PORFP V00P3600411 DJS HPE Aruba Expansion-EM.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

V00P3600411

PORFP Type:

Fixed Price

Functional Area/s (FA) for this PORFP:

FA III (Network Communications Equipment)

Manufacturer Name HPE/ARUBA

Designated Small

Business Reserve?(SBR):

Yes

Minority Business Enterprise (MBE) Goal for FA IV Below

(See “Hardware Master Contract MBE Participation Worksheet”):

n/a %

PORFP Issue Date:

mm/dd/yyyy 10/26/2022

PROPOSAL DUE

DATE and TIME:

11/18/2022

12:00pm NOON

Place of Performance: Charles H. Hickey School*

9700 Old Harford Rd., BLDG 9

Parkville, MD 21234

*No Loading Dock, Inside Delivery, Lift Gate Only

Shipper Must Remove Pallets per "White Glove Delivery

Freight Definition.pdf"

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

Hardware 2012 Master Contract/BPO # 060B2490022 are eligible to submit a bid in response to this secondary competition

Purchase Order Request for Proposal (PORFP).

Small Business Reserve (SBR) Procurement

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in

State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA

Small Business Reserve Program are eligible for award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

1. The proposals shall be submitted in an itemized format with a cost for each item/part#, identified on a separate line.

Proposals should be emailed to the POC.

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

2. Please allow proposals/quotes provided in response to this

PORFP to be valid for at least 60 days after the set due date above.

3. The Master Contractor must be an authorized reseller for HPE and/or ARUBA. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

4. The Master Contractor must include a screen shot of the

Manufacturer’s Suggested Retail Price (MSRP) with the bid.

5. Renewal confirmations/certificates must be emailed to the contact listed in the "Section 3 – Delivery Address / Work Site

POC" below.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB)

Questions Due (Closing) Date and Time:

11/09/2022 at 5:00 PM EDT

Questions must be submitted in writing with the subject line, “Question for PORFP # V00P3600411”, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

General provisions:

All entries should be itemized with manufacturer part numbers and descriptions in addition to vendor/reseller part numbers and descriptions if different.

*No Loading Dock, Lift Gate Only – Inside White Glove

Delivery …with unpacking and removal of pallets and associated packaging waste per "White Glove Delivery

Freight Definition.pdf"

Security Requirements (if applicable):

Contractors must sign-in at the front desk at each DJS facility and must display their ID at all times. Contractor must adhere to

State of Maryland Covid-19 Protocol(s).

Invoicing Instructions:

1. All invoices shall include the following information:

Invoice Date

Invoice Number

Brief Description, PN#, and amount per line and total

Issuing Purchase order number

2. Invoices submitted without the required information will not be processed for payment until the Contractor provides the required information listed above. All invoices shall be submitted NLT 30 days after receipt.

3. Send invoices to:

djs.hqap@maryland.gov (email preferred)

Department of Juvenile Services

Accounts Payable

217 E. Redwood St., Suite 2000 https://procurement.maryland.gov/emma-qrgs/

Baltimore, MD 21202

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Juvenile Services

Agency POC Name: James Casagrande Agency POC

Phone Number:

443.890.4246

Agency POC Email

Address:

james.casagrande@maryla nd.gov

Agency POC

Fax:

410.230.3212

Agency POC Mailing

Address:

Charles H. Hickey School

9700 Old Harford Road

Chapel BLDG #22

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Russell Posey Agency On-site

Phone Number:

667.777.3877

Agency On-site Email

Address:

Russell.Posey@maryland.go v

Agency On-site

Fax:

410.230.3212

Agency On-site Address: Charles H. Hickey School

9700 Old Harford Road

Building #9

Section 4 – Scope of Work

FA III - Network Communication Equipment

*Business Need /

Required Functionality DJS is expanding wireless networking through all DJS facilities for providing education services to youth. Wireless access points are needed to cover all youth areas throughout all DJS facilities.

*No Loading Dock, Lift Gate Only – Inside Delivery Required

Unpacking and removal of pallets (and associated packaging waste) is required per "White Glove Delivery Freight Definition.pdf"

PLEASE PROVIDE TWO QUOTES - ONE FOR EACH OPTION INDICATED BELOW

ONLY ONE OPTION WILL BE SELECTED AFTER REVIEW

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

OPTION 1

1. Aruba AP-515 (US)

Unified AP

1. Aruba AP-515 (US)

Unified AP Q9H63A 185 6/30/2023

2. Aruba LIC-ENT Ent

(LIC-AP LIC-PEF LIC-

RFP and LIC-AW)

License Bundle E-LTU

2. Aruba LIC-ENT Ent (LIC-

AP LIC-PEF LIC-RFP and

LIC-AW) License Bundle E-

LTU

JW471AAE 185 6/30/2023

3. Aruba 3Y FC 24x7

License Cn Bundle SVC

[for JW471AAE]

3. Aruba 3Y FC 24x7 License

Cn Bundle SVC [for

JW471AAE]

H2XW4E 185 6/30/2023

4. HPE Aruba AP-MNT-

MP10-E Campus Type E mount bracket 10pack.

4. HPE Aruba AP-MNT-

MP10-E Campus Type E mount bracket 10pack.

R1C72A

[AP-MNT-MP10-E]

13 6/30/2023

OPTION 2

1. Aruba AP-615 (US 1. Aruba AP-615 (US) JL256A 185 6/30/2023

2. Aruba LIC-ENT Ent

(LIC-AP LIC-PEF LIC-

RFP and LIC-AW)

License Bundle E-LTU

2. Aruba LIC-ENT Ent (LIC-

AP LIC-PEF LIC-RFP and

LIC-AW) License Bundle E-

LTU

JW471AAE 185 6/30/2023

3. Aruba 3Y FC 24x7

License Cn Bundle SVC

[for JW471AAE]

3. Aruba 3Y FC 24x7 License

Cn Bundle SVC [for

JW471AAE]

H2XW4E 185 6/30/2023

4. HPE Aruba AP-MNT-

MP10-E Campus Type E mount bracket 10pack.

4. HPE Aruba AP-MNT-

MP10-E Campus Type E mount bracket 10pack.

R1C72A

[AP-MNT-MP10-E]

13 6/30/2023

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

1. Accuracy of Quote to Specifications Listed Under Section 4 Scope of Work

2. Cost

3. Adherence to, and inclusion on quote documentation, delivery requirements as specified in the attached "White Glove Delivery Freight Definition.pdf", and summarized in the "Special

Instructions" section above - including, but not limited to: "No Loading Dock, Lift Gate Only –

Inside White Glove Delivery".

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.