director or the COR before they can be processed. | |
| 11 | RFP | 28 | Section L.5 | Will Non-TAA items be accepted as long as the COO is disclosed? | Offerors must propose TAA compliant product. If a TAA compliant version is unavailable, Offerors must identify the non-TAA compliant products in the TAA certificate under FAR 52.225-6. |
Per FAR 52.225-6 "The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation."
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