Portable_Restrooms_and_Wash_Stations_for_all_City_Agencies_(Addendum_#3_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/indy

City of Indianapolis and Marion County

Request for Bid – Pricing and Terms

PORTABLE RESTROOMS AND WASH STATIONS FOR ALL

CITY AGENCIES

RFB-11EAL-212

Request For Bid #RFB-11EAL-212 2

Title: Portable Restrooms and Wash Stations for all City Agencies

Table Of Contents

1. Introduction

2. Instructions to Bidders

3. General Terms

4. Bid Submission Forms

5. Scope of Services

6. Price Sheet

7. Attachments

Attachments:

A - Sample-Professional Services Agreement

Request For Bid #RFB-11EAL-212 3

1. Introduction

1.1. Timeline

Release Project Date: January 23, 2026

Question Submission Deadline: February 3, 2026, 12:00pm

Response Submission Deadline: February 19, 2026, 10:00am

1.2. Summary

The City of Indianapolis and Marion County by and through the Purchasing Division Department is seeking Bids for Portable Restrooms and Wash Stations for all City Agencies. Bids are due not later than 10:00 am on Thursday, February 19, 2026.

1.3. Background

If Vendor wishes to return a hard copy bid to Purchasing instead of using the new electronic process.

Please do the following steps:

Go to Downloads tab. Select the Project Documents and Attachments. Click Download Selected

Items. A zip file containing the selected items will download to your computer.

Delivery by U.S. Mail or In Person:

City County Purchasing Division

200 E. Washington Street

Room 1522

Indianapolis, IN 46204

Hard copy Bids are opened:

February 19, 2026, 10:00 a.m. Eastern Time in City County Purchasing Division, Room 1560.

Bids Only: Bids are to be delivered to room 1522 City/County Building prior to 9:30 a.m. Eastern

Time on or before the above due date. However, from 9:31 until 10:00 a.m. Eastern Time, bids will be accepted in room 1560 of the City/County Building.

2. Instructions to Bidders

2.1. Immediate Cause for Rejection of Bids

Request For Bid #RFB-11EAL-212 4

A. Failure to comply with all instructions or to sign all necessary forms including the U.S.

Manufactured Products Preference Certification and Acknowledgment Form.

B. Failure to submit a bid surety completely and correctly executed at the time of bid submission in the correct amount (if required).

C. Failure to correctly and completely execute the non-collusion affidavit (if required).

D. Failure to comply with any other mandatory bid requirements.

2.2. Bonding Requirements

A. Bidders may be required to provide with a bid, at time of submission, a bid surety in either a flat dollar amount or percentage of bid, as specified. Acceptable forms of bid surety are as follows:

1. Bid Bond secured from a bona fide bid surety firm.

2. A Certified Check (or equivalent) if issued by a financial institution insured by an agency of the United States.

3. Other Forms of Bid Surety as specified in a particular bid.

a. All forms of Bid Surety should be made payable to the City of Indianapolis/Marion

County. No cash or personal checks accepted. All bid surety will be held until formal award is made by the appropriate governing body and until awarded contractor complies with all terms of the award.

B. Awarded bidder may be requested to provide a Performance Bond/Payment Bond in either a flat dollar amount or a percentage of the bid as specified, made payable to the City of

Indianapolis/Marion County, within ten days after receipt of award letter. Other forms of performance guarantee may be acceptable as specified in a particular bid.

2.3. General Conditions / Contractual Clauses

A. The City of Indianapolis and Marion County are exempt from Local, State and Federal Taxes and will not be responsible for any taxes levied on contractor as a result of a bid award.

B. All terms contained in this document will become part of the contract between awarded bidder and the City of Indianapolis/Marion County.

C. This contract may be renewed under the same terms and conditions subject to the approval in compliance with IC 5-22-17-4. The term of the renewed contract may not be longer than the term of the original contract. Any provision for automatic renewal is void.

D. The City of Indianapolis/Marion County reserve the right to reject any and all bids and to waive any of the terms and conditions and provisions contained in the Request for Bid (RFB) or other documents, or any informality, irregularity, or omission in any bid, and to award to one or more bidders.

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E. Manufacturer and/or model number of equipment being bid must be stated. It is the contractor’s responsibility to show proof that goods being offered are of equal quality to those that were specified. Any exceptions to the specifications must be clearly set forth in the contractor’s bid.

F. If not bidding a delivered price to point of destination, shipping price must be listed as a separate price on the RFB form.

G. Upon delivery and/or inspection of ordered goods or upon performance of services, should the ordering agency determine that goods/services do not meet specifications; same will not be accepted and will be returned at the contractor’s expense.

H. Formal contracts and/or proof of insurability may be required on applicable bids.

I. The City of Indianapolis /Marion County reserves the right to deny payment to contractors ordering or delivering goods/services without benefit of a verbal or written purchase order number.

J. The apparent low bidder must submit or have on file form CC-09 which may be obtained from the Office of Minority and Women Business Development (OMWBD). Failure to do so may cause your bid to be rejected. Information pertaining to the OMWBD Program and/or questions should be directed to the OMWBD located in Suite 1260 of the City-County Building, 200 East

Washington Street Indianapolis, IN 46204, Telephone (317) 327-5262.

K. The Contractor agrees to indemnify and hold harmless Marion County Indiana, City of

Indianapolis, its officials, agents, officers, and employees for any and all claims, actions, causes of action, judgments, and liens arising out of any negligent act of omission by the

Contractor or any of its officers, agents, employees, or subcontractors or any defect in materials or workmanship or any supply, material or mechanism or other product which it or any of its officers, agents, employees, or subcontractors has supplied to the City/County or has used in connection with this agreement. Such indemnity shall include attorney’s fees, costs and other expenses arising therefrom or incurred in connection therewith and shall not be limited by reason of the enumeration of any insurance coverage required herein.

L. Notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement by the City/County are at any time not forthcoming or are insufficient, through failure of any entity to appropriate funds or otherwise, then the City/County shall have the right to terminate this agreement without penalty by giving prior written notice documenting the lack of funds, in which instance, unless otherwise agreed to by the parties, this Agreement shall terminate and become null and void on the last day of the fiscal period for which appropriations were received. The City/County agrees that it will make its best effort to obtain sufficient funds, including but not limited to including in its budget for each fiscal period during the term hereof a request for sufficient funds to meet its obligations hereunder in full. This contract may be terminated by either party at the City’s option, upon 10 days written notice, unless otherwise specified.

Request For Bid #RFB-11EAL-212 6

M. No portion of this Agreement shall be sublet, assigned or otherwise disposed of by the

Contractor except with the written consent of the City/County being first obtained. Consent to sublet, assign or otherwise disposed of any portion of this Agreement shall not be construed to relieve the Contractor of any responsibility for the fulfillment of the Agreement.

N. Unless otherwise specified within the Agreement, this Agreement shall be governed by the laws of the State of Indiana, and by all Municipal Ordinances and codes of the Consolidated

City of Indianapolis, as the same shall be in full force and effect upon the date of this

Agreement is executed.

O. Any goods and services provided under this Agreement shall meet or exceed all applicable

Occupational Safety and Health Administration Standards.

P. This Agreement represents the entire and integrated Agreement between the City/County and the Contractor and supersedes all prior negotiations, representations, and/or contracts, either written or oral. This Agreement may be amended only by written instrument signed by both

City/County and Contractor and attached hereto as an addendum.

3. General Terms

The following terms will be included in the resulting agreement between the awarded vendor and the

City of Indianapolis and Marion County herein referred to as “City.” Please read carefully.

Questions pertaining to the Bid content may be directed through the Procurement Portal at https://procurement.opengov.com/portal/indy, no later than 12:00 pm Eastern Time on

Tuesday, February 3, 2026.

3.1. General Description for Term Agreement

A. Vendors are invited to bid unit prices on a term agreement for Portable Restrooms and Wash

Stations for all City Agencies to be furnished and delivered to city agencies in Marion County, IN. Other departments and agencies of the City may also utilize this contract.

B. NOTE: Any related addenda to this bid, including written answers to questions, will be posted on the Procurement Portal at https://procurement.opengov.com/portal/indy.

Vendors will be responsible for periodically checking the Procurement Portal for any related addenda up to and including the due date. Vendors must acknowledge addenda with their bid. Failure to acknowledge the addenda may cause a bid to be determined as non-responsive for review purposes.

3.2. Term Contract for Services

A. This request is to establish one or more term contracts for Portable Restrooms and Wash

Stations for all City Agencies. The resulting contract will primarily be used by city wide agencies. However, other departments and agencies of the City of Indianapolis and Marion

County may also utilize the resulting contract under the same pricing, terms, and conditions. Unless otherwise agreed to, all ordering locations will be within Marion County, IN.

The City does not guarantee minimum or maximum amount of services to be purchased under

Request For Bid #RFB-11EAL-212 7 this bid. The scope of services listed is estimated based on the City’s potential need or history and the desire for services. The City may purchase more or less services than the amounts indicated in the bid/quote. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

B. The term of the initial contract shall be three (3) years, effective from the date of the execution of this Agreement.

3.3. Split Awards

The City may award a contract to a vendor who submits the overall lowest, responsive, and responsible bid/quote; or it may split the award between two or more vendors, all to the advantage of the City. For purposes of evaluation, a split between two or more vendors will not be considered to be to the advantage of the City if increased administrative costs offset any projected cost savings realized by splitting the award.

3.4. Renewal

The contract resulting from this bid/quote may be renewed beyond the expiration date by mutual agreement of the parties. The term of the renewal may not be longer than the term of the original contract. A renewal shall be by written notice by either party and written acceptance by the other. All other terms and conditions of the contract shall remain the same as set forth in the resulting agreement. Terms and conditions may be amended only by written instrument, signed by both the

City, and awarded vendor, and attached to the resulting agreement as an amendment.

3.5. Firm Bids

All bids received shall be considered valid for not less than ninety (90) days from the date of bid opening. Pricing shall be firm for the length of the contract, including any renewals.

3.6. Bonds

There will be no bid bonds or performance bonds required for this contract.

3.7. Specifications

A. The specifications are intended to provide a foundation for open competition for the supply of commodities or services to meet City needs. Minor and immaterial technical deviations may, at the discretion of the City, be deemed in substantial compliance with the specifications. However, material variances may render the vendor non-responsive and ineligible for award.

B. The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed.

Request For Bid #RFB-11EAL-212 8

C. Items that are equal in design, performance and quality will be considered unless the wording

"No Substitute"/ "Brand Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade- named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the City.

D. All exceptions to the specifications and terms shall be noted in detail on the attached

Exception Sheet.

3.8. Freight Terms

The City requests delivered pricing (FOB Destination, Freight Prepaid & Allowed) for this particular contract, and shipping charge should therefore be included in the vendor’s unit price. Additional charges including, but not limited to, fuel, delivery, residential, Bunker Adjustment Factor (BAF) surcharges will not be allowed. All items will be shipped and protected in transit per industry standards.

3.9. No Handling Charges

If, for any reason, the City rejects items supplied by the vendor, the City shall not be responsible for any shipping and handling, restocking, or similar charges incurred by the vendor.

3.10. Contract Termination

The City may terminate the resulting contract for cause or convenience at any time during the term of the contract, without penalty, upon ten (10) calendar day’s written notice to the vendor. The City shall be the sole judge of the adequacy of the vendor’s performance pursuant to the resulting contract.

3.11. Proof of Insurance

At the time of award, vendor may be required to provide proof of insurance showing existing coverage in accordance with the terms and amounts stated in the Sample Agreement, or the terms and amounts of insurance coverage vendor proposes to furnish in lieu of the amounts in the Sample

Agreement. The proof of insurance shall be issued by a financially responsible insurance company authorized to do business in Indiana.

3.12. Debarment and Suspension

A. Vendors should be aware that by entering into an agreement with the City, neither they, nor their principals, should be presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into this agreement by any federal agency or by any department, agency, or political subdivision of the State of Indiana. The term principals, as used in this paragraph, means an officer, director, owner, partner, key employee, or other person with primary management or supervisory responsibilities, or a person who has critical influence on or substantive control over the operations of the vendor’s business.

B. The awarded vendor shall not have their business name(s) or principal’s name(s) listed on the debarment web site at https://www.sam.gov/SAM/. A check of this listing will be made by the https://www.sam.gov/SAM/

Request For Bid #RFB-11EAL-212 9

City. The City reserves the right to nullify the award of any bid, quote, or request for proposal based on this listing. It is recommended that vendors check the website listing prior to submitting documents.

C. Vendor should also be aware of the City’s Policy on Wage Theft and Payroll Fraud. City will not enter into an agreement with a vendor who, as a result of this policy, has been debarred by the City of Indianapolis. In addition, any subcontractor who has been listed on the City’s

Debarred/Suspended Vendors list will not be allowed to participate in the resultant agreement. It is the responsibility of each vendor to retain and properly monitor quality subcontractors on City agreements. Vendor should make an effort to perform reviews of subcontractors through the federal SAM system and through the City’s Debarred/Suspended list. Both the Wage Theft and Payroll Fraud policy and a list of Debarred/Suspended Vendors may be found at https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division.

3.13. Accessibility

Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings, or any other activities related to a bid, quote or request for proposal should contact the

Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

3.14. Successors and Assigns

Vendor binds itself and its partners, successors, executors, administrators and assigns to City and to the partners, successors, executors, administrators and assigns of City, in respect to all covenants of this agreement; except as otherwise provided herein, vendor shall not assign, sublet, or transfer its interest in this agreement without the written consent of City.

3.15. Bid Expenses

By submitting a response to this bid/quote, each vendor agrees that all of its related expenses are its sole responsibility, and that the City will not be responsible for any costs whatsoever incurred by the vendor in connection with or resulting from the bid/quote process, including but not limited to costs for preparation/submission of the bid/quote, travel & per diem, attending interviews, providing presentations or product demonstrations.

3.16. Intent to Purchase

Although this solicitation and resultant contract may state a specific model or version and an estimated number of items or units to be purchased, it is understood and agreed that the City may purchase additional products and/or services from the contractor including subsequent product releases or replacement products at the original submitted price; provided that these additional items do not materially differ from the original product and represent the same manufacturer and essential functionality.

3.17. Sample Agreement

A Sample Agreement, which includes insurance requirements, is available for review at the end of this document. This sample agreement contains the City’s standard terms but may not contain https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division

Request For Bid #RFB-11EAL-212 10 language specific to this purchase. Any proposed exceptions to this document should be included in detail on the Exception Sheet.

Insurance Notice

Please review the insurance requirements carefully. All insurance requirements listed and referenced in this request will be included in the final contract, this includes requirements listed in the sample agreement. A change can be requested during the bidding process, but once the bid is awarded no insurance waivers can be provided. Changes can be requested in the Exceptions Sheet and/or during the question-and-answer portion of the bidding process. A justification for requested changes should be provided, including references to the project scope of work. For construction projects, pleasure ensure you review the insurance requirements in the Article 5 of the City of Indianapolis Standard

General Conditions for Construction Contracts.

3.18. Monitoring

For management purposes, City agencies or departments may report contract problems to the

Purchasing Division by using the City Intranet Contract Monitoring Report. This program of quality control is to ensure that contractors successfully fulfill their contractual obligations with the City and maintain a positive contractor performance status.

If requested by the City, a report shall be submitted on all goods and services provided or project milestones. (This may be a one-time, monthly, quarterly or annual report as requested.) The report shall include but not be limited to: The vendor’s name, address, contact information, contract number

/ description, date and location of services or project details, agency name, purchase order number(s), hours to complete projects and costs associated for services or milestone completed. These reports should be submitted in a Microsoft Office Program format and mailed to the attention of the Contract Manager at 1522 City-County Building, 200 East Washington Street, Indianapolis, IN 46204. Reports may also be submitted to the Contract Manager by email to

Purchasing@indy.gov.

3.19. E-Verify Program

Pursuant to IC 22-5-1.7, all public contracts for services entered into must contain E-Verify provisions. Any Contractor entering into a service agreement with the City or County shall affirm under penalties of perjury that it is and will remain in compliance with that statute. This affirmation is part of the digital contract signature process. Additional information can be viewed on the Purchasing

Division web site at https://www.indy.gov/activity/find-bid-opportunities.

3.20. Services or Goods Acquisition by the City

A. Pursuant to City/County ordinance, contracts not approved by the Office of Corporation

Counsel and the City Controller are voidable. Contractor shall not begin performing services, acquiring, or delivering goods, prior to receipt of a fully executed contract, including the

Controller’s signature.

B. Awarded vendor(s) must have a validly issued purchase order prior to beginning services, acquiring or delivering goods. The vendor(s) will not be compensated for services rendered or http://Purchasing@indy.gov https://www.indy.gov/activity/find-bid-opportunities

Request For Bid #RFB-11EAL-212 11 goods secured prior to the issuance, by the Purchasing Division, of a valid purchase order.

(Revised Code §141-102)

3.21. Method of Payment

Vendor must be willing to accept invoice payments via City/County check, City/County Purchasing

Card (Master Card) or Automated Clearing House (ACH) at the City’s sole option and discretion. The

City will not be responsible for any card fees or other bank charges incurred by the vendor.

3.22. Current Agreement

The City is presently contracted with the following Contractor(s) to provide this service/product. A scan of the City's written agreement may be viewed online at https://www.indy.gov/activity/city-and-county-contracts and searching for the contract number(s).

Contract Number Contractor

20670 UNITED RENTAL NORTH

AMERICA, INC. D/B/A

RELIABLE ONSITE

SERVICES

3.23. Point of Contact

The Contractor shall provide a point of contact assigned to oversee the resulting contract and to be able to keep the City informed of changes, progress, and to be able to answer any questions The

Contractor shall provide name, phone number, email address and any other pertinent contact information for the point of contact.

4. Bid Submission Forms

1. U.S. Manufactured Products Preference Certification*

Please download the below documents, complete, and upload.

• U.S._Manufactured_Products_...

*Response required

2. Bid Acknowledgement Form*

Please download the below documents, complete, and upload.

• Bid_Acknowledgement_Form.pdf

*Response required

3. Affidavit of Non-Collusion*

Please download the below documents, complete, and upload.

• Affidavit_of_Non-Collusion.pdf

*Response required

4. MBE-WBE-VBE-DOBE*

https://www.indy.gov/activity/city-and-county-contracts https://www.indy.gov/activity/city-and-county-contracts https://government-project.s3.us-west-2.amazonaws.com/167206/838f9aaa-b865-416b-bfcf-032b1e250c94_U.S._Manufactured_Products_Preference_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/03582869-2914-490b-bf0e-21e1fc3e3237_Bid_Acknowledgement_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/aa385b9c-9982-4bc2-93ac-57c530b29de8_Affidavit_of_Non-Collusion.pdf

Request For Bid #RFB-11EAL-212 12

Please download the below documents, complete, and upload.

• MBE-WBE-VBE-DOBE.pdf

*Response required

5. Nepotism*

Please download the below documents, complete, and upload.

• Nepotism.pdf

*Response required

6. Escalator Clause*

The quoted price in a contract must be firm for the first year of an Agreement, after which an escalator clause can be invoked when market conditions dictate up to a maximum increase in the bid price of 5% over the term of the Agreement. Exceptions can be considered only when market conditions dictate a revised escalator for a particular product. Price increases will be adjusted only to the amount of a cost increase to the vendor and must be supported by written documentation indicating new higher cost adjustments have occurred. The City/County reserves the right to accept or reject all such price adjustments.

Please indicate if you have read this clause.

☐ Yes

☐ No

*Response required

7. Catalog Discounts *

Please submit your standard catalog/list pricing and indicate any percentage discounts off list price that will apply to the City. This pricing may be utilized for any additional items that may be required during the contract.

Current purchasing laws do not allow the City to enter into a “Cost Plus Percentage of Cost” type contract. Therefore, the City requests that all parts and materials be provided either at a specified discount from the Manufacturer’s Printed Price List or at actual cost. Proper documentation will be required.

Percentage Discount off MSRP (list price): _________________%

Listed in (name of) Manufacturer Catalog: __________________

*Response required

8. Literature*

Please submit official manufacturer’s literature regarding all items offered with the bid.

*Response required

9. Warranty*

Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. (If the manufacturer offers a full or limited https://government-project.s3.us-west-2.amazonaws.com/167206/2d5f322a-a178-49f2-9487-aca44f8c527d_MBE-WBE-VBE-DOBE.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/1384383b-2ab5-4a19-8454-a16cd646d2be_Nepotism.pdf

Request For Bid #RFB-11EAL-212 13 warranty that is in excess of one year, the City shall take full advantage.) The minimum one-year warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement(s).

*Response required

10. Exception Sheet*

Please download the below documents, complete, and upload.

• Exception_Sheet.pdf

*Response required

11. Extended Price Sheet

11.1. If awarded an agreement as a result of the pricing proposed herein, will you extend this pricing to political subdivisions in Indiana (and notify Indianapolis Purchasing division upon initial extension to an additional subdivision)?*

Political subdivisions include cities, towns, school corporations, and county governments. If you mark

YES, you are agreeing that you are willing to extend your proposed pricing to any of these entities if they wish to purchase from any resulting Agreement.

☐ Yes

☐ No

*Response required

11.2. Will there be a freight differential required to extend pricing to political subdivisions outside

Marion County?*

☐ Yes

☐ No

*Response required

11.3. Will you agree to provide upon request but not more than quarterly, a report to the City of

Indianapolis that would include the names of;*

A. any participating political subdivisions and

B. item descriptions and quantities purchased per subdivision?

☐ Yes

☐ No

*Response required

11.4. The City of Indianapolis DOES NOT accept responsibility for purchase orders issued by other political subdivisions.*

☐ Please confirm

*Response required

5. Scope of Services https://government-project.s3.us-west-2.amazonaws.com/167206/bc9aa68b-e168-40ff-a1b4-37af2ded53ec_Exception_Sheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4J7PS52KU%2F20260210%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260210T152859Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEN7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCJkoc6efDYsNhl7Ja%2BNCBfHZZL7HbUF8%2BDRD%2BUFDB7NAIhAJSO05PQff31XQv4mnGQGEkcEuU%2BEJfdTriFPHUssUAFKpUFCKf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgx%2FatXd4bMZFPs1b0Uq6QRbi2cDLAmDP62zQtPlXh2bxlWOdK8vfBzzobScKjqefPQoUd5LIni9o4lJPpOUKu%2B9hbtYf3UoILQhwnhP4%2BeOkftVxSPAJb%2FJkyBZ1sEJ0Ocv%2FlRX8EW8GtzCTlkVm5L%2FMEdV3WQY6agGtPMtvTjf7kSzioPOmn2rFg8ArVEuDpSyZpmMYpT44UmFk5vkn6uYda0Sdx5kSCorDNu3vFcOb%2FrZzRGxJMjmktcFy824%2BCSLjZ3l%2FCpVEJt%2FvrNYxlHlKnhQx%2BnLtmnzjnMidUb3TmvEK%2BDk%2Fq16oLaS9M35199bHzA4SV%2FZK95mIrFlpU7breoqUqumZdx0jYvK1q3SmdJJZC7SkvmF%2FvJY8BI3fD5Bw0w%2BhL30%2BGtNnz2Eb3YH6%2B1v6TpG7MWn%2Fy2takuldnMMTsDWkVQlYuyoBHYZfYWwCIOiB3o%2F3793qJLWsgd4PZJCfkDWSNYBbM35OvQ%2FlemyVfuDtxnaLOGkGs7BLXyLFk3QuozZowxkYkXj7JHr912IeYcgPUHHg40iqaTnOVLk5ImqZ63hzCfBTXiYoZXgTPDTSJ9iDGiG6oN5JNCZF5cb6%2FZ%2FTWZE8hBD%2BMqgVn%2By9ajjXUbEkYSeFrWUbCPlW39OLIEKZmeo61C5Ghb%2FDox%2Bm5B%2BaxCCzyVDljUOIS5NW75N%2F5rUnpJzGe6ckF2EDF2pzkWvR1cY91lP8hRB3UugJZTnhaTd69Cb14X63Or%2B%2FlllWegz9Wh6MVHRaL%2BnVRcCyjcM3wtWPPxIJCHU6pSiMasFVVVN77PE3fX19dNRroEKNioAAJmrobjipIKfOdYWBYEn7zC96qzMBjqYATymCdB0o0iK%2B1p070y03WrdRIV%2Bapw3AAaCOwaLgQVwcASasnhegrtcCXPislqVlW7bIoWW79UY2wVkUkEYHzVXsijBAXyqEo6yA7tekVUoDJLka5X1Fp8HPo7Xal4yQ3KubIaGz0toZ1hrJBtWifAZKb6sQSdYWnKxMSI0zcw%2FAstxBdRhjp8%2B6PMEU4g69M6efArjDDpP&X-Amz-Signature=b0be34861c2589bdc34510fe3ef2afe3e5aeb0ef8e10da51d11a45ee503e1c56&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Exception_Sheet.pdf%22&x-id=GetObject

Request For Bid #RFB-11EAL-212 14

5.1. Contractor Responsibilities

A. Contractor shall supply Standard and ADA compliant portable restrooms and wash stations to various Indy Parks and other locations, all as directed by the City. All portable restrooms and wash stations are to be graffiti-free and constructed of poly-plastic or heavy-duty type fiberglass to prevent being blown over.

B. Contractor shall provide all equipment, tools, supplies, materials, transportation and perform all operations necessary to supply, service, and relocate portable restrooms under this contract.

C. Contractor shall be prepared to provide, at any given time, at least seventy-five (75) portable restrooms with 75% of those being ADA compliant.

D. Contractor shall deliver all portable restrooms and wash stations in a clean and serviceable condition. All units shall have clean legible signage. Units shall be well maintained at all times.

E. Contractor shall deliver units to the locations indicated in the schedule provided to Contractor by City and in a time and manner dictated by the City.

F. The cleaning of each unit shall be tracked by a "scheduled cleaning" sticker that shall be adhered to the inside wall of the unit and dated by the driver servicing the unit.

G. Contractor shall provide the number of cleanings listed on the provided schedule and/or purchase order. Any discrepancies shall be confirmed by City in writing.

H. When cleaning or servicing the units, Contractor shall pump the toilet and refill with fresh solution, spray the unit inside and out to remove any weather-related dirt, debris, or mud, or any graffiti, sanitize and clean the inside of the unit, restock toilet paper, paper towels (if required), and re-supply chemicals (urinal block and tablets).

I. At each servicing, Contractor shall check the overall unit, ventilation screens, seat, door, handle, lock, etc. to ensure proper working order. Contractor shall provide minor repairs to the units as necessary. Any unit in need of major repair or beyond reasonable in-field repair shall be immediately replaced.

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J. Contractor shall submit a properly itemized invoice by the 3rd of the following month for payment. Invoices will be verified by field staff and submitted for payment. If field staff challenge the invoice the invoice will be sent back to the contractor for correction or clarification and resubmitted prior to payment.

K. Contractor shall provide portable restrooms and wash stations to be used within City limits during natural disasters and other emergencies. While no quantities are guaranteed, Vendor should be ready to supply City with quantities appropriate for a state of emergency.

L. No later than November 30 of each year, Contractor shall provide the City with an annual summary of all charges billed to the City, including a reconciliation of the invoices issued during that year. This obligation is in addition to any other recordkeeping or reporting requirements under this Agreement.

M. Contractor shall handle and resolve, to the satisfaction of the City, all complaints. If requested by City, Contractor shall provide written reply to any given complaint.

N. Contractor shall provide one contact person who will be available during normal business hours 7:00 am - 5:00 pm daily and who is familiar with the terms and conditions of this

Agreement. This person shall have the authority and shall be capable of resolving disputes, complaints or other issues.

O. Contractor shall additionally provide one contact person who will be available after normal working hours and capable of handling emergency services or situations.

P. At the conclusion of this Agreement, Contractor shall assist City in planning and carrying out a plan to transition current services to any new vendor(s).

Q. The Contractor is responsible for the legal disposal of waste in each unit.

5.2. City's Responsibilities

1. Once every year during the course of this Agreement, City will provide Contractor with a schedule of needed portable restrooms and wash stations. This schedule will include the types of units, the locations and the cleaning frequencies for each unit.

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2. The City will use its best efforts to ensure that the schedule contains all of the locations and events for the entire year. However, City reserves the right to add to, delete from, or modify the schedule to fit its needs.

3. City shall NOT be held liable for any damages, including but not limited to vandalism, theft, or natural disaster, to equipment. Should a location prove to be detrimental to the Contractor's equipment specifically because of vandalism, the parties will work together to remove and relocate the equipment to a more desirable location.

5.3. Ordering and Delivery Terms

Unless otherwise agreed to by the requesting location, delivery shall be within one (1) week for special events and twenty-four (24) hours for emergencies after receipt of a valid order. All deliveries shall be made Monday through Friday during normal business hours (official holidays excluded) unless other prior arrangements are made. Vendor shall adhere to any other delivery policies (e.g., notification, etc.) as may be required by the department or agency. Vendor may not be compensated or reimbursed for goods acquired or services provided prior to the issuance of a valid purchase order.

5.4. Equipment Specifications

The following are specifications for the following (approximate measurements). Models described are for comparison purposes only. See Section 7, Specifications.

A. Standard Portable Restroom (Based on PolyJohn PJN3 portable restroom model)

Description Approximate Measurements

Exterior Height 90 in

Interior Height 80 in

Exterior Width 45 in

Interior Width 40 in

Exterior Length 50 in

Interior Length 40 in

Holding Tank 60 gal

Seat Height 20 in

Weight - plastic skid base 170 lbs

Weight - wood base skid 190 lbs

Side Panel Decal Area 12 in x 24 in

Door Decal Area 15 in x 20 in /

Anti-slip floor surface

B. ADA Accessible Portable Restroom (Based on PolyJohn Comfort XL® ADA accessible portable restroom)

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Exterior Height 90 in

Exterior Width 65 in

Exterior Length 60 in

Door Frame Height (i.d.) 75 in

Door Frame Width (i.d.) 30 in

Sidewall Panel Decal Area 12 in x 24 in

Door Panel Decal Area 25 in x 25 in

Tank Seat Height 20 in

Weight 240 lbs

Holding Tank 35 gal

Recirculating Tank Capacity 20 gal

C. Portable Handwashing Station (Based on the PolyJohn PSW3-1000 portable handwashing station model)

Height 60 in

Width 20 in

Depth 20 in

Fresh Water Capacity 20 gal

Gray Water Capacity 20 gal

Pump Capacity (per stroke) 2 fl oz

Soap Dispenser Capacity 30 fl oz

Number of Single Dispenses 1100 / 1088

Paper Towel Capacity 1 Roll or 500 Single Fold

Weight Empty 45 lb

Weight Full 200 lb

5.5. DPR Owned Portable Restroom Trailer

Provide additional rate for service of DPR owned portable restroom trailer:This trailer is mobile but will be transported by Parks Staff to locations and left during special programs. The Vendor will be asked to service this trailer on our site (on call). The Vendor will be responsible for emptying the two hundred (200) gallon holding tank and refilling the water supply with Forty (40) gallons of fresh water. Resupply of paper goods and emptying the waste receptacles will be Parks Responsibility.

5.6. Special Events

Vendor will provide free of charge a specific number of port-a-lets for special events during each 12-month period of the contract. These units are to be coordinated with Indy Parks Contract Finance

Manager.

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6. Price Sheet

All pricing shall be in United States Dollars (USD).

Note: All shipping/delivery charges are to be included in the unit cost, unless noted below.

STANDARD CLEANINGS WEEKLY

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Service/Cleaning

Standard Portable

Restroom

1 per week

2 Service/Cleaning

Standard Portable

Handwashing Station

1 per week

3 Service/Cleaning

Standard Portable

Restroom

2 per week

4 Service/Cleaning

Standard Portable

Handwashing Station

2 per week

5 Service/Cleaning

Standard Portable

Restroom

3 per week

6 Service/Cleaning

Standard Portable

Handwashing Station

3 per week

7 Service/Cleaning

Standard Portable

Restroom

4 per week

8 Service/Cleaning

Standard Portable

Handwashing Station

4 per week

9 Service/Cleaning

Standard Portable

Restroom

6 per week

10 Service/Cleaning

Standard Portable

Handwashing Station

6 per week

TOTAL

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STANDARD CLEANINGS MONTHLY

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

11 Service/Cleaning

Standard Portable

Restroom

1 per month

12 Service/Cleaning

Standard Portable

Handwashing Station

1 per month

13 Service/Cleaning

Standard Portable

Restroom

2 per month

14 Service/Cleaning

Standard Portable

Handwashing Station

2 per month

15 Service/Cleaning

Standard Portable

Restroom

3 per month

16 Service/Cleaning

Standard Portable

Handwashing Station

3 per month

17 Service/Cleaning

Standard Portable

Restroom

4 per month

18 Service/Cleaning

Standard Portable

Handwashing Station

4 per month

19 Service/Cleaning

Standard Portable

Restroom

6 per month

20 Service/Cleaning

Standard Portable

Handwashing Station

6 per month

ADA ACCESSIBLE CLEANINGS WEEKLY

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Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

21 Service/Cleaning

ADA Accessible

Portable Restroom

1 per week

22 Service/Cleaning

Portable

Handwashing Station

1 per week

23 Service/Cleaning

ADA Accessible

Portable Restroom

2 per week

24 Service/Cleaning

Portable

Handwashing Station

2 per week

25 Service/Cleaning

ADA Accessible

Portable Restroom

3 per week

26 Service/Cleaning

Portable

Handwashing Station

3 per week

27 Service/Cleaning

ADA Accessible

Portable Restroom

4 per week

28 Service/Cleaning

Portable

Handwashing Station

4 per week

29 Service/Cleaning

ADA Accessible

Portable Restroom

6 per week

30 Service/Cleaning

Portable

Handwashing Station

6 per week

ADA ACCESSIBLE CLEANINGS MONTHLY

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Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

31 Service/Cleaning

ADA Accessible

Portable Restroom

1 per month

32 Service/Cleaning

Portable

Handwashing Station

1 per month

33 Service/Cleaning

ADA Accessible

Portable Restroom

2 per month

34 Service/Cleaning

Portable

Handwashing Station

2 per month

35 Service/Cleaning

ADA Accessible

Portable Restroom

3 per month

36 Service/Cleaning

Portable

Handwashing Station

3 per month

37 Service/Cleaning

ADA Accessible

Portable Restroom

4 per month

38 Service/Cleaning

Portable

Handwashing Station

4 per month

39 Service/Cleaning

ADA Accessible

Portable Restroom

6 per month

40 Service/Cleaning

Portable

Handwashing Station

6 per month

SPECIALTY CLEANINGS

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Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

41 Portable Restroom

Relocate - Standard

(1-3 days)

1 per servicing

42 Unscheduled

Cleaning Request -

Standard

43 Special Event usage

(1-3 days) - Standard

44 Portable Restroom

Relocate - ADA

Accessible

45 Special Event usage

(1-3 days) - ADA

Accessible

46 Unscheduled

Cleaning Request -

ADA Accessible

47 Emergency Weekend

Clean/Service (if price differs from above)

48 Additional rate for service of DPR owned portable restroom trailer (See

"5.4. Owned Portable

Restroom Trailer" in

Scope of Services)

VENDOR PROVIDED PORTABLE RESTROOMS

Vendor will provide free of charge a specific number of portable restrooms for special events during each 12-month period of the contract. These units are to be coordinated with Indy Parks Contract

Finance Manager. Vendor should provide a quantity number as well as Unit Cost.

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Line Item Description Quantity Unit of

Measure Unit Cost Total

49 Special Event Usage (1-3 day) –

Standard Unit each unit

50 Special Event Usage (1-3 day) –

ADA Accessible Unit each unit