Athletic_Apparel,_Uniforms,_Footwear,_Kinesiology_Supplies_and_Related_Equipment_(Addendum_#1_Revision).pdf

2026-061

ATHLETIC APPAREL, UNIFORMS, FOOTWEAR, KINESIOLOGY

SUPPLIES AND RELATED EQUIPMENT

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR PROPOSAL

Athletic Apparel, Uniforms, Footwear, Kinesiology Supplies and Related

Equipment

I. Introduction II. Scope of Work

III. Evaluation Criteria IV. Pricing Proposal V. Submittal Requirements

VI. General Provisions VII. Vendor Questionnaire

Attachments:

A - Mt. SAC Agreement - Sample

B - Mt. SAC Purchase Order Terms and Conditions

Request For Proposal #2026-061 Title: Athletic Apparel, Uniforms, Footwear, Kinesiology Supplies and Related Equipment

1. Introduction

Request for Proposals for : Athletic Apparel, Uniforms, Footwear, Kinesiology Supplies and Related

Equipment, (2026-061)

1.1. Summary

Mt. SAC is seeking requests for proposals for Athletic Apparel, Uniforms, Footwear, Kinesiology Supplies and Related Equipment for student-athletes, coaches, and administrators. Mt. SAC has 24 major sport programs requiring athletic apparel, uniforms, footwear, supplies, and related equipment. These sports include: Baseball, Basketball, Beach Volleyball, Cross Country, Football, Golf, Indoor Volleyball, Pep

Squad, Soccer, Softball, Swimming and Diving, Tennis, Track and Field, Water Polo, and Wrestling

Mt. San Antonio College has one of the most comprehensive and powerful community college athletic programs in the country. The program oversees 24 athletic programs and serves over 800 student athletes. Mt. SAC Athletics’ programs carry a Legacy of Excellence and Distinction. With new, state of the art Athletic Facilities including Hilmer Lodge Stadium, an Aquatics Complex, Gymnasium, Wellness

Center, and Heritage Hall, Mt. SAC is one of the largest and most advanced community college athletics complexes in the United States.

Mt. SAC has a long track record of producing high-level transfer and professional athletes, especially in track & field, football, and distance running. Many student-athletes use Mt. SAC as a stepping-stone to

NCAA Division I programs, with a significant number transferring annually to universities in the UC, CSU, and major private college systems.

The college is particularly famous for its track & field and cross country pipeline, where athletes frequently compete at national junior college championships before moving on to elite NCAA programs and, in some cases, professional or Olympic-level competition. Mt. SAC’s football and other team sports also regularly send players to four-year universities, where they continue their athletic and academic careers. Overall, Mt. SAC functions as one of California’s most important development and transfer hubs for collegiate athletics, especially for athletes who are looking to improve academically, physically, or competitively before moving to the next level.

High-quality uniforms are an important part of Mt. San Antonio College athletics because they directly support performance, safety, and program identity across its large and competitive sports system. Well-designed uniforms use modern performance fabrics that help regulate body temperature, improve mobility, and withstand the demands of a long collegiate season with frequent travel and competition.

Uniform quality also matters for team cohesion and recruitment, since Mt. SAC competes at a high level among California community colleges and regularly attracts student-athletes aiming to transfer to four-year programs. Consistent, professional-grade uniforms help reinforce a strong program brand during high-visibility events like track meets, football games, and championships hosted at Hilmer Lodge

Stadium.

Finally, durable uniforms are a practical necessity for an institution with hundreds of athletes across multiple sports, ensuring that gear lasts through intensive use while maintaining a polished and unified appearance for the college.

1.2. Background

Since 1946, Mt. San Antonio College has been one of the premier community colleges in the nation.

Today, Mt. SAC is home to more than 58,000 students annually, and our mission is to create an environment of excellence, where the best can thrive. The Mt. SAC Athletics Programs are a vital part of this mission.

Each year, Mt. SAC Athletics welcomes more than 800 student-athletes to campus, and each year they are among the college’s top-performing students. At Mt. SAC, we believe our athletes are students first.

We take great pride in working with our athletes to develop the values, disciplines, and habits that make them some of the best students on campus.

Athletics is an integral part of our students’ education, and education is an integral part of Mt. SAC

Athletics. When they graduate, we know our student-athletes are prepared for whatever opportunities that lie ahead.

Mountie Athletics: History in the Making

Over the years, our 24 teams have earned:

• Over 250 Conference Championships

• 101 State Championships

• 15 Consecutive Supremacy Awards

• 14 NATYCAA Cup Championships

• 5 National Championships

• 2 Learfield Sports Directors Cup Championships

Today, the Mt. SAC Athletics program continues to build on this legacy. In 2015 and 2025, Mt. SAC

Athletics was named the Learfield Sports Directors’ Cup Community College National Champion, the most prestigious title a collegiate athletics program can earn.

For more information on Mt. SAC Athletics, please visit www.mtsacathletics.com.

1.3. Contact Information

Joe Carbajal

Community Workforce Coordinator

Email: jcarbajal31@mtsac.edu

Phone: (909) 274-4717

Department:

Kinesiology, Athletics & Dance https://www.mtsacathletics.com/ mailto:jcarbajal31@mtsac.edu tel:(909)274-4717

1.4. Timeline

Release Project Date April 27, 2026

Pre-Proposal Meeting (Non-Mandatory) May 4, 2026, 2:00pm https://mtsac-edu.zoom.us/j/85262554230?from=addon

Request for Information Cut Off May 11, 2026, 2:00pm

Submit Proposals No Later than: May 18, 2026, 2:00pm

Interviews (optional) May 25, 2026

Recommendation for Award June 24, 2026

Contract to Start: July 1, 2026

2. Scope of Work

2.1. Overview

Mt. SAC is seeking requests for proposals for Athletic Apparel, Uniforms, Footwear, Physical Education

Supplies and Related Equipment for student-athletes, coaches, and administrators.

This RFP is for ready-made comprehensive products and associated service offered in accordance with industry standards. All proposed items must be new, unused, with the latest design and technology.

Athletic Apparel and Uniforms includes the following:

• Competition Uniforms/Game Apparel

• Practice Apparel Travel Apparel

• Sideline Apparel

• Workout Apparel

• Socks, Compression Shorts, Wristbands, Head Gear Cold Weather/Rain Gear

• Gloves

• Competition Sleeves https://mtsac-edu.zoom.us/j/85262554230?from=addon https://mtsac-edu.zoom.us/j/85262554230?from=addon

Footwear includes the following:

• Competition & Training Footwear

Physical Education Supplies and Related Equipment:

• Baggage (Backpacks, Roller Boards, Duffels)

• Gloves

• Sport Balls

• Training Supplies

• Training Equipment

• Nets

• Campus Branding Gear o Flagging o Canopies o Table Covers o Door Stickers

Proposers are encouraged to offer their complete catalog and services which may exceed the categories listed above.

Mt. SAC has 24 sport programs requiring athletic apparel, uniforms, footwear, supplies, and related equipment. These sports include: Baseball, Basketball, Beach Volleyball, Cross Country, Football, Golf, Indoor Volleyball, Pep Squad, Soccer, Softball, Swimming and Diving, Tennis, Track and Field, Water

Polo, and Wrestling

Estimated quantities of annual uniform orders are outlined and divided by Sport, quantified by gender.

The quantities provided in this section are estimates only and are supplied for the convenience of proposers. The District reserves the right to increase or decrease quantities at any time, at its sole discretion, based on actual needs, funding availability, or other factors. No guarantee is made, either expressed or implied, as to the total quantities that will be purchased under any resulting contract.

Proposers shall not be entitled to any adjustment in pricing, compensation, or damages as a result of variations in the estimated quantities.

Estimated Quantity of Uniforms By Sport and Gender

Sport Men Women Unisex

Baseball 40 - -

Basketball 25 25 -

Beach Volleyball - 20 -

Cross Country 40 20 -

Football 150 - -

Golf 12 12 -

Indoor Volleyball - 25 -

Pep Squad - - 60

Soccer 30 30 -

Softball - 35 -

Swimming and Diving 40 20 -

Tennis 12 12 -

Track and Field 120 40 -

Water Polo 40 20 -

Wrestling 40 20 -

Mt. SAC estimates the annual spend with this vendor under this contract, an amount between $100,000

- $250,000. This estimate is provided for informational and convenience purposes only. Such estimates are based on historical data or projected needs and do not represent a guarantee or commitment to purchase any specific volume or dollar amount. Actual expenditures may vary and are subject to change at the sole discretion of the awarding body. Vendor shall have no claim against the awarding body for any variance between estimated and actual spend.

In this RFP, those submitting a proposal may be referred to as titles including: Vendor, Contractor

2.2. Branding Requirements

A. All apparel and uniforms shall bear the same manufacturer’s trademark.

B. All items must meet all California Community College Athletic Association (3C2A) rules and regulations related to apparel and uniforms.

C. All equipment must meet the safety standards of all applicable regulatory agencies.

D. All Athletic Products supplied must be a nationally recognized intercollegiate athletic brand with demonstrated market presence within California Community College Athletic Association (3C2A) athletics.

E. Proposer must either be the manufacturer of the brand being proposed or an officially authorized reseller/distributor of the brand and must provide written verification of such authorization. District reserves the right to verify authorization status directly with the manufacturer.

F. All Athletic Products supplied by Proposer must be of a quality that prevails among similar businesses engaged in providing similar products in major CCCAA athletic departments in the

United States.

G. All apparel purchased under any subsequent contract award shall be procured in accordance with and in conformity to the Federal Fair Labor Standards Act. Verify in writing that both you and the manufacturer shall abide by the terms, conditions, and requirements of this law while conducting business under this contract.

H. The apparel manufacturer must demonstrate current market relevance and brand recognition within NCAA Division I intercollegiate athletics.

I. All apparel must adhere to all District logos and trademark rules and restrictions.

J. Following award, the successful proposer shall obtain and maintain approval to use Mt. SAC

Athletics’ logo through the District's Marketing and Communication's Office and Athletics

Division Office.

2.3. Uniform Cuts

The successful proposer must be able to provide men’s and women’s cuts in apparel and uniforms in regular, tall, and large sizes and be able to provide all footwear in standard/large/wide sizes. Contractor shall be able to provide three different levels of uniforms (stock, modified, custom).

2.4. New Items

Contractor will provide District with prior notice of any new Athletic Products development by

Contractor.

Immediately upon the commercial availability of the new products, Contractor will ensure that the

District is provided the capability to secure the products under the terms of the Agreement.

District reserves the right to approve the quality of goods and services offered by the Contractor.

If any Emergent Athletic Products are introduced, whether through the acquisition of a competing brand or the launch of a new brand or line of products, the contract to be awarded shall specify that the

University may reject such new products. Likewise, the contract shall specify that if any apparel/equipment has been approved, but is changed in any fashion, the University shall reserve the right to approve the quality and functionality of such product.

3. Evaluation Criteria

The District will select the best Consultant for this project based on the following:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cover Letter and Description of Services

Evaluation will consider the extent to which the proposer:

• Clearly introduces its organization, including structure, headquarters, mission, and overall professionalism and stability

• Provides a high-level overview of athletic apparel, uniform offerings, and related services, demonstrating relevance to a collegiate athletics environment

• Demonstrates a strong understanding of community college athletics programs, including multi-sport operations, student-athlete needs, and institutional requirements

• Specifies years of experience in the athletic apparel/uniform industry, with greater consideration for extensive and relevant experience

• Highlights relevant experience with

California Community Colleges or similar organizations, including examples of clients, partnerships, or contracts

• Identifies core strengths (e.g., customization, turnaround time, quality, customer service, quality control), supported by examples or measurable results where possible

• Clearly articulates differentiators, including unique value propositions, innovations, or service models

• Demonstrates alignment with Mt.

San Antonio College’s mission and values (e.g., student success, equity, community engagement, sustainability)

Points Based 5 (5% of Total)

• Provides a compelling rationale for selection, clearly linking company capabilities to District priorities and expected outcomes

• Concludes with a professional and enthusiastic statement reflecting interest in a long-term, collaborative partnership

2. Experience with High-Volume Orders for Large

Collegiate Athletic Programs

Evaluation will be based on the vendor’s demonstrated ability to successfully manage high-volume orders for large collegiate athletic programs.

Proposals will be evaluated on the extent to which the proposer:

• Demonstrates depth and relevance of experience with collegiate athletic programs, including detailed descriptions of past or current partnerships, and the size, scope, and duration of each engagement

• Provides clear evidence of scale and complexity in prior work, including order volumes, seasonal demand fluctuations, and multi-sport or multi-team coordination

• Outlines a well-defined operational approach for managing large, complex, multi-stakeholder orders

• Demonstrates the ability to ensure accuracy, timeliness, and consistency in high-volume fulfillment, supported by examples and measurable performance indicators (e.g., KPIs)

• Shows capability to scale operations during peak demand periods through effective inventory management and forecasting practices

• Describes the use of technology systems for order management, tracking, and reporting

• Demonstrates the ability to identify and resolve challenges in high-volume operational environments

• Provides strong supporting evidence, including case studies, references, and performance metrics

Points Based 20 (20% of Total)

3. Relationship with Manufacturer and

Inventory Management

Evaluation will consider the extent to which the proposer:

• Demonstrates an established and direct relationship with the manufacturer(s) of proposed products

• Provides clear evidence of authorized access to products and/or distribution channels

• Describes the nature of the relationship (e.g., direct manufacturer, authorized distributor, preferred partner) and its relevance to supply reliability

• Demonstrates the ability to secure consistent and timely access to inventory to meet District demand, including during peak periods

• Identifies processes for inventory assurance, allocation, and fulfillment prioritization

• Provides evidence that manufacturer relationships support product availability, continuity of supply, and risk mitigation for stock shortages or delays

• Includes supporting documentation, references, or examples demonstrating successful fulfillment through these manufacturer relationships

Points Based 25 (25% of Total)

4. Online Design Platform for Staff to Create

Customized Athletic Apparel/Uniforms

Evaluation will consider the extent to which the proposer:

• Provides an intuitive, user-friendly design interface accessible via web browser on desktop and mobile devices

• Enables real-time design visualization

(e.g., live previews/mockups)

• Offers a wide selection of apparel styles, sizes, and product types with robust customization options (logos, colors, fonts, numbering, placement)

• Includes design flexibility through templates and/or custom artwork uploads

• Ensures compliance with District branding through controls such as approved logos, colors, and fonts, including the ability for the District to restrict or pre-approve design elements

• Prevents unauthorized or non-compliant branding from being produced

• Supports role-based access and allows the District to manage user permissions and design authorization

• Provides a clear workflow for design submission, review, and approval, including notifications and version tracking, with no production occurring without District approval

• Seamlessly integrates design, ordering, and fulfillment into a unified process

• Provides training resources and ongoing technical support for users

• Demonstrates reliable system performance, including uptime, responsiveness, and defined maintenance and support practices

5. Web/Online Storefront Offering the proposer:

• Provides a secure, fully functional e-commerce platform accessible via desktop and mobile devices, with an intuitive, user-friendly interface that meets accessibility standards (e.g., ADA compliance)

• Demonstrates the ability to support high traffic volumes with reliable system performance

• Ensures consistent use of District-approved branding (logos, colors, design elements), with all content subject to District approval prior to publication

• Offers flexible apparel customization options (e.g., sport-, school-, or event-specific designs)

• Provides a broad range of quality athletic apparel and related products suitable for athletic use, supported by effective inventory management practices

• Maintains pricing aligned with proposed discounts, with clear communication of any promotions, bulk pricing, or seasonal offers, and acknowledges the District’s right to audit pricing for compliance

• Supports secure payment processing with multiple payment options, along with order tracking, confirmations, and clear production, shipping, and delivery timelines

• Delivers responsive customer service for inquiries, returns, exchanges, and issue resolution, with accessible support channels (e.g., email and phone)

• Provides the District with access to sales reporting (e.g., revenue, product performance, customer trends) on both scheduled and on-demand bases

• Ensures compliance with all applicable data privacy and security requirements, including protection of customer and District data

• Outlines marketing and promotional strategies for the webstore, including coordination with and approval from the District

• Provides a clear implementation plan

(setup, testing, launch) and ongoing maintenance, updates, and technical support

6. Pricing Proposal

This section evaluates all pricing and financial components of the proposal. Scores will be based on the percentage (%) discounts and financial information provided in the Pricing

Proposal, as well as the criteria outlined below.

Evaluation will consider the extent to which the vendor:

• Clearly presents MSRP-based percentage (%) discounts in a transparent and understandable format

• Confirms that all proposed discounts, rebates, and incentives are firm and will remain in effect for the full term of the agreement

• Clearly defines and outlines all rebates and incentives, including structure, timing, and eligibility

• Demonstrates a clear understanding of Mt. SAC’s expectations regarding transparency and accountability in the receipt of any institutional credits, rebates, or incentives

• Provides rebates and incentives that are competitive and reflect a strong commitment to partnership with Mt.

SAC

• Submits all rebate and incentive information within the designated section of the proposal, without reliance on supplemental or external documentation

Deductions:

• Points may be deducted for inclusion of unrelated or extraneous materials in this section that are not specifically requested

Points Based 25 (25% of Total)

7. References the proposer:

• Provides references demonstrating experience with high-volume orders for collegiate athletic programs, preferably Division I or similar institutions

• Includes relevant details for each reference, such as institution name, scope of work, order volume, and duration of engagement

• Demonstrates successful performance in managing large-scale, multi-team or multi-season orders

• Provides references that can speak to the proposer’s reliability, accuracy, timeliness, and overall service quality

• Highlights experience that is comparable in size, complexity, and operational demands to Mt. San

Antonio College

Points Based 10 (10% of Total)

8. Warranty, Refund, and Return Policies the proposer:

• Provides clear, well-defined policies for returns and exchanges, including eligibility, timelines, and conditions

• Offers a streamlined and user-friendly process for handling returns and exchanges for both the District and individual purchasers

• Demonstrates flexibility in accommodating sizing issues, defective items, and order discrepancies, particularly in team or bulk orders

• Defines warranty coverage for apparel, footwear, and uniforms, including duration, scope (e.g., defects, workmanship, durability), and exclusions

• Provides efficient resolution processes for defective or damaged products, including repair, replacement, or credit

• Demonstrates reasonable turnaround times for processing returns, exchanges, and warranty claims

• Minimizes administrative burden on

District staff through clear procedures and vendor-managed solutions

• Provides accessible customer support to manage returns, exchanges, and warranty claims

• Includes any value-added services

(e.g., prepaid return shipping, dedicated support, proactive issue resolution)

• Demonstrates a track record of successfully managing returns, exchanges, and warranty issues, supported by examples or performance metrics

4. Pricing Proposal

PROPOSED PERCENTAGE DISCOUNTS

The discount proposed shall remain the same throughout the term of the contract and at all renewal options. Any items excluded from this percentage discount must be clearly identified in the vendor questionnaire.

Line Item Description Unit of Measure Percentage No Bid

1 Team Apparel and Stock Uniforms % Off MSRP

2 Custom Uniforms % Off MSRP

3 Team Footwear % Off MSRP

4 Accessories % Off MSRP

5 Physical Education Supplies % Off MSRP

6 Physical Education Equipment % Off MSRP

CONTRACT SIGNING PRODUCT CREDIT INCENTIVE

Please provide an amount of credit the District shall be provided to use on product with your company at contract signing, if selected as the awarded vendor. This would be a one-time credit for the entire length of the contract. Please outline this amount here and also in Vendor Questionnaire #6.

Line Item Description Unit of Measure Unit Cost No Bid

1 Product Credit Incentive (Signing

Bonus - Credit Given to District

Following Contract Signing for awarded vendor)

LOT

5. Submittal Requirements

5.1. Format for Submission

It is strongly recommended that the proposer submit Proposals in the format identified in this section to allow the District to fully evaluate and compare the Proposals. All requirements and questions in the RFP shall be addressed and all requested data shall be supplied.

Responses to the vendor questionnaire will be considered the vendor's proposal. The College will evaluate the responses to the vendor questionnaire. All responses should be submitted through the vendor questionnaire, in the format requested. Responses provided in an alternate format may not be reviewed. Please respond to the vendor questionnaire in the format requested, i.e,. long answer and short answer responses should contain a direct written response, and should not provide a link to a document. Providing a link to a document in lieu of entering the response directly in the space and format requested may result in the response not being reviewed.

The District reserves the right to request additional information, which, in the District's opinion, is necessary to assure that the Vendor's competence, number of qualified employees, business organization, and financial resources are adequate to perform according to contract. Failure to submit in the described formats and space limitations may, at the sole judgment of the District, result in a

Proposal being considered as non-responsive.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Vendor's demonstrated capability to perform work of this type. Expensive bindings, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on completeness, approach to the work, and clarity of the Proposal.

Disqualification: Each Proposal must be complete. Incomplete statements will be considered non-responsive and grounds for disqualification. In addition, the Consultant may be automatically disqualified for any one of the following: falsification of information, lack of relevant experience, and/or lack of responsiveness.

5.2. Electronic Delivery of Proposal

To submit a proposal, the first step is to register on Mt. SAC's eProcurement Portal online

The Company is entirely responsible for the means of all proposal documents submitted electronically via the eProcurement Portal. The Proposal Package must be completed and submitted in sufficient time to avoid disqualification for lateness due to electronic difficulties.

5.3. Evaluation and Award of Contract

Best Value Procurement Selection Method

It is the District's intent to select a Vendor best evidencing demonstrated competence and professional qualification to perform the described services. The District reserves the right to reject any/all Proposals, select by Proposal review only, or interview as needed.

https://procurement.opengov.com/portal/mtsac

It is the District’s intention to have the responsive Proposals reviewed by a selection committee, whose intention is to short-list certain vendors to make a brief presentation to and conduct an oral interview with the District’s Review Committee. The top finalists from this interview may be asked to make a brief presentation and conduct an oral interview. The vendor will be selected based on information provided in the vendor's proposal, in-person presentations and interviews, and the results of the District's research and investigation. Upon selection of a vendor, the District will endeavor to contract with the vendor using the Agreement forms provided in this RFP. In the event that the District is unable to reach agreement, the District will proceed, at its sole discretion, to negotiate with other Vendors selected by the District. The District reserves the right to contract for services in the manner that most benefits the

District, including awarding more than one contract if desired.

5.4. Responsiveness to RFP

All Proposals shall be reviewed to verify that the Vendor has met the minimum requirements of the RFP.

Vendors are required to follow the proposal format requested in the RFP in order to facilitate District review.

6. General Provisions

6.1. Additional Services

The District may elect, at any time, to amend any contract awarded hereunder to require the selected

Consultant to provide additional services. In this case, the selected Consultant and the District will agree mutually on the scope and fees associated with any additional services.

6.2. Addenda

The District may modify this RFP or any of its deadline dates set forth in the Introduction section of the

RFP prior to 2:00 pm on Monday, May 18, 2026 by issuance of an addendum to all Consultants following the Project via Mt. SAC's eProcurement Portal. All communications regarding this RFP, including RFI answers and Addendum’s will be sent via the eProcurement Portal to the contact email listed in the vendor profile for your company.

6.3. Alternative Proposals

Only one Proposal is to be submitted by each Consultant. Multiple Proposals will result in rejection of all

Proposals submitted by the Consultant.

6.4. Withdrawal of Proposals

Proposals may be withdrawn and resubmitted via Mt. SAC's eProcurement Portal if done so before 2:00 pm on Monday, May 18, 2026. Withdrawal or modification offered in any other manner will not be considered.

6.5. Reservations

The District reserves the right to revise the RFP. Revisions to the RFP shall be re-uploaded via Mt. SAC's eProcurement Portal. The District expressly reserves the right to extend the date by which Proposals are due.

The District reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for Proposal preparation, interview, fee negotiation, or other marketing costs associated with this RFP.

The District may reject any or all Proposals and may waive any immaterial deviation in a Proposal to be considered for further review, at the District’s sole discretion. The District's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Consultant from compliance with the other provisions of this RFP.

6.6. Disposition of Proposals

Proposals are the property of the District, and returned only at the District's option and at the

Consultant's expense. Information, excluding Consultant's financial information, contained therein shall become public documents subject to the Public Records Act.

6.7. Non-Discrimination

The District does not discriminate based on race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures, or practices.

6.8. Restrictions on Lobbying and Contacts

During the period beginning on the date of the issuance of this RFP and ending on the date of the award of the contract, no person (or entity) submitting a Proposal in response to this RFP, nor any officer, employee, representative, agent, or consultant representing such a person (or entity) shall contact through any means or engage in any discussion regarding this RFP, the evaluation or selection process, or the award of the contract with any member of the District, Board of Trustees, member of the

District’s Campus Master Plan Coordinating Team (CMPCT), the District’s Construction Management

Contractor, Tilden Coil Constructors, Inc., or any member of the Citizens’ Oversight Committee. Any such contact shall be grounds for the disqualification of the Consultant.

6.9. Debriefing

Following the award/execution of a contract and approval from the Board of Trustees, Mt. San Antonio

College will provide debriefing opportunities to any unsuccessful proposer or bidder upon written request. The purpose of the debriefing is to promote transparency, improve future proposals, and provide insight into the evaluation process. To request a debriefing, please contact purchasing@mtsac.edu with this solicitation on the subject line. Debriefings are limited to 30 minutes.

6.10. Sole Point of Contact

All questions should be submitted via Mt. SAC's eProcurement Portal Q&A feature. Vendors should not reach out to any Mt. SAC employee to request information or answer questions during the RFP process via alternate contact methods. Doing so may be grounds for disqualification.

mailto:purchasing@mtsac.edu

6.11. Term

The contract term is estimated to be for three years. beginning 07/01/2026.

6.12. Public Records / Confidentiality (California Public Records Act)

All proposals, attachments, and supporting materials submitted in response to this RFP are subject to the California Public Records Act (CPRA), Government Code § 7920.000 et seq., and may be subject to disclosure upon request.

Proposers are hereby advised that materials submitted in response to this solicitation may be considered public records and may be disclosed by the District unless a specific exemption under the

CPRA applies.

Proposers should not include any information that they consider to be confidential, proprietary, trade secret, or otherwise exempt from disclosure.

The District shall not be liable for the disclosure of information determined to be public under the CPRA or other applicable law.

7. Vendor Questionnaire

7.1. Cover Letter/Description of Services*

Please provide a cover letter explain interest in this RFP with a detailed outline of the products and services offered. Letters and responses should include the following:

• A clear introduction to your company, including name, organizational structure, headquarters location, and overall mission

• A high-level overview of the products and services you offer, specifically related to athletic apparel, uniforms, and associated services

• A demonstration of your understanding of the needs, scale, and operational requirements of a community college athletics program, including multi-sport environments and student-athlete considerations

• The number of years your company has experience in the athletic apparel and/or uniform industry

• Relevant experience working with California Community Colleges or similar organizations, including examples of past or current clients, partnerships, or contracts

• Your company’s core strengths (e.g., customization capabilities, turnaround time, product quality, customer service, quality control), supported by examples or measurable outcomes where possible

• A clear explanation of what differentiates your company from competitors, including any unique value propositions or innovations

• A description of how your company aligns with the values and priorities of Mt. San Antonio

College (e.g., student success, equity, community engagement, sustainability)

• A compelling explanation of why Mt. SAC should consider your company, including how your capabilities align with District needs and expected outcomes

• A closing statement expressing your interest and enthusiasm for establishing a long-term partnership with Mt. SAC

*Response required

7.2. Please clearly identify which brand(s) proposer is officially authorized to resell/distribute.*

Proposer must clearly identify the brand(s) they are offering as a manufacturer, or an officially authorized reseller/distributor of the brand.

The District desires to utilize the same brand of apparel (when available) for uniforms for the following teams: Baseball, Basketball, Beach Volleyball, Cross Country, Football, Golf, Indoor Volleyball, Pep

Squad, Soccer, Softball, Swimming and Diving, Tennis, Track and Field, Water Polo, and Wrestling.

Vendor must clearly identify the brand(s) they offer in relation to the listed sports.

If propose does not offer, or cannot offer, the same brand of uniforms or apparel across all sports, proposer must clearly identify which sports do not have availability within the proposed brand and listed any proposed equal uniforms.

*Response required

7.3. How do you price your products?*

Please ensure your answer addresses the following sub questions:

• Are shipping costs included in proposed pricing?

• Is pricing based on a discount from a manufacturer’s price list, catalog, or a fixed price?

• Is the vendor responding with a total catalog offering?

o If not, describe.

*Response required

7.4. Exclusions to Proposed Percentage Discounts

Please only complete this section if applicable.

Please clearly identify all exclusions to your proposed percentage discounts. Please clearly specify brands, product lines, and product names.

District, in its sole discretion, will deduct points from for exclusions that appear excessive. This RFP has been established to create consistent "percentage off MSRP" pricing. Any exclusions to this should be minimal and due to restrictions from the manufacturer, nature of the product, etc.

7.5. Policies, processes, and capabilities related to returns, exchanges, and product warranties*

Please describe your company’s policies, processes, and capabilities related to returns, exchanges, and product warranties for items proposed under this RFP.

Your response should address the following:

• Your return and exchange policies, including eligibility, timelines, and any conditions or limitations

• The process for handling returns and exchanges for both the District and individual purchasers, including ease of use

• Your approach to resolving common issues such as sizing discrepancies, defective items, and order errors, particularly for team or bulk orders

• Warranty coverage details, including duration, scope (e.g., defects, workmanship, durability), and any exclusions

• Procedures for addressing defective or damaged products, including options for repair, replacement, or credit

• Typical turnaround times for processing returns, exchanges, and warranty claims

• How your processes minimize administrative burden on District staff

• Customer support available to assist with returns, exchanges, and warranty claims

• Any value-added services (e.g., prepaid return shipping, dedicated support, proactive issue resolution)

• Examples, references, or performance metrics demonstrating your effectiveness in managing returns, exchanges, and warranty services

*Response required

7.6. Rebates and Incentives*

What rebates, support, and/or incentives, if any, are being offered to the District as part of this proposal?

Please include a spreadsheet or document that identifies each support component, including its type, structure, and dollar value, and whether the support is provided in the form of cash, product credit, or merchandise.

The spreadsheet must clearly indicate whether each amount is guaranteed or conditional and disclose any spend, volume, or performance conditions tied to the amount. The spreadsheet must include all financial incentives, product credits, merchandise allotments, bonuses, exclusivity fees, rebates, and other support identified anywhere in the Proposer’s response to this solicitation.

Any and all rebates and incentives will be publicly disclosed and clearly documentation in vendor's proposal.

Any attempt to offer a rebate, support, or incentive outside of a clear, proposed, structure document shall be grounds for the disqualification of the Vendor.

Vendor's may not, under any circumstances:

• Offer payment, support, or incentives to individuals (employees, consultants, administrators).

All rebates will be paid directly to the institution.

• Pay to influence selection before award

• Offer or provide incentives not included in vendor's proposal

• Offer a “side payment” outside the proposal

Do not upload any additional or unrequested documents into this upload link. Please only include your spreadsheet or document that identifies proposed support/rebates. Any additional, unauthorized documentation added into this section may lead to disqualification.

*Response required

7.7. References *

Please provide a minimum of three References for projects of similar size and scope.

• References should demonstrate proposers experience with high-volume orders for collegiate athletic programs, preferably California Community Colleges, or similar

• Provides clear company/agency names that can speak to the proposer’s reliability, accuracy, timeliness, and overall service quality

• Oder spend and year project was completed is included clearly

• References should clearly show school/company/agency name, contact name and title, address, email, and phone number

*Response required

7.8. Catalog Submission Requirement

Vendors can upload a complete and current catalog of all products offered that are relevant to this solicitation, including but not limited to athletic apparel, uniforms, footwear, and related supplies and equipment.

Catalog submissions should include the following information for each item:

• Brand name

• Manufacturer

• Product description and specifications

• Manufacturer’s Suggested Retail Price (MSRP)

• Proposed discounted price and/or discount percentage

• Any additional information related to the product (sales, volume discounts, etc.)

Vendors shall ensure that all catalog information is accurate, clearly organized, and reflective of products available for purchase under any resulting agreement.

Do not include items in this upload that are exempt from discounts being proposed in this RFP. If they are included, the exclusion of the proposed discounts needs to be clearly defined in the exclusions section. Excessive exclusions will result in point deductions.

Important: This file upload is strictly limited to product catalog information offered by a proposer.

Vendors are expressly prohibited from including any additional materials in this upload area, including but not limited to vendor agreements, terms and conditions, or other unrequested documentation.

Inclusion of such materials may result in the submission being deemed nonresponsive and/or may result in point deductions in applicable evaluation categories.

7.9. Non-Collusion Declaration*

The undersigned declares, states and certifies that:

A. The Bid Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

B. The Bid Proposal is genuine and not collusive or sham.

C. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder or anyone else to put in sham bid, or to refrain from bidding.

D. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to fix any overhead, profit or cost element of the bid price or that of any other bidder, or to secure any advantage against the public body awarding the contract or of anyone interested in the proposed contract.

E. All statements contained in the Bid Proposal and related documents are true.

F. The bidder has not, directly or indirectly, submitted the bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

☐ Please confirm

*Response required

7.10. Drug Free Certificate *

I am aware of the provisions and requirements of California Government Code §§8350 et seq., the Drug

Free Workplace Act of 1990.

I am authorized to certify, and do certify, on behalf of Contractor that a drug free workplace will be provided by Contractor by doing all of the following:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying actions which will be taken against employees for violation of the prohibition;

B. Establishing a drug-free awareness program to inform employees about all of the following:

A. The dangers of drug abuse in the workplace;

B. Contractor's policy of maintaining a drug-free workplace;

C. The availability of drug counseling, rehabilitation and employee-assistance programs; and

D. The penalties that may be imposed upon employees for drug abuse violations;

C. Requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by subdivision (A), above, and that as a condition of employment by

Contractor in connection with the Work of the Contract, the employee agrees to abide by the terms of the statement.

D. Contractor agrees to fulfill and discharge all of Contractor's obligations under the terms and requirements of California Government Code §8355 by, inter alia, publishing a statement notifying employees concerning: (a) the prohibition of any controlled substance in the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Work of the Contract be given a copy of the statement required by California

Government Code §8355(a) and requiring that the employee agree to abide by the terms of that statement.

Contractor and I understand that if the District determines that Contractor has either: (a) made a false certification herein, or (b) violated this certification by failing to carry out and to implement the requirements of California Government Code §§8355, the Contract awarded herein is subject to termination, suspension of payments, or both. Contractor and I further understand that, should

Contractor violate the terms of the Drug-Free Workplace Act of 1990, Contractor may be subject to debarment in accordance with the provisions of California Government Code §§8350, et seq.

Contractor and I are aware of the provisions of California Government Code §§8350, et seq. and hereby certify that Contractor and I will adhere to, fulfill, satisfy and discharge all provisions of and obligations under the Drug-Free Workplace Act of 1990.

I declare under penalty of perjury under the laws of the State of California that all of the foregoing is true and correct.

☐ Please confirm

*Response required

7.11. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code § 2204)* Pursuant to Public Contract Code (PCC) section 2204, an Iran Contracting Act certification is required for solicitations of goods or services of one million dollars ($1,000,000) or more.

I certify that I am duly authorized to legally bind the Vendor/Contractor to this certification, that the contents of this certification are true, and that this certification is made under the laws of the State of

California.

Vendor/Contractor shall check ONLY ONE of the following choices below:

☐ Bidder’s Proposal is less than one million dollars ($1,000,000)

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but Bidder is not on the current list of persons engaged in investment activities in Iran created by the California Department of General

Services (“DGS”) pursuant to Public Contract Code § 2203(b), and Bidder is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but the District has given prior written permission to Bidder to submit a proposal pursuant to PCC 2203(c) or (d). A copy of the written permission from the District is included with this Contract.

*Response required

7.12. Acknowledgement*

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein.

☐ Please confirm

*Response required

7.13. Use of College Standard Agreement*

The Vendor acknowledges, understands, and agrees that as a condition of being awarded any contract resulting from this solicitation, the Vendor must accept and execute the College’s standard agreement(s), samples of which have been provided as part of this solicitation. The Vendor further agrees that the College’s standard agreement and its terms and conditions shall govern the contractual relationship between the parties.

Failure or refusal by the Vendor to accept and execute the College’s standard agreement, without modification or exception, may be deemed non-responsive and may result in rejection of the Vendor’s proposal or bid. Any proposed changes, deviations, or exceptions to the College’s agreement or standard terms may be grounds for disqualification at the sole discretion of the College.

☐ Please confirm

*Response required