Post -OCMP-26-25154 - Pre-Bid Conference Summary - Licensed Psychologist for Potomac Center and SETT.pdf

PRE-BID CONFERENCE SUMMARY

June 24, 2026 at 2:45 PM

Licensed Psychologist for Potomac Center and Secure Evaluation Therapeutic Treatment Invitation for Bid (IFB).

IFB Number OCMP NO. 26-25154 | eMMA NO. BPM057608 | Issue date 6/17/26 Pre-Bid Conference Summary Issue Date: 7/1/26

Ladies/Gentlemen:

The Maryland Department of Health (MDH) in conjunction with Potomac Center and Secure Evaluation

Therapeutic Treatment (SETT) conducted a Pre-Bid Conference for the Invitation to Bid (IFB) entitled

Licensed Psychologist for Potomac Center and Secure Evaluation Therapeutic Treatment (SETT), via web on June 24th, 2026 at 2:45 PM EST.

Meeting AGENDA

➢ Introductions – MDH Staff and Attendees

➢ Procurement Overview – Lisa Queen Procurement Officer (OCMP) & Sherida Studwood, Healthcare Procurement Mgr. (OCMP)

➢ Overview of Scope of Work – (Section 2) – Jessica Bradley from Potomac Center and SETT

➢ Questions & Answers

➢ Closing – Lisa Queen Procurement Officer.

Greetings and Introduction:

The Procurement Officer, Lisa Queen opened the pre-bid conference by advising the attendees of the nature of the meeting; notifying the attendees that the virtual pre-bid conference was recorded;

requesting the attendees to use the chat feature to sign-in with their full name, name of organization or company, email address, address, phone number, and MBE, VSBE, SBR status;

asking participants to hold questions until the question and answer portion of the meeting and remain muted during the conference to lessen noise feedback.

MDH Staff Participants:

Lisa Queen, Procurement Officer (OCMP)

Sherida Studwood, Healthcare Procurement Manager (OCMP)

Calvin Johnson, Chief Procurement Officer (OCMP)

Jessica Bradley, Procurement Coordinator (Potomac Center / SETT)

Chris Robinson, Clinical Director (Potomac Center / SETT)

Steve Adelmeyer, Psychologist (Potomac Center / SETT)

Attendees:

Enie Nwankuo, Merendis, LLC, info@merendis.com, 202-983-4012, No MBE/VSBE/SBR

Heather Gardner, Shore Staffing, Inc., heather@shorestaffing.com, 410-957-2800. MBE, SBE

Kate Bennett, Shore Staffing, Inc., katie@shorestaffing.com, 410-957-2800, MBE, SBE

Procurement Overview:

The Procurement Officer, Lisa Queen provided a review of the Key Information Summary Sheet and

Sections 1- Minimum Qualifications, Section 2 -Summary and other key information in the IFB as outlined below.

• The contract resulting from this solicitation will be for a Two (2) Year Base Period with no option periods.

• Per Section 1 – Minimum Qualifications for this IFB are as follows:

As part of the determination to be considered reasonably susceptible of being selected for award, the

Offeror must document in its Bid that, the following Minimum Qualifications have been met:

1.1 Bidder Minimum Qualifications

The Bidder must document in its Bid that it satisfies the following Minimum Qualifications:

1.1.1 The Psychologist assigned to this contract shall be licensed by the Maryland State Board of Examiners of Psychologists to practice under the licensing requirements for

Psychologists.

REQUIRED DOCUMENTATION: Copy and/or proof of an active license issued by the Maryland State Board of Examiners of Psychologists.

1.1.2 The Psychologist assigned to this contract shall possess a minimum of two (2) years’ experience providing Psychology services to individuals with Intellectual Disabilities (for the purposes of this contract, “Intellectual Disabilities” is as defined by COMAR

10.67.01.01B (89); (see Appendix 1).

REQUIRED DOCUMENTATION: The Bidder shall provide with its Bid three (3) references from the past five (5) years with a minimum of two (2) years of service with each reference that can attest to the Bidder’s experience in providing clinical staffing services, including Psychologists, for facilities of similar size/structure. The Bidder shall provide with its Bid "Attachment L Reference Checks" with three (3) or more references filled out.

REQUIRED DOCUMENTATION: The Bidder shall also provide with its Bid a resume and/or curriculum vitae for the proposed Psychologist that includes three (3) references, with contact information, from the past five (5) years who can attest to the proposed Psychologist’s experience in providing the required services.

The Procurement Officer stated that, Per section: Key Information Summary Sheet – This is a

Small Business Preference Procurement. There are no MBE/VSBE Goals established for the

IFB.

The Procurement Officer asked that vendors carefully review Section 2 – Contractor

Requirements: Scope of Work. Beginning with page 8 of Section 2 of the IFB. As noted in Section

2.1 mailto:info@merendis.com mailto:heather@shorestaffing.com mailto:katie@shorestaffing.com https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf

2.1 Summary Statement

2.1.1 The Maryland Department of Health (MDH or the “Department”) is issuing this

Invitation for Bids (IFB) to procure the services defined in Section 2, as specified in this IFB, from a contract between the successful bidder(s) and MDH. The Potomac

Center/SETT facilities are seeking a staffing firm to source one (1) Licensed

Psychologist to provide part-time Psychology services on-site at the Potomac

Center/SETT campus in Hagerstown, Maryland. The Psychologist position functions at an intermediate level and is responsible for providing care, custody, and guidance for individuals with Intellectual Disabilities who may have co-existing mental disorders, forensic involvement, and are residing at the Potomac

Center/Secure Evaluation Therapeutic Treatment (SETT). All services must be provided in compliance with licensure, certification, and accreditation standards, including but not limited to, the Intermediate Care Facilities for Individuals with intellectual Disabilities (ICF/ID) standards of the Office of Health Care Quality

(OHCQ), MDH, as well as all applicable Maryland and federal laws and regulations governing Psychologists.

2.1.2 It is the State’s intention to obtain goods and services, as specified in this IFB, from a contract between the selected Bidder and the State.

2.1.3. The Potomac Center SETT intends to make a single award IFB. See IFB Section

4.21 Bid Evaluation Criteria and Award Basis for more Contract award information.

2.1.4. A Contract award does not ensure a Contractor will receive all or any State business under the Contract.

The Procurement Officer stated that the successful Bidder will be required to provide the following under Section 2 Contractor Requirements: Scope of Work. Please note that a

Representative from the Department will provide an overview of the scope of work shortly.

• The Procurement Officer noted that per Section 4.1 all subsequent documentation regarding this solicitation will be posted on eMaryland Marketplace Advantage (eMMA) website and Maryland

Department of Health (MDH) website. Please remember that in order to receive a contract award, a vendor must be “registered” on eMMA. Registration is free. Please review Section 4.1 on page

27 in its entirety for details. Please visit the eMaryland Marketplace Advantage (eMMA) website:

https://procurement.maryland.gov/home/for more information regarding eMaryland Marketplace

Advantage (eMMA). (Questions and/or assistance regarding eMaryland Marketplace Advantage, please contact emma.helpdesk@maryland.gov.)

Bidders were asked to carefully review Section 4.4 Questions on page 28 regarding how to submit questions subsequent to this Pre-Bid Conference. Questions to the Procurement Officer, Lisa Queen shall be submitted via email to lisa.queen@maryland.gov. no later than the date and time specified the Key

Information Summary Sheet. Monday, June 29, 2025, at 11:00 AM. The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the Bid due date. Given that, please try to submit any questions ASAP.

The Procurement Officer stated that any questions asked during the question-and-answer portion of the meeting, should also be submitted in writing to lisa.queen@maryland.gov for clarity purposes. The questions and answers along with the minutes and other documents, if required, will be posted to the eMMA as quickly as possible.

https://procurement.maryland.gov/home/

The Procurement Officer stated to carefully review the clause shown in Section 3.6 page 23 Payments by

Electronic Funds Transfer. By submitting a Bid in response to this solicitation, the Bidder, if selected for award: The Bidder agrees to accept payments by electronic funds transfer (EFT) unless the State

Comptroller’s Office grants an exemption. Payment by EFT is mandatory for contracts exceeding

$200,000. The successful Bidder shall register using the COT/GAD X-10 Vendor Electronic Funds (EFT)

Registration Request Form.

The Procurement Officer stated to carefully review Table A (pages 32 - 34) Attachments and Documents

Required to be submitted with the Bid and Table D- Exhibit #2 Sample Contract (page 39).

The Procurement Officer emphasized:

A. The Procurement Method used for this solicitation is Competitive Sealed

Bid. There are several steps involved in this method, so your attention to the solicitation document is crucial to the successful submission of your proposal.

B. Minimum Qualifications must be met.

C. No Bids will be accepted after 2:00 PM EST on July 8, 2026.

D. The ONLY acceptable means of delivering a bid is thru eMaryland

Marketplace Advantage (eMMA) submission. (See IFB Section 4.20 Bid

Delivery Instructions)

E. The Contractor Requirements: Scope of Work is listed in Section 2, beginning on page 8. This gives an outline of the responsibilities of the contractor and provides a clear understanding of what the Department expects of the successful Bidder in the provision of the services. Please note that

Jessica Bradley from Potomac Center will provide further an overview of the

Scope of Work.

F. Please remember that after this Pre-Bid Teleconference, prospective Bidders may have answered questions that may help them understand the IFB. Please keep in mind that the answers to your questions, if they are significant in nature, will also be posted on eMMA. Therefore, please allow sufficient time for this to occur.

Any comments/questions about the procurement process, you should contact Lisa Queen by email at lisa.queen@maryland.gov.

Overview of Scope of Work- (Section 2. Of the IFB):

A summary and key points of the Scope of Work/Contractor Requirements in Section 2. of the IFB was presented by Jessica Bradley from Potomac Center and SETT.

Questions & Answers:

Q.1. Do you have a Potential Start date for this contract? It does not have to be specific one, but is it Q3, Q4 or by the end of the year or in general?

mailto:lisa.queen@maryland.gov

A.1. The start date is dependent on the time necessary to move through the department approval process once a recommendation for award has been made. Due to the large size of the contract, additional levels of department approval are required. The approval process, at a minimum, could be three to four months and possibly longer before the contract is awarded and can be estimated to award in the fourth quarter.

Closing Remarks:

The Procurement Officer stated the following closing remarks below.

• The Procurement Officer reminded everyone that nothing said at this pre-bid conference may change the IFB unless the Procurement Officer makes a formal change by written amendment.

• For clarity, questions that require a coordinated response should be submitted in writing to the

Contract Officer at lisa.queen@maryland.gov no later than 6/29/2026 11:00AM EST Local

Time.

• Reminded everyone that the pre-bid conference summary and attendance will be published and uploaded to eMaryland Marketing Advantage (eMMA).

• Bids must be submitted thru eMaryland Marketplace Advantage (eMMA).

• Sealed bids are due no later than 2:00 pm EST Local Time on July 8, 2026. No bids will be accepted after that date/time.

• The Procurement Officer thanked everyone for attending the Pre-Bid Teleconference and the meeting was adjourned at approximately 3:25 PM.

mailto:lisa.queen@maryland.gov