PORFP__V-HQ-26099-IT.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Revised 051623 1

Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

V-HQ-26099-IT

PORFP Type:

(Select one category from the drop-down list)

FIXED PRICE

Functional Area/s (FA) for this PORFP:

FA I (Hardware, Associated Peripherals and Software)

FA III (Time and Material Labor)

Manufacturer Name

ORACLE

Designated Small

Business Reserve?(SBR):

Yes

Minority Business Enterprise (MBE) Goal for FA IV Below

(See "Hardware Master Contract MBE Participation Worksheet"):

0%

PORFP Issue Date:

mm/dd/yyyy

6/9/2026 PROPOSAL DUE

DATE and TIME:

6/16/2026 @2PM(ET)

Place of Performance: MOTOR VEHICLE ADMINISTRATION (MVA)

Special Instructions:

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage

(eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found under Vendor Instruction at:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

6/12/2026 at 5:00 PM EDT

Questions must be submitted in writing with the subject line, "Question for PORFP # V-HQ-26099-IT," and be submitted in writing via e-mail to ngraham1@mdot,maryland.gov the Agency

Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. Provide financial proposal with the price breakdown

2. Provide project plan with step-by-step procedures and timeframes.

3. Provide remote access requirements.

https://mdprocurement.freshdesk.com/support/solutions mailto:ngraham1@mdot,maryland.gov

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4. If service affecting, this work will be performed after hours.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Send invoice to Maryland Motor Vehicle Administration, Accounts

Payable, 6601 Ritchie Highway, NE., Room 220, Glen Burnie, MD, 21062 or e-mail to MVAAPInvoices@mdot.state.md.us.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the

Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Motor Vehicle Administration (MVA)

Agency POC Name: Natalie Graham Agency POC Phone

Number:

410-768-7424

Agency POC E-mail

Address:

ngraham1@mdot.maryl and.gov

Agency POC Fax: N/A

Agency POC Mailing

Address:

Maryland Motor Vehicle Administration (MVA)

6601 Ritchie Highway NE, Room 223

Glen Burnie, Maryland 21062

Section 3 – Delivery Address / Work Site POC Information (if different from above)

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Agency On-site Contact

Name:

David Peters Agency On-site

Phone Number:

410-424-3737

Agency On-site E-mail

Address:

dpeters@mdot.marylan d.gov

Agency On-site

Fax:

N/A

Agency On-site Address: MVA’s Office of Resources (OIR)

One Orchard Road, Room 416

Glen Burnie, Maryland 21060

Section 4 – Scope of Work

FA I – Hardware, Associated Peripherals and Software

(Provide product specifications below. If some or all specifications are unknown, Master

Contractors may propose products based on a detailed description in the Business Need

/ Required Functionality field*)

*Business Need /

Required Functionality

Oracle Services to upgrade both pairs, Four (4) Session Border

Controllers to fix a vulnerability

Product Name Product Description Model # Qty

Due Date mm/dd/yyyy

1. Oracle Services

Part No: Q24-

DN000000118141

ORACLE Services to upgrade both pairs, Four (4) sessions

Border Controllers to fix a vulnerability.

30 days after receiving receipt of PO

FA III – Time and Material Labor Hardware, (Provide itemized list of required services and deliverables)

1. List Required Time and Material Labor

2. Installed and upgrade outdated Firmware all both pairs of Session Border

Controllers

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

1. How well the proposal aligns with the State’s listed requirements for each of the Functional Areas listed in this PORFP.

2. Ability to respond to the bid in the specified timeframe.

3. Ability to perform work during specified business hours, as well as after hours and during emergencies.

4. Proximity of vendor offices to the office locations listed in this PORFP.

5. Ability to meet service level requirements outlined in SOW

Basis for Award Recommendation

The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected

Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

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NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Hardware

Solicitation No: 060B2490022

PORFP: V-HQ-26099-IT

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

Time allotted for completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________