PPS BP2 DISTRICT WIDE ACCESS CONTROL UPGRADES_PROJECT MANUAL_2024 02 16.pdf

Tower Pinkster Titus Associates, Inc.

242 East Kalamazoo Avenue, Suite 100, Kalamazoo, MI 49007-5828

4 East Fulton Street, Suite 200, Grand Rapids, MI 49503

PORTAGE DISTRICT WIDE ACCESS

CONTROL UPGRADES - BID PACKAGE 2

PROJECT MANUAL

FEBRUARY 16, 2024

OWNER

PORTAGE PUBLIC SCHOOLS

8107 MUSTANG DRIVE

PORTAGE, MI 49002

PROJECT NUMBER

Architect’s Project No. 23214

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PROJECT NO. 23214 TABLE OF CONTENTS

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 1

PORTAGE PUBLIC SCHOOLS FEBRUARY 16, 2024

[Copyright] 2024 Tower Pinkster Titus Associates - All Rights Reserved

TABLE OF CONTENTS

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

00 1113 - NOTICE TO BIDDERS

00 2113 - INSTRUCTIONS TO BIDDERS

00 4100 - BID FORM

00 4325 - SUBSTITUTION DURING PROCUREMENT REQUEST FORM

00 4520 - FAMILIAL STATEMENT OF DISCLOSURE

00 4546 - GOVERNMENTAL CERTIFICATIONS

00 6325 - SUBSTITUTION DURING CONSTRUCTION REQUEST FORM

00 7200 - GENERAL CONDITIONS

00 7300 - SUPPLEMENTARY CONDITIONS

00 7343 - WAGE RATE REQUIREMENTS

DIVISION 01 — GENERAL REQUIREMENTS

01 1000 - SUMMARY

01 2300 - ALTERNATES

01 2500 - SUBSTITUTION PROCEDURES

01 2900 - PAYMENT PROCEDURES

01 3100 - PROJECT MANAGEMENT AND COORDINATION

01 3200 - CONSTRUCTION PROGRESS DOCUMENTATION

01 3300 - SUBMITTAL PROCEDURES

01 4000 - QUALITY REQUIREMENTS

01 5000 - TEMPORARY FACILITIES AND CONTROLS

01 6000 - PRODUCT REQUIREMENTS

01 7300 - EXECUTION

01 7700 - CLOSEOUT PROCEDURES

01 7839 - PROJECT RECORD DOCUMENTS

01 7900 - DEMONSTRATION AND TRAINING

DIVISION 02 — EXISTING CONDITIONS

02 4119 - SELECTIVE DEMOLITION

DIVISION 05 — METALS

05 4000 - COLD-FORMED METAL FRAMING

DIVISION 06 — WOOD, PLASTICS, AND COMPOSITES

06 4023 - INTERIOR ARCHITECTURAL WOODWORK

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 2

06 4116 - PLASTIC-LAMINATE-FACED ARCHITECTURAL CABINETS

DIVISION 07 — THERMAL AND MOISTURE PROTECTION

07 9200 - JOINT SEALANTS SF1

DIVISION 08 — OPENINGS

08 1113 - HOLLOW METAL DOORS AND FRAMES

08 4113 - ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS

08 5619 - ALUMINUM INTERIOR SLIDING SERVICE WINDOW

08 7100 - DOOR HARDWARE

08 8000 - GLAZING

08 8700 - ARCHITECTURAL WINDOW FILM

08 8853 - SECURITY GLAZING

DIVISION 09 — FINISHES

09 2216 - NON-STRUCTURAL METAL FRAMING

09 2900 - GYPSUM BOARD

09 5113 - ACOUSTICAL PANEL CEILINGS

09 6513 - RESILIENT BASE AND ACCESSORIES

09 6813 - TILE CARPETING

09 9123 - INTERIOR PAINTING

DIVISION 10 — SPECIALTIES

10 2600 - WALL AND DOOR PROTECTION sf1

DIVISION 12 — FURNISHINGS

12 3216 - MANUFACTURED PLASTIC-LAMINATE-CLAD CASEWORK

12 3623.13 - PLASTIC-LAMINATE-CLAD COUNTERTOPS

DIVISION 23 — HEATING VENTILATING AND AIR CONDITIONING

23 0500 - COMMON WORK RESULTS FOR HVAC

23 0513 - COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

23 0529 - HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

23 0553 - IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

23 0593 - TESTING, ADJUSTING, AND BALANCING FOR HVAC

23 0700 - HVAC INSULATION

23 2113 - HYDRONIC PIPING

23 3113 - METAL DUCTS

23 3300 - AIR DUCT ACCESSORIES

23 3713 - DIFFUSERS, REGISTERS, AND GRILLES

23 8239 - UNIT HEATERS

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 3

DIVISION 26 — ELECTRICAL

26 0500 - COMMON WORK RESULTS FOR ELECTRICAL

26 0519 - LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 0526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 0529 - HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 0533 - RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

26 0553 - IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 0923 - LIGHTING CONTROL DEVICES

26 2726 - WIRING DEVICES

26 5100 - INTERIOR LIGHTING

DIVISION 28 — ELECTRONIC SAFETY AND SECURITY

28 3100 - FIRE DETECTION AND ALARM

PROJECT NO. 23214 NOTICE TO BIDDERS

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 1113 - 1

SECTION 00 1113 – NOTICE TO BIDDERS

Portage Public Schools (PPS)

District Wide Access Control Upgrades – Bid Package 2

Sealed bid proposals will be accepted from qualified contractors by PPS for the following:

District Wide Access Control Upgrades – Bid Package 2

Proposals may be mailed or delivered to (please clearly indicate the project the proposal is for on the outside of the package submitted within):

PPS Purchasing Department

Portage Public Schools Administration Building

8107 Mustang Drive

Portage, MI 49002

Mandatory Pre-bid Meeting as follows:

February 21, 2024 at 3:30 PM – Portage Central High School

Site walk-thru(s) of the Portage Central High School, Portage West Middle School, and Portage Northern High

School to be held as follows:

February 21, 2024 – Immediately following the Pre-Bid Meeting

Sealed bids will be received until Monday, March 4, 2024 at 10:00 AM local time, at the Portage Public

Schools Administration Building, 8107 Mustang Drive, Portage, MI 49002. A public opening will be conducted beginning at 1:01 PM at the Portage Public Schools Administration Building, where bids will be opened publicly and read aloud. Late bids will not be accepted.

All bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship (or lack of a relationship) that exists between the owner or any employee of the bidder and any member of the Board of Education of the Portage Public Schools or the Superintendent of the School District. The District shall not accept a bid that does not include a sworn and notarized disclosure statement.

Portage Public Schools reserves the right to reject any or all bids and to waive irregularities in any bid and to award the bid(s) they deem in the best interest of Portage Public Schools.

For information and bidding documents contact PPS Architect, Tower Pinkster Titus Associates, Inc., Doug

Milburn at dmilburn@towerpinkster.com or (269) 492-6724.

Bid documents will be available on or before February 16, 2024, by request.

END OF DOCUMENT 00 1113

PROJECT NO. 23214 INSTRUCTIONS TO BIDDERS

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 2113 - 1

SECTION 00 2113 - INSTRUCTIONS TO BIDDERS

1.1 FORM OF INSTRUCTIONS TO BIDDERS

A. See AIA Document A701 (1997 Edition), Instructions to Bidders, issued by the American Institute of Architects. It is an integral part of the Bidding Documents but is not bound in the Project Manual. Refer to this document for pertinent information. Failure to consult this document shall not relieve the Bidder of its obligations therein. Copies of this document may be viewed at the office of the Architect, and may be purchased at the following location:

a. AIA Michigan

b. 553 East Jefferson Avenue

c. Detroit, MI 48226

d. (313) 965-4100

B. The instructions in this document amend or supplement the Instructions to Bidders and other provisions of the Bidding and Contract Documents. Where any Article of the Instructions to Bidders is modified, or any paragraph, sub-paragraph or clause thereof is modified or deleted by these supplements, the unaltered provisions of that article, paragraph, sub-paragraph, or clause shall remain in effect.

1.2 ARTICLE 1 – DEFINITIONS

A. Make the following revisions to paragraph 1.1:

1. 1.1 In the first and second sentences, replace the phase "Bidding Requirements" with the phrase "Procurement Requirements." In the second sentence replace the words "and contract forms" with the word "forms." In the third sentence, after the words replace the words "Conditions of the Contract" with the words "contracting forms, Conditions of the Contract."

1.3 ARTICLE 2 – BIDDER'S REPRESENTATIONS

A. Add the following clause 2.1.3.1 to subparagraph 2.1.3:

a. .1 The Bidder has investigated all required fees, permits, and regulatory requirements of authorities having jurisdiction and has properly included in the submitted bid the cost of such fees, permits, and requirements not otherwise indicated as provided by Owner.

1.4 ARTICLE 3 – BIDDING DOCUMENTS

A. 3.3 SUBSTITUTIONS

B. Add the following Sub-paragraph 3.3.5:

1. 3.3.5 Voluntary alternates shall be presented on the Bidder's letterhead, together with the amount to be deducted from, or added to, his proposal. The Owner may accept or reject such voluntary alternates based upon his best judgement of value.

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 2113 - 2

1.5 ARTICLE 4 – BIDDING PROCEDURE

A. 4.1 PREPARATION OF BIDS

B. Add the following clause 4.1.1.1 to subparagraph 4.1.1:

a. .1 Submit two fully executed copies of the bid, including all required attachments.

C. Add the following Subparagraph 4.1.8:

1. 4.1.8 The Bid shall include unit prices when called for by the Procurement and Contracting Documents. Owner may elect to consider unit prices in the determination of award. Unit prices will be incorporated into the Contract.

D. Add the following Subparagraph 4.1.9:

1. 4.1.9 Each copy of the Bid shall include a properly executed AIA Document A305, Contractor’s Qualification Statement.

2. 4.2 BID SECURITY

E. Omit the last sentence of Subparagraph 4.2.1.

F. Add the following Subparagraph 4.2.4:

1. 4.2.4 Bid security equal to 5 percent of the bid shall be provided in the form of a surety bond, certified check, or cashier's check made payable to the Owner.

2. 4.4 MODIFICATION OR WITHDRAWAL OF BID

G. Add the following clauses to Subparagraph 4.4.2:

a. .1 Such modifications to or withdrawal of a bid may only be made by persons authorized to act on behalf of the Bidder. Authorized persons are those so identified in the Bidder's corporate bylaws, specifically empowered by the Bidder's charter or similar legally binding document acceptable to Owner, or by a power of attorney, signed and dated, describing the scope and limitations of the power of attorney. Make such documentation available to Owner at the time of seeking modifications or withdrawal of the Bid.

b. .2 Owner will consider modifications to a bid written on the sealed bid envelope by authorized persons when such modifications comply with the following: the modification is indicated by a percent or stated amount to be added to or deducted from the Bid; the amount of the Bid itself is not made known by the modification; a signature of the authorized person, along with the time and date of the modification, accompanies the modification.

Completion of an unsealed bid form, awaiting final figures from the Bidder, does not require power of attorney due to the evidenced authorization of the Bidder implied by the circumstance of the completion and delivery of the Bid.

1.6 ARTICLE 5 – CONSIDERATION OF BIDS

A. Add the following subparagraph 5.2.1 to paragraph 5.1:

1. 5.2.1 Owner reserves the right to reject a bid based on Owner's and Architect's evaluation of qualification information submitted following opening of bids. Owner's evaluation of the Bidder's

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 2113 - 3

qualifications will include: status of licensure and record of compliance with licensing requirements, record of quality of completed work, record of Project completion and ability to complete, record of financial management including financial resources available to complete Project and record of timely payment of obligations, record of Project site management including compliance with requirements of authorities having jurisdiction, record of and number of current claims and disputes and the status of their resolution, and qualifications of the Bidder's proposed Project staff and proposed subcontractors.

1.7 ARTICLE 6 – POST BID INFORMATION

A. 6.1 CONTRACTOR’S QUALIFICATION STATEMENT

B. Omit Paragraph 6.1.

C. Add the following subparagraph 6.1.1 to paragraph 6.1:

1. 6.1.1 Submit Contractor's Qualification Statement no later than two business days following Architect's request.

2. 6.2 OWNER’S FINANCIAL CAPABILITY

D. Omit Paragraph 6.2.

1. 6.3 SUBMITTALS

E. Replace Subparagraph 6.3.1 with the following:

1. 6.3.1 All bidders whose bid is under consideration shall submit, within 48 hours of bid opening, a Schedule of Values listing all subcontractors proposed for the Work and the following:

a. .1 A designation of the Work to be performed with the Bidder's own forces.

b. .2 Names of the manufacturers, products, and the suppliers of principal items or systems of materials and equipment proposed for the Work.

1.8 ARTICLE 7 – PERFORMANCE BOND AND PAYMENT BOND

A. 7.1 BOND REQUIREMENTS

B. Add the following Subparagraph 7.1.4:

1. 7.1.4 Performance and Payment Bonds in the amount of 100 percent of the Contract amount will be required.

C. Add the following Article 9 to the Instructions to Bidders:

1.9 ARTICLE 9 – ADDITIONAL ITEMS

A. 9.1 EXECUTION OF THE CONTRACT

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 2113 - 4

1. 9.1.1 Subsequent to the Notice of Intent to Award, and within 10 days after the prescribed Form of Agreement is presented to the Awardee for signature, the Awardee shall execute and deliver the Agreement to Owner through Architect, in such number of counterparts as Owner may require.

2. 9.1.2 Owner may deem as a default the failure of the Awardee to execute the Contract and to supply the required bonds when the Agreement is presented for signature within the period of time allowed.

3. 9.1.3 Unless otherwise indicated in the Procurement and Contracting Documents or the executed Agreement, the date of commencement of the Work shall be the date of the executed Agreement.

B. 9.2 PRE-BID MEETINGS

1. 9.2.1 There will be a pre-bid meeting at 3:30 pm local time on February 21, 2024. All bidders are required to attend.

END OF DOCUMENT 00 2113

PROJECT NO. 23214 BID FORM

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 4100 - 1

SECTION 00 4100 - BID FORM

1.1 THE PROJECT AND THE PARTIES:

A. TO: Portage Public Schools (the Owner)

1. 8107 Mustang Dr.

2. Portage, MI 49002

B. FOR: PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2

C. DATE: __________________________________ (Bidder to enter date)

D. SUBMITTED BY: (Bidder to enter name and address)

1. Bidders Full Name ______________________________

2. Address ______________________________

3. City, State, and Zip ______________________________

4. Phone Number ______________________________

5. Fax Number ______________________________

1.2 OFFER

A. Having examined the Place of the Work and all matters referred to in the Instructions to Bidders and the Contract Documents prepared by Tower Pinkster Titus Associates for the above mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Sum of:

1. ____________________________________________________ Dollars ($_______________)

2. in lawful money of the United States of America.

3. We have included the required security as required by the Instruction to Bidders.

4. All applicable taxes are included in the Bid Sum.

5. All Cash and Contingency Allowances described in Division 01 Section Allowances are included in the Bid Sum.

1.3 ACCEPTANCE

A. This offer shall be open to acceptance and is irrevocable for thirty days from the bid closing date. If this bid is accepted by the Owner within the time period stated above, we will:

1. Execute the Agreement within seven days of receipt of Notice of Award.

2. Furnish the required bonds within seven days of receipt of Notice of Award.

3. Commence work within seven days after written Notice to Proceed of this bid.

B. If this bid is accepted within the time stated, and we fail to commence the Work or we fail to provide the required Bond(s), the security deposit shall be forfeited as damages to the Owner by reason of our failure, limited in amount to the lesser of the face value of the security deposit or the difference between this bid and the bid upon which a Contract is signed.

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 4100 - 2

C. In the event our bid is not accepted within the time stated above, the required security deposit shall be returned to the undersigned, in accordance with the provisions of the Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time.

1.4 CONTRACT TIME

A. If this Bid is accepted, we will:

1. Substantially Complete the Work by August 16, 2024.

1.5 ALTERNATES

A. Alternate No. 1 – School Resource Office – Northern High School: In the event that Alternate No. 1 is accepted, change the Base Bid by the following amount:

1. Add / Deduct ___________________________________ Dollars ($_________________)

2. (circle one)

1.6 ADDENDA

A. The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

B. __________________________________________________

C. __________________________________________________

D. __________________________________________________

E. __________________________________________________

1.7 BID FORM SUPPLEMENTS

A. We agree to submit the following Supplements to Bid Forms if requested by the Architect within 48 hours after submission of this bid for additional bid information:

1. Schedule of Values: Include the names of all Subcontractors and the portions of the Work they will perform.

1.8 BID FORM SIGNATURE(S)

A. The Corporate Seal of

2. (Bidder - print the full name of your firm)

B. was hereunto affixed in the presence of:

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 4100 - 3

2. (Authorized signing officer, Title)

C. (Seal)

2. (Authorized signing officer, Title)

D. IF THE BID IS A JOINT VENTURE OR PARTNERSHIP ADD ADDITIONAL FORMS OF EXECUTION

FOR EACH MEMBER OF THE JOINT VENTURE IN THE APPROPRIATE FORM OR FORMS AS

ABOVE.

END OF DOCUMENT 00 4100

PROJECT NO. 23214 SUBSTITUTION DURING PROCUREMENT REQUEST FORM

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 4325 - 1

SECTION 00 4325 - SUBSTITUTION DURING PROCUREMENT REQUEST FORM

1.1 INTRODUCTORY INFORMATION

A. Date: _________________________

B. Requesting substitution of _______________________________________________

C. As specified in Section ___________________

D. Requested Substitute Product: ______________________________________________

1.2 SUBMITTING PARTY’S STATEMENT

A. Circle “Y” for yes and “N” for no for each of the following statements and submit supporting data. Indicate impact for all statements below answered as no, with supporting data:

1. [Y] [N] Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

2. [Y] [N] Requested substitution does not require extensive revisions to the Contract Documents.

3. [Y] [N] Requested substitution is consistent with the Contract Documents and will produce indicated results.

4. [Y] [N] Substitution request is fully documented and properly submitted in accordance with

“Product Substitution” and “Submittals” Articles in Division 01 Section “Product Requirements.”

5. [Y] [N] Requested substitution will not adversely affect Contractor's Construction Schedule.

6. [Y] [N] Requested substitution has received necessary approvals of authorities having jurisdiction.

7. [Y] [N] Requested substitution is compatible with other portions of the Work.

8. [Y] [N] Requested substitution has been coordinated with other portions of the Work.

9. [Y] [N] Requested substitution provides specified warranty.

B. I hereby certify that the above statements are true.

C. ________________________________________________________ D. Submitter’s signature

END OF DOCUMENT 00 4325

PROJECT NO. 23214 FAMILIAL STATEMENT OF DISCLOSURE

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 4520 - 1

SECTION 00 4520 – FAMILIAL STATEMENT OF DISCLOSURE

THE PROJECT AND THE PARTIES:

TO: Portage Public Schools

SUBMITTED BY: (Bidder to enter name)

Bidder's Full Name __________________________________________

I/We the undersigned, acknowledge the details stated in Section 00420 – “Statement of Disclosure”, regarding familial relationship (or lack of) that exists between the Owner or any employee of the bidder and any member of the Portage Public Schools Board of Education or the Superintendent of the School District.

We have prior familial knowledge of parties involved. (Attach clarification.)

We have no prior familial knowledge of parties involved.

Signature

Company Name

Notary Public _____________County, Michigan My Commission Expires: ________

END OF SECTION 00 4520

PROJECT NO. 23214 GOVERNMENTAL CERTIFICATIONS

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 4546 - 1

SECTION 00 4546 - GOVERNMENTAL CERTIFICATIONS

THE PROJECT AND THE PARTIES:

TO: Portage Public Schools

CERTIFICATION OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the Portage Public School’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the Portage Public Schools as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Portage Public School’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

This certificate is to be filled out, signed, and submitted at the time of the submittal.

Company Name

Authorized Representative’s Name and Title

Signature

Date

END OF DOCUMENT 00 4546

PROJECT NO. 23214 SUBSTITUTION DURING CONSTRUCTION REQUEST FORM

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 6325 - 1

SECTION 00 6325 - SUBSTITUTION DURING CONSTRUCTION REQUEST FORM

1.1 INTRODUCTORY INFORMATION

A. Date: _________________________

B. Requesting substitution of _______________________________________________

C. As specified in Section ___________________

D. Requested Substitute Product: ______________________________________________

1.2 SUBMITTING PARTY’S STATEMENT

A. Circle “Y” for yes and “N” for no for each of the following statements and submit supporting data. Indicate impact for all statements below answered as no, with supporting data:

1. [Y] [N] Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

2. [Y] [N] Requested substitution does not require extensive revisions to the Contract Documents.

3. [Y] [N] Requested substitution is consistent with the Contract Documents and will produce indicated results.

4. [Y] [N] Substitution request is fully documented and properly submitted in accordance with

“Product Substitution” and “Submittals” Articles in Division 01 Section “Product Requirements.”

5. [Y] [N] Requested substitution will not adversely affect Contractor's Construction Schedule.

6. [Y] [N] Requested substitution has received necessary approvals of authorities having jurisdiction.

7. [Y] [N] Requested substitution is compatible with other portions of the Work.

8. [Y] [N] Requested substitution has been coordinated with other portions of the Work.

9. [Y] [N] Requested substitution provides specified warranty.

B. I hereby certify that the above statements are true.

C. ________________________________________________________ D. Submitter’s signature

1.3 CONTRACTOR’S STATEMENT

A. I have reviewed this substitution request and am in agreement with the information presented and statements made. This proposal is complete, and there will be no further charges to the Owner as a result of the acceptance of this substitution.

B. ________________________________________________________ C. Contractor’s signature

END OF DOCUMENT 00 6325

PROJECT NO. 23214 GENERAL CONDITIONS

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 7200 - 1

SECTION 00 7200 - GENERAL CONDITIONS

1.1 FORM OF GENERAL CONDITIONS

A. AIA Document A201, General Conditions of the Contract for Construction, 2007 Edition, is the General Conditions between the Owner and Contractor.

B. Refer to this document for pertinent information. Failure to consult this document shall not relieve the contractor of his obligations therein. Copies of this document may be viewed at the office of the Architect, and may be purchased at the following location:

a. AIA Michigan

b. 4219 Woodward Avenue

c. Detroit, MI 48201

d. (313) 965-4100

1.2 SUPPLEMENTARY CONDITIONS

A. Refer to Document 00 7300 for amendments to these General Conditions.

END OF DOCUMENT 00 7200

PROJECT NO. 23214 SUPPLEMENTARY CONDITIONS

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 7300 - 1

SECTION 00 7300 - SUPPLEMENTARY CONDITIONS

INTENT

1.1 These Supplementary Conditions amend and supplement the General Conditions defined in Document 00 7200 and other provisions of the Contract Documents as indicated below. All provisions which are not so amended or supplemented remain in full force and effect.

1.2 The terms used in these Supplementary Conditions which are defined in the General Conditions have the meanings assigned to them in the General Conditions.

A. MODIFICATIONS TO AIA A 201

B. ARTICLE 1 – GENERAL PROVISIONS

1.3 1.1 BASIC DEFINITIONS

1.4 Make the following changes to subparagraph 1.1.1:

A. 1.1.1 In the first sentence, replace the phrase "Conditions of the Contract" with the phrase "Contracting Requirements."

1.5 Replaces paragraph 1.1.9 with the following:

A. 1.1.9 The Project Manual is a volume assembled for the Work which may include Procurement Requirements, Contracting Requirements, and Specifications.

1.6 1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS

1.7 Add the following clause to Subparagraph1.2.1

1. .1 Indicated results shall include those that can be reasonably inferred from the Contract Documents, whether expressly stated or not.

1.8 Add the following subparagraph to Paragraph 1.2:

A. 1.2.4: In the case of an inconsistency between Drawings and Specifications, or within either Document not clarified by addendum, the better quality or greater quantity of Work shall be provided in accordance with the Architect's interpretation.

PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2 00 7300 - 2

B. ARTICLE 3 – CONTRACTOR

1.9 3.4 LABOR AND MATERIALS

1.10 Add the following subparagraphs to Paragraph 3.4:

A. 3.4.4: After the Contract has been executed, the Owner and the Architect will consider a formal request for the substitution of products in place of those specified only under the conditions set forth in the General Requirements of the Specifications (Division 01).

B. 3.4.5: By making requests for substitutions based on Subparagraph 3.4.4 above, the Contractor:

1. .1 represents that the Contractor has personally investigated the proposed substitute product and determined that it is equal or superior in all respects to that specified;

2. .2 represents that the Contractor will provide the same warranty for the substitution that the Contractor would for that specified;

3. .3 certifies that the cost data presented is complete and includes all related costs under this Contract but excludes costs under separate Contracts, and excludes the Architect's redesign costs, and waives all claims for additional costs related to the substitution which subsequently become apparent; and

4. .4 will coordinate the installation of the accepted substitute, making such changes as may be required for the Work to be complete in all respects.

C. 3.4.6: Not later than 30 days from the Contract Date, the Contractor shall provide a list showing the name of the manufacturer proposed to be used for each of the principle products called for in the Specifications, and where applicable, the name of the installing Subcontractor.

1. .1 The Architect will promptly reply in writing to the Contractor stating whether the Owner or the Architect, after due investigation, has reasonable objection to any such proposal. If adequate data on any proposed manufacturer or installer is not available, the Architect may state that action will be deferred until the Contractor provides further data. Failure of the Owner or the Architect to reply promptly shall constitute notice of no reasonable objection. Failure to object to a manufacturer shall not constitute a waiver of any of the requirements of the Contract Documents, and all products furnished by the listed manufacturer must conform to such requirements.

D. 3.4.7: The Owner’s cost for Architect’s services, at Architect’s normal billing rates, for review of substitution requests shall be deducted from the Contract Amount regardless of Architect’s recommendation of acceptance or rejection of the substitution.

1.11 3.6 TAXES

1.12 Add the following subparagraph to Paragraph 3.6:

A. 3.6.2: The Owner is a nonprofit corporation and therefore is exempt from State Sales and Use Tax and Federal Excise Taxes. However, the Contractor is responsible for the payment of any tax obligation it may incur in connection with the Work of this Project.

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1.13 3.12 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

A. Add the following subparagraph 3.12.11 to Paragraph 3.12:

B. 3.12.11: The Architect’s review of Contractor’s submittals will be limited to examination of an initial submittal and one (1) resubmittal. The Owner is entitled to obtain reimbursement from the Contractor for amounts paid to the Architect for evaluation of additional resubmittals.

1.14 3.18 INDEMNIFICATION

1.15 Make the following changes in Subparagraph 3.18.1:

A. 3.18.1: In the first sentence, after the words ". . . or resulting from", insert the words "or in connection with".

After the words "damage, loss or expense is", delete the phrase beginning with "attributable to . . ." and ending with ". . . regardless of whether or not such claim, damage, loss or expense is". In the second sentence, after the words ". . . of indemnity", insert the words "or contribution".

1.16 Add the following subparagraphs to Paragraph 3.18:

A. 3.18.3 "Claims, damages, losses and expenses" as these words are used in this agreement shall be construed to include, but not be limited to (1) injury or damage consequent upon the failure of or use or misuse by the Contractor, his subcontractors, agents, servants or employees, of any hoist, rigging, blocking, scaffolding, or any and all other kinds of items of equipment, whether or not the same be owned, furnished or loaned by the Owner; and (2) all attorney's fees and costs incurred in bringing an action to enforce the provisions of this indemnity or any other indemnity contained in the General Conditions, as modified by the Supplementary Conditions.

B. 3.18.4: Only to the extent prohibited by law, the obligations of the Contractor under this agreement shall not extend to the liability of the Owner, Architect, their agents or employees, arising out of their negligence.

C. ARTICLE 4 – ARCHITECT

1.17 4.1 GENERAL

1.18 Add the following clause to subparagraph 4.1.1:

1. .1: The terms Architect and Architect/Engineer as defined here and used in the Contract Documents shall mean Tower Pinkster Titus Associates, Inc.

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1.19 4.2 ADMINISTRATION OF THE CONTRACT

1.20 Add the following clause 4.2.2.1 to subparagraph 4.2.2:

1. .1 The Owner’s cost for Architect’s services, at Architect’s normal billing rates, for amounts paid to the Architect for site visits made necessary by the fault of the Contractor or by defects and deficiencies in the Work.

B. Add the following clause 4.2.7.1 to subparagraph 4.2.7

1. .1 In no case will the Architect’s review period on any submittal be less than 14 days after receipt of the submittal from the Contractor.

1.21 Add the following clause 4.2.14.1 to subparagraph 4.2.14:

1. .1 The Owner’s cost for Architect’s services, at Architect’s normal billing rates, in responding to requests of the Contractor shall be deducted from the Contract Amount if the intent of the documents is clear in the opinion of the Architect, or if the request for information contains a request for substitution.

1.22 ARTICLE 6 – CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS

1.23 6.1 OWNER'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD SEPARATE CONTRACTS

A. Make the following changes to subparagraph 6.1.1:

B. 6.1.1 Remove the phrase "and waiver of subrogation" from the end of the first sentence.

C. ARTICLE 7 – CHANGES IN THE WORK

1.24 7.2 CHANGE ORDERS

1.25 Delete Subparagraph 7.2.2 and substitute the following:

A. 7.2.2: Adjustments to the Contract Sum shall be based on the Contractor's direct cost plus overhead and profit.

B. 7.2.3: Contractor's direct cost shall be determined in accordance with Subparagraph 7.3.6.

1. .1: All proposals, except those so minor that their propriety can be seen by inspection, shall be accompanied by a complete itemization of costs including labor, materials and Subcontracts.

Where major cost items are Subcontracts, they shall be itemized also. In no case will a change involving more than $100.00 be approved without such itemization.

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C. 7.2.4: Combined overhead and profit included in the total cost to the Owner shall be based on the following schedule:

1. .1: For the Contractor, for Work performed by the Contractor's own forces, 15 percent of the cost.

2. .2: For the Contractor, for Work performed by the Contractor's Subcontractor, 5 percent of the amount due to the Subcontractor.

3. .3: For each Subcontractor or Sub-subcontractor involved, for Work performed by that

Subcontractor or Sub-subcontractor's own forces, 15 percent of the cost.

4. .4: For each Subcontractor, for Work performed by the Subcontractor's Sub-subcontractor's, 5 percent of the amount due to the Sub subcontractor.

D. ARTICLE 9 – PAYMENTS AND COMPLETION

1.26 9.3 APPLICATIONS FOR PAYMENT

A. Add the following Clauses 9.3.1.3 and 9.3.1.4 to Subparagraph 9.3.1 of 9.3:

1. .3 Until the Work is 50 percent complete, the Owner will pay 90 percent of the amount due the Contractor on account of progress payments. At the time the work is 50 percent complete and thereafter, if the manner of completion of the Work and its progress are and remain satisfactory to the Architect and in the absence of other good and sufficient reasons, the Architect will (on presentation by the Contractor of Consent of Surety for each application) authorize any remaining partial payments to be paid in full.

2. .4 The full Contract retainage may be reinstated if the manner of completion of the Work and its progress do not remain satisfactory to the Architect (or if the Surety withholds its consent) or for other good and sufficient reasons.

1.27 Add the following Clause 9.3.1.3 to Subparagraph 9.3.1 of 9.3:

1. .3 Until the Work is Substantially Complete, the Owner will pay 90 percent of the amount due the Contractor on account of progress payments.

B. Add the following Paragraph 9.11 to Article 9:

1.28 9.11 LIQUIDATED DAMAGES

A. 9.11.1 The Owner will suffer financial loss if the Project is not substantially complete on the date set forth in the Contract Documents. The Contractor and the Contractor's Surety, if any, shall be liable for and pay to the Owner the sums hereinafter stipulated as liquidated damages for each calendar day of delay until the Work is Substantially Complete: <Insert amount in words> Dollars ($<insert amount in numbers>).

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B. ARTICLE 11 – INSURANCE AND BONDS

1.29 11.1 CONTRACTOR’S LIABILITY INSURANCE

1.30 Add the following Clauses 11.1.1.9 and 11.1.1.10 to 11.1.1:

1. .9 Liability Insurance shall include all major divisions of coverage and be on a comprehensive basis including:

a. A. Premises Operations (including X, C, and U coverages as applicable).

b. B. Independent Contractor Protective.

c. C. Products and Completed Operations.

d. D. Personal Injury.

e. E. Contractual, including specified provision for Contractor's obligation under Par. 3.18.

f. F. Owned, non-owned and hired motor vehicles.

g. G. Broad Form Property Damage including Completed Operations.

2. .10 If the General Liability coverages are provided by a Commercial General Liability Policy on a claims-made basis, the policy date or Retroactive Date shall predate the Contract; the termination date of the policy or applicable extended reporting period shall be no earlier than the termination date of coverage required to be maintained after final payment, certified in accordance with Subparagraph 9.10.2.

1.31 Add the following Clause 11.1.2.1 to 11.1.2:

1. .1 The insurance required by Subparagraph 11.1.1 shall be written for not less than the following, or greater if required by law:

a. A. Commercial General Liability (including Premises-Operations; Independent Contractor's Protective; Products and Completed Operations; Broad Form Property Damage):

1) 1) General Aggregate (Applied in total to this Project only) $2,000,000.00

2) 2) Bodily Injury:

a) a. Each Occurrence $1,000,000.00

3) 3) Products and Completed Operation to be maintained

4) for one Year after final payment, aggregate $2,000,000.00

5) 4) Personal Injury $1,000,000.00

6) 5) Fire Damage (Any one fire) $100,000.00

7) 6) Medical Expense (Any one person) $5,000.00

8) 7) Property Damage Liability Insurance shall provide X, C, and U coverage.

9) 8) Broad Form Property Damage Coverage shall include Completed Operations.

b. B. Business Auto Liability on Combined Single Limit or Occurrence Basis d (including owned, non-owned and hired vehicles):

1) 1) Combined Single Limit Basis $1,000,000.00

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c. C. Umbrella Excess Liability:

1) 1) Each Occurrence $5,000,000.00

2) 2) Aggregate $5,000,000.00

d. D. Worker's Compensation:

1) 1) State Statutory

2) 2) Applicable Federal Statutory

3) 3) Employer Liability:

a) a. Each Accident $500,000.00

b) b. Disease - Policy Limit: $500,000.00

c) c. Disease - Each Employee: $500,000.00 d)

1.32 Replace Paragraph 11.2 with the following:

1.33 11.2 OWNER'S LIABILITY INSURANCE

A. 11.2.1 The Contractor shall provide Owner's Liability Insurance naming the Owner, Architect and the Architect's Consultants as additionally insured.

B. 11.2.2 Owner's Liability Insurance shall not be for less than the following limits:

1. .1 Owner's Protective:

a. A. Bodily Injury:

1) 1) Each Occurrence $<insert $$>.00

2) 2) Aggregate $<insert $$>.00

b. B. Property Damage:

1) 1) Each Occurrence $<insert $$>.00

2) 2) Aggregate $<insert $$>.00

1.34 11.3 PROPERTY INSURANCE

1.35 Make the following changes in subparagraph 11.3.1:

A. 11.3.1: In the first sentence, replace the phase "Unless otherwise provided, the Owner" with "The Contractor", and omit the phase “or equivalent”.

1.36 Modify the first sentence of clause 11.3.1.1 as follows:

1. .1 Omit "or equivalent".

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1.37 Omit clauses 11.3.1.2 and 11.3.1.3 in their entirety.

1.38 Delete Clause 11.3.1.4 and substitute the following:

1. .4 The Contractor shall provide insurance coverage for portions of the Work stored off the site or in transit, after written approval of the Owner, at the value established in the approval when such portions of the Work are included in an Application for Payment under Subparagraph 9.3.2.

B. 11.3.1 ADDITIONAL INSURED PROVISION

1. A. Kalamazoo Public Schools, its elected or appointed officers, officials, employees and volunteers are

2. included as insured with regard to damages and defense in claims arising from:

3.

1. Activities performed by or on behalf of the Name Insured

2. Products and completed operations of the Named Insured

3. Premises owned, leased or used by the Name Insured

4. The ownership, operation, maintenance, use, loading or unloading of any vehicle owned, leased, hired or borrow by the Name Insured.

C. Omit subparagraph[s] 11.3.5 [and 11.3.7].

1.39 Make the following changes in subparagraph 11.3.6:

A. 11.4.1: In the first sentence, replace the phase "…Owner shall file with the Contractor…" with "…Contractor shall file with the Owner…"

B. Omit subparagraph 11.3.7.

1.40 11.4 PERFORMANCE BOND AND PAYMENT BOND

1.41 Add the following Subparagraph 11.4.3:

A. 11.4.3: The bond value requirements are as follows:

1. .1 Provide a 100 percent Performance Bond on AIA A312.

2. .2 Provide a 100 percent Payment Bond on AIA A312.

3. .3 Deliver bonds within 3 days after execution of the Contract.

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1.42 Add the following Article 16:

A. ARTICLE 16 – EQUAL OPPORTUNITY

1.43 16.1 CONTRACTOR'S EMPLOYMENT POLICY

A. 16.1.1 The Contractor shall maintain policies of employment as follows:

1. .1 The Contractor and its sub-contractors shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges or employment, or any matter directly or indirectly related to employment, because of race, color, religion, sex, national origin, or age. Breach of this covenant will be regarded as a material breach of the Contract.

2. .2 The Contractor and all Subcontractors shall in all solicitations or advertisements for employees placed by them or on their behalf, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or age.

END OF DOCUMENT 00 7300

PROJECT NO. 23214 WAGE RATE REQUIREMENTS

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SECTION 00 7343 - WAGE RATE REQUIREMENTS

1.1 PREVAILING WAGE REQUIREMENTS

A. Payment of a minimum of the prevailing wage rate is not a requirement of this project.

END OF DOCUMENT 00 7343

PROJECT NO. 23214 SUMMARY

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SECTION 01 1000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work under separate contracts.

4. Access to site

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

1.2 PROJECT INFORMATION

A. Project Identification: PORTAGE DISTRICT WIDE ACCESS CONTROL UPGRADES - BID PACKAGE 2

1. Project Locations:

Portage Central High School - 8135 South Westnedge Avenue, Portage, MI 49002 Portage Northern High School - 1000 Idaho Avenue, Portage, MI 49024 Portage West Middle School - 7145 Moorsbridge Road, Portage, MI 49024

B. Owner:

PORTAGE PUBLIC SCHOOLS

8107 MUSTANG DRIVE

PORTAGE, MI 49002

1. Owner's Representative:

2. Designer:

Doug Milburn, Project Manager Tower Pinkster Titus Associates, Inc.

242 E. Kalamazoo Avenue, Suite 100 Kalamazoo, MI 49007

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Interior renovations including security vestibules, security doors, gypsum board, steel stud and concrete masonry unit walls, aluminum storefront, security glazing and related casework, millwork and finish work.

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B. Type of Contract.

1. Project will be constructed under an approved work order issued by PORTAGE PUBLIC

SCHOOLS.

1.4 WORK UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Owner will award separate contract(s) for the following construction operations at Project site. Those operations will be conducted simultaneously with work under this Contract.

1. Portage District Wide Access Control Upgrades – Bid Package 1 for The installation of new access control hardware & cabling, and (re)programming of access control systems at the multiple buildings. .

1.5 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.6 COORDINATION WITH OCCUPANTS

A. Construction Coordination / Phasing Meeting. Owner will occupy site and existing building during entire construction period. Before Construction begins, the Contractor, Architect and Owner will coordinate construction activities and phasing in a Pre-Construction phasing meeting. See attached phasing plan.

B. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period.

Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage of property. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

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1. Maintain access to existing walkways, corridors, and other occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.7 WORK RESTRICTIONS

A. Contractor may begin work on-site as follows:

1. Work affecting teachers and students may begin on site: June 10, 2024

2. All work shall be completed by August 16, 2024.

B. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

C. On-Site Work Hours: To maintain construction schedule, extended working hours may be expected.

Working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, work on Saturdays and Sundays shall be coordinated with the Owner/Architect.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

E. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

F. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

G. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

1.8 CRIMINAL BACKGROUND CHECKS

A. All employees of the Contractor, that will be performing any work at any Owner facility, shall have a criminal background check maintained on file by the Contractor. The background check shall include Misdemeanor, Felony and Sex Offender checks. Checks may be performed by a private company or government agency and at the Contractor’s expense. Results of background checks shall be maintained by the Contractor. Names of the employees, who have had checks performed, shall be submitted to the Construction Manager, or Owner if requested.

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1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the…