Licensed Psychologist for Potomac Center and Secure

Evaluation Therapeutic Treatment (SETT)

Solicitation #: OCMP-26-25154

IFB Document

IFB for Maryland Department of Health Page 1 of 54

STATE OF MARYLAND

MARYLAND DEPARTMENT OF HEALTH (MDH)

INVITATION FOR BIDS (IFB)

LICENSED PSYCHOLOGIST FOR POTOMAC CENTER AND

SECURE EVALUATION THERAPEUTIC TREATMENT

IFB NUMBER OCMP-26-25154 / EMMA # BPM057608

ISSUE DATE: JUNE 17, 2026

A Prospective Bidder that has received this document from a source other than eMaryland Marketplace

Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

NOTICE TO BIDDERS

SMALL BUSINESS PREFERENCE PROCUREMENT

This procurement has been designated for a small business preference under COMAR 21.11.01.05. The procurement agency will accept the most favorable responsive bid from a responsible small business

(COMAR 21.01.02.01B(80)) if the bid of the small business does not exceed the most favorable responsive bid received from a responsible bidder who is not a small business by: (1) more than 5 percent;

(2) more than 7% for a veteran-owned small business; (3) more than 8% for a disabled-veteran-owned small business; or (4) the percentage otherwise identified in the solicitation as the small business preference.

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS

SOLICITATION.

https://procurement.maryland.gov/ https://emma.maryland.gov/

IFB for Maryland Department of Health Page 2 of 54

KEY INFORMATION SUMMARY SHEET (KISS)

Invitation for Bids Services – Licensed Psychologist for Potomac Center and Secure

Solicitation

Number:

OCMP-26-25154

IFB Issue Date: 6/17/2026

IFB Issuing

Office:

Maryland Department of Health (MDH)

Office of Contract

Management &

Procurement

(OCMP) Director

Email:

Phone Number

Alison Barry

201 W. Preston Street, Baltimore MD 21201 alison.barry@maryland.gov

667-203-9095

Officer:

Lisa Queen

201 W. Preston Street, Baltimore, MD 21201

Email:

Phone Number:

Lisa.queen@maryland.gov

443-842-8529

Bids are to be sent to:

Submit on emma.maryland.gov under Solicitation Number OCMP-26-

25154

To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

No Bid Notice

Feedback Form

If you are not submitting a bid for this solicitation, submit Attachment 1 with your reasons why.

Pre-Bid

Conference:

Wednesday, June 24, 2026 at 2:45 PM Local Time, See Section 4.3 for additional details.

See Attachment 2 to RSVP by Tuesday, June 23rd at 12:00 PM EST to attend. Feel free to contact lisa.queen@maryland.gov with questions or to

RSVP.

mailto:alison.barry@maryland.gov mailto:Lisa.queen@maryland.gov https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/11/Attachment-2.-Pre-Bid_-Pre-Proposal-Conference-Response-Form-v2.pdf mailto:lisa.queen@maryland.gov

IFB for Maryland Department of Health Page 3 of 54

Scheduled Site

Visit N/A

Questions Due

Date and Time:

Questions should be sent to Lisa Queen via email.

lisa.queen@maryland.gov no later than Monday, June 29th, 2026 at 11:00

AM Local EST

Bid Due (Closing)

Date and Time:

Wednesday, July 8th, 2026 at 2:00 PM Local EST.

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Attachment 1 - No Bid Notice/Vendor

Feedback Form). All bids must be submitted to eMMA no later than the date indicated above.

Public Bid

Opening Date, Time, and

Location

July 8th, 2026 at 2:30 PM Local EST.

Bid Opening - Potomac Center Licensed Psychologist (26-25154)

Wednesday, July 8 · 2:30 – 3:00pm

Time zone: America/New_York

Google Meet joining info

Video call link: https://meet.google.com/oxm-zftg-xyo

Or dial: 7320-400-(US) +1 970 PIN: 808 253 209#

More phone numbers: https://tel.meet/oxm-zftg-xyo?pin=9043845708535

MBE

Subcontracting

Goal:

An overall Minority Business Enterprise (MBE) subcontract participation goal of 0% percent of the total contract dollar amount, including all renewal option terms, if any, has been established for this procurement.

The overall MBE subcontract participation goal includes the following subgoals, which have been established for this procurement:

NA

VSBE

Subcontracting

Goal:

This solicitation includes a VSBE participation Goal of 0%

NA

Method:

A Contract will be awarded in accordance with the Competitive Sealed

Bidding method under COMAR 21.05.02.

Multiple or

Alternate Bids:

Multiple or alternate Bids will not be accepted.

mailto:lisa.queen@maryland.gov https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx

IFB for Maryland Department of Health Page 4 of 54

Contract Type: Firm Fixed Price

Contract

Duration:

Two (2) year base period / zero (0) options

Primary Place of

Performance:

State of Maryland – Potomac Center/ Secure Evaluation Therapeutic

Treatment (SETT) 1380 Marshall St, Hagerstown, MD 21740 ·

SBR Designation: Yes. Small Business Preference.

Federal Funding: No https://www.bing.com/ck/a?!&&p=3e286312a56d66993af5862b5a452ff1ec3daa0379ed07062dbf9d033fa057d1JmltdHM9MTc4MTIyMjQwMA&ptn=3&ver=2&hsh=4&fclid=2fac3aaa-970e-65b9-0529-2dc296a364e6&u=a1L21hcHM_Jm1lcGk9MH5-RW1iZWRkZWR-QWRkcmVzc19MaW5rJnR5PTE4JnE9UG90b21hYyUyMENlbnRlciZzcz15cGlkLllORTkxNDVBMEFFQUUzMTRENyZwcG9pcz0zOS42NjM4MDMxMDA1ODU5NF8tNzcuNzMxNzczMzc2NDY0ODRfUG90b21hYyUyMENlbnRlcl9ZTkU5MTQ1QTBBRUFFMzE0RDd-JmNwPTM5LjY2MzgwM34tNzcuNzMxNzczJnY9MiZzVj0xJkZPUk09TVBTUlBM

IFB for Maryland Department of Health Page 5 of 54

Table of Contents - IFB

1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.2 Background and Purpose

2.3 Contractor Responsibilities and Tasks

2.4 Supplemental Category of Work Requirements and Responsibilities

3 Standard Terms and Conditions

3.1 Contract Initiation Requirements

3.2 End of Contract Transition

3.3 Invoicing

3.4 Liquidated Damages

3.5 Work Orders

3.6 Payments by Electronic Funds Transfer

3.7 Prompt Payment Policy

3.8 Federal Funding Acknowledgement

3.9 Conflict of Interest Affidavit and Disclosure

3.10 Non-Disclosure Agreement

3.11 The State of Maryland’s Commitment to Purchasing Environmentally Preferred Products and

Services (EPPs)

3.12 Insurance Requirements

3.13 Corrective Action Plan (CAP)

4 Bid Submission Information and Instructions

4.1 eMaryland Marketplace Advantage (eMMA)

4.2 Electronic Means

4.3 Pre-Bid Conference

4.4 Questions

4.5 Bid Due (Closing) Date and Time

4.6 Receipt, Opening and Recording of Bids

4.7 Duration of Bids

4.8 Revisions to the IFB

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4.9 Cancellations

4.10 Incurred Expenses

4.11 Protest/Disputes

4.12 Bidder Responsibilities

4.13 Acceptance of Terms and Conditions

4.14 Compliance with Laws/Arrearages

4.15 Verification of Registration and Tax Payment

4.16 False Statements

4.17 Confidentiality of Bids / Public Information Act Notice

4.18 Use of Bidder’s Form Not Binding on State

4.19 Attachments and Documents Required with the Bid (Table A)

4.20 Bid Delivery Instructions

4.21 Bid Evaluation Criteria and Award Basis

4.22 Tie Bids

4.23 Reciprocal Preference

4.24 Small Business Preference

4.25 Documents Required upon Notice of Recommendation for Contract Award (Table B)

5 IFB Appendices and Exhibits

5.1 Appendices (Table C)

5.2 Exhibits (Table D)

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1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

The Bidder must document in its Bid that it satisfies the following Minimum Qualifications:

1.1.1 The Psychologist assigned to this contract shall be licensed by the Maryland State Board of Examiners of Psychologists to practice under the licensing requirements for

Psychologists.

REQUIRED DOCUMENTATION: Copy and/or proof of an active license issued by the Maryland State Board of Examiners of Psychologists.

1.1.2 The Psychologist assigned to this contract shall possess a minimum of two (2) years’ experience providing Psychology services to individuals with Intellectual Disabilities (for the purposes of this contract, “Intellectual Disabilities” is as defined by COMAR

10.67.01.01B (89); (see Appendix 1).

REQUIRED DOCUMENTATION: The Bidder shall provide with its Bid three (3) references from the past five (5) years with a minimum two (2) years of service with each reference that can attest to the Bidder’s experience in providing clinical staffing services, including Psychologists, for facilities of similar size/structure. The Bidder shall provide with its Bid "Attachment L Reference Checks" with three (3) or more references filled out.

REQUIRED DOCUMENTATION: The Bidder shall also provide with its Bid a resume and/or curriculum vitae for the proposed Psychologist that includes three (3) references, with contact information, from the past five (5) years who can attest to the proposed Psychologist’s experience in providing the required services.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf

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2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.1.1 The Maryland Department of Health (MDH or the “Department”) is issuing this

Invitation for Bids (IFB) to procure the services defined in Section 2, as specified in this

IFB, from a contract between the successful bidder(s) and MDH. The Potomac

Center/SETT facilities are seeking a staffing firm to source one (1) Licensed Psychologist to provide part-time Psychology services on-site at the Potomac Center/SETT campus in

Hagerstown, Maryland. The Psychologist position functions at an intermediate level and is responsible for providing care, custody, and guidance for individuals with Intellectual

Disabilities who may have co-existing mental disorders, forensic involvement, and are residing at the Potomac Center/Secure Evaluation Therapeutic Treatment (SETT). All services must be provided in compliance with licensure, certification, and accreditation standards, including but not limited to, the Intermediate Care Facilities for Individuals with intellectual Disabilities(ICF/ID) standards of the Office of Health Care Quality

(OHCQ), MDH, as well as all applicable Maryland and federal laws and regulations governing Psychologists.

2.1.2 It is the State’s intention to obtain goods and services, as specified in this IFB, from a contract between the selected Bidder and the State.

2.1.3 The Potomac Center SETT intends to make a single award IFB. See IFB Section 4.21

Bid Evaluation Criteria and Award Basis for more Contract award information.

2.1.4 A Contract award does not ensure a Contractor will receive all or any State business under the Contract.

2.2 Background and Purpose

The Potomac Center/SETT are residential care facilities for Intellectually Disabled individuals who may have co-existing mental disorders. The Potomac Center is an intermediate care facility (ICF) with sixty-two (62) licensed beds, and the SETT, which is a secure forensic facility, has thirty-two

(32) licensed beds. The goal of the Potomac Center is to promote personal growth and productivity by enhancing each resident’s skills and decreasing or eliminating maladaptive or socially unacceptable behaviors to facilitate movement to the most integrated, least restrictive setting. This program focuses on using therapeutic interventions to empower residents as they learn the skills they need to successfully return to community living. The SETT program provides assistance to individuals who are court-ordered to the facility by helping them resolve their court involvement and work toward transitioning to a less restricted environment. The SETT utilizes active treatment as well as providing evaluation, assessment and competency attainment education. Both facilities serve adults who are at least eighteen (18) years old and are residents of the state of Maryland. The Potomac Center and

SETT provide active therapeutic treatment in a supportive environment for individuals with

Intellectual Disabilities who are deemed to need a higher level of care than the community can provide.

The Potomac Center/SETT is seeking staffing services to provide one (1) licensed Psychologist to work twenty (20) hours per week on-site at the campus in Hagerstown, Maryland. The Psychologist position is responsible for clinical supervision and oversight of three (3) to six (6) Psychology

Associates and their respective caseloads, and oversight of administration, directing, and monitoring

IFB for Maryland Department of Health Page 9 of 54 of clinical services. The Psychologist is needed to oversee affective development, cognitive development, social development, and competency attainment for residents of the Potomac Center and SETT.).

2.2.1 State Staff and Roles

A. The State shall have a Procurement Officer and Contract Monitor; roles are defined in Appendix 1 of this IFB.

B. Potomac Center/SETT has an appointed Infection Control Nurse who will oversee

COVID-19/Pandemic Testing compliance (outlined in Section 2.3.5 below).

Contact information for the Infection Control Nurse shall be provided upon Contract award.

2.2.2 Other State Responsibilities

A. The State will provide normal office work facilities and equipment reasonably necessary for Contractor performance under the Contract.

B. The State is responsible for providing required information, data, documentation, and test data to facilitate the Contractor’s performance of the work and will provide such additional assistance and services as is specifically set forth.

2.3 Contractor Responsibilities and Tasks

2.3.1 General Requirements

The Contractor shall:

2.3.1.1 Assign Psychologist to this Contract that must provide on-site Psychology services part-time (twenty (20) hours per week, for the duration of the Contract) at the

Potomac Center/SETT facilities, located at 1380 Marshall Street, Hagerstown, MD

21740.

2.3.1.2 Source a Psychologist who is comfortable and experienced working with individuals who have Intellectual Disabilities (including dual diagnosis/co-existing mental disorders), who are court ordered to Potomac Center/SETT and may experience maladaptive behaviors (see definition in Appendix 1), including self-injurious behavior (SIB), stereotypic behavior, and aggressive/destructive behavior.

2.3.1.3 Ensure Psychology services are provided for individuals of both the Potomac Center

(licensed for up to sixty-two (62) beds), and the SETT (licensed for up to thirty-two

(32) beds).

2.3.1.4 Psychologist must provide services in compliance with licensure, certification, and accreditation standards, including but not limited to, the Office of Health Care

Quality (OHCQ), Maryland Department of Health, as well as all applicable Maryland and federal law and regulations governing Psychologists. Comply with Federal

Standards for Intermediate Care Facilities for Residents Intellectual Disabilities

(ICF/ID) available at: https://www.ecfr.gov/current/title-42/chapter-IV/subchapter-

G/part-483/subpart-I https://www.ecfr.gov/current/title-42/chapter-IV/subchapter-G/part-483/subpart-I https://www.ecfr.gov/current/title-42/chapter-IV/subchapter-G/part-483/subpart-I

IFB for Maryland Department of Health Page 10 of 54

2.3.1.5 Assist in coordinating the Psychologist’s working schedule. The Psychologist’s working hours are flexible; the Psychologist will propose their own weekly schedule to be approved by the Contract Monitor. The Potomac Center/SETT may request the

Psychologist to work fewer or more hours in a specific week. The Potomac

Center/SETT will only pay for hours actually worked. If working over six (6) consecutive hours, the Psychologist shall be required to take a thirty (30) minute unpaid lunch break.

2.3.1.6 Affirm that the Potomac Center/SETT will not pay Overtime or Holiday Pay (see definitions in Appendix 1). All working hours (except mandatory paid training, see

Section 2.3.4.7 below) shall be paid at the rate provided on the Bidder’s Bid Form

(Attachment B).

2.3.1.7 Provide the Potomac Center/SETT a copy of the Psychologist’s resume and/or

Curriculum Vitae and a completed CJIS State and Federal criminal background check as a contingency of assignment to the Contract. The Psychologist’s completed background check shall be required to be submitted within five (5) business days of notification of recommendations for Contract award.

2.3.1.8 Ensure that while on-site, the Psychologist adheres to the Potomac Center/SETT’s policies and procedures, to be outlined during mandatory orientation/training.

2.3.1.9 Certify that the Psychologist assigned to this Contract possesses and maintains required credentials to perform services under the Contract. All credentialing, examinations, and any other testing shall be at the expense of the Bidder.

2.3.1.10 Disclose to the Potomac Center/SETT immediately (within twenty-four (24) hours of notification) any discovery of previous or future disciplinary actions by the Maryland

State Board of Examiners of Psychologists, the regulatory board for Psychologists in any other State, or any legal/criminal proceedings.

2.3.1.11 Provide a replacement Psychologist as deemed necessary by the Potomac

Center/SETT after discovery of any disciplinary actions and/or legal proceedings against the Psychologist as described in 2.3.1.10 above. Any replacement

Psychologist must meet the minimum requirements as outlined in this IFB. The

Potomac Center/SETT Contract Monitor has the final authority to approve or deny a proposed Psychologist candidate.

2.3.2 Ongoing Tasks – Psychologist Duties and Responsibilities

The Contractor shall source and assign a Psychologist to perform the following duties at the

Potomac Center/SETT:

2.3.2.1 Ensure Clinical Supervision and oversight of three (3) to six (6) Psychology

Associates and their respective caseloads.

2.3.2.2 Oversee the development and implementation of the assigned Psychology

Associate’s person-centered psychology services/interventions based on reason for admission, court orders, findings from assessments, individual care plans, and plans for discharge.

IFB for Maryland Department of Health Page 11 of 54

2.3.2.3 Participate in competency attainment services and ensure psychological services are provided as per court orders.

2.3.2.4 Approve and co-sign behavioral support plans and suicide risk assessments.

2.3.2.5 Approve and co-sign required patient risk documentation: (e.g., Facility Sexual

Abuse Risk Screens and Sexual Abuse Protection Plans).

2.3.2.6 Complete Administrative Law Judge (ALJ) psychological summaries and testify at

ALJ hearings.

2.3.2.7 Complete guardianship evaluations and testify at guardianship hearings.

2.3.2.8 Ensure all individual assessments are completed effectively and efficiently to help individuals improve their psychological functioning and accomplish objectives specified in their individual care plans.

2.3.2.9 Attend interdisciplinary team meetings as needed, participate in discussions and present recommendations to assist individuals in achieving clinical, functional and/or personal goals important to them. Consult with support staff to ensure coordination of therapeutic services.

2.3.2.10 Complete and submit documentation as per facility guidelines.

2.3.2.11 Consult with residential and vocational supervisory and support staff regarding special issues/concerns which are affecting an individual’s well-being and satisfaction with services. Provide recommendations and modifications to assist staff in facilitating clinical, functional, and personal goals for those served. Monitor recommendations and modifications for effectiveness.

2.3.2.12 Collaborate within the clinical department and attend departmental meetings, as applicable.

2.3.2.13 Provide group and 1:1 intervention that focus on enabling individuals to re-engage in community ready behaviors through a variety of skill sets such as skills development, establishing positive habits and routines, setting therapy goals, and understanding underlying psychological influences.

2.3.2.14 Provide group and 1:1 intervention that focus on those underlying psychological influences and assisting Individuals to identify and utilize self-regulation strategies in order for them to get back to their community or family.

2.3.2.15 Work with individuals in identifying and implementing healthy, positive habits and structure into daily routines.

2.3.2.16 Provide education and implementation of skills related to social competency, coping with anger, solving programs, learning about social etiquette, and following rules.

2.3.2.17 Evaluate factors interfering with success in the community.

IFB for Maryland Department of Health Page 12 of 54

2.3.2.18 Maintain a professional relationship with all individuals at the Potomac

Center/SETT.

2.3.2.19 Assess and react appropriately to crises in a calm manner.

2.3.2.20 Other related duties as assigned by the Contract Monitor

2.3.2.21 The Psychologist must receive advance approval from the Contract Monitor for vacation and sick time that interfere with or preclude the Psychologist’s weekly hours at the Potomac Center/SETT.

2.3.2.22 The Psychologist must sign in upon arrival and sign out prior to departure from the facility; in this way, the Contract Monitor will track the Psychologist’s attendance and hours for invoice verification.

2.3.3 Ongoing Tasks – Contractor/Agency Duties and Responsibilities

2.3.3.1 The Contractor shall designate a Psychologist to the Contract; this Psychologist shall not change without prior consent of the Potomac Center/SETT Contract Monitor.

2.3.3.2 The Psychologist assigned to this Contract by the Contractor/Agency shall perform continuously for the duration of the Contract, and for so long as performance is satisfactory to the Contract Monitor. The Contract Monitor will give written notice of performance issues to the Psychologist (or the Bidder, if an agency or group), clearly describing the problem and delineating remediation requirement(s). The Psychologist

(or the Bidder, if an agency or group) shall respond with a written remediation plan within three (3) Business Days and implement the plan immediately upon written acceptance of the Contract Monitor. If performance issues persist, the Contract

Monitor may request the immediate removal of a Psychologist whose performance is at issue and determine whether a substitution is required.

2.3.3.3 If the Psychologist assigned to this contract does not meet qualifications or does not consistently provide the level of quality of care determined by the Potomac

Center/SETT, or at any time takes action that is, or has the potential to be, life threatening to any individual, such actions shall be considered a material breach of

Contract and MDH may terminate the Contract for cause, as well as pursue any other remedies which may be available by Contract, at law, or in equity.

2.3.3.4 Determination of quality of care is solely within the discretion of the Contract

Monitor. If the Potomac Center/SETT, at its discretion, determines that the assigned

Psychologist does not provide the level of quality of care required, or otherwise does not meet the Contract requirements, the Psychologist shall be dismissed from working under this Contract upon written notification by the Contract Monitor.

2.3.3.5 Any replacement Psychologist must meet the minimum qualifications outlined in this

IFB. The Contract Monitor has the final authority to approve or deny a proposed

Psychologist candidate.

IFB for Maryland Department of Health Page 13 of 54

2.3.3.6 Except as provided above, the Contractor/Agency may not substitute the Psychologist, other than by reason of an individual’s death, sudden illness, or termination of employment, without the prior written approval of the Contract Monitor.

2.3.4 Training Requirements – Licensed Psychologist

2.3.4.1 The Psychologist assigned to this contract must complete up to four (4) days, thirty-two (32) hours of MANDT System (Preventing, De-escalating, Intervening)

Training, to be provided on-site by the Potomac Center/SETT.

2.3.4.2 At least two (2) days, sixteen (16) hours of MANDT System Training (see Appendix

1 for definition) training must be completed prior to working with the individuals.

2.3.4.3 MANDT System Training consists of full, eight (8) hour training sessions (with built-in periodic breaks determined by each instructor).

2.3.4.4 MANDT System Training may fall on days or times outside of the Psychologist’s proposed/approved service schedule. The Psychologist must be prepared to accommodate this training as scheduled before they may assume duties.

2.3.4.5 Certification in MANDT System Training must be maintained by the Psychologist for the duration of this Contract. Certification is valid for one (1) year, after which time a re- certification class is required. Potomac Center/SETT provides re-certification classes on-site.

2.3.4.6 The Psychologist assigned to this contract must obtain and maintain CPR and First

Aid Certification. This training shall be provided on-site by Potomac Center/SETT.

2.3.4.7 Potomac Center/SETT will only compensate for training hours at the preset rate defined in the Bid Form (Attachment B). The regular hourly rate for Psychology services as demonstrated in the Bidders Bid Form (Attachment B) will not apply to contract hours designated for the mandatory training outlined above in Section 2.3.4.

2.3.5 Infection Control/Coronavirus (COVID-19)/Pandemic Protocol

2.3.5.1 The assigned Psychologist must adhere to the Potomac Center/SETT’s COVID-

19/Pandemic protocols at all times while on-site, including but not limited to wearing appropriate medical Personal Protective Equipment (PPE) (see Appendix 1), and participating in COVID-19 testing as frequently as required by MDH/Washington

County Health Department (See Appendix 8 for a copy of the Potomac

Center/SETT Pandemic Protocol).

A. During heightened transmission levels and/or “outbreak status”, COVID-19 testing may be required more frequently as dictated by the Infection Control

Nurse.

IFB for Maryland Department of Health Page 14 of 54

2.3.5.2 COVID-19 testing is available on-site at the facility, but test results from an outside facility/entity may be utilized as long as the test was conducted by a legitimate facility (no at-home test kit results will be accepted).

A copy of Potomac Center/SETT’s on-site COVID-19 testing schedule will be provided to the Psychologist with any communication regarding “outbreak status” and/or changes in COVID-19/Pandemic protocols due to heightened transmission levels.

2.3.5.3 It is the Psychologist’s responsibility to be tested as frequently as necessary, and to provide test results (if tested outside the facility) to the Infection Control Nurse.

2.3.5.4 If the Psychologist refuses to allow Potomac Center/SETT to collect a specimen for an MDH administered COVID-19 test, or if the Psychologist fails to provide evidence of COVID-19 testing for the necessary timeframe (monthly and/or weekly), they may not be permitted to work and may remain on leave without pay until the

Psychologist submits their specimen for a MDH administered COVID-19 test or provides test results from an outside facility.

2.3.5.5 Prior to reporting to the Potomac Center/SETT to start work under this Contract, a negative COVID-19 test from the past seven (7) days for the assigned Psychologist must be provided to the Potomac Center/SETT.

2.3.6 Identification and Access Control

2.3.6.1 The Potomac Center/SETT shall provide a proxy card access badge to the

Psychologist. Keys may also be requested by the Psychologist and distributed at the discretion of the Potomac Center/SETT.

2.3.6.2 The Psychologist assigned to this Contract must ensure that any keys and badges issued by the Potomac Center/SETT are returned when the Psychologist ceases to work at the facilities, the Contract is terminated, or the Contract term expires.

2.3.6.3 To protect the security of the facilities, the Psychologist assigned to this Contract, or the Bidder (if an agency or group), will be subject to any fees and/or expenses related to key replacement or facility rekeying necessary as a result from unreturned State property.

2.4 Supplemental Category of Work Requirements and Responsibilities

2.4.1 Security Requirements

The following requirements are applicable to the Contract:

2.4.1.1 Employee Identification

A. Contractor Personnel shall display his or her company ID badge in a visible location at all times while on State premises. Upon request of authorized State personnel, each

Contractor Personnel shall provide additional photo identification.

IFB for Maryland Department of Health Page 15 of 54

B. Contractor Personnel shall cooperate with State site requirements, including but not limited to, being prepared to be escorted at all times, and providing information for

State badge issuance.

C. Contractor shall remove any Contractor Personnel from working on the Contract where the State determines, in its sole discretion, that Contractor Personnel has not adhered to the Security requirements specified herein.

D. The State reserves the right to request that the Contractor submit proof of employment authorization of non-United States Citizens, prior to commencement of work under the

Contract.

2.4.1.2 Security Clearance / Criminal Background Check

The State reserves the right to refuse any individual Contractor Personnel to work on State premises, based upon certain specified criminal convictions, as specified by the State.

A. A criminal background check for each Contractor Personnel providing any services shall be completed prior to each Contractor Personnel providing any services under the Contract.

B. The Contractor shall obtain at its own expense a Criminal Justice Information

System (CJIS) State and federal criminal background check, including fingerprinting, for all Contractor Personnel. This check may be performed by a public or private entity.

C. Persons with a criminal record may not perform services under the Contract unless prior written approval is obtained from the Contract Monitor. The Contract

Monitor reserves the right to reject any individual based upon the results of the background check. Decisions of the Contract Monitor as to acceptability of a candidate are final.

D. The Criminal Justice Information Services (CJIS) criminal record check of each

Contractor Personnel who will work on State premises shall be reviewed and documented by the Contractor for convictions of any of the following crimes described in the Annotated Code of Maryland, Criminal Law Article:

1) §§ 6-101 through 6-104, 6-201 through 6-205, 6-409 (various crimes against property);

2) any crime within Title 7, Subtitle 1 (various crimes involving theft);

3) §§ 7-301 through 7-303, 7-313 through 7-317 (various crimes involving telecommunications and electronics);

4) §§ 8-201 through 8-302, 8-501 through 8-523 (various crimes involving fraud);

5) §§9-101 through 9-417, 9-601 through 9-604, 9-701 through 9-706.1

(various crimes against public administration); or

6) a crime of violence as defined in CL § 14-101(a).

E. Contractor Personnel that would have access to systems supporting the State or to

State data who have been convicted of a felony or convicted of a crime involving telecommunications and electronics or convicted within the past five (5) years

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F. A particular on-site location covered by the Contract may require more restrictive conditions regarding the nature of prior criminal convictions that would result in

Contractor Personnel not being permitted to work on those premises. Upon receipt of a location’s more restrictive conditions regarding criminal convictions, the

Contractor shall provide an updated certification regarding the Contractor Personnel working at or assigned to those premises.

2.4.1.3 On-Site Security Requirement(s)

A. For the conditions noted below, Contractor Personnel may be barred from entrance or leaving any site until such time that the State’s conditions and queries are satisfied.

1) Contractor Personnel may be subject to random security checks when entering and leaving State secured areas and may be barred from entrance or exit until such time that the State’s conditions and queries are satisfied. The

State reserves the right to require Contractor Personnel to be accompanied while in secured premises.

2) Some State sites, especially those premises of the Department of Public

Safety and Correctional Services, require each person entering the premises to document and inventory items (such as tools and equipment) brought onto the site, and to submit to a physical search of his or her person. Therefore, Contractor Personnel shall always have an inventory of tools being brought onto a site and be prepared to present the inventory, as well as the tools or equipment, to the State staff or an officer for review and inspection. Before leaving the site, the Contractor Personnel may again be required to present the inventory list and the tools or equipment for inspection. Upon both entering and exiting the site, State staff or a correctional or police officer may search Contractor Personnel. Depending upon facility rules, specific tools or personal items may be prohibited from being brought into the facility.

B. Any Contractor Personnel who enter the premises of a facility under the jurisdiction of the Potomac Center/SETT may be searched, fingerprinted (for the purpose of a criminal history background check), photographed and required to wear an identification card issued by the Potomac Center/SETT.

C. Further, Contractor Personnel shall not violate Md. Code Ann., Criminal Law Art.

Section 9-410 through 9-417 and such other security policies of the agency that control the facility to which the Contractor Personnel seeks access. The failure of any of the Contractor Personnel to comply with any provision of the Contract is sufficient grounds for the State to immediately terminate the Contract for default.

2.4.2 Department of Human Services (DHS) Hiring Agreement

This solicitation does not require a DHS Hiring Agreement.

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2.4.3 Substitution of Personnel

If the solicitation requires that a particular individual or personnel be designated by the Bidder to work on the Contract, any substitution of personnel after the Contract has commenced must be approved in writing by the Contract Monitor prior to the substitution. If the Contractor substitutes personnel without the prior written approval of the Contract Monitor, the Contract may be terminated for default which shall be in addition to, and not in lieu of, the State’s remedies under the Contract or which otherwise may be available at law or in equity.

2.4.4 Location of the Performance of Services Disclosure

This solicitation does not require a Location of the Performance of Services Disclosure.

2.4.5 HIPAA - Business Associate Agreement

In the event the State determines that the functions to be performed in accordance with this solicitation constitute Business Associate functions as defined in the Health Insurance

Portability and Accountability Act of 1996 (HIPAA), the recommended awardee shall execute a Business Associate Agreement as required by HIPAA regulations at 45 C.F.R.

§164.500 et seq. and set forth in HIPAA Business Associate Agreement (Attachment T)

This Agreement must be provided within five (5) Business Days of notification of proposed

Contract award. However, to expedite processing, it is suggested that this document be completed and submitted with the Bid. Should the Business Associate Agreement not be submitted upon expiration of the five (5) Business Day period as required by this solicitation, the Procurement Officer, upon review of the Office of the Attorney General and approval of the Secretary, may withdraw the recommendation for award and make the award to the responsible Bidder with the next highest overall-ranked Bid.

2.4.6. Data Use Agreement

As set forth in the Contract, data, databases and derived data products created, collected, manipulated, or directly purchased as part of the solicitation are the property of the State. The purchasing State agency is considered the custodian of all State data. The use, access, and distribution of all data shall comply with the requirements of the Data Use Agreement

(Attachment Y).

The Contractor may not access State data other than as necessary to perform the services under this Contract.

The Contractor shall limit access to and use of State data to Contractor Personnel whose responsibilities require such access or use and shall train such Contractor Personnel on the confidentiality obligations set forth herein.

At no time shall any data or processes – that either belong to or are intended for the use of the

State or its officers, agents or employees – be copied, disclosed or retained by the Contractor or any party related to the Contractor for subsequent use in any transaction that does not include the

State.

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-T.-HIPAA-Business-Associate-Agreement.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/08/Attachment-Y.-Data-Usage-Agreement.pdf

IFB for Maryland Department of Health Page 18 of 54

The Contractor shall not use any information collected in connection with the services furnished under the Contract for any purpose other than fulfilling such services.

Provisions in Section 2.4.6 shall survive expiration or termination of the Contract. Additionally, the Contractor shall flow down the provisions of Section 2.4.6 (or the substance thereof) in all subcontracts.

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3 Standard Terms and Conditions

3.1 Contract Initiation Requirements

A. Once all approvals have been obtained and the Contract is fully executed, the Procurement

Officer may schedule a kickoff meeting to be held prior to commencement of Contract performance.

B. The Contractor shall schedule and hold a kickoff meeting within ten (10) Business Days of

Notice to Proceed (NTP) Date. At the kickoff, the Contractor shall furnish an updated

Project Schedule describing the activities for the Contractor, the State, and any third parties for fully transitioning to the Contractor’s solution.

C. The following must be provided for the Psychologist to be assigned to the Contract prior to initiation of services:

1. A copy of the license issued by the Maryland State Board of Examiners of

Psychologists for the proposed Psychologist candidate.

2. A copy of the proposed Psychologist’s Curriculum Vitae and a completed CJIS

State and Federal criminal background check as a contingency of assignment to the

Contract.

3.2 End of Contract Transition

The Contractor shall cooperate in the orderly transition of services from it to a subsequent contractor at the end of the contract term or upon receipt of a Notice of Termination from the State. Transition shall be provided in a prompt and timely manner and shall proceed in accordance with the schedule provided to the Contractor by the State in the Notice of Transition. Additional instructions regarding transition services may be provided in the event of a Notice of Termination issued by the State.

3.3 Invoicing

Submission of an invoice constitutes the Contractor’s verification that the information in the invoice is accurate as of the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) will not be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

A. Contractor name and address;

B. Remittance address;

C. Federal taxpayer identification (FEIN) number, social security number, as appropriate;

D. Invoice period (i.e. time period during which services covered by invoice were performed);

E. Invoice date;

F. Invoice number;

G. State assigned Contract number;

H. State assigned (Blanket) Purchase Order number(s);

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I. Goods or services provided;

J. Amount due; and

K. Any additional documentation required by regulation or the Contract.

The Contractor shall e-mail the original of each invoice and signed authorization to invoice to the

Contract Monitor and Procurement Officer Coordinator at e-mail address:

Steve.Adelmeyer@maryland.gov and JessicaM.Bradley@maryland.gov.

Invoices that contain both fixed price and labor hour or time and material items shall clearly identify each item as either fixed price, and labor hour, or time and material billing.

The State reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

Any action on the part of the Potomac Center/SETT, or dispute of action by the Contractor, shall be in accordance with the provisions of Md. Code Ann., State Finance and Procurement Article §§ 15-

215 through 15-223 and with COMAR 21.10.04.

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of

Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

3.3.1 Invoice Submission Schedule

The Contractor shall submit invoices in accordance with the following schedule:

A. For items of work for which there is one-time pricing (see Attachment B –The Price

Form), those items shall be billed in the month following the acceptance of the work by the State.

B. For Items of work for which there is annual pricing (see Attachment B–The Price

Form), those items shall be billed Option 1: in equal monthly installments for the applicable Contract year in the month following the performance of the services.

C. Invoices for work performed on a labor hour or time and materials basis shall be submitted on or before the 5th business day of the month following the end of the invoice period.

3.3.2 Labor Hour/Time and Materials Invoicing

All labor hour/time and material invoices shall be accompanied by a timesheet signed by the

Contract Monitor as described below. Include for each person covered by the invoice the following, individually listed per person: name, hours worked, hourly labor rate, invoice amount and a copy of the Psychologist’s timesheet for the period signed by the Contract

Monitor.

1. Timesheet Reporting mailto:Steve.Adelmeyer@maryland.gov

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Within three (3) Business Days after the 15th and last day of the month, the Contractor shall submit a semi-monthly timesheet for the preceding half month providing data for all

Contractor Personnel / employees / resources working under the Contract.

At a minimum, each semi-monthly timesheet shall show:

1) Title: “Time Sheet for Psychologist for the Potomac Center/SETT;

2) Issuing company name, address, and telephone number;

3) For each Contractor employee /resource:

a) Contractor employee / resource name, and

b) For each period ending date, e.g., “Period Ending: mm/dd/yyyy” (Periods run

1st through 15th, and 16th through last day of the month.):

i) Tasks completed that week and the associated deliverable names and

ID#s;

ii) Number of hours worked each day;

iii) Total number of hours worked that Period;

iv) Period variance above or below 40 hours;

v) Annual number of hours planned under the Task Order;

vi) Annual number of hours worked to date; and

vii) Balance of hours remaining;

4) Annual variance to date (Sum of periodic variances); and

5) Signature and date lines for the Contract Monitor.

Time sheets shall be submitted to the Contract Monitor prior to invoicing. The Contract

Monitor shall sign the timesheet to indicate authorization to invoice.

2. Materials Reporting

Submit evidence to support the cost of materials and that billing on the invoice is consistent with the requirements stated in Section 2 of the IFB.

A. For the purposes of the Contract an amount will not be deemed due and payable if:

1. The amount invoiced is inconsistent with the Contract;

2. The proper invoice has not been received by the party or office specified in the

Contract;

3. The invoice or performance is in dispute, or the Contractor has failed to otherwise comply with the provisions of the Contract;

4. The item or services have not been accepted;

5. The quantity of items delivered is less than the quantity ordered;

6. The items or services do not meet the quality requirements of the Contract;

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7. If the Contract provides for progress payments, the proper invoice for the progress payment has not been submitted pursuant to the schedule;

8. If the Contract provides for withholding a retainage and the invoice is for the retainage, all stipulated conditions for release of the retainage have not been met;

or

9. The Contractor has not submitted satisfactory documentation or other evidence reasonably required by the Procurement Officer or by the Contract concerning performance under the Contract and compliance with its provisions.

3.3.3 Travel Reimbursement

Travel will not be reimbursed under this IFB.

3.4 Liquidated Damages

3.4.1 MBE Liquidated Damages

Inapplicable because there is no MBE goal for this IFB.

3.4.2 Liquidated Damages other than MBE

This section is inapplicable to this IFB.

3.4.3 Problem Escalation Procedure

No later than ten (10) Business Days after notice of recommended award or after the date of the

Notice to Proceed, whichever is earlier, the Contractor must provide, and thereafter, maintain a

Problem Escalation Procedure (PEP) for both routine and emergency situations. The PEP must state how the Contractor will address problem situations as they occur during the performance of the Contract, especially problems that are not resolved to the satisfaction of the State within appropriate timeframes and must include:

A. Contact information

B. The process for establishing the existence of a problem;

C. Names, titles, and contact information for progressively higher levels of personnel in the Contractor’s organization who would become involved in resolving a problem;

D. For each individual listed in the Contractor’s PEP, the maximum amount of time a problem will remain unresolved with that individual before the problem escalates to the next contact person listed in the Contractor’s PEP;

E. Expedited escalation procedures and any circumstances that would trigger expediting them;

F. The method of providing feedback on resolution progress, including the frequency of feedback to be provided to the State;

G. Contact information for persons responsible for resolving issues after normal business hours (e.g., evenings, weekends, holidays) and on an emergency basis; and

H. A process for updating and notifying the Contract Monitor of any changes to the PEP.

I. The PEP must be updated within ten (10) Business Days after any change in circumstance which changes the PEP but not less than annually within ten (10)

Business Days after the start of each Contract year .

Nothing in this section shall be construed to limit any rights of the Contract Monitor or the

State which may be allowed by the Contract or applicable law.

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3.5 Work Orders

THIS SECTION IS INAPPLICABLE TO THIS IFB.

3.6 Payments by Electronic Funds Transfer

By submitting a Bid in response to this solicitation, the Bidder, if selected for award:

Agrees to accept payments by electronic funds transfer (EFT) unless the State Comptroller’s

Office grants an exemption. Payment by EFT is mandatory for contracts exceeding $200,000. The successful Bidder shall register using the COT/GAD X-10 Vendor Electronic Funds (EFT)

Registration Request Form.

3.7 Prompt Payment Policy

Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form, must include the business identification information as stated on the form, and must include the reason for the exemption. The COT/GAD X-10 form may be downloaded from the

Comptroller’s website at:

https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf . Prompt Payment Policy

This procurement and the Contract(s) to be awarded pursuant to this solicitation are subject to the

Prompt Payment Policy Directive issued by the Governor’s Office of Small, Minority & Women

Business Affairs (GOSBA) and dated August 1, 2008. Promulgated pursuant to Md. Code Ann., State Finance and Procurement Article, §§ 11-201, 13-205(a), and Title 14, Subtitle 3, and

COMAR 21.01.01.03 and 21.11.03.01, the Directive seeks to ensure the prompt payment of all subcontractors on non-construction procurement contracts. The Contractor shall comply with the prompt payment requirements outlined in the Contract, Section 30 “Prompt Pay Requirements”

(see Exhibit-2-Sample-Contract) Additional information is available on GOSBA’s website at:

http://www.gomdsmallbiz.maryland.gov/documents/legislation/promptpaymentfaqs.pdf.

3.8 Federal Funding Acknowledgement

This Contract does not contain federal funds.

3.9 Conflict of Interest Affidavit and Disclosure

The Bidder shall complete and sign the Conflict-of-Interest Affidavit and Disclosure (Attachment I) and submit it with its Bid.

By submitting a Conflict-of-Interest Affidavit and Disclosure, the Contractor shall be construed as certifying all Contractor Personnel and subcontractors are also without a conflict of interest as defined in COMAR…