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LOUISVILLE REGIONAL AIRPORT AUTHORITY

OWNER/OPERATOR OF

INVITATION FOR BID

POTASSIUM ACETATE BASE DEICING & ANTI-ICING FLUID

IFB-002-27

ISSUED BY THE PURCHASING AND PROCUREMENT DEPARTMENT

MAINTENANCE ADMINISTRATION AND SUPPORT SERVICES BUILDING

4320 PARK BOULEVARD

LOUISVILLE, KENTUCKY 40209-0129

CONTENTS

DESCRIPTION PAGE

Cover Page ............................................................................................................................ C-1 Invitation to Submit Bid ........................................................................................................ I-1 Definition of Terms .............................................................................................................. T-1 Instructions to Bidders ....................................................................................................................................................................................... ITB-1 General Conditions .............................................................................................................................................. GC-1 Bid Form .................................................................................................................................................................... BF-1 Bidder’s Experience and Qualifications Questionnaire ......................................................................... Q-1 Draft Agreement ................................................................................................................................................... DA-1 Attachment A – Bid Bond .................................................................................................... A-1 Attachment B – Performance Bond ...................................................................................... B-1

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Potassium Acetate Base Deicing/Anti-Icing Fluid IFB-002-27

INVITATION TO SUBMIT BID

The Louisville Regional Airport Authority (the “Authority) is soliciting bids from qualified companies to enter into an agreement for the right and privilege to provide Potassium Acetate Base Deicing/Anti-Icing Fluid (the “Product” or “Fluid”) for the Louisville Muhammad Ali International Airport and Bowman Field Airport (the “Airport”) in the manner and frequency as specified in the Bid Documents. The successful bidder will be responsible for providing the Products for a period of two years. Afterwards, the established agreement may then be extended for two additional one-year periods upon mutual consent of the Authority and awarded company.

Bid Documents may be obtained through the Authority’s bidding website at www.flylouisvillebids.com beginning August 3, 2026.

First-time users of the bidding website must complete the registration process. Once completed bidders may view, download, and respond to eProcurement solicitations within the “Current Bids and Proposals” section. Reference article II, “Instructions to Bidders: Bid Submission”, for additional information. Any related changes to the bid requirements and specifications shall be made via addendum and an email notification will be sent to all bidders that have downloaded the respective bid documents.

The Purchasing Department shall be the sole point of contact for all potential bidders throughout the bidding process. Should there be any questions, comments, or doubt as to the meaning or content of these documents, the bidder shall notify Tairra Bridgewaters, via email at Tairra.Bridgewaters@flyLouisville.com no later than 12:00 p.m. EST August 10, 2026.

All applicable bids shall be subject to public opening of responsive bids on August 19, 2026, at 2:00 p.m. EST, by way of Zoom video conference. The Zoom link will be provided via addendum.

The Authority has a No Contact Policy which prohibits communications or contact by bidders, or its representatives directed at the members of the Authority’s Board, its employees, its consultants, or its representatives concerning the subject of the bid documents except where permitted by the bid documents.

The Authority in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, creed, sex, age, or disability in consideration for an award.

The Authority reserves the right to waive any informality in any bid, to reject any and all bids and to negotiate with the bidder whose bid, in the Authority’s opinion, is the best bid offered and the most advantageous to the Authority, to such extent as may be necessary.

http://www.flylouisvillebids.com/ mailto:Tairra.Bridgewaters@flyLouisville.com

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DEFINITION OF TERMS

Whenever the following terms are used in these bid documents, or in any other documents or instruments pertaining to the Product or Service where these specifications govern, the intent and meaning shall be interpreted as follows. All terms may not be used/applicable to this document.

ADVERTISEMENT: The Invitation to Submit Bids for the provision of the Product or Service to be awarded.

AGREEMENT: That document to be entered into by the Authority and the Company, which together with the Bid Documents constitutes the basis for providing the Product or Service.

AGREEMENT DOCUMENTS: All written material covering the Product or Service to be provided. The Agreement documents may include but are not limited to the following: the Cover Page; Invitation to Submit Bid; Definition of Terms; Instructions to Bidders; General Conditions; Bid Form; Performance Bond and Payment Bond; Bid Guaranty; Insurance Certificates; any Attachments; any Addenda; and the Agreement and/or Purchase Order.

AIRPORT: Refers to any and all property and improvements owned, leased, operated, or controlled by the Authority, which, for the purpose of these Bid Documents, shall mean Louisville Muhammad Ali International Airport and Bowman Field Airport in Louisville, Kentucky.

AUTHORITY: The Louisville Regional Airport Authority acting through its duly authorized representatives.

AWARD: The acceptance by the Authority, through formal action of its Board, or properly authorized Authority designee, of the successful Bidder’s offer to provide the Product or Service.

BANK LETTER OF CREDIT: The irrevocable letter of credit issued by a commercial bank acceptable to, and in a form satisfactory to, the Authority in its sole discretion and drawable at a financial institution located in Louisville, Kentucky.

BID: All required submissions contained in the written offer of the Bidder, submitted on the Authority’s Bid Form, to provide the Product or Service in accordance with the provisions of the Bid Documents.

BID DOCUMENTS: Shall be defined as all written material describing, in detail, the specifications of the Product or Service to be provided which may include, but is not limited to the Cover Page, Invitation to Submit a Bid, Definition of Terms, Instructions to Bidders, General Conditions, Bid Form, Performance Bond, Bid Bond, Bank letter of credit, Bid Guaranty, Draft Agreement, Insurance Certificates, any Attachments, and any Addenda.

BID DUE DATE: The latest date and time in which a Bid, Proposal, or Quote may be submitted, withdrawn, or revised.

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BIDDER OR BONA FIDE BIDDER: Any individual, partnership, firm, joint venture, limited liability company, corporation, or other entity, acting directly or through a duly authorized representative, which submits a bid to provide the Product and/or Service herein offered.

BOND – PERFORMANCE OR BID: The approved form of security furnished by the Company, or its Surety, as a guaranty that the Company will execute all contract documents, complete the improvements, and/or provide the Products and/or Services in accordance with the terms of the Bid/Proposal Documents and Agreement Documents.

CALENDAR DAY: This consists of every day shown on the calendar, including Saturdays, Sundays, and Holidays.

COMPANY OR CONTRACTOR: The individual, partnership, joint venture, firm, limited liability company, corporation, or other entity to which the Award is made, and which is liable for providing the Product or Service in conformance with the Agreement Documents.

DISADVANTAGED BUSINESS ENTERPRISE (DBE): A for-profit small business concern, as defined by paragraph 23.5, 49 C.F.R. Part 23, which is majority owned and managed by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which the majority of the stock is owned by one or more such individuals.

SPECIFICATIONS: The written description of obligations and requirements of the awarded company and of the Product or Service to be provided.

SURETY: The corporation, partnership or individual, other than the Company, executing either or both the bid guaranty and the performance bond that are furnished to the Authority by the Company. Surety shall be licensed to do business in the state of Kentucky.

WRITTEN NOTICE: All notices required by the Bid Documents and Agreement Documents shall be in writing, and shall be sufficient, and shall be deemed delivered, if hand delivered, or sent by the certified mail, postage prepaid, by one party to the other at such receiving party’s principal place of business or the last business address known to the party giving the notice.

Whenever, in these Bid Documents or Agreement Documents, the words “directed”, “required”, “permitted”, “ordered”, “designated”, “prescribed” or words of the like are imported are used, it shall be understood that the direction, requirement, permission, order, designation or prescription of the Authority is intended; and similarly, the words “approved”, “acceptable”, “satisfactorily” or words of the like imported are used, it shall mean approved by, acceptable to or satisfactory to the Authority. Whenever the words “he”, “his”, “him”, etc. are used in these Bid Documents or Agreement Documents it shall be understood that such words mean male, female, or an impersonal business entity.

Any reference to a specific requirement of a numbered Section, Subsection, Paragraph or Subparagraph of the Bid Document or Agreement Document, or cited standard in the Specifications, shall be interpreted to include all general requirements of the entire Section, Subsection, Paragraph or Subparagraph or any Specification item or cited standard, that may be pertinent to such specific reference.

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INSTRUCTIONS TO BIDDERS

I. INVESTIGATION OF CONDITIONS

The submission of a bid shall constitute conclusive evidence that the Bidder has investigated all technical specifications, site conditions, and the manner and environment in which the Fluid will be used and is aware of the circumstances, procedures, and requirements affecting the Product to be provided. The attention of the Bidder is specifically directed to, and Bidder will be conclusively presumed to have read and become familiar with, all Bid Documents. No claim for adjustment of the provisions of the Agreement Documents, and particularly of the fees to be paid by the Authority to the Company, shall be honored.

II. BID SUBMISSION

2.1 Company’s bid response and all related information shall be submitted electronically via the Authority’s bidding website at www.flylouisvillebids.com by no later than August 19, 2026 at 2:00 p.m. EST. Submission will need to be in a single PDF document and the first four pages should be the completed Bid Form (BF-1 through BF-4) Website path: Current Bids and Proposals > Select applicable proposal > Submit Bid > Upload PDF file > Submit Bid

2.2 Bids must include a Bank Letter of Credit or Bid Bond, included hereto as Attachment A, payable without conditions to the Authority in the amount of Ten Thousand Dollars ($10,000.00) as a guarantee that if the Company’s Bid is accepted and an award granted, the Company will enter into the Agreement within fourteen (14) calendar days of receiving the Notice of Award and Agreement Documents. In the event the successful Bidder fails to enter into the Agreement within fourteen (14) calendar days the Bank Letter of Credit or Bid Bond shall be drawn against by the Authority, and the amount drawn shall constitute the agreed amount of liquidated damages. The bid guaranty of the successful Bidder shall be returned upon timely receipt of the fully executed Agreement Documents, as specified in section IX titled “Notice of Award”. Bid guaranty of unsuccessful Bidders will be returned , when necessary, upon successful execution of the agreement documents and/or once the bid file is closed.

III. QUESTIONS AND COMMENTS

The Purchasing Department shall be the sole point of contact for any Bidder throughout the Invitation for Bid (IFB) process. Should there be any doubt as to the meaning or content of these Bid Documents, the Bidder shall immediately notify Tairra Bridgewaters, Director of Purchasing and Procurement, via email at Tairra.Bridgewaters@flylouisville.com no later than 12:00 p.m.

EST August 10, 2022. Questions or comments received after this date and time may not be considered for response by the Authority. The Authority will not be responsible for any oral instructions, interpretations, or explanations unless also addressed in writing.

IV. WITHDRAWL, REJECTION, OR ACCEPTANCE OF A BID

4.1 At any time, up to the hour and date set for receipt of Bids, Bidders may withdraw its Bid through the website www.flylouisvillebids.com. Adjustments and/or corrections to a Bid may be http://www.flylouisvillebids.com/ mailto:Tairra.Bridgewaters@flylouisville.com http://www.flylouisvillebids.com/

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performed through the website up to the hour and date set for receipt of Bids by withdrawing the Bid and submitting the updated document. After the scheduled time and date for receipt of Bids, Bidders will not be permitted to submit or withdraw a Bid and all submissions will constitute a valid offer subject to acceptance by the Authority for a period of ninety (90) calendar days following the due date for Bids.

4.2 Bids not conforming to the following requirements may be rejected:

a. Bids must include a Bank Letter of Credit of Bid Bond payable without conditions to the Authority using the provided Attachment A.

b. Bids must be submitted using the Authority’s Bid Form contained within this

Document. Bids must be submitted in such manner as to make them complete and free from ambiguity, without alterations or erasures. All blank spaces in the Bid Form must be properly filled in.

c. Bidder must properly sign, by the Bidder or Bidder’s legally authorized officer or agent, the Experience and Qualifications Questionnaire.

d. Bidder must sign and have notarized, the “Bidder’s Affidavit” which is part of the Bid Form. This affidavit covers non-collusion and non-conflict of interest. Any Bid that does not include the properly executed affidavit will be declared invalid.

e. Bidder shall furnish, among other things, a statement of its experience as required in the Questionnaire attached hereto as part of the Bid.

f. Bidder must furnish all data, attachments, or statements that it deems essential and pertinent to assure total understanding and evaluation of its Bid by the Authority.

4.3 The Authority reserves the right to reject any and all Bids, waive any irregularities or informality in any Bid, to negotiate for the modification of any Bid, to accept the Bid, which in its sole judgement, is deemed the most desirable and advantageous to it from the standpoint of customer service, value, and concept of operation, even though such Bid may not on its face appear to be the lowest and best price to the Authority.

4.4 Any Bid, which is incomplete, conditional, ambiguous, obscure or which contains additions or alterations not called for, or irregularities of any kind, may be rejected for such reason or reasons.

4.5 If the successful Bidder refuses to enter into the Agreement within fourteen (14) calendar days after the Agreement is delivered to the successful Bidder for execution, the Authority shall have the right to accept the Bid(s) of any other qualified Bidder(s) which submitted a bona fide Bid in response to this Bid Document, with or without re-advertisement.

V. DISQUALIFICATION

Any of the following causes may be considered sufficient for the disqualification of a Bidder and the rejection of its Bid.

a. Insufficient vendor qualifications to provide the products requested as determined by the Authority.

b. Submission of more than one Bid hereunder by an individual, firm, or corporation

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under the same or different names.

c. Evidence of collusion among Bidders.

d. A Bidder's default or arrearage under any other previous or existing agreement or purchase order either with the Authority or another company.

e. Existence of any unresolved claims between the Bidder and the Authority.

f. Violation of the NO CONTACT POLICY. Upon the advertisement or other publication of any Request for Proposals (“RFP”), Request for Qualifications (‘RFQ”), Invitation for Bid (“IFB”), or other procurement and during the evaluation period for the same:

There shall be no communication or contact initiated by Bidders, potential Bidders, Proposers, potential Proposers, Responders, potential Responders or their representatives (collectively, “bidders”) directed at members of the Authority’s board, its employees, its consultants, or its other representatives concerning the subject of the procurement process, except as permitted by the Authority’s published RFP, RFQ, IFB, or other procurement documents.

i. Unrelated Contact. If the Authority currently contracts with a bidder, this policy shall not prohibit communications between the Authority and the other party to the extent it relates to the existing contract and not the ongoing procurement process.

ii. Contact by the Authority. This policy shall not prohibit Authority employees or representatives from contacting a bidder for the purpose of obtaining further information.

iii. Policy Violations. The Authority may reject a bid, proposal, or response in the event of any violation of this policy.

VI. INCOMPLETE BIDS

The Authority may consider any bid incomplete if not prepared and submitted in accordance with the provisions of these Bid Documents. Any alteration, omission, addition to the Bid Form, or any unauthorized conditions, limitations or provisions attached to a bid may render it incomplete and may be sufficient cause for its rejection. The Authority may also consider the bid incomplete and may reject it if:

a. The Bid Form furnished herein is not used or is altered.

b. There are alternate Bids not called for or irregularities of any kind, which may tend to make the Bid indefinite or ambiguous as to its meaning.

c. Any documents necessary for Bid purposes which are not complete, are improperly executed, or are missing.

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VII. GRATUITIES AND KICKBACKS

The Bidder shall not offer, give, or agree to give any current or former Authority employee or member of its Board a gratuity or offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy.

VIII. BASIS FOR AWARD

8.1 Award will be based on the Bidder providing the ‘Best Value’ as determined by the Authority in its sole and absolute discretion. Criteria for Awards may include, but will not be limited to price, quality, delivery, supplier ability, supplier history, and references.

8.2 The Authority reserves the right to accept the Bid offered by a responsible and qualified Bidder which, in the Authority's sole opinion, best meets all of the goals and requirements stated elsewhere in these Bid Documents. Responsibility and qualification are to be determined from the information furnished by the Bidder as well as from other sources determined to be appropriate by the Authority. The Authority further reserves the right not to make an award until after such investigations, as are deemed appropriate, are made regarding the experience, financial responsibility, and qualifications of the Bidder.

IX. NOTICE OF AWARD

It is anticipated that the Authority will give the Notice of Award to the successful Bidder within thirty (30) calendar days form the Bid due date. However, the Authority reserves a period of ninety (90) calendar days from the Bid due date in which the Notice of Award may be given. The successful Bidder, to whom an Award is made, shall deliver to the Authority the executed Agreement Document, Performance Bond, evidence of required insurance coverage, and all other required documents within fourteen (14) calendar days of receipt of the Notice of Award.

Failure to return all required documents within fourteen (14) calendar days shall be just cause for cancellation of the Award by the Authority and, in the Authority’s sole discretion, the Award may be made to a different qualified Bidder. The Authority reserves the right to cancel the Award without liability at any time before the Agreement has been fully executed by both parties.

X. PERFORMANCE BOND

Upon award of the Agreement the Company shall furnish to the Authority a Performance Bond, attached hereto as Attachment B, in the amount of one hundred thousand dollars ($100,000.00), at the Company’s sole expense, to guarantee the satisfactory performance of all obligations under the Agreement by the Company and shall not be cancelled on less than thirty

(30) days written notice to the Authority. Bond shall be renewable so to remain valid during the term of the Agreement and any extension thereof.

XI. GENERAL

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The following general conditions relate to the submission of Bids and any Award to be made as a result thereof:

a. The Authority shall not be obligated to respond to any Bid submitted, nor shall the

Authority be legally bound in any manner whatsoever by the submission of a Bid by any Bidder.

b. Any agreement arising out of any Bid submitted hereunder, and any negotiations that may follow, shall not be binding or valid against the Authority, its officers, employees, or agents unless reduced to writing and executed by an authorized representative of the Authority.

c. Statistical information contained in these Bid Documents is for information purposes only. The Authority is not responsible for any inaccuracies or interpretations of data.

d. Under Kentucky’s Open Records Act, the Bid submitted in response to this solicitation will be subject to inspection by the public, unless an exception to the Open Record Act applies. KRS 61.878(1)(c)1 excludes from the Act’s disclosure requirements “records confidentially disclosed to an agency…generally recognized as confidential or proprietary, which if openly disclosed would permit an unfair commercial advantage to competitors of the entity that disclosed the records.” If Bidders response to this solicitation contains information Bidder deems as confidential or proprietary, Bidder shall clearly mark the pages containing such information as “CONFIDENTIAL” or “PROPRIETARY.” Bidders may not classify an entire Bid as proprietary or confidential. Bidders’ classifications of information as confidential or proprietary will not be binding upon the Authority.

XII. ELIGIBILITY TO PARTICIPATE IN GOVERNMENTAL PROGRAMS

CERTIFCATION

Bidder’s signature certifies that the Bidder, and where applicable subcontract vendor, or any person performing services under this agreement (i) is not now nor have ever been excluded, suspended, debarred, or otherwise deemed ineligible to participate in governmental procurement, or other programs; (ii) is not now nor have ever been charged with or been convicted of a criminal offense related to the provision of government, procurement, or other programs and have not been reinstated in such programs after a period of exclusion, suspension, debarment, or ineligibility. If the Bidder, and where applicable subcontract vendor, or any person performing services under this agreement becomes ineligible for participation in such governmental programs in the future, vendor will have a process in place such that subcontract vendor(s) and any person performing services under this agreement will promptly notify the vendor of such ineligibility. The Bidder will notify the Authority within seventy-two (72) hours of the vendor becoming aware of the governmental ineligibility of the vendor, any subcontract vendor, or any person performing services under this agreement.

End of section

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GENERAL CONDITIONS

I. GENERAL DESCRIPTION

It is the Authority’s intent to enter into an Agreement with the most qualified and responsible Bidder (the “Company”) that offers the best value for the right and obligation to sell, transfer, and deliver Potassium Acetate Base Deicing/Anti-icing Fluid (the “Product” or “Fluid”) to the Louisville Muhammad Ali International Airport and Bowman Field Airport (the “Airport”), as more fully described herein. The Company shall base its price generally upon the conditions contained in this document. The Company shall furnish, without limitation, all management, labor, equipment, materials, supplies, and personnel as specified herein all at the successful Bidder’s expense.

II. BIDDER QUALIFICATIONS

2.1 In order to be considered qualified to provide the Fluid hereunder, each Bidder must, at a minimum, meet the following criteria:

a. Have not less than five years’ experience in providing the Fluid required in these

Bid Documents, to which the Bidder must provide documentation and contact references to the Authority as outlined in the Bidder’s Experience and Qualifications Questionnaire.

b. Provide satisfactory evidence that it can meet or exceed every minimum standard stipulated in the Specifications and Agreement.

2.2 It is mandatory that the individual, partnership, joint venture, limited liability company, or corporation submitting a Bid have the above minimum qualifications; and if such is found not to be the case, any Bid submitted by such individual, partnership, joint venture, or corporation will be rejected. In the case of a Bid submitted by a partnership or a joint venture, at least one of the general partners thereof or one of the constituent members of such partnership or joint venture must possess said minimum qualifications.

III. SCOPE OF WORK

3.1 The Company agrees to sell, transfer, and deliver in accordance with the terms and specifications set forth in the Bid Documents the Fluid so to support the work and efforts of the Authority’s staff in preventing and removing snow, frost, and ice accumulation in aircraft maneuvering areas such as airport aprons, runways, and taxiways.

3.2 The Company agrees to provide all personnel, labor, supplies, and equipment required for the sale, transfer, and delivery of the Fluid and shall supply and deliver the Fluid in strict accordance with the specifications contained herein.

3.3 The Term of the Agreement shall be for a period of two (2) years, beginning on the Effective Date and ending on the day preceding the second anniversary of the Effective Date.

Upon mutual consent of the Authority and Company, the established Agreement may then be

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extended for two (2) additional one-year periods.

3.4 The terms of the Agreement Documents shall supersede any contrary or inconsistent terms set forth on any purchase orders, purchase order acknowledgements, invoices, confirmations and/or other similar documents. No supplemental provisions of any such purchase orders, purchase order confirmations, invoices, confirmations, and/or other similar documents shall be binding upon the Authority unless such document is signed by an authorized representative of the Authority.

IV. SPECIFICATIONS

4.1 The Louisville Muhammad Ali International Airport operates 24 hours per day, 365 days per year providing support to extensively established companies. Maintaining accessibility to aprons, runways, and taxiways is imperative. The Company shall possess full knowledge of common practices in providing the Fluid to transportation and aviation industries especially during severe winter weather conditions. The Fluid will be a significant component of the Authority’s defense against critical winter weather and shall abide by the following:

4.2 The Fluid shall be provided in strict accordance with regulations approved by the Federal Aviation Administration (the “FAA”) and any amendments thereto. The FAA either establishes approval specifications or, upon acceptance, references the specifications of professional associations, such as SAE Aerospace Material Specifications (AMS), and the U.S. military (MIL- SPEC). To date, the approved specification for the Fluid is the latest edition of SAE AMS 1435, Liquid Runway Deicing/Anti-icing Product.

4.3 Technical Requirements: The Fluid shall be Potassium Acetate base and shall meet, at a minimum, approved FAA specifications. If such Fluid is not manufactured pursuant to the specifications, then it will be the responsibility of the Company to remove such Fluid from the Authority’s property and replace with Fluid that does meet the specifications, at no additional cost to the Authority

4.4 Sampling Requirements

a. The Company shall submit to the Authority a copy of the certified test results, from an independent laboratory, for the Fluid produced for use by the Authority meeting the most current FAA guidelines and specifications described herein. Testing for all parameters listed within these Bid Documents shall be conducted prior to commencement of an agreement thereby allowing time to determine the usability of the Fluid by the Authority.

Certified test results shall be promptly submitted to the Authority and shall be dated within 12 months of bid submittal.

b. The Authority reserves the right to require a sample of the Fluid, at any time, for internal testing purposes by an authorized representative of the Authority at the frequency determined by the Authority. The Company shall be required to submit a physical sample of the Fluid produced for use by the Authority under these Specifications.

c. Upon request the Company shall submit a sample with a letter certifying that the

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sample represents the complete batch of Fluid that was manufactured for use by the Authority.

d. The Authority reserves the right, at any time, to base any acceptance decisions upon samples of the Fluid submitted by the Company.

e. The Company shall provide test reports of compatibility between the Fluid and asphalt concrete pavement materials.

4.5 Environmental Information: The manufacturer of the Fluid shall provide not less than the following information:

a. Biodegradability: The Fluid shall be tested in accordance with the American Public

Health Association (APHA) Standard Methods for Examination of Water and Wastewater. The manufacturer shall provide results of bioassays which shall contain not less than the following information:

i. The percent of Fluid biodegraded in five days at 20° C (68° F).

ii. The five-day theoretical total oxygen demand (TOD) of Fluid, expressed in kilogram of oxygen per kilograms of Fluid.

b. Ecological Behavior: A certified test report by an independent party of the ecological behavior of the Fluid, which shall include aquatic toxicity for the total formulation. The aquatic toxicity data shall be determined in accordance with EPA Methods 40 Code of Federal Regulations (CFR) Part 797.1300 and 797.1400 or OECD Guideline for Testing of Chemical’s (Organization for Economic Cooperation and Development, Methods 202 and 203, update 1989) using test species required by regulatory agencies for permitted discharges. The LC50 concentration, the highest concentration at which 50% of the test species survive, shall be given in milligrams per liter.

c. Trace Contaminants: Report the presence, in percentage by weight, of sulfur, halogens, phosphate, nitrate and heavy metals (lead, chromium, cadmium and mercury).

4.6 Physical Properties of the Fluid: The Fluid, as supplied by the Company, shall conform to the requirements contained herein. Tests shall be performed in accordance with specified tests for the product in concentrated form as delivered by the Company, unless otherwise specified herein.

a. Flash Point: Shall be reported and shall not be lower than 100 x C (212 x F), determined in accordance with ASTM D 56 or ASTM D 93. In case of dispute, flash point determined in accordance with ASTM D 56 shall apply.

b. Specific Gravity: Shall be reported and shall be within 0.015 ± if the pre-production valve established in 4.2.3, determined in accordance with ASTM D 891.

c. pH: Shall be 7.0 to 11.5 and within 0.5 ± of the pre-production valve established in 4.2.3, determined in accordance with ASTM E 70.

d. Freezing Point: The Fluid shall be a minimum 50% Potassium Acetate by weight with a freezing point of -70° F (-57° C) or lower (method: ASTM D 1177).

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e. Appearance: The Fluid, as received by the Authority, shall be homogeneous, uniform in color and free from skins, lumps, and foreign materials detrimental to the usage of the Fluid.

4.7 Effect of Transparent Plastics

a. The Fluid, at 25° C ± 2 (77° F ± 4), shall not craze, stain or discolor MIL-PRF-2690 stretched acrylic plastic, determined in accordance with ASTM F 484.

b. The Fluid, at 25° C ± 2 (77° F ± 4), shall not craze, stain or discolor MIL-P 83310 polycarbonate plastic, determined in accordance with ASTM F 484, except that the specimens shall be stressed for 30 minutes ± 2 to an outer fiber stress of 13.8 Mpa (200 psi).

4.8 Effect on Painted Surfaces: The Fluid, at 25° C ± 2 (77° F ± 4), shall neither decrease the paint film hardness by more than two pencil levels nor shall it produce any streaking, discoloration or blistering of the paint film, determined in accordance with ASTM F 502.

4.9 Effect on Unpainted Surfaces: The Fluid, tested in accordance with ASTM F 485, shall neither produce streaking nor leave any stains requiring polishing to remove.

4.10 Ability to be Rinsed

a. The Fluid, tested in accordance with ASTM F 485, shall neither produce streaking nor leave any stains requiring polishing to remove.

b. A 75 x 200 mm (3 x 8 inch) panel of clear glass shall be cleaned to provide a surface free of water-break, dried and coated with the deicing/anti-icing Fluid by pouring the Fluid over the panel while it is held in a horizontal position. The coated panel shall be inclined at an angle of approximately 45° for 10 minutes ± 0.5, then placed in a horizontal position for 24 hours ± 0.25 at room temperature. After the 24-hour exposure, the panel shall be rinsed in tap water for 5 to 6 minutes, followed by rinse with ASTM D 1193, Type IV, water, allowed to air dry at ambient temperature and examined for visible traces of the deicing/anti-icing Fluid.

4.11 Runway Concrete Scaling Resistance

a. The condition of the runway concrete surface shall have a rating not greater than 1 for

50 freeze-thaw cycles, determined in accordance with ASTM C 672, except that the concrete shall:

i. Be air-entrained with an air content as specified in ASTM C 672. Have a minimum cement content of 510 pounds per cubic yard ± 10 (302 kg/m ± 6).

Have a slump, 1.5 inches ± 0.5 (38 mm ± 13).

ii. A 25% by volume solution of the Fluid, as supplied by the manufacturer in commercial concentration, in tap water shall be substituted for calcium chloride.

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Performing more than one freeze-thaw cycle per day is acceptable.

b. Storage Stability: The Fluid, after storage in accordance with ASTM F 1105, shall not exhibit separation or an increase in turbidity compared to non-aged Fluid. Any increase in turbidity shall be reported but shall be acceptable if removed by mild agitation.

4.12 Effect on Aircraft Metals

a. Sandwich Corrosion: Specimens, after testing in accordance with ASTM F 1110, shall not show corrosion worse than control panels run using ASTM D 1193, Type IV, water.

b. Total Immersion Corrosion: The Fluid, tested in accordance with ASTM F 483 except that panels of AMS 4376 shall be tested for 24 hours, shall neither show evidence of corrosion of panels nor cause a weight change of any test panel greater than shown in Table 1.

c. Low Embrittling Cadmium Plate: Test panels, coated with low-embrittling cadmium plate, shall not show a weight change greater than 0.3 mg/cm per 24 hours, determined in accordance with ASTM F 1111.

d. Hydrogen Embrittlement: The Fluid shall be non-embrittling, determined in accordance with ASTM F 519, Type 1a, 1c or 2a.

e. Stress Corrosion Resistance: The Fluid shall not cause cracks in AMS 4911 or

MAM 4911 titanium alloy specimens, determined in accordance with ASTM F 945, Method A.

f. The Fluid shall be tested in accordance with ASTM F 945, Method A using AMS

4916 specimens. Report shall detail the effect of the Fluid and the effect of control solution. The results shall be reported for informational purposes only.

4.13 Performance: The Fluid, used in accordance with the manufacturer’s recommendations, shall remove deposits of snow, frost, and ice from all aircraft maneuvering areas. The Company warrants to the Authority that all Fluid to be provided will meet the Company’s Safety Data Sheet (SDS) requirements and will also meet or exceed all local, state, and federal requirements. The Company shall provide written information covering the Fluid’s environmental impact. The Authority, through its duly authorized representative(s), may monitor the Fluid to be provided and may evaluate the performance pursuant to the standards and criteria specified herein. Acceptance criteria and method of testing shall be agreed upon by the Authority and Company.

4.14 References to standards and regulations published by organizations including, but not limited to, AMS and EPA shall mean the most recent edition or revision in effect. Where a conflict occurs between a reference published standard and the specifications within these Bid Documents, the referenced published standard shall govern. Specifications may refer to name brands or model numbers. The intent is to establish a desired quality level of merchandise or to meet a pre-established standard due to like existing products. Company may offer a product of equal quality and the burden

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of proof of such similarity and quality rests with the Company. The Authority shall act as sole judge in determining similarity, quality, and acceptability of the Fluid.

V. HISTORICAL USAGE & ESTIMATED QUANTITIES

The Authority utilized the following quantities of Fluid during the respective winter season: 29,000 gallons in 2022/2023; 22,400 gallons in 2023/2024; 60,800 gallons in 2024/2025;

and 41,600 gallons in 2025/2026. This data is approximate and being provided for context; it does not guarantee future purchase volumes and should not be used to assume a maximum annual limit. Company shall provide all quantities requested by the Authority during the term of this Agreement.

VI. ORDERING AND DELIVERY

6.1 The Authority may place orders by telephone or by electronic communication. The Company shall confirm delivery details of an order prior to shipping. The Authority maintains several dedicated tanks as described below.

Airport Location Tank Size Max Fill

Louisville Muhammad Ali Maintenance Facility Fuel Farm 50,000 43,000

Louisville Muhammad Ali Fire House (Airfield) 40,000 36,000

Bowman Maintenance Facility 6,770 5,500

a. Maximum fill level notated at 80% capacity. All tanks located above ground.

6.2 Upon notification from the Authority the Company shall route deliveries for the Louisville Muhammad Ali International Airport to the Maintenance Administration and Support Services building located at 4320 Park Blvd, Louisville, Kentucky 40209. From there, the Fuel Farm is situated directly across from the maintenance building; alternatively, the Company will meet with an authorized escort to deliver to the Fire House. Bowman Field Airport deliveries shall be routed to the Maintenance Building located at 3345 Roger E Schupp Street, Louisville, Kentucky, 40205, which is accessed via Dutchman’s Lane and Gast Boulevard. Company must call ahead to have security gate unlocked.

6.3 Typical delivery hours will be from 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m.

EST. The Company shall have the ability to provide the Fluid according to all approved FAA guidelines as well as all standards and specifications stipulated within these Bid Documents during common business hours, after-hours, weekends, and holidays. The Company shall provide contact information for after-hour, holiday, and emergency purchases.

6.4 The Fluid shall be delivered within the shortest possible timeframe but no later than five

(5) business days from the date the Authority submits delivery requests, with two (2) business days being the standard lead-time for delivery. In the event of an emergency, as deemed by the Authority, the Company shall make every effort to deliver the Fluid within four (4) hours of the submitted order.

6.5 The Company shall provide documentation regarding the Products delivered at the time

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of delivery including quantity, fuel type, and applicable Safety Data Sheet.

6.6 If at any time the Company has reason to believe that delivery will not be made as scheduled, it shall immediately give written electronic notice to the Authority and set forth the cause and length of the anticipated delay. In the event of such notification, the Authority may elect to purchase substitute fluid elsewhere and charge the Company with any loss incurred.

Any Fluid received in excess of quantity ordered by the Authority may be returned to the Company at the Company’s sole expense. Any Fluid to be delivered in installments under this Agreement shall not be construed as making the obligations of the Company severable.

6.7 If at any time the Authority has reason to believe that the Company will be unable to fill an order, the Authority will notify the Company by telephone or by electronic communication of its insecurity. The Company will have two (2) hours after the Authority provides such notification in which to provide adequate assurance, determined by the Authority in its sole and absolute discretion, that the Company will be able to fill the Authority’s order. If the Company fails to provide such assurance, the Authority may purchase substitute fluid elsewhere and bill to the Company any loss incurred by the Authority in obtaining alternative fluid.

VII. SAFETY REQUIREMENTS

7.1 Above all else, maintaining a safe and secure airport environment is the Authority’s primary priority. Therefore, the Company shall be bound and shall abide by all rules, procedures, regulations, and laws of all governmental bodies, including regulations, rules, and procedures of the Authority, as the same may be promulgated from time to time, that relate to Airport access, security and/or safety.

7.2 The Company and its personnel assigned to work at the Airport must comply with all federal Occupational Safety and Health Act (OSHA) requirements pertaining to the products and services to be provided. In addition to OSHA safety requirements, the following procedures shall be observed:

a. Company shall take all necessary precautions for the safety of its employees, Authority employees, general public, or tenants of the Authority, and shall comply with all applicable provisions of federal, state, and municipal safety laws and building codes to prevent accidents and injury to persons on, about, or adjacent to the premises where the work is being performed.

b. The Authority reserves the right, at its sole discretion, to inspect all areas for safety violations, direct Company to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if hazards are identified.

c. In the event the Authority should elect to stop work due to any hazard after Company has been notified and provided reasonable time to correct, Company shall bear all costs for eliminating the hazard and shall not be granted compensation for the work stoppage.

Company shall pay all additional expenses.

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d. Passageways, sidewalks, entrances, exits, movement areas, and access to fire protection equipment must be kept unobstructed at all times.

e. Company shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of this Contract. Company shall take all necessary precautions for safety of, and shall provide reasonable protection to prevent damage, injury or loss to, persons, property, equipment, and vehicles.

VIII. INSURANCE REQUIREMENTS

The Company agrees to carry and maintain, at its own expense, Public Liability and Automobile Liability insurance each in the amount of $2,000,000.00 during the term of the agreement and any extension thereof. Such policy(ies) shall: (a) be issued by the Bidder or companies acceptable to the Authority, (b) name the Authority as an additional insured, (c) not be cancelled on less than 30 days prior written notice to the Authority, (d) be primary and noncontributory, and (e) waive all rights of subrogation against the Authority and its insurers. The Bidder shall provide the Authority with a certificate of insurance or such other evidence satisfactory to the Authority that such insurance is in effect.

IX. DRAFT FORM OF AGREEMENT

The included draft agreement is the form of agreement the Authority contemplates will be executed by the parties. Any requested changes to this form of agreement must be submitted in writing to the Authority on or before the due date for such proposed changes as set forth in the section entitled “Questions and Comments.” All potential Bidders shall be notified of any suggested changes and the Authority’s stance on such changes through an addendum to the Bid Documents, and if such changes are accepted by the Authority, they shall be included in the Agreement that shall be executed by the successful Bidder. In the event no proposed changes are submitted, or the proposed changes submitted are not accepted by the Authority as set forth in an addendum to the Bid Documents, then the form of Agreement as originally proposed by the Authority shall be executed by the successful Bidder. Notwithstanding the foregoing, the Authority shall have the right to make nonmaterial changes to the Agreement up to the date of execution by both parties and shall also have the right to insert the name of the successful Bidder and the applicable compensation.

Please note the following concerning the Authority’s Draft Agreement:

a. The Kentucky Constitution does not permit the Authority to indemnify third parties.

b. The Federal Aviation Administration requires the Non-Discrimination and Disadvantage Business Enterprises language in all contracts and cannot be changed or amended.

c. Kentucky statute requires all Open Record Requests directed to the Authority be answered within five (5) days. This language cannot be changed or amended.

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BID FORM

The undersigned Bidder, having examined the conditions associated with the proposed Fluid to be provided, and having carefully read and examined all of the Bid Documents which include, but are not limited to Cover Page, Invitation to Submit Bid, Definition of Terms, Instructions to Bidders, General Conditions, Bid Form, Draft Agreement, all Attachments, and any and all related documents to providing the Fluid described therein, and having become familiar with the specifications, requirements and procedures thereof, hereby proposes and offers to perform all obligations associated herewith and proposes to furnish all labor, supplies, and equipment required to perform all of the work in strict accordance with the Bid Documents.

The undersigned certifies that it has examined and is fully familiar with all of the provisions of the Bid Documents and is satisfied that they are accurate; that it has carefully checked all words and figures, and other matters that in any way affect the work or the cost thereof.

I. BID PRICE

1.1 The Bid price submitted shall, for the duration of the Agreement, include all expenses of every kind and nature associated with the sale, transfer, and delivery of the Potassium Acetate Base Deicing/Anti-icing Fluid including, but not limited to, all direct and indirect costs, direct labor costs, overhead, fee or profit, clerical support, materials, supplies, managerial support, and all documents to be provided. The Authority is exempt from all state and local taxes.

Exemption certificate will be furnished to the successful Bidder upon request.

1.2 Orders shall be delivered in bulk shipments. The Authority shall not be penalized for any orders which are less than any required amount stipulated by the Company.

Year 1 $ /Gallon Year 3 Option $ /Gallon

Year 2 $ /Gallon Year 4 Option $ /Gallon

Gallons per truck _________________

1.3 The Authority shall not be penalized for any orders which are less than any required amount stipulated by the Company.

II. WARRANTY

2.1 The Company warrants to the Authority that the Fluid shall conform to all the provisions of the Bid Documents. The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only materials of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The Fluid furnished under this Agreement shall be new and unused, of the latest

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product in production to commercial grade and shall be of the highest quality as to materials used.

Manufacturer furnishing the Fluid shall be an established…