Polk_Home_Windows_and_Doors_Restoration_SOW.pdf

Site Location:

President James K. Polk Home and Museum

301 W 7th Street. Columbia, TN 38401

Site Director(s):

Rachel Helvering

Rachel@jameskpolk.com

(931)-505-8019

Project Coordinator:

Bobby Cooley

State Historic Site Program Coordinator

Bobby.cooley@tn.gov

629-395-8012

Project Name:

Tennessee Historical Commission: President James K. Polk Home Sister House

Window Restoration Project mailto:Rachel@jameskpolk.com mailto:Bobby.cooley@tn.gov

Scope of Work:

Evaluation

To determine the needs of the historic windows and doors of the President Polk Home site, contractor shall first understand standard 6 of the Secretary of the Interior’s

Standards for rehabilitation: “Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence”

Basic Requirements

1. All contractors and work must be done by licensed and insured professionals.

Any crew on site will maintain all safety requirements during the construction process and act in a professional manner as expected in an area where the public may be allowed access.

2. Contractor shall have a minimum of three (3) years’ experience in window restoration. Reference of experience, such as prior historic window restoration work completed on historic buildings, shall be submitted.

3. Contractor shall lay out a plastic tarp around windows and doors of all construction locations and clean up all related debris during the job. Contractor is responsible for removing all debris from the site. Truck trailers and/or dumpsters preferred method of removal.

4. Contractor shall place plywood in all window and door openings during repairs to protect interior of the structures from rain or other weather events and pest from entering the structures.

Site Visit

Bidders are strongly encouraged to conduct a site visit prior to submitting a proposal to inspect existing conditions, verify dimensions, and understand the full scope of work. By submitting a bid, the respondent acknowledges responsibility for the accuracy of all measurements and pricing. Failure to conduct a site visit or to provide a complete and accurate bid submission shall not constitute grounds for price adjustments, change orders, or claims for additional compensation after contract award. To schedule a site visit on June 4th or June 5th between 8:30a and 5p CST, please contact Sydney

Loomans 615-253-7266.

Polk Sister’s House

This scope of work will focus on replacing/ repairing:

1. Sixteen (16) one over one sash windows with shutters

2. Four (4) six over six windows

3. Three (3) four over four windows

4. Eight (8) single pane windows

5. Three (3) entry/exit doors

6. One (1) stained glass transom

One over One Windows (sixteen total)

Contractor shall do all the followings without exception:

1. Initial Assessment and Documentation:

• perform a thorough evaluation of all windows to determine and document all existing conditions, necessary repairs, and specific restoration requirements for the sashes, frames, and associated millwork.

2. Careful Disassembly and Paint Removal:

• Carefully remove the upper and lower sashes, and all existing hardware.

• Using a natural-based paint stripper (e.g., citrus or soy-based), remove all paint layers from the sashes, hardware, interior and exterior casing, stool, apron, jambs, and all other window components.

• Hand sanding is only permitted after paint stripping is complete to achieve a smooth surface, ensuring the integrity of the historic wood is maintained.

3. Shutters

• Carefully remove all shutters from each window and all existing hardware.

• Perform a thorough evaluation of all shutters to determine and document all existing conditions and necessary restoration requirements.

• Repair any defects using a natural based wood filler.

• For any structural deterioration requiring a more extensive repair (e.g., Dutchman patches, epoxy consolidation), the Contractor must meet with the Site Director(s) and Project Coordinator for review and approval prior to execution.

• After windows are restored and operational shutters and hardware must be reattached and function. After confirmed to be functional, shutters shall be anchored to the wall to make them non-functional.

4. Restoration and replacement:

• All sixteen one over one sashes will be replaced.

a. All sixteen one over one sashes need to be replaced with the nine over nine sash design from the Polk Home

b. The new windows must match all design elements of the nine over nine sashes on the actual Polk Home.

c. The new windows shall be made from similar material wood or a cedar replacement for moisture protection.

d. All new sashes will need new glass panes to be placed between muntins.

• Repair minor wood defects using a natural-based wood filler in remainder of window area.

• For any significant or structural wood deterioration requiring more extensive repair (e.g., Dutchman patches, epoxy consolidation), the

Contractor must meet with the Site Director(s) and Project Coordinator for review and approval prior to execution.

5. Glass and Glazing:

• Thoroughly clean all muntins and glass panes.

• Insert all glass panes, securing them with new, high-quality linseed oil-based glazing compound only.

6. Hardware and Finishing:

• Hardware: Clean and restore original hardware, or work with the Site

Director(s) and Project Coordinator to source and acquire historically accurate replacement hardware necessary for proper window function.

• Exterior/Painted Surfaces: Apply paint to both sashes and all associated millwork (apron, stool, casing) using a color and specifications agreed upon by the Site Director(s) and Project Coordinator, based on historic paint analysis.

• Interior/Unpainted Surfaces: If interior elements of the window were historically unpainted, apply two (2) coats of purified raw linseed oil followed by one (1) coat of purified boiled linseed oil to all bare wood surfaces. The Project Coordinator must approve the specific linseed oil product prior to use.

7. Reinstallation and Quality Check:

• Once all paint and finishes are completely dry, reinstall the restored sashes.

• Ensure the sashes and entire window system operate smoothly, including proper opening, closing, locking, and weather-tightness.

Six over Six Windows (four total)

• Carefully remove the upper and lower sashes, and all existing hardware.

• Using a natural-based paint stripper (e.g., citrus or soy-based), remove all paint layers from the sashes, hardware, interior and exterior casing, stool, apron, jambs, and all other window components.

3. Shutters

• Carefully remove all shutters from each window and all existing hardware.

• Perform a thorough evaluation of all shutters to determine and document all existing conditions and necessary restoration requirements.

• Repair any defects using a natural based wood filler.

• For any structural deterioration requiring a more extensive repair (e.g., Dutchman patches, epoxy consolidation), the Contractor must meet with the Site Director(s) and Project Coordinator for review and approval prior to execution.

• After windows are restored and operational shutters and hardware must be reattached and function. After confirmed to be functional, shutters shall be anchored to the wall to make them non-functional.

4. Restoration and replacement:

• All four six over six sashes will be replaced.

e. All four six over six sashes need to be replaced with the nine over nine sash design from the Polk Home.

f. The new windows must match all design elements of the nine over nine sashes on the actual Polk Home.

g. The new windows shall be made from similar material wood or a cedar replacement for moisture protection.

h. All new sashes will need new glass panes to be placed between muntins.

• Repair minor wood defects using a natural-based wood filler in remainder of window area.

• For any significant or structural wood deterioration requiring more extensive repair (e.g., Dutchman patches, epoxy consolidation), the

5. Glass and Glazing:

• Thoroughly clean all muntins and glass panes.

• Insert all glass panes, securing them with new, high-quality linseed oil-based glazing compound only.

6. Hardware and Finishing:

Director(s) and Project Coordinator to source and acquire historically accurate replacement hardware necessary for proper window function.

• Exterior/Painted Surfaces: Apply paint to both sashes and all associated millwork (apron, stool, casing) using a color and specifications agreed upon by the Site Director(s) and Project Coordinator, based on historic paint analysis.

• Interior/Unpainted Surfaces: If interior elements of the window were historically unpainted, apply two (2) coats of purified raw linseed oil followed by one (1) coat of purified boiled linseed oil to all bare wood

7. Reinstallation and Quality Check:

sashes.

• Ensure the sashes and entire window system operate smoothly, including proper opening, closing, locking, and weather-tightness.

Four over Four Windows (three total)

• Carefully remove the windowpanes and all existing hardware.

• Using a natural-based paint stripper (e.g., citrus or soy-based), remove all paint layers from the sashes, hardware, interior and exterior casing, stool, apron, jambs, and all other window components.

3. Repair and Stabilization:

• Carefully remove and set aside the glass panes during the restoration.

• Repair minor wood defects using a natural-based wood filler.

• For any significant or structural wood deterioration requiring more extensive repair (e.g., Dutchman patches, epoxy consolidation), the

4. Glass and Glazing:

• Thoroughly clean all original glass panes.

• Repair any damage to windowpanes.

• Replace any necessary glass panes.

• Reinsert all glass panes, securing them with any modern glazing compound.

5. Hardware and Finishing:

Director(s) and Project Coordinator to source and acquire historically accurate replacement hardware necessary for proper window function.

• Exterior/Painted Surfaces: Apply paint to all associated millwork (apron, stool, casing) using a color and specifications agreed upon by the Site

Director(s) and Project Coordinator, based on historic paint analysis.

• Interior/Unpainted Surfaces: If interior elements of the window were historically unpainted, apply two (2) coats of purified raw linseed oil followed by one (1) coat of purified boiled linseed oil to all bare wood

6. Reinstallation and Quality Check:

sashes.

• Ensure the entire window system operates smoothly, including proper opening, closing, locking, and weather-tightness.

Single Pane Windows (eight total)

• These windows are not historic in nature. However, it is still required to perform a thorough evaluation of all windows and document existing conditions.

2. Removal and Replacement:

• All the single pane windows shall be replaced with a modern equivalent design. This is to include not just the single pane window unit, but also any jambs and the interior casing. The new replacement windows shall match in kind the same material the previous windows had (i.e. if the casing is wood, it must stay wood. If it is metal, it must stay metal).

3. Hardware and Finishing:

Director(s) and Project Coordinator to source and acquire replacement hardware necessary for proper window function.

• Exterior/Painted Surfaces: Apply paint to both sashes and all associated millwork (apron, stool, casing) using a color and specifications agreed upon by the Site Director(s) and Project Coordinator.

4. Installation and Quality Check:

• Ensure entire window system operates smoothly, including proper opening, closing, locking, and weather-tightness.

Entry/Exit Doors (three total) and Stained-Glass Transom (one total)

• Perform a thorough evaluation of the doors, frames, and transom to determine and document all existing conditions, necessary repairs, and specific restoration requirements.

2. Disassembly and Paint Removal:

• Carefully remove each door from its frame and remove all existing hardware.

• Using a natural-based paint stripper (e.g., citrus or soy-based), remove all paint layers from the door, hardware, transom, casing, sill, sash, jambs, and all other associated door frame elements.

a smooth surface, ensuring the preservation of the historic wood profile.

3. Wood Repair and Stabilization:

• Repair minor wood defects (e.g., small cracks, depressions) using a natural-based wood filler.

• Sill/Sweep Area: Make all necessary repairs to the door sill and the lower sweep area of the door itself. If replacement of the sill is required, it must be reviewed and approved by the Site Director(s) and Project Coordinator.

• For any structural wood deterioration requiring more extensive repair (e.g., patching, epoxy), the Contractor must meet with the Site Director(s) and

Project Coordinator for review and approval prior to execution.

4. Glass and Glazing for Transom:

• Thoroughly clean all casing elements around original glass panes.

• Repair any damage to transom.

5. Hardware and Finishing:

• Hardware: Clean, restore, and recondition all original hardware.

Alternatively, work with the Site Director(s) and Project Coordinator to source and acquire historically accurate replacement hardware necessary for proper door function.

• Exterior/Painted Surfaces: Apply paint to all elements of the door and door frame, including the transom, casing, sash, and jambs, using a color and specification agreed upon by the Site Director(s) and Project Coordinator, based on historic paint analysis.

• Interior/Unpainted Surfaces: If interior door frame elements were historically unpainted, apply two (2) coats of purified raw linseed oil followed by one (1) coat of purified boiled linseed oil to all bare wood surfaces. The Program Coordinator must approve the specific linseed oil

6. Reinstallation and Quality Check:

• Once all paint and finishes are completely dry, reinstall the restored door into the frame.

• Ensure the door and transom are properly weather-sealed.

• The Contractor shall ensure the door opens, closes, latches, and locks properly after installation, meeting all necessary security and operation standards.