PON-ENE-001LBE Fleet EV Charging Deploy. Grant 4~1.pdf

Massachusetts Department of Energy Resources – PON-ENE-2027-001

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THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF ENERGY AND

ENVIRONMENTAL AFFAIRS

DEPARTMENT OF ENERGY RESOURCES

ELIZABETH MAHONY, COMMISSIONER

100 Cambridge Street, 9th Floor Boston, MA 02114

Program Opportunity Notice

Document Title: Leading by Example Clean Energy Grants for State Entities – Fleet EVSE Deployment 4.0

COMMBUYS Bid Number: BD-27-1041-ENE01-ENE01-132621

Agency Document Number: PON-ENE-2027-001

Issued: August 19, 2026

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that can be found on www.COMMBUYS.com. All Bidders are responsible for reviewing and adhering to all information, forms and requirements for the entire Bid, which are all incorporated into the Bid. Bidders may also contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888-MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk county holidays.

http://www.commbuys.com/ mailto:COMMBUYS@state.ma.us

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1. INTRODUCTION AND BACKGROUND

The Massachusetts Department of Energy Resources (DOER) develops and implements policies and programs aimed at ensuring the adequacy, security, diversity, and cost-effectiveness of the Commonwealth's energy supply to create a clean, affordable and resilient energy future for all residents, businesses, communities, and institutions.

The DOER Leading by Example (LBE) program oversees efforts to meet aggressive clean energy targets for Commonwealth of Massachusetts (Commonwealth) facilities around energy efficiency, renewable energy and greenhouse gas emissions reductions. The LBE program works collaboratively with state agencies and public colleges and universities to advance clean energy efforts and sustainable practices that reduce the environmental impacts of state government operations. The LBE program serves as a trusted resource and assists transforming policy into action through strategic partnerships, technical assistance, grant funding and nation-leading best practices. By demonstrating leadership within state government, LBE strives to empower residents and businesses to take action to collectively address the energy and environmental challenges facing the Commonwealth.

Leading by Example Executive Order 594: Decarbonizing and Minimizing Environmental Impacts of State Government (EO 594), sets near-term targets for both electric vehicle (EV) charging stations and state fleet electrification. DOER recognizes that sufficient charging infrastructure will be necessary to ensure that state fleet managers are comfortable transitioning to electric vehicles, particularly those that run solely on electricity. The Leading by Example Clean Energy Grant Program – Fleet EVSE Deployment 4.0 (Program) for eligible state entities serves to support Electric Vehicle Supply Equipment (EVSE) availability at state facilities in preparation for the anticipated transition of the state fleet to electric vehicles, particularly since new fleet EV acquisition requirements went into effect on July 1, 2022, in accordance with EO 594.

Under this Program, LBE is prioritizing the deployment of EVSE that aims to provide:

• Financial support to fully fund the cost-effective acquisition of EVSE and/or the installation of said EVSE at state-owned facilities at executive branch agencies and non-executive branch agencies, quasi-public authorities, and institutions of public higher education

• Financial support for appropriate pre-wiring to enable easier, more cost-effective build-out of additional fleet EVSE at state owned sites in the future

• Financial support for acquisition of EVSE and/or the installation of said EVSE for approved domicile locations of state fleet drivers who operate a domicile electric vehicle

An amount not to exceed six hundred twenty-seven thousand and three hundred ninety dollars ($627,390) in grant funding is available through this Program. All grant applications will be submitted to the DOER. Grants

The Commonwealth of Massachusetts Department of Energy Resources

100 Cambridge Street, 9th Floor Boston, MA 02114 http://www.mass.gov/doer

Leading by Example Clean Energy Grants for State Entities – Fleet EVSE Deployment 4.0

PON-ENE-2027-001

https://www.mass.gov/executive-orders/no-594-leading-by-example-decarbonizing-and-minimizing-environmental-impacts-of-state-government

3 | P a g e through this Program will be between the DOER and the eligible state entity(s) (see Section 5, Eligibility, below) in the form of a Contract or Interagency Service Agreement.

2. PROGRAM OUTLINE AND DEFINITIONS

The intent of this Program Opportunity Notice (PON) is to support the electrification of the Commonwealth fleet by providing funding to eligible state entities for the deployment of EVSE equipment, installation, and related services that will primarily serve Commonwealth-owned and leased vehicles. This program is targeting EVSE deployment at state-owned facilities and approved domicile locations.

Definitions

Domicile Charging: Charging at home opportunities for state employees that are authorized to garage a state-owned electric vehicle at their home.

Eligible state entity: See Section 5, Eligibility, for full details.

EV-capable parking space: Parking space prepared for future EVSE, intended to save time and installation costs or enable a phased approach to installing EVSE in a parking area. Relevant strategies may include electrical panel capacity upgrade(s) plus a branch circuit and constructed raceway or the installation of a standard 240-volt (240V) ground fault circuit interrupter (GFCI/GFI) outlet that can enable immediate trickle charging opportunities with the ability to upgrade to Level 2 or more advanced charging infrastructure in the future.

EV-ready parking space: Parking space that is both EV-capable and includes all necessary conduit and wiring ending with a terminal junction at the space (i.e., a 240V outlet accessible to the parking space and the branch circuit identified as “EV READY”). For state new construction projects, if this definition differs from the current Massachusetts Building Energy Code (Chapter C405.10), the Building Energy Code definition shall take precedence.

Environmental Justice (EJ) Populations: As per the Commonwealth of Massachusetts’ Environmental Justice Policy, EJ populations are those that the Executive Office of Energy and Environmental Affairs (EEA) has determined to be most at risk of being unaware of or unable to participate in environmental decision-making or to gain access to state environmental resources or are especially vulnerable. They are defined as neighborhoods (U.S. Census Bureau census block group data for minority criteria, and American Community Survey data for state median income and English isolation criteria) that meet criteria established in the EJ Policy.

Fleet EV charging: EV charging port(s) intended for use by state fleet vehicles; applicable charging spaces should be reserved primarily or solely for state fleet EVs only.

Hardwired EV charging station: Electric vehicle charging station that connects directly to a separate, dedicated circuit in an electric panel. These stations must be installed and removed by a licensed electrician and may come in the form of pedestal- or wall mounted units.

Level 1 EV charging port: A 120v outlet.

Level 1 EV charging station: EVSE that requires a 120-volt (120V) AC supplied by any standard electrical outlet. These types of stations charge vehicles slowly, typically providing up to 1.9 kW (4-8 miles of EV range per hour) but are generally less expensive to install. Level 1 stations are typically non-networked and may offer simple methods of access such as a padlock or radio-frequency identification (RFID) card.

https://www.mass.gov/environmental-justice

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Level 2 EV charging port: A 220v or 240v NEMA receptacle or outlet.

Level 2 EV charging station: EVSE that requires Level 2 charging that comes in a greater variety of capacity sizes than Level 1, providing anywhere from 3 kW (10-12 miles EV range per hour) to 20 kW (60-70 miles EV range per hour). Level 2 charging station costs may vary depending on “smart” or networked features such internet connectivity or a payment interface, and data management.

Direct current Fast charging (DCFC) station, also referred to as Level 3 charging station: EVSE that is capable of rapidly charging EV batteries, using direct current at 208/480 volts. DCFC typically provides 50 kW or more (25-75 miles of range per 15 minutes) and generally involves the local electric utility for installation. DCFC equipment and installation costs vary based on configurations, infrastructure upgrades needed, data management, and other features. With limited exceptions, DCFC is generally not required or recommended for fleet vehicles.

Networked EVSE: Electric vehicle supply equipment that comes equipped with software that allows for usage tracking, access control, charging fees for usage, and use of apps or other software to monitor and manage charging. Software may be closed networks, requiring use of proprietary network services and compliant hardware, or open networks, allowing EV charging stations and portals from different vendors to communicate with each other.

Non-networked EVSE: Electric vehicle supply equipment that do not have any communication capabilities or associated remote access.

Portable EVSE: Electric vehicle supply equipment that is designed to enable periodic removal for relocation or repair. This includes but is not limited to cord-and-plug connected EVSE with connection to receptacle outlets typically rated at 120V or 240V. Under NFPA electric codes, this type of EVSE installation may be referred to as “fastened in place”.

3. FUNDING

The total funding available under this PON is an amount not to exceed six hundred twenty-seven thousand and three hundred ninety dollars ($627,390). DOER anticipates awarding grants to eligible state entities (see Section 5 – Eligibility) as provided for below:

• Eligible state entities may receive a maximum amount of three hundred thousand dollars ($300,000) in total grant funds from this Program.

• Eligible entities pursuing domicile EV charging may receive a maximum amount of five thousand dollars ($5,000) per domicile location installation in charging element costs from this Program.1

• Eligible entities pursuing domicile EV charging may also receive funds to cover fees associated with driver/vehicle MoveEV registration and first year of ongoing MoveEV monthly user fees.

• Eligible entities may apply for funds more than once and, if applications are approved, funding will be provided depending on funding availability.

The above funding maximums include direct grants to any state entity, as well as any equipment or services provided to said state entity that has been funded via this PON. In no instance may an applicant receive from this

1 DOER in its sole discretion reserves the right to review and, in some cases, approve projects greater than $5,000 if all elements of the project are deemed necessary.

5 | P a g e grant more than one hundred percent (100%) of the cost of a project when combined with other grants or non-state budget funding source.

The DOER is allocating one hundred twenty-seven thousand three hundred and ninety dollars ($127,390) toward grants from applications under the domicile EV program.

Potential applicants are encouraged to contact LBE-Grants@mass.gov prior to submitting a grant application to confirm eligibility and availability of funds.

Projects awarded capital funding under this PON must be complete by the awarded state entity before June 30, 2027. DOER will inform awarded entities of funding source, and any applicable requirements associated with such funding.

Environmental Justice Adder The DOER in its sole discretion may provide additional funding for eligible entities that propose to install at least forty percent (40%)2 of their EVSE funded through this grant Program in neighborhoods that meet at least one of the EJ population criteria as defined by the Executive Office of Energy and Environmental Affairs Environmental Justice Policy (see: https://www.mass.gov/environmental-justice). If an eligible state entity submits an application for an eligible project with a total project cost above the limits described above and can demonstrate that forty percent (40%) of EVSE installed as a result of Program funding are installed at qualified state facilities in EJ neighborhoods, the DOER, in its sole discretion, may increase the maximum eligible grant amount by an amount not to exceed twenty-five thousand dollars ($25,000).

DOER in its sole discretion reserves the right to amend any grant limits as provided for above and may allow for exceptions to these grant limits on a case-by-case basis.

4. AWARDS

Grant applications must be approved by DOER, and an agreement (e.g., Contract or ISA) must be signed between DOER and the Grantee, prior to the purchase of EVSE equipment or commencement of any work to be funded by this grant. Grant funds shall be disbursed by DOER to the awardee when adequate documentation and evidence of eligible costs being incurred have been provided to DOER. DOER shall not disburse funds until all requirements under the PON and any additional terms and conditions have been satisfied, as determined by DOER in its sole discretion. While the Program is not limiting the award amount per station, it does seek to deploy EVSE at state facilities as cost-effectively as possible while meeting the fleet charging needs of eligible state entities.

Prior to submitting a grant application to DOER, agencies are required to solicit at least three project proposals from vendors to select the most cost-effective solution while still providing best value. As part of any application, DOER may require documentation that the most cost-effective solution was selected. DOER reserves the right to work with grant applicants to review project proposals and identify opportunities to reduce costs where possible.

Applications will be accepted on a rolling basis until the PON Response Deadline (see Section 6 of this PON).

Awards will be made on a first-come basis and will continue until the expiration date or until grant funding has been exhausted, whichever comes first. DOER in its sole discretion reserves the right to not fund, partially fund, or delay awards for any grant requests received based on cost effectiveness, funding availability, and any other relevant information, as determined by DOER.

5. ELIGIBILITY

Eligible Entities

2 The 40% requirement is based on the federal executive order on “Tackling the Climate Crisis at Home and Abroad,” which established the “Justice40 Initiative.” This Initiative directs federal agencies to ensure at least 40% of the overall benefits of federal investments flow to disadvantaged communities. DOER is following this guidance as a best practice for this PON.

mailto:LBE-Grants@mass.gov https://www.whitehouse.gov/briefing-room/presidential-actions/2021/01/27/executive-order-on-tackling-the-climate-crisis-at-home-and-abroad/

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As further provided herein, state entities that are eligible for funding under this Program include those that are subject to the EV and EVSE requirements of EO 594 and other state entities with fleets transitioning to electric vehicles, including executive branch agencies, non-executive branch agencies, quasi-public authorities, and public institutes of higher education. Owned facilities or approved domicile locations are eligible for grant funding pursuant to all applicable program requirements in Section 6 of this PON.

In order to apply for and receive grant funding, the state entity must have completed a fleet electrification plan, must be actively developing a plan, or must be able to demonstrate that they are moving forward with creating a plan in a reasonable timeframe.

Interested entities should contact LBE to determine eligibility prior to submitting a grant application.

Certain entities that oversee fleets or fleet operations for multiple eligible entities, including but not limited to the Office of Vehicle Management, may apply for a grant for the acquisition of EVSE and/or installation of said EVSE on behalf of more than one entity if there is a demonstrable benefit to state goals, such as streamlining the procurement process, reducing costs to the Commonwealth, or helping to more effectively meet the goals of EO

594. Such fleet management entities must consult with DOER and receive authorization from DOER prior to distribution to other state entities of any goods or services funded by this PON. The value of any equipment and services procured by an eligible fleet oversight entity will be attributed to the maximum grant award for the entity receiving the equipment and/or services, as delineated in Section 3 of this PON.

Eligible Program Funding Costs Fleet EVSE costs that are eligible for program funding including but are not limited to the following:

• Networked and non-networked Level 1 or Level 2 AC EVSE

• Portable or plug-in EVSE

• Level 1 charging ports and Level 2 charging ports

• Direct Current Fast Charging (DCFC3)

• Site assessment costs

• Installation costs, including but not limited to panel upgrades, trenching, submeters, and infrastructure upgrades

• EVSE commissioning costs

• Pre-wiring for additional EV-ready and/or EV-capable parking spaces

• Eligible costs associated with the equipment and installation of domicile EV charging in conformance with the Massachusetts Domicile Electric Vehicle Charging Pilot Program (“Domicile EVSE Program”), issued by the Executive Office of Administration & Finance and the Executive Office of Energy & Environmental Affairs. Eligible costs may include EV charging equipment, installation, certain electrical upgrades, up to three (3) years of maintenance, networking fees, and/or extended warranties, and initial vehicle registration and the first year of ongoing user fees associated with the electricity reimbursement process.

Prepaid maintenance and data packages that can be procured at the time of equipment and installation that cover a period of up to three (3) years that are eligible for program funding include but are not limited to:

• Network software and data reporting packages

• Maintenance packages

• Extended warranties

3 DOER is targeting the cost-effective installation of Level 1 and Level 2 EVSE under this PON; in very limited circumstances, DCFC may be appropriate for fleet charging at some state facilities. DOER will work with individual applicants to review project proposals and justification and identify opportunities to reduce costs where possible. DOER continues to reserve the right to make a partial or full grant award.

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6. PROGRAM REQUIREMENTS

Any entities receiving a grant award, or entities receiving equipment and/or goods and services funded by this PON, will be required to meet terms and conditions outlined below to ensure compliance with the Program Requirements in this PON. Grant recipients found to be non-compliant with any of these requirements may become ineligible for future LBE EV charging grant programs. DOER reserves the right to amend or waive any requirements should the applicant demonstrate sufficient rationale and/or doing so would be in the best interest of the Commonwealth.

A. Minimum Program Requirements

EV Purchase/Lease Commitment

Eligible state entities must commit to ordering one or more battery electric vehicles for purchase or lease4 within eighteen (18) months of a signed agreement with DOER. Agencies can meet this commitment by demonstrating that they have already deployed or ordered EVs for the project site. On a case-by-case basis, DOER may allow plug-in hybrid vehicles to fulfill this Program requirement.

Applicants must provide a brief description of their entity’s fleet electrification plans and how the EVSE supported by a DOER grant will serve to assist the Commonwealth’s fleet electrification efforts. DOER reserves the right to request additional information and/or make a determination on full or partial award based on the extent to which agencies have demonstrated a commitment to electrify their fleet, and the benefits associated with acquiring EVSE through this PON.

Eligible Procurement Methods

The purchase, installation, and related pre-wiring of EVSE by eligible state entities that are eligible for funding under the Program may be procured in multiple ways:

o Executive Branch agencies must use statewide contracts, either VEH122: Advanced Vehicle Technology Equipment, Supplies and Services for the purchase of EVSE, or TRD01: Tradesperson Installation, Repair and Maintenance Services.

o Other eligible, non-executive branch agencies can use statewide contracts such as VEH122 and TRD01 but are not required to do so.

o Eligible entities may procure the project under M.G.L c. 149.

o Eligible entities may procure the project through the process authorized in M.G.L c. 25A §14 if the project is expected to cost no more than $300,000.

o Eligible entities may utilize any other procurement methodology determined by the eligible entity to meet all applicable state procurement laws and regulations.

For domicile EV charging, Executive Branch agencies must solicit bids from applicable statewide contracts, including TRD01: Tradesperson Installation, Repair, and Maintenance Services Contract or VEH122: Advanced Vehicle Technology Equipment, Supplies and Services Contract.5 When requesting bids on TRD01, agencies should require bidder experience with residential or commercial EV charging station installation. All project scopes must include applicable specifications outlined in the Domicile

4 For vehicle leases, the minimum term of the lease must be thirty-six (36) months.

5 DOER may consider on a case-by-case basis alternative contracting methods on the condition that vendors are held to the same standard as the state contracts require.

https://www.mass.gov/doc/trd01/download

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EVSE Program, including notification of the Program’s five thousand dollar ($5,000) per port cap.

Proposals must include an itemized list of project costs including equipment costs, installation costs including labor and non-labor costs, up to three years of data and maintenance costs (where appropriate), make-ready spaces, and other relevant costs necessary for the successful deployment of EV stations. All bids solicited by state entities must be in compliance with state procurement and construction laws.6

Prior to any notices to proceed or the acquisition/installation of EVSE, eligible entities must submit a grant application, receive notice of grant award, and enter into a signed terms and conditions agreement with DOER to authorize grant funding.

Number of Fleet EV Charging Ports for non-domicile charging grant requests

Eligible state entities installing EVSE at a state-owned site must propose the installation of a minimum of two (2) EV charging ports per site that are designated primarily for fleet use. Where appropriate, LBE encourages the installation of more stations to prepare for the eventual transition to an electric fleet and to serve as backups in the event that ports become inaccessible for any reason.7

Pre-wiring (EV-ready/EV-capable parking spaces) for non-domicile charging grant requests

Applicants installing EVSE at a state-owned facility are strongly encouraged to include pre-wiring for additional EV-ready and/or EV-capable parking spaces as part of grant-funded projects.

Data Collection and Sharing

For awarded entities that are deploying networked charging stations, said entities must agree to support LBE data collection efforts. Data required may include but not be limited to station utilization, energy consumption, energy costs, etc.

Networked Charging

If EVSE networking capabilities are desired8, this Program will cover eligible prepaid costs that cover a period of up to three (3) years. Awarded entities may determine whether to cancel or continue such networking services beyond this three-year period.

Many networked charging station service providers require station owners to sign a contract or master services agreement prior to station activation; state entities should request and review copies of these contracts in advance of vendor selection with appropriate legal, information technology (IT), and/or procurement staff to ensure any required agreement can be signed, prior to submitting a grant application.

6 Any applicable Level 1 and Level 2 EVSE sold or installed in the Commonwealth must meet the Massachusetts Appliance Efficiency Standards; see the manufacturer and installer/seller requirements.

7 In cases where a single port or dual port station is being proposed for a site, LBE recommends including either a second station, a Level 1 charging port, and/or a Level 2 charging port as part of the project to provide charging infrastructure for additional vehicles and serve as a backup should the first station be taken offline for any reason.

8 While non-networked EVSE may be sufficient to meet the needs of fleet vehicles, EVSE may come equipped with networking capabilities that may allow state entities to track usage trends, maintenance needs, and to limit or allow access for multiple audiences (e.g., public and/or employee access). Access to this data may help facilities track real-time energy use, consumption trends, and potential performance issues. Entities will need to determine if this information is required or desired on a case-by-case basis and may consult LBE staff to help make a determination.

https://www.mass.gov/service-details/appliance-energy-and-water-efficiency-standards https://www.mass.gov/service-details/appliance-energy-and-water-efficiency-standards https://www.mass.gov/how-to/certify-products-for-appliance-efficiency-standards https://www.mass.gov/info-details/appliance-efficiency-standards-compliance-for-sellers-and-installers

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DOER reserves the right to request verification from applicable applicants that the entity can sign any required user agreements for networked charging before issuing funding through this Program.

Project Timeline Requirements

Grant applications must be submitted by the deadline in this PON. Eligible state entities shall agree to deploy EVSE and complete commissioning within six (6) months of a signed agreement with DOER.

Applicants must describe their installation plan, including where stations will be deployed, what their installation process will be, and an approximate timeline for installation. DOER reserves the right to amend these deadlines based on project viability and available funding.

Projects awarded capital funding under this PON must be complete by the awarded state entity before June 30, 2027.

B. Requirements for EVSE at State-Owned Facilities In addition to the minimum program and project timeline requirements outlined above, awarded state entities installing hardwired or portable EVSE at state-owned facilities must meet the following requirements.

Station Maintenance Commitment

Awarded state entities must agree to operate and maintain fleet EVSE, including any associated costs beyond what is covered through this Program, for a minimum of five (5) years following final installation and commissioning. DOER will, from time to time, require confirmation from awardees that stations continue to be in operation during this period. DOER will develop an exemption process for circumstances where, due to circumstances beyond the control of the applicant, the continued operation of one or more stations is not feasible.

C. Requirements for Domicile Charging Applicants must follow the domicile EV charging enrollment process as outlined in the Domicile EV Charging Program.

D. Requirements for Other Fleet EV Charging Funds for this program may be used to support EV charging solutions not detailed in this PON should an applicant provide sufficient rationale. Applicants are encouraged to contact LBE to determine eligibility.

7. EVALUATION CRITERIA

Projects must meet all requirements as provided for under Section 6 Program Requirements of this PON.

Applications will be evaluated based on the criteria below to determine award amounts. These applications will be reviewed on a rolling basis. DOER reserves the right to request clarifying information or amendments in support of the application and evaluation process and may fully or partially fund projects based on the information provided.

The following criteria will be used for evaluating grant applications under this PON:

• Minimum requirements: Projects must meet all applicable Program Requirements as detailed in Section 6 of this PON.

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• Site suitability: Applications will be evaluated based on their suitability for efficient, cost-effective, and prompt deployment of EVSE, which may include:

o Sites where EVSE will have clear and direct impact on state entity’s ability to transition to EVs o Sites where deployment of EVs is planned in the near future o Sites that could support shared fleet charging among multiple facilities o Sites where there is minimal need for substantial upgrades or major construction work o Sites where installation costs are in line with the guidelines of this PON o Sites that commit to deployment of EVs in accordance with the guidelines of this PON

• Cost-effectiveness: DOER reserves the right to reduce grant award amounts based on DOER’s analysis and review of cost-effectiveness of EV charging station deployment based on historical cost data of this and previous grant programs.

• Overlap with other programs: State entities may be ineligible for funding under this Program if they are receiving dedicated fleet EVSE funds from other sources. Applicants are strongly encouraged to contact LBE to confirm eligibility prior to applying.

• If funds are limited, the Program may prioritize fleet parking areas that are located in neighborhoods with EJ populations.

8. APPLICATION PROCESS AND SCHEDULE

All applicants shall complete the “LBE Fleet EVSE Grant Application Form” (Attachment A) and include any required attachments therein. The steps below outline the process before an application should be submitted.

Step 1: Confirm Eligibility. Eligible entities are encouraged to contact LBE prior to soliciting project quotes and completing an application to ensure the entity and potential project are eligible for LBE funding.

Step 2: Solicit Quotes.

EVSE at State-Owned Facilities: Prior to submitting a grant application, entities should identify site(s) for EVSE deployment. When soliciting proposals, applicants may want to refer to scope of services template developed by LBE before requesting bids. Proposals should include an itemized cost breakdown of the following: equipment costs, installation costs including labor and non-labor costs, up to three years of data and maintenance costs (where appropriate), make-ready spaces, and other relevant costs necessary for the successful deployment of EV stations.

Domicile Charging: Entities should solicit quotes for equipment and installation services to provide domicile EV charging. Such quotes should include equipment specifications and an itemized cost breakdown of equipment and installation costs, including labor and non-labor costs, if utilizing the same vendor for both.

Other Charging: Applicants must follow applicable procurement and construction guidelines to solicit quotes for work not otherwise covered under this Program.

Step 3: Complete Application. Applicants must complete Attachment A and include any project costs for which they are seeking funding. The cost proposal from the selected vendor must be attached and submitted alongside Attachment A.

Step 4: Submit Application. Applications and attachments must be submitted to LBE-Grants@mass.gov.

Step 5: Notify Vendors. From the time of application submission, it may take up to 90 days for a final contract to be executed between DOER and the applicant. Applicants are encouraged to notify vendors mailto:LBE-Grants@mass.gov

11 | P a g e that applications are under review to ensure quotes remain valid. DOER will notify applicants as soon as grants are approved and will work with applicants to execute a contract or ISA.

On the 15th of each month (or the Monday following the 15th should that day fall on a weekend), the DOER will review all active applications that have been received after the 15th of the previous month.

Following initiation of this review process, applicants can expect an estimated 6–8-week processing period to reach a final determination on their application.

Schedule Proposals must provide anticipated schedules for the project implementation, including the start and completion dates and expected timeline for project implementation, if known. The following dates are subject to change.

Issue PON (DOER) August 20, 2026

Grants Reviewed

Grants will be reviewed and awarded on a rolling basis until allocated funds are awarded.

LBE recommends applicants plan for 90 days from the time an application is submitted to a contract being fully executed.

Applicants are encouraged to contact LBE in advance of submitting an application to identify any time constraints or challenges to help streamline the review process.

PON Responses Submission Deadline* June 30, 2027, or until funding runs out

*DOER reserves the right to re-open this solicitation if funds are not fully awarded.

GRANT AND CONTACT INFORMATION

Type of Grant This PON, being conducted under 815 CMR 2.00, has been distributed electronically using COMMBUYS, the Commonwealth’s official procurement record system (http://www.commbuys.com).

The project name is Leading by Example Clean Energy Grants for State Entities – Fleet EVSE Deployment 3.0 and the project number is PON-ENE-2026-006.

Correspondence to DOER should include this project number as well as the title. All notifications and amendments to this PON will be posted on COMMBUYS. Applicants are advised to periodically check this PON on COMMBUYS to ensure that they have the most recent information.

All proposals and information submitted in response to this PON are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 4, Section 7, Subsection 26. Any statements in submitted responses that are inconsistent with these statutes shall be disregarded.

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Contact Information

Grant Contact: Sophia Vitello Data and Project Analyst, Leading by Example Department of Energy Resources 100 Cambridge Street, 9th Floor Boston, MA 02114

E-mail: LBE-Grants@mass.gov

PON Name:

Leading by Example Clean Energy Grants for State Entities – Fleet EVSE Deployment 4.0

PON File Number: PON-ENE-2027-001 mailto:LBE-Grants@mass.gov