po-terms-and-conditions-11-22-21.pdf
PDF 130 KB Posted
- Solicitation number
- 2026-061
- Issued by
- Los Angeles County, California
About this file
This is a Purchase Order Terms and Conditions document issued by Mt. San Antonio College (Mt. SAC) in California, establishing the standard contractual framework governing all vendor relationships for the college's procurement activities. The document outlines comprehensive terms applicable to the supply of Athletic Apparel, Uniforms, Footwear, Kinesiology Supplies, and Related Equipment needed to support Mt. SAC's 24 major athletic programs serving over 800 student-athletes across sports including baseball, basketball, football, soccer, track and field, swimming, and wrestling. No specific quantities, response dates, due dates, site visits, bidders' conferences, award dates, or contract terms are detailed in this document, as it functions as a standard template for all purchase orders issued by the college rather than a specific solicitation with defined parameters.
The terms and conditions establish that all items must be delivered to Mt. SAC's Central Receiving location unless otherwise authorized, with the seller bearing all shipping costs and responsibility for loss or damage until delivery. Sellers must include the purchase order number on all invoices, packing slips, and correspondence, with invoices to be submitted electronically to AccountsPayable@mtsac.edu and itemized to show quantity, unit price, labor, materials, taxes, and shipping charges. The document requires seller compliance with federal accessibility standards under Section 508 of the Rehabilitation Act of 1973 and establishes seller liability for defective goods, patent infringement claims, and negligence-related damages. Sellers are responsible for ensuring products conform to specifications, are of merchantable quality, and carry clear title; Material Safety Data Sheets must accompany all hazardous or toxic products. Price deviations and substitutions require written authorization from Mt. SAC's Purchasing Department, and the college reserves the right to cancel orders and return unsatisfactory items at seller expense.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
MT. SAN ANTONIO COLLEGE
PURCHASE ORDER TERMS, CONDITIONS, AND INSTRUCTIONS
This order is subject to the following terms and conditions, and by accepting the order, or any part thereof, Seller accepts all said terms.
GENERAL
1. DEFINITION. “Buyer” means Mt. San Antonio College, and “Seller” means the person, firm, or corporation from whom the item or service has been ordered.
2. Seller’s terms in accepting or acknowledging this order shall not be binding upon Buyer unless accepted in writing by Buyer.
3. Seller’s acceptance of this order’s terms may be in writing, the shipment of any item, or commencement of Seller’s performance.
4. Seller may not assign this order without Buyer’s prior written consent.
5. Orders for merchandise without a written Purchase Order or verbal Purchase Order number shall not be honored by Buyer.
6. This order may not be varied or modified by any oral statement of the parties hereto or by any written statement of the Seller.
INVOICES, PACKING SLIPS, MSDS
7. Purchase Order number must appear on all invoices, packing slips, packages, and correspondence.
8. Invoices must be itemized, showing quantity, unit price, labor material, State taxes, and shipping charges, if approved.
9. Email invoices to AccountsPayable@mtsac.edu, include company name and Purchase Order number in "Subject" field.
10. A Material Safety Data Sheet (MSDS) shall accompany all products supplied herein which are deemed to be toxic or otherwise hazardous.
SHIPPING AND DELIVERY
11. Time is of the essence. If Seller cannot ship without delay, immediately notify Buyer’s Purchasing Department, and provide probable date of delivery.
12. All items MUST be delivered to Central Receiving, located on Bonita at Temple, unless authorized by Buyer’s Purchasing
Department.
13. Buyer will not be responsible for any item delivered without a Purchase Order.
14. In the event of Seller’s failure to deliver as and when specified, Buyer reserves the right to cancel this order or any part thereof without prejudice to its other rights, and Seller agrees that Buyer may return part or all of any shipment so made and may charge Seller with any loss or expense sustained as a result of such failure to deliver.
PRICE
15. Price deviations and substitutions in kind permitted ONLY as authorized by Buyer Purchasing Department.
16. All items must be prepaid to point of destination indicated. Exceptions are subject to approve by Buyer Purchasing Department.
17. No boxing, packaging or cartage charges will be allowed unless specifically authorized in writing by Buyer.
18. The cash discount period to Buyer will be figured from the date the invoice or item is received by Buyer, whichever is later.
INSPECTIONS
19. All items are subject to Buyer’s inspection within a reasonable time after arrival at the ultimate destination. If upon inspection any item is found to be unsatisfactory, defective, or of inferior quality or workmanship, or fails to meet the specifications or any other requirements of this order, Buyer may return such item to Seller at Seller’s expense. Payment for item prior to inspection shall not be construed to be an acceptance of unsatisfactory or defective item. Seller shall reimburse Buyer for the purchase price of such returned item paid by Buyer and any costs incurred by Buyer in connection with the delivery or return of such item.
WARRANTIES
20. Seller warrants that the item will conform to its description and any applicable specifications, shall be of good merchantable quality and fit for the known purpose for which it is sold. This warranty is in addition to any expressed warranty or service guarantee given by Seller to Buyer.
21. Seller warrants that the item is free and clear of all liens and encumbrances and that Seller has clear title at the time title passes to Buyer.
22. Seller warrants that the item complies with the accessibility requirements of section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C § 794d), and its implementing regulations set forth in Title 36, Code of Federal Regulations, part 1194. Seller agrees to indemnify and hold harmless the Buyer, the Chancellor’s Office of California Community Colleges, and any California Community College using Seller’s products or services from any claim arising out of its failure to comply with said requirements.
Failure to comply with these requirements shall constitute a breach and be grounds for termination of this order.
23. Seller shall comply with all other State, Federal, and local laws, regulations, or orders applicable to the purchase, manufacturing, processing, construction, installation, servicing, and delivery of the item. Seller shall reimburse Buyer for any loss incurred by Seller’s failure to comply.
24. Seller shall indemnify and hold harmless Buyer from and against any and all loss, liability or expense by reason of any claim or suit for alleged infringement of any copyright, trade mark, or patent relating to any item furnished hereunder and shall defend such claim or suit and pay all costs and expenses incidental thereto.
ELECTRONIC AND INFORMATION TECHNOLOGIES (IT)
25. Electronic and IT products in this order shall comply with the accessibility requirements of Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and its implementing regulations set forth at Title 36, Code of Federal Regulations, Part 1194. Product covered under this provision includes, but is not limited to the following: Software applications; operating systems;
web-based intranet and internet information and applications; telecommunications products; video or multimedia products; self-contained closed products such as copiers; and desktop and portable computers. Supplier agrees to respond promptly and resolve any complaints regarding accessibility of its products or services that are brought to its attention. Seller agrees to indemnify and hold harmless the Buyer, the Chancellor’s Office of California Community Colleges, and any California Community College using Seller’s products or services from any claim arising out of its failure to comply with said requirements. Supplier acknowledges that failure to comply with thee requirements shall constitute a breach and be grounds for termination of this agreement or cancellation of the order.
mailto:AccountsPayable@mtsac.edu mailto:AccountsPayable@mtsac.edu
LIABILITY OF SELLER
26. If any item sold and delivered hereunder is defective in any respect whatsoever, Seller shall indemnify and hold harmless Buyer from all loss or the payment of all sums of money by reason of all accidents, injuries, or damages to persons or property that may occur in connection with the use of such item and are contributed to by said defective condition.
27. Seller will hold Buyer harmless from any or all damages or liability arising out of death or injuries to persons or damage to property proximately caused by the negligence of Seller or his agents, servants, or employees.
28. Seller is responsible for all loss or damage to the item until delivered to Buyer at the F.O.B. point specified on this order.
SELLER CERTIFICATION
29. The Seller certified by entering into this transaction, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.
Rev. 11/22/2021
File details come from the government source that posted it. Updated .