Poverty Hollow Stabilization and Reconstruction Engineering Services RFP.pdf

Request for Proposals

The Town of Redding is accepting proposals for the following:

For Professional Services Relative to

Design and Preparation of Construction Documents for the Stabilization and Reconstruction of a section of Poverty Hollow Road in Redding, CT

All submissions shall be made in accordance with the materials supplied by

The Town of Redding Office of the First Selectwoman

100 Hill Road Redding, CT 06896

Submission Deadline: August 27, 2026 at 11:00 am

Submission Contact: Ginger Fiore, Office of the First Selectwoman 203-938-2002 Email: gfiore@reddingct.gov http://www.reddingct.gov/rfps

The awarded firm will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, or national origin.

The Town of Redding is an Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises are encouraged to apply. This contract is subject to state set-aside and contract compliance requirements.

mailto:gfiore@reddingct.gov

Professional Services Relative to Design and Preparation of Construction Documents for the Stabilization and Reconstruction of a section of Poverty Hollow Road

The Town of Redding is seeking proposals from firms qualified to provide design and prepare complete construction plans and specifications, inclusive of survey, environmental permits and construction administration services, for the stabilization and reconstruction of a section of Poverty Hollow Road in Redding.

Questions about this RFP shall be submitted to Ginger Fiore: gfiore@reddingct.gov

Proposers shall comply with State mandated laws, Equal Opportunity Employment Practices, and Safety and Health regulations.

Proposal submissions will be accepted at the Office of the First Selectwoman, with an office located at 100 Hill Road, Redding, CT 06896 until August 27, 2026 at 11:00 am; submissions received after this date and time will not be considered.

Submissions must be made via email or USB drive. The Town does not assume responsibility for failure of submissions to be received by the Town by the date and time noted above.

For municipal public works contracts and quasi-public agency projects, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities.

https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

The Town reserves the right to waive any informalities in any submission, to reject any and/or all submissions, and to accept the proposal(s) that in its judgment is in its best interest.

The awarded firm will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, or national origin.

An Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises are encouraged to apply. This contract is subject to state set-aside and contract compliance requirements.

https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

Town of Redding, Connecticut

Professional Services Relative to Design and Preparation of Construction Documents for the Stabilization and Reconstruction of a section of Poverty Hollow Road in Redding, CT

TABLE OF CONTENTS

I. Project Specifications Page

1. Introduction 1

2. Project Summary Considerations 1

II. Submission Requirements

1. Submission Due Date 2

2. Directions for Written Submission 2

3. Vendor Information 3

4. Evaluation Criteria 3

5. Addenda 4

6. Proposal Preparation Costs 4

III. Contract Considerations

1. Equal Opportunity – Affirmative Action 4

2. Indemnification 4

3. Insurance 5

4. Invoicing and Payment 5

5. Award Considerations 6

6. Termination 6

7. Freedom of Information 7

IV. Forms and Attachments

1. Submission Form

2. Non-Collusion Affidavit

3. Employment Information Form

4. Photographs of compromised roadway

Professional Services Relative to Design and Preparation of Construction Documents for the Stabilization and Reconstruction of a section of Poverty Hollow Road in Redding, CT

I. PROJECT SPECIFICATIONS

I.1 INTRODUCTION

On July 21, 2026 a localized washout of Poverty Hollow Road occurred during a heavy rainfall event, resulting in a section of the edge/underside of the roadway washing down a vertical slope. The washout location is south of Bridge 05322. Bridge 05322 is located just south of the intersection of Poverty Hollow Road with Meeker Hill and Goodridge Roads. At the bridge, the Aspetuck River crosses beneath the road and drops into a gorge.

As a result of the damage to the roadway, the Town has reduced traffic to an alternating one-way pattern, installed a jersey barrier to block the compromised section of Poverty Hollow Road, and added curbing to the edge to limit the flow of water over the washout area.

I.2 PROJECT SUMMARY CONSIDERATIONS -

The Town of Redding is soliciting proposals from firms qualified to perform all engineering design, permitting, right of way, survey and construction administration services required to stabilize and reconstruct the undermined section of Poverty Hollow Road and restore two-lane traffic.

The scope of services shall include preparing signed and completed construction plans and specifications, inclusive of survey, environmental permits, and construction administration services associated with the work.

Poverty Hollow Road is a designated scenic road and the scenic road designation must be considered as repairs are planned.

The existing roadway is located within the Town’s right-of-way and abuts Aquarion Water Company property.

II. SUBMISSION REQUIREMENTS

II.1 SUBMISSION DUE DATE

Proposals will be accepted by the Town of Redding, 100 Hill Road, Redding, Connecticut, 06896 until 11:00 am, August 27, 2026. Proposals received after that time will not be considered.

Unless otherwise indicated, proposals that are submitted are assumed to be valid for one hundred twenty (120) days from the date that proposals are due. Proposals may be withdrawn 120 days after opening if no award has been made.

II.2 DIRECTIONS FOR WRITTEN SUBMISSION

Interested firms are required to submit proposals via email or USB drive to the First Selectwoman’s office, no later than the date and time noted above. The Town does not assume responsibility for failure of submissions to be received by the Town by the date and time noted above. Submissions shall consist of the following:

a. A transmittal letter signed by the appropriate officer of the firm offering the qualifications and certifying that the proposal will remain in effect for 120 days after the due date.

b. A concise and complete description of the work to be performed, including:

1. An explanation of your firm’s understanding of the project, its approach to the work, the key issues to resolve and the level of detail that will be provided.

2. A list of personnel who will be assigned to the project, including resumes for professionals expected to provide at least 20% of the person hours on the project. Support staff contracted by your firm for this project should additionally be included for review and consideration.

3. A description of similar projects which your firm has been involved in, including references.

4. A summary of your firm as outlined in Section II.3 of this document.

c. A fee schedule for the services, and/or method for fee schedule development for services to be provided (e.g.

hourly rate structures with potential staffing requirements). Please note that evaluation and subsequent award of a resultant contract is primarily based on qualifications and not based on fee schedule; however, the cost for your firm’s services is one of the criteria outlined in this document. If your firm is selected for an interview, and as a result of the interview certain clarifications and adjustments need to be made to the fee schedule submitted, your firm will be allowed to adjust the fee schedule submitted, if so directed by the Town. Any and all fee-related information must be provided via separate file to accommodate review of qualifications without consideration of fees.

II.3 VENDOR INFORMATION

A. Vendor Overview Please provide the following:

• The name and location of your company, including the office location that will be serving the Town.

• A brief general description of your business

• The number of years your company has been in business

• Is your company a subsidiary of another corporation? If so, what is the name of the parent company?

• The number of personnel employed by your company (please include the # of staff dedicated to requested services)

• The primary line of business of your firm

B. Client Base

Provide specific reference information for three clients you have served, relevant to the work proposed, to include:

• Client name and location

• Starting date of service and completion date

• Contact name, title and telephone number

The references must be relevant to service in the last forty-eight (48) months and shall include specific details on how the project represents a project of similar scope. Information on your firm’s specific role must be included.

II.4 EVALUATION CRITERIA

The evaluation will be based upon the written submittals and selected presentations and interviews. The factors, which will be evaluated, include the following:

1. The specialized experience and technical competence of the individual(s) or firm(s) and its (their) assigned personnel, and its ability to work effectively together with its sub-consultants (if applicable), Town staff, and State of Connecticut staff.

2. The capacity and capability to perform the work within a reasonable time allotted

3. The firm’s knowledge of Federal, State and Local procedures.

4. The firm’s past record of performance, through review of references listed and any work previously performed with the municipality.

5. The firm’s ability to effectively communicate in public meetings and public hearing processes.

6. Clarity, organization, and effective presentation of submittal.

7. Proposed fee schedule or fee schedule methodology. Please note that evaluation and subsequent award of a resultant contract is primarily based on qualifications and not based on fee schedule;

however, the cost for your firm’s services is a factor in the evaluation process. If your firm is selected for an interview, and as a result of the interview certain clarifications and adjustments need to be made to the fee schedule submitted, your firm will be allowed to adjust the fee schedule submitted, if so directed by the Town.

The Town may invite a short list of responding firms for an interview based upon its review of the written submissions.

Final recommendations regarding award of contract(s) for services will be made after the Town and firm(s) have negotiated reasonable fee schedule(s) for services to be provided and have concurrence on the methods to be used for payment for services rendered.

II.5 ADDENDA

If it becomes necessary to revise any part of this request or if additional data is necessary to enable interpretation of provisions of this document, such revisions or addenda will additionally be posted on the following website: http://www.reddingct.gov/rfps.

The Town of Redding does not assume responsibility for any vendor that does not receive revisions or addenda, where the vendor has not acknowledged receipt of any portion thereof.

Questions regarding this document should be referred to Ginger Fiore at (203) 938-2002 or at gfiore@reddingct.gov. A summary of all questions and answers posted to the Town’s website at http://www.reddingct.gov/rfps 5 days prior to submission deadline.

II.6 PROPOSAL PREPARATION COSTS

All costs incurred in the preparation and presentation of this proposal shall be wholly absorbed by the proposer.

III. CONTRACT CONSIDERATIONS

III.1 EQUAL OPPORTUNITY – AFFIRMATIVE ACTION

The successful firm shall comply in all aspects with the Equal Employment Opportunity Act. A firm with 15 or more employees shall be required to have an Affirmative Action Plan which declares that the contractor does not discriminate on the basis of race, color, religion, gender, national origin or age, and which specifies goals and target dates to assure the implementation of equal employment. A firm with fewer than 15 employees shall be required to have a written equal opportunity policy statement declaring that it does not discriminate on the basis of race, color, religion, gender, national origin or age. Findings of noncompliance with applicable State and/or Federal equal opportunity laws and regulations could be sufficient reason for revocation or cancellation of this contract.

III.2 INDEMNIFICATION

The awarded firm agrees to indemnify, defend, and save harmless, the Town of Redding, as well as its officers, agents and employees from any and all claims and losses to the extent caused by the negligent act, error or omission of the awarded firm resulting from the performance of this contract, except to the extent caused by the negligent acts of the Town of Redding or its officers, agents or employees. Be advised that contract clauses limiting liability of the awarded firm to the value of this contract will not be considered. The Town, as a sovereign government, cannot indemnify businesses or individuals.

III.3 INSURANCE

Prior to the execution of any contract, the Town of Redding requires that any awarded contractor providing materials, equipment or services to the Town, must provide to the Town a certificate of insurance (Acord or other approved format) naming the Town of Redding as additional insured, for the following:

• General liability (including completed operations coverage) in the amounts of $1,000,000 (combined single limit) Bodily Injury/Property Damage coverage per occurrence, and $2,000,000 general aggregate coverage.

• Automobile Liability in the amount of $1,000,000 (combined single limit), Property Damage and Bodily Injury coverage.

In addition to the above, the awarded contractor shall provide a certificate of insurance in the minimum amounts as specified herein.

• Professional Liability, in an amount not less than $500,000 per occurrence and $1,000,000 aggregate.

• Worker’s Compensation as defined in the Connecticut General Statutes.

Said insurance shall be provided at the sole expense of the contractor with an insurance company which is licensed to do business in the State of Connecticut. Any subcontractor to a contracted firm shall be likewise covered and shall furnish certificates of coverage acceptable to the Town before starting work.

The awarded firm shall maintain professional liability insurance until the expiration of the statute of limitations.

In the event there is no statute of limitations specifically applicable to this project, the awarded firm shall maintain coverage for a reasonable period after the date of substantial completion of the project as agreed to by the Town and the awarded firm.

III.4 INVOICING AND PAYMENT

Invoices shall be paid promptly by the Town unless any items thereon are questioned, in which case payment will be withheld pending verification of amount claimed and the validity of the claim. Standard payment terms are Net 30 Days from receipt of properly executed invoice(s). If your firm submits a proposal that includes payment schedules based on the completion of designated phases, those stages must be clearly outlined in your proposal. The Town cannot make payments for "execution of contract" (payments due upon contract signing).

III.5 AWARD CONSIDERATIONS

The Town may reject any or all proposals or submittals for such reason as it may deem proper. In acceptance of submittals, the Town will be guided by consideration of the interests of the Town.

Firms selected for interview will be provided with the content of the interview panel; the selected firms will be required to submit affidavits relating to their relationship(s) with members of the panel. The names of interview committee members will be released solely for the purpose of preparation of affidavits; the selected firms shall not directly contact the panel members prior to or immediately following the interview process.

The individual signing this submittal hereby declares that no person or persons other than members of his/her own organization are interested in this Project or in the contract proposed to be taken; that it is made without any connection with any other person or persons making a proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the Town of Redding is directly or indirectly interested therein, or in the supplies or works to which it relates or will receive any part of the profit or any commission there from in any manner which is unethical or contrary to the best interests of the Town of Redding.

Unless otherwise noted within a proposal, proposals received in response to this document are assumed to be valid and binding for one hundred twenty (120) days from receipt of the proposal. If award is not made within such time, the proposal can be deemed to be either no longer valid or can be extended with mutual consent of the Town and the firm submitting the proposal. Documents, reports, and/or data become property of the Town of Redding.

III.6 TERMINATION

A. TERMINATION BY THE CONSULTANT

If the Town fails to make payment as provided in Section 5.1 for a period of 30 days, the Consultant may, upon seven additional days’ written notice to the Town, terminate the Contract and recover from the Town payment for work executed, including reasonable overhead and profit, costs incurred by reason of such termination, and damages.

B. TERMINATION BY THE TOWN FOR CAUSE

The Town may terminate the Contract if the Consultant

1. repeatedly refuses or fails to supply enough properly skilled workers or proper materials.

2. fails to make payment to Subcontractors for materials or labor in accordance with the respective agreements between the Consultant and its Subcontractors.

3. repeatedly disregards applicable laws, statutes, ordinances, codes, rules and regulations or lawful orders of a public authority.

4. or otherwise is guilty of substantial breach of a provision of the Contract Documents.

When any of the above reasons exists, the Town may, without prejudice to any other remedy the Town may have and after giving the Consultant seven days’ written notice, terminate the Contract and take possession of all materials prepared by the Consultant relative to this contract and may finish the work by whatever reasonable method the Town may deem expedient. During the seven-day notice period, the Consultant shall have the option to present to the Town a plan to remedy the notice for termination for cause, which may be accepted by the Town at its sole discretion. Upon request of the Consultant, the Town shall furnish to the Consultant a detailed accounting of the costs incurred by the Town in finishing the work. When the Town terminates the Contract for one of the reasons stated above in this section, the Consultant shall not be entitled to receive further payment until the work is finished.

C. TERMINATION BY THE OWNER FOR CONVENIENCE

The Town may, at any time, terminate the Contract for the Town’s convenience and without cause, upon thirty

(30) days’ advance notice. Under such circumstances, this Agreement shall terminate on the date set forth in the notice from the Town. The Consultant agrees to immediately prepare to cease performing all services on the date of termination and shall otherwise cease, to the extent practicable, incurring costs chargeable to the Town under this Contract as of the date of termination. To the extent that the Town elects (and Consultant hereby grants to the Town the right to elect to do so in connection with termination of this Contract) to take legal assignment of subcontracts, the Consultant shall, as a condition of receiving the payments referred to in this Article and otherwise under this Agreement, at the Town’s sole cost and expense, execute and deliver all such papers and take all such steps, including the legal assignment of such subcontracts and other contractual rights of the Consultant, as the Town may require for the purpose of fully vesting in the Town the rights and benefits of the Consultant under such subcontracts. In the event an attempted termination by the Town or excuse is not justified, it shall be deemed a termination under this Paragraph. The Consultant shall be entitled to receive payment for work executed, and costs incurred by reason of such termination of convenience, along with reasonable overhead and profit on the work not executed.

III.7 FREEDOM OF INFORMATION

All submissions are subject to public inspection, subject to the provisions of Section 1-210 of the Connecticut General Statutes (Freedom of Information). Consistent with Article 1-210 (b) 24, copies of information resulting from this RFP are generally not available until a contract has been formally awarded.

Professional Services for the Design and Preparation of Construction Documents for the Stabilization and Reconstruction of a section of Poverty Hollow Road

Due date: 11:00 am, August 27, 2026 Town of Redding Office of the First Selectwoman 100 Hill Road, Redding, CT 06896

In accordance with the Town’s requirements, the undersigned agrees to provide services as defined herein.

The undersigned is familiar with the conditions surrounding this Request for Proposals, is aware that the Town reserves the right to reject any and all proposals and is making submission without collusion with any other person, individual or corporate.

Witness Signature

Company Name Printed Name

Address Title

City State Zip Date

Federal ID# Telephone Number

Email Address

Town of Redding, Connecticut Non-Collusion Certification

Poverty Hollow Road Reconstruction Professional Services Proposal

The undersigned certifies under penalty of false statement that this proposal or contract has been made, submitted and executed in good faith and without collusion or fraud with any other person, and without any agreement designed to limit independent bidding or competition.

As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals.

The price or process quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

I further certify that I have not provided or directed to be provided gifts, meals, or gratuities to any official or employee of the Town of Redding responsible for awarding or administering this bid or contract.

Legal Name of Proposer: _____________________________________

Business Address ______________________________________

Name of Authorized Agent ___________________________ Title: ______________________

Phone: ___________________________ Email: _____________________

Signature: __________________________________________ Date: ______________________

Subscribed and sworn to me before this ________day of __________________, 2026

Notary Signature and Seal:

QUALIFICATIONS OF PROPOSER

Poverty Hollow Road Reconstruction Professional Services Proposal

Proposer's legal business name: ____________________________________________

The Proposer is required to submit the following information with regards to Proposer qualifications and capacity to complete the proposed Work. If additional pages are necessary, please write “see attached” in each section as applicable.

A. Project References

Provide the names, titles, and contact information for public officials, engineers, or other project contacts for similar municipal work completed by the Proposer within the last five (5) years.

1)

2)

3)

4)

5)

B. List of Subcontractors

Provide the legal business name and contact information for all Subcontractors proposed to complete work valued at $5,000.00 or greater.

3)

Qualifications Page 1 of 2

List of Proposer’s Active Projects

Provide a list of all Proposer’s active projects which are scheduled to take place within the next six (6) months.

3)

C. List of Equipment

Provide of list of equipment to be used on the project.

Owned Equipment:

Rented Equipment:

D. Terminated Contracts or Contracts Proposer Failed to Complete

Provide a list of any and all contracts Proposer has entered into agreement with another party and which were terminated by either party and/or contracts Proposer has failed to complete within the last ten (10) years. Include the project name and contact information for other parties. If none, Proposer shall state “none”.

Qualifications Page 2 of 2

Storm Damage to a section of Poverty Hollow Road, Redding, CT. Photos may not portray the full extent of the damage. Photos taken on July 22, 2026

Roadway material washed down vertical slope towards the Aspetuck River