POG dredging permit RFP 2025~1.pdf

P.O. Box 10 Garibaldi, Oregon 97118

Port Office (503) 322-3292

FAX (503) 322-0029

Email: info@portofgaribaldi.org Web site: www.portofgaribaldi.org

15 October 2024

PORT OF GARIBALDI MAINTENANCE DREDGING PERMITTING PROJECT

REQUEST FOR QUALIFICATIONS

ISSUED: 16 October 2024 CLOSED: 19 November 2024 ESTIMATED CONTRACT AWARD DATE: 06 January 2025

BACKGROUND

The Port of Garibaldi (Port) is seeking statements of qualifications (SOQ) from environmental services firms (Firm) with expertise and experience in permitting, to manage all aspects of the Port’s maintenance dredging Joint Permit Application (JPA) with the US Army Corps of Engineers (USACE) and Oregon Department of State Lands

(ODSL).

SCOPE OF WORK

The work to be performed by the Firm consists of any and all necessary agency coordination, reviews, assessments, data collection, reports, testing, and submittals needed for obtaining required maintenance dredging permits for the Port boat basin with the USACE, ODSL, and other applicable regulatory bodies.

SUBMITTAL

Qualified individuals or firms are invited to submit a Statement of Qualifications (SOQ) for this project. Submittals shall be thorough, and the elements specified herein:

1. Introduction: Introduce yourself or your firm and include a statement of your interest in and understanding of the project. Provide a mailing address, telephone number, and the name of an individual to contact if further information is desired

2. Project Team: Provide the qualifications of each of the key individuals who will be working on the project.

3. Work Plan: Description of the technical approach and methodology to be used to provide the services, identify any supplemental tasks deemed necessary, anticipated workload of project team, availability of the project team to complete the work within a given time frame, and any other information that is considered pertinent.

4. References: The SOQ should include a minimum of three references from whom the prospective firm has previously performed similar work, including company name, reference name, title, address, phone number, email address and a short description of the associated work performed.

5. Fee Schedule: Fee schedules are not requested at this time. Please note that the final fee schedule will be determined through negotiations with the selected firm and incorporated into the approved contract.

To be considered, the firm’s Statement of Qualifications must be submitted to the Port of Garibaldi by 4:00 pm on 19 November 2024. Submittals made by e-mail are acceptable. Hard copy submittals should be addressed as follows:

Port of Garibaldi Michael Saindon, Manager

402 South 7th Street, PO Box 10

Garibaldi, OR 97118

An electronic copy should be sent to Michael Saindon at manager@portofgaribaldi.org

SUBMITTAL REVIEW

A three-phase process will be used for selecting the highest ranked firms:

Phase 1: Each submittal will be reviewed to determine if it meets the requirements.

Phase 2: Remaining SOQs will then be evaluated, based on the Selection Criteria included in this RFQ, and ranked accordingly.

Selection Criteria:

Staff: Do the qualifications of key personnel to be assigned to the project coincide with required tasks? Do assigned personnel have requisite education, experience, and professional qualifications to adequately perform tasks? (20 points)

Relevant Experience: Does the firm have experience with projects of similar scope, complexity, and nature as anticipated? Does their experience suggest the project would be completed in an efficient and timely manner? Do they possess an understanding of specific issues relating to coastal dredging and the required permitting process? Do they have experience in coordinating with the applicable regulatory agencies? (30 points)

Responsiveness: Can the firm respond quickly to specific requests and needs of the project? Are the staffing levels and resources adequate to deal with urgent items if and when they arise? (20 Points) mailto:manager@portofgaribaldi.org

Reputation: Are the firm’s references from past clients and associates favorable? Does the firm show financial and operational stability? (20 points)

Phase 3: Fee Schedules will be requested from the most qualified firms as determined in Phase 2, and those firms may be invited to participate in interviews, by phone or in person as appropriate. The remaining individuals or firms will be notified that they were not successful. Following the interviews, the top firm(s) will be selected, and contract negotiations will commence. If an agreement is reached, a contract will be recommended for award and approval by the Port of Garibaldi Commissioners. If there are unresolved issues and negotiations are unsuccessful, negotiations with the firm in question will be formally terminated and negotiations will continue with any remaining qualified firms. If no agreement is ultimately reached, then the Port may decide to reject all SOQs and commence a new RFQ process.

Questions regarding the project may be directed to Michael Saindon (503) 322-3292 or manager@portofgaribaldi.org.

The Port of Garibaldi reserves the right at its sole discretion to reject any or all submittals prior to the execution of a contract.

This Request for Qualifications does not obligate Port of Garibaldi to contract for the services specified herein. The final selection, if any, will be the firm that in the opinion of Port of Garibaldi, best meets the project requirements and is in the best interest of the Port of Garibaldi. The Port of Garibaldi shall not be responsible for any costs associated with a firm’s preparation of a Statement of Qualifications or bid in response to this request. In submitting a Statement of Qualifications in response to this request, the submitting firm agrees to accept the terms set forth above.

mailto:manager@portofgaribaldi.org