PO SOW DCF ITB 2324 014.pdf

ATTACHMENT A

SCOPE OF WORK

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1. Description of Service The Provider must provide the services/products to the Florida Department of Children and Families (Department), North Florida Evaluation and Treatment Center (NFETC), described within this Scope of Work (SOW) in response to the Department’s Invitation to Bid (DCF ITB 2324 014).

1.1 The Provider shall deliver and install a Dishwasher, Machine Waste Disposer, and Water Softening System (Dishwasher with attachments) to be delivered to the NFETC, located at 1200 NE 55th Blvd, Gainesville, Florida, 32641. The Provider is responsible for the removal and disposal of NFETC’s existing equipment.

2. Governance Based on §287.057(19), Florida Statutes (F.S.), if applicable, Provider(s) under this contract will be prohibited from participating in any other engagement that the Provider provides related content as this would create a conflict of interest. The Provider shall comply with all applicable state and federal requirements, including, without limitation.

3. Term

3.1 The anticipated term of the resulting Contract is upon execution of a Purchase Order (PO) and through delivery and installation of the Dishwasher with attachments. All services must be completed no later than 90 days upon execution of the resulting Contract or Purchase Order (PO) and through the receipt of the Dishwasher and attachments.

3.2 In accordance with §287.057(13), F.S., the Contract resulting from this procurement may be renewed for a period that may not exceed three years or the term of the resulting original Contract period, whichever is longer. Renewal of the Contract shall be in writing and subject to the same terms and conditions set forth in the original Contract. A renewal may not include any compensation for costs associated with the renewal. Renewals are contingent upon satisfactory performance as determined by the Department, are subject to the availability of funds, and optional to the Department.

3.3 Funding under this PO is subject to the availability of funds. The Department reserves the right to expand the SOW performed by the Provider, should additional needs and funding become available.

Additional services may be included in, or added to, any purchase order(s), upon mutual written agreement and/or through issuance of a change order.

4. Composition of the Contract

4.1 This Contract is composed of the documents listed in this section. In the event of any conflict between the documents, the documents shall be interpreted in the following order of precedence:

4.1.1 Purchase Order: Including Appendix III: Price Sheet, and the Department’s Purchase Order Terms and Conditions, located at: https://www.myflfamilies.com/general-information/contracted-client-services/library.

4.1.2 Other Attachments or Exhibits: All other attachments and exhibits to the contract referenced in the solicitation shall also be part of the resulting contract, if any.

4.1.3 Department of Children and Families Standard Contract Definitions, located at:

https://www.myflfamilies.com/general-information/contracted-client-services/library.

4.1.4 PUR 1000 Form, located at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/sta te_purchasing_pur_forms.

4.1.5 Provider Response: The Provider’s Response and any additional submittals, if incorporated into or attached to the contract.

https://www.myflfamilies.com/general-information/contracted-client-services/library https://www.myflfamilies.com/general-information/contracted-client-services/library https://www.myflfamilies.com/general-information/contracted-client-services/library https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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4.2 Notwithstanding the order of precedence indicated, for purchases based on a state term contract or an enterprise alternative contract source procured for state agency use by the Department of Management Services, the terms of the underlying state term contract or Department of Management Services enterprise alternative contract source agreement shall prevail over conflicting terms in other documents in the order of precedence, unless by the terms of that underlying state term contract or alternative contract source agreement the “Customer” is explicitly authorized to vary the terms to the State’s detriment.

5. Elements of Services The Provider is responsible for the performance of all tasks and deliverables contained in this SOW.

5.1 Service Delivery

Deliveries shall be made during normal operating hours and there will be no deliveries made on Saturdays and Sundays. Deliveries to customer’s facility shall be at a pre-scheduled date and time with two-week scheduling notice to customer. It shall be the responsibility of the Provider to coordinate the delivery and placement of materials required for completion of the project with the Department’s Contract Manager.

5.1.1 Service Delivery Location

NFETC, located at 1200 NE 55th Blvd, Gainesville, Florida, 32641

5.2 Equipment

5.2.1 The Provider must provide, deliver and install all equipment required for the services within this SOW.

5.2.2 Products shall equal or exceed the quality level of industry standard and shall comply with all applicable federal, state, and local technical, environmental and performance standards

5.3 Provider Responsibilities

5.3.1 The Provider shall deliver, unload, and install the Department approved model of dishwashers that will meet or exceed, the specifications outlined in this SOW and according to the manufacturers’ recommended specifications, instructions and guidelines. The Provider is responsible for all work/tasks associated with removal and proper disposal of the current equipment.

5.3.2 The Provider must have up to three (3) total hours of training by installer for NFETC’s staff regarding operation of machine and any customer preventative maintenance tasks.

5.3.3 Warranty:

5.3.3.1 All equipment and workmanship must have a full one-year warranty from date of invoice on all parts and include labor, fuel surcharges, and travel charges, against defects in material and workmanship. All warranty work shall be performed to the satisfaction of the owner without charge. Warranty documentation to be delivered to the customer at the conclusion of validation of all equipment operating correctly.

5.3.3.2 Machine must have at minimum a standard warranty that includes: 1‐Year parts, labor & travel time. The Provider is responsible for installing equipment according to the products’ recommended installation instructions and in a manner that will not forfeit the products’ warranty. Provider assumes all liability and costs associated with this provision.

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5.3.3.3 The Provider may offer a warranty that clearly illustrates an improvement to the manufacturer's standard warranty.

5.3.3.4 The Provider certifies and warrants that all products sold, delivered and installed at NFETC shall be:

5.3.3.4.1 New and genuine (no refurbished or reconditioned equipment, even if covered by warranty)

5.3.3.4.2 Free from defects in content and materials

5.3.3.4.3 Provided and installed as per manufacturer’s requirements

5.3.3.4.4 Sold or manufactured via legal and reputable channels

5.3.3.4.5 Not misbranded

5.3.3.5 Extended Warranty Option: The Provider may offer an optional one (1) year warranty extension. The same terms and conditions that apply to the standard warranty coverage shall apply during additional year of ownership if the extended warranty option is included in the original purchase.

5.3.4 Additional Provider Information

5.3.4.1 NFETC may require at any time all personnel accessing the site to pass a Level 1 background check. The Provider will provide their information to NFETC security who will conduct the check.

5.3.4.2 Providers will always be escorted inside buildings by NFETC Staff. The Department will provide two (2) escorts for Providers accompanying a max of eight (8) workers each. The NFETC will determine on a case-by-case bases if Provider escorts are needed for contracted workers when working inside an unoccupied building. Provider must work in pairs or more when accessing the ceiling or doing Work where ladders and tools need to be secured from residents in occupied buildings.

5.3.4.3 The Provider will need to be escorted by Department or NFETC Information Technology staff or their designated representee when accessing the NFETC server and telecommunications rooms.

5.3.4.4 Face masks may be required to be worn by workers at any time while on campus. A surgical mask (approved by the NFETC) must be worn in all residential buildings or treatment areas where patients are. Masks are not required in empty buildings for the Provider to Work. The NFETC will supply appropriate mask for Provider workers as required for safety. Specialty masks needed for respiration requirement should be supplied by the Provider.

5.3.4.5 Work hours will be from 8 am to 5 pm, Monday through Friday. With prior approval by the NFETC, work can be done on Saturday and Sunday between the hours of 7 am and 5 pm. The Provider must request to work weekend hours a minimum of one-week in advance. Emergencies will be addressed on an as needed basis. If the Provider wants to work past 5 pm on weekdays, the NFETC needs a minimum of one-week advanced notice. State holidays will be nonworking days for construction.

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5.3.4.6 The Provider will need to check in at the guard station/Sally Port every morning and sign in. The Provider will need to return to the same location at the end of every day to sign out unless Department or NFETC staff authorizes another designated location after the Contract is awarded.

5.3.4.7 The Provider cannot leave material or equipment unattended where residents can have access to it and damage the equipment or harm themselves.

5.3.4.8 Provider tools and material can be left overnight in unoccupied building under construction. The building will be secured by NFETC staff after Provider leaves for the day, however, Provider will do so at their own risk and not hold Department liable.

5.3.4.9 The Provider cannot leave open or unattended trenches, or holes.

5.3.4.10 The Provider will maintain a clean work site daily. Any areas beyond the Project construction site are not to be disturbed. Site constraints and storage location will be coordinated with the NFETC Maintenance Staff on a map before commencement of Work.

5.3.4.11 Existing NFETC facility operations will continue during construction. Keep driveways and entrances clear at all times. Do not use these areas for parking or storage of materials. To minimize the storage of large numbers of materials, the Provider will schedule deliveries to the site.

5.3.4.12 Use of Site: Maintain the site and repair damage caused by construction operations. Take necessary precautions to protect the existing buildings and occupants during the construction period. All material (inside a building and outside the building) will be secure at all times to protect the Provider, staff and clients wandering the campus.

5.3.4.13 The Provider will not interact with residents at any time or ask residents any questions about the work being performed. All communication should go through the Department or NFETC Maintenance Staff.

5.3.4.14 If optional services are awarded in response to the Department’s DCF ITB 2324 014, then Provider is responsible for the removal and disposal of existing equipment from NFETC’s facility. The disposal of existing equipment must be in compliance with local city, county, and state laws and regulations.

All costs associated with this provision are the responsibility of the Provider, including “dump fees”.

5.3.4.15 Dishwasher and accesories must be uncrated and set-in place in existing location on the level ground.

5.3.4.16 Provider shall ensure the completion of equipment final hook ups to existing utilities.

5.3.4.17 Provider shall remove from the facility of all packing material and rubbish.

5.4 Department Responsibilities

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5.4.1 Assign and dedicate a Department Contract Manager to coordinate all contract activities between the Department and the Provider.

5.4.2 The Department’s Contract Manager’s contact information is as follows:

David Capos David.Capos@myflfamilies.com

6. Specifications:

6.1 The specifications within Attachment B, represent the basic design.The equipment must be of equal or higher quality and functionally equivalently.

6.2 Dishwasher must be electric conveyor, high temperature rack commercial grade that at a minimum, shall include:

6.2.1 Dishwasher direction of operation must be Right-to-Left

6.2.2 Dishwasher electrical voltage must be 480/60/3ph

6.2.3 Electric Tank Heat- Dishwasher must include 15 kW electric immersion heater controlled by solid-state thermostat with positive low water protection and Dishwasher must have internal, atmospheric stainless steel, pre-wired and pre-plumbed 30kW booster heater for 110-degree incoming water.

6.2.4 Dishwasher must be Energy Star Rated.

6.2.5 Dishwasher must have an energy recovery coil that preheats cold water to the booster heater for final rinse, while also tempering drain water to below 140°, satisfying code.

6.2.6 Dishwasher must have a minimum capacity of 200 racks per hour with standard feet per minute conveyor speed.

6.2.7 Dishwasher must include Opti-Rinse system using no more than .62 gallons per rack at 20 psi.

6.2.8 Dishwasher must include final rinse rate to be 2.1 GPM or 126 GPH.

6.2.9 Dishwasher must include water hardness input & delime notification indicator.

6.2.10 Dishwasher must have standard features to include a dirty water indicator with an optional shut down mode, energy saver mode, low temperature alerts for all zones & service diagnostics.

6.2.11 Dishwasher must be equipped with anti-jam protection that includes an electronic sensor to monitor the conveyor drive output RPM and electrically shut the unit off in the event of a change in RPM.

6.2.12 Dishwasher must have a dual side pawl conveyor driven by 1/6 HP motor providing a simultaneous even push through of the racks.

6.2.13 Dishwasher must have double wall insulated hinged doors.

6.2.14 Dishwasher must include soil management system to have a single SST slanted screen, and a deep collection basket.

6.2.15 Dishwasher must include tank and chamber to be constructed of #16-gauge stainless steel.

6.2.16 Dishwasher must include 22” prewash chamber with a 2 HP prewash pump motor with inherent overload protection and manual reset located on the motor.

mailto:David.Capos@myflfamilies.com

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6.2.17 Dishwasher must include stainless steel, self-draining pump and impeller mounted in an above the water line orientation for longer life.

6.2.18 Dishwasher must be provided with a single point electrical connection (3 phases only, that does not include the electric booster heater).

6.2.19 Dishwasher must include factory installed pressure reducing valve for the hot and cold-water connection on all internal booster equipped dishwashers.

6.2.20 Dishwasher must be furnished with top mounted digital display to provide accurate temperature readouts.

6.2.21 Dishwasher must be provided with Integrated SST pump intake screen.

6.2.22 Dishwasher must have self-aligning stainless steel upper and lower wash arms with computational fluid dynamics debossed anti-clogging nozzles.

6.2.23 Dishwasher must include rinse arms with an integrated in line water filter.

6.2.24 Dishwasher must include electrical interface points for chemical pump connections provided as standard.

6.2.25 Dishwasher must be provided with vent fan control.

6.2.26 Dishwasher must be standard with Automatic fill and tank water level to be automatically maintained.

6.2.27 Dishwasher must have a drain handle to be located outside of the water zone and to be automatically closed upon closing the inspection door.

6.2.28 Dishwasher must include stainless steel front panel, frame, feet, legs; wash tank, and chamber; removable strainer pans and large deep basket; integrated pump intake screen assembly;

channel; stainless steel splash shields.

6.2.29 Dishwasher must match the location’s current specifications for electrical, gas lines,plumbing/drains, and venting.

6.2.30 Provider must have the ability to demonstrate and validate to the Department’s designated staff, that equipment is operational and working properly. Upon completion of services, Provider must complete a final walk through with a Department designated staff, demonstrating that all equipment is operational and working properly, prior to any payments made to Provider.

6.3 Machine Waste Disposer - must include the following:

6.3.1 Disposer, 5 hp motor, Steel housing, Adjustable Flange feet

6.3.2 Voltage 208-230/460v/3 ph.

6.3.3 Control group 6, 200-240/440-480/60/3-ph

6.3.4 18” cone without swirl hole

6.3.5 Complete installaon of disposer by installer that results in full operation.

6.4 Water Softening System

6.4.1 System must be WS-40 or higher.

7. Performance Measures and Financial Consequences

7.1.1 Provider’s performance will be determined by the successful completion of services, in the time and manner specified herein.

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7.1.2 Upon completion of services, Provider must complete a final walk through with a Department designated staff, demonstrating that all equipment is operational and working properly, prior to any payments made to Provider.

7.1.3 This purchase order has contract wide consequences. Should Provider fail to perform the services or meet the specifications stated herein, Provider will not receive payment.

8. Invoicing and Payments

8.1 General Information

8.1.1 A Purchase Order (PO) will be issued to the Provider.

8.1.2 The method of payment for this purchase is Fix Fee.

8.1.3 The Provider will not receive payment in advance for goods or services described in this

SOW.

8.2 Invoicing

8.2.1 The Provider must submit an invoice upon completion of each deliverable that provides a detailed accounting of the deliverables performed during the invoice period for which payment is being requested. Invoices must sufficient for a proper pre-audit and post-audit thereof.

8.2.2 The invoice shall be submitted along with the documentation supporting completion of each deliverable, milestone, recurring maintenance and operations monthly cost. Each invoice must include the following information:

8.2.2.1 PO number,

8.2.2.2 Provider name and address,

8.2.2.3 Provider federal identification number,

8.2.2.4 Date(s) and services provided,

8.2.2.5 Identification of any deliverable(s) due during the invoicing period,

8.2.2.6 Invoice amount,

8.2.2.7 PO balance after payment of invoice, and

8.2.2.8 Signature of Provider’s authorized representative and date signed.

8.2.3 The Department may require any other information from the Provider that the Department deems necessary to verify the completion of services.

8.3 Payments

8.3.1 Frequency of Payment: All deliverables will be paid once, upon Department acceptance of the deliverable.

8.3.2 The Provider will receive payment for deliverables described in this SOW after deliverables submitted to the Department are deemed to meet the Department’s satisfaction.

8.3.3 Payments to the Provider through this PO will be made through MyFloridaMarketPlace (MFMP), thus it is required that the Vendor is registered with MFMP.

8.3.4 MFMP registration instructions are available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

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8.3.5 The PO and this document contain all terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and Vendor related to this Contract. This Contract may only be modified or amended upon mutual written agreement of the Department and Provider. Any modification to this PO will be addressed through a change order within MFMP.

8.3.6 Effective July 1, 2021, the MFMP transaction fees imposed for the use of MFMP are equal to one percent (1%) of the payment issued. More information is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp _vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the ,1.033%20addresses%20MFMP%20vendor%20registration.

9. Provider Travel Reimbursement The Provider will not be reimbursed for any travel expenses or mileage associated with this purchase order.

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