Postage Meter draft PWS -FY2026.docx

87 FSS/FSVP

Postal Meter Equipment - Maintenance and Leasing Service Joint Base McGuire-Dix-Lakehurst, NJ

GENERAL INFORMATION

OBJECTIVE: The objective of this Performance Work Statement (PWS) shall be to obtain the necessary maintenance and support to the Joint Base McGuire-Dix-Lakehurst postal centers. This effort shall include repair, maintenance, and support to 2 postal service offices located at 488 Walsh Road & 6038 West 9th Street, JB MDL, NJ.

PERIOD OF PERFORMANCE: The Period of Performance for this PWS is to be determined. This Period of Performance shall constitute a contract of one base year period. The quantity of contractor support obtained for contract base period shall be totally governed and limited by the needs of the government and the incremental funding obligated to this task order.

POINTS OF CONTACT: All requests for further detailed technical information concerning this task shall be directed to the 87 FSS/FSVP personnel at each location.

The Lakehurst office contact is:

· Ms. Tara Koval at 732-323-7946, tara.koval.1.ctr@us.af.mil The Fort Dix office contacts are:

· Ms. Lynn Batchelor at 609-562-6973, lynn.batchelor@us.af.mil

· Ms. Donna Grosvenor at 609-562-5801, donna.grosvenor@us.af.mil HOURS OF OPERATION: Post Office - Monday to Friday, 0700 hrs to1600hrs

ACCOUNTS:

All postage expenses, including all package/parcel shipments, will be paid from the same prepaid USPS account.

EMPLOYEES: The unit will provide the staff.

Lakehurst post office has 3 personnel Fort Dix post office has 5 personnel

SCOPE OF WORK: JB MDL requires mail meters (1 each) for the post offices on Fort Dix and Lakehurst.

Below are the estimated yearly workloads for locations:

1) Fort Dix AFB – Parcels Per Year - 19,000 per year

2) Lakehurst – Parcels Per Year – 1,700 per year

REQUIRED EQUIPMENT:

Scale As prescribed by DoDI 4525.6-M “Department of Defense Postal Manual, the posts offices on both Fort Dix and Lakehurst must have a minimum weight requirement measuring capability of 70 pounds.

Metering Equipment Equipment to be supplied must be similar quality and function than what is outlined in Appendix A.

Internet Access The equipment must have Wi-fi capabilities since the post offices on Lakehurst and Fort Dix.

Equipment Capabilities P2000 physical mail meter processes up to 145 letter/minute in batch mode and the Weigh-on-Way dynamic internal scale processes mixed weight mail without sorting ahead to time up to 70 letter/minute. An interfaced scale with a 70Lb. capacity is included. To capture available postage savings, Ft. Dix shall include exclusive federal Schedule 48 rates and electronic return receipt (eRR)

LOCATION REQUIREMENTS:

Note: you will be allow to supply equipment that is similar or equal.

Lakehurst

P1000 physical meter processes up to 145 letter/minute in batch mode. This system does not have the Weigh-on-Weigh feature. It will include a 70Lb. differential weigh scale. To capture available postage savings, Ft. Dix shall include exclusive federal Schedule 48 rates.

Both machines shall have 100-Department Accounting with consolidated online reporting.

System Specification Summary:

· Physical mail machine for batch mailings. System speeds operate up to 145 letters per minute

· Optional dynamic scale for mixed mail processing at 70 letters per minute to eliminate separating mail by weight, size, and thickness for the Ft. Dix machine only

· To maximize throughput, the system is capable of automatically sealing and processing envelopes, without operator intervention, up to .625” (5/8”) thick.

· Unit will need to connect to the Internet via a high-speed data connection. FedRAMP Marketplace listing is required.

· 15” color touchscreen integrated tablet

· Integrated weighing platform to accommodate up to 70 pounds with differential weighing for the Lakehurst machine

· Department Web Accounting to track all mail spend for mail and parcels up to 100 Department accounts per location

· Accounting information can be downloaded from the internet into excel or pdf with analysis detailing savings realize/missed, department spend, and more

· Accounting data to include Account Name, Class of Mail, Weight, Cost and any additional services

· Integrated IMpb compliant label printer within the mail machine included with both mail machines

· The ability to take advantage of USPS parcel discounts for Priority Mail, Express Mail and Parcels. The equipment and associated technology can take advantage of full service, Schedule 48 IMpb directly through the mail machine without having to connect a separate PC to the network

· The Government will fund one postage metering account to cover all US Postal Service transactions processed by all equipment at the two locations

PERFORMANCE OF WORK:

Vendor will be allowed 10 business days to deliver and set up the postage meter equipment if replacement meter is needed.

The vendor shall NOT perform any services or work elements under this contract UNLESS NOTIFIED AND INSTRUCTED TO DO SO by the COR.”

TRAINING:

The vendor will be required to provide the same hands on training for the following:

1) Operations of the Mail Meter Feeder

2) Setting up Unit Accounts

3) Transfer of Unit Accounts (From one mail meter to another)

4) Creating Monthly Usage Reports

5) Trouble shooting Reports

6) Transferring Funds from the existing meter to the new ones

Will be provided within 24hrs of equipment setup.

CONTRACTOR HOURS: All installation and maintenance to be completed during the hours of 7:30AM to 4:00PM, Monday to Friday, local standard time.

CONTRACTOR RESPONSE TIME: If a service call is placed, the contractor shall make contact within eight (8) business hours. The Contractor will provide 24 phone support. Onsite response shall be within 24 hours.

INSPECTION AND ACCEPTANCE:

Acceptance of all contractor responsibilities will follow the 87th Force Support Squadron chain of command. The POCs will continuously monitor the progress of the contractor to ensure the project is being completed in accordance to this PWS.

MAINTENACE: The contractor shall provide maintenance on all equipment attached to the PWS in Appendix A if said equipment should break or need servicing.

The contractor shall provide, as a minimum, biannual maintenance to ensure proper functioning of all equipment within this requirement.

The contractor shall provide detailed documentation to the 87 FSS/FSVP of any maintenance and/or repair work performed. This is to include but not limited to: the date of repair, equipment serviced, and condition of equipment, purpose of service call, services performed, and any parts used

Performance Work Statement

GOVERNMENT FURNISHED PROPERTY AND SERVICES: Reasonable use of utilities (electric phone, internet) is allowed.

EMERGENCY: In case of an emergency dial 911 tell the operator your location so you can be directed to the on base fire/police units as needed.

HEALTH CARE: The medical treatment facility may provide urgent health care to contract employees (contract employee is not a government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty. Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time, by the contract employee and will not be borne by the 87th Medical Group, the United States Air Force or the Government. A Hospital Invoice/Receipt/Accounts Receivable Record, will be prepared to ensure collection and/or billing of charges. If a contract employee cannot pay for the treatment at the time of discharge, a statement of charges and a letter of indebtedness will be completed and billed to the contract employee for medical services rendered. An accounts receivable record will be established for each contract employee who receives medical care and is unable to pay at the time of discharge. Follow-up on accounts receivable will be completed in accordance with Medical Resource Operations. After an accounts receivable record is established and billing for outpatient medical services has occurred, the SF 558, Medical Record - Emergency Care and Treatment, will be annotated with the date of billing and the voucher number and forwarded to Outpatient Records to be filed in the medical record folder. The contract employee shall ensure that he/she provides timely notice to his/her medical insurance company and that if the insurance company is to make payment, the insurance company has adequate information and documentation to make payment. A contract employee treated in a natural disaster is not charged for outpatient care.

3.1.1

Appendix A Equipment Information