PO SOW - DCF ITB 2223 099.pdf

ATTACHMENT A - SCOPE OF WORK

1. Description of Service The Provider must provide the services described within this Scope of Work (SOW).

1.1 The Provider shall provide labor, materials, and equipment for painting services, to include any necessary repair and prep work, within Buildings 1028, 1238, and 1243 at Florida State Hospital (FSH) Mental Health Treatment Facility.

2. Governance Based on §287.057(19), F.S., if applicable, Provider(s) under this contract will be prohibited from participating in any other engagement that the Provider provides related content as this would create a conflict of interest. The Provider shall comply with all applicable state and federal requirements, including, without limitation.

3. Term

3.1 The anticipated term of the resulting Contract is May 22, 2023, though September 30, 2023, or within 10 days of the execution of the Purchase Order (PO). The term of the resulting Contract is subject to change based on the actual execution date of the resulting Contract.

3.2 In accordance with §287.057(14), F.S., the Contract resulting from this procurement may be renewed for a period that may not exceed three (3) years or the term of the resulting original Contract period, whichever is longer. Renewal of the Contract shall be in writing and subject to the same terms and conditions set forth in the original Contract. A renewal may not include any compensation for costs associated with the renewal.

Renewals are contingent upon satisfactory performance as determined by the Department, are subject to the availability of funds, and optional to the Department.

4. Elements of Services

4.1.1 The Provider will perform the tasks within the task list in Section 4.2.

4.1.2 The Provider must provide all equipment and materials required for the services within this SOW.

4.1.3 Work shall be conducted Monday through Friday between the hours 8:00 AM to

4:30 PM.

4.1.4 Location: Florida State Hospital, 100 North Main Street, Building 1028, 1238, and

1243, Chattahoochee, Florida 32324

4.2 Task List

The Provider will perform the following tasks:

4.2.1 Provide and apply Pro Industrial Multi-Surface Acrylic Paint or approved equivalent. Pro Industrial Multi-Surface Acrylic is a waterborne acrylic gloss for interior and exterior use on marginally prepared metal or masonry surfaces.

Features gloss, fast dry, easy application and dry fall properties. Non- Flammable, low odor, and acceptable for use in USDA – inspected facilities.

4.2.2 Communication, planning, and scheduling as the Project requires.

4.2.3 Clean and scrape and repair all surfaces to be smooth and free of any mold, mildew, wood rot, or spalling wall finishes. The Provider shall ensure the wall is skimmed-finished to give the smooth look and match other walls

4.2.4 Paint all walls, doors, door frames, and gypsum ceilings of the entire interior on all floors of the buildings. These surfaces include drywall, plaster, block, wood, and metal.

4.2.5 The Provider shall repair all damaged gypsum board in Project areas. Any repairs of gypsum or wall texture shall match existing outside the work area in like and kind.

4.2.6 The Provider shall provide and install drywall corner molding, sheetrock patches, texture, paint, and primer as needed to create a complete assembly that operates within manufacture recommendations. The Provider shall complete the work from floor to ceiling in the work areas specified.

4.2.7 Finishing of repairs in contact with existing walls and finishing of walls shall be visually seamless and inconspicuous. Provider shall apply a minimum of two coats of paint (floor to ceiling) in specified work areas.

4.3 Provider Responsibilities.

4.3.1 The Provider shall obtain and provide all necessary permits, equipment, materials, parts, supplies, labor, manufacturer’s warranties and Provider’s warranties for parts and labor.

4.3.2 Provider shall be responsible for repairing and finishing of any damage to the facility made by the Provider and/or their sub-contractors during construction.

Prior to final acceptance, the Department will generate a closing punch list that the Provider shall use to make any corrections or repairs to complete the Project.

4.3.3 Provider shall provide warranties on craftsmanship and materials and installation for a minimum period of one year. The warranty period shall begin at the date of final acceptance.

4.3.4 Provider shall take every precaution to protect all items that are in the existing site, all items such as but not limited to furniture, shelving, signs, artwork, or any other items in the Project area. Provider shall relocate and move existing items to facilitate the work. Provider shall return all items to their respective original locations in clean and undamaged condition.

4.3.5 Provider shall field verify dimensions with scope of services using Exhibit A.

Where conflict in design to existing scope of services occurs, Provider shall submit a proposed solution prior to commencing.

4.3.6 Provider shall submit any Project delay days to the Department Contract Manager within 48-hours of the delay.

4.3.7 Provider shall provide a full-time, onsite Project Manager throughout the duration of the Project.

4.3.8 Provider shall provide and install a continuous floor to ceiling dust barrier in all Project areas. Provider shall take full precautions to protect and prevent any damage to the building, the existing floors, and facilities outside or adjacent to the work areas.

4.3.9 Work will take place in a fully occupied building and work area. The Provider shall take all necessary precaution and implement necessary measures to ensure the safety of all persons on site, visiting the site and working on the site.

4.3.10 Provider shall make all necessary accommodations to minimize disturbances to the daily operations taking place within the building. Provider shall not obstruct hallways, egress routes, offices, or any other route, that would interfere with daily operations in any way.

4.3.11 Provider shall submit a material acquisition plan, to the Department Contract Manager at the meeting prior to work commencing. The Provider shall coordinate all work activity, material acquisitions and property access with the Department Contract Manager

4.3.12 All debris, trash shall be cleaned up at the site daily and disposed of by the Provider prior to the end of the Project, in compliance with all applicable laws and regulations. Drop cloths shall be used where needed for overspray or spills.

Trash and debris shall not be placed in the Department trash dumpster or property.

4.3.13 The Provider shall provide final cleaning of the work, immediately prior to final acceptance. The following are examples, but not by way of limitation, of cleaning levels required:

4.3.13.1 Remove labels which are not required as permanent labels, including all gum residue.

4.3.13.2 Clean transparent materials, including mirrors, window, and door glass, to a polished condition, removing substances, which are noticeable as vision obscuring materials.

4.3.13.3 Clean exposed exterior and interior hard-surface finishes, to a dirt-free condition, free of dust, stains, films, and similar noticeable distracting substances. Except as otherwise indicated, avoid disturbance of natural weathering of exterior surfaces. Restore reflective surfaces to original reflective condition. Buff out scratches and marks on exposed metal surfaces.

4.3.13.4 Clean floors in unoccupied spaces broom clean. Remove noticeable paint marks and construction stains.

4.3.13.5 Vacuum carpeted surfaces and similar soft surfaces. Inspect for stains and clean.

4.3.13.6 Clean light fixtures and lamps to function at full efficiency. Replace any damaged lens.

4.3.13.7 Clean Project site, including landscape development areas, of litter and foreign substances. Sweep paved areas to a broom-clean condition; remove stains, petrochemical spills, and other foreign deposits. Rake grounds which are neither planted nor paved, to a smooth, even-textured surface, breaking up or removing clumps of material.

4.3.14 Provider shall keep all safety data sheets (SDS) on site for all chemicals used over the course of the Project.

4.3.15 The Provider will be required to remove/reinstall all receptacle plates, switch plates, blank covers.

4.3.16 The Provider will be responsible for providing storage for materials on site, during the duration of this Project.

4.4 Department Responsibilities

4.4.1 FSH will provide reasonable access to the facility as necessary for the Provider to perform services.

4.4.2 FSH will assign a Project Manager as the site contact for issue resolution, activity scheduling, and information collection and dissemination.

4.4.3 FSH will respond timely to the Provider’s requests that FSH resources work on issues and tasks not directly stated in this SOW but have a direct impact on the successful completion of this contract.

4.4.4 The Department will remove all Department owned pictures, plaques, message boards from walls.

5. Invoicing

5.1.1 The Provider must submit an invoice upon completion of each deliverable that provides a detailed accounting of the deliverables performed during the invoice period for which payment is being requested. Invoices must in sufficient for a proper pre-audit and post-audit thereof.

5.1.2 The invoice shall be submitted along with the documentation supporting completion of each deliverable, milestone, recurring maintenance and operations monthly cost, or Price Quote. Each invoice must include the following information:

5.1.2.1 PO number,

5.1.2.2 Provider name and address,

5.1.2.3 Provider federal identification number,

5.1.2.4 Date(s) and services provided,

5.1.2.5 Identification of any deliverable(s) due during the invoicing period,

5.1.2.6 Invoice amount,

5.1.2.7 PO balance after payment of invoice, and

5.1.2.8 Signature of Provider’s authorized representative and date signed.

5.1.3 The Department may require any other information from the Provider that the Department deems necessary to verify the completion of services.

5.2 Payments

5.2.1 The Provider will receive payment for deliverables described in this scope after deliverables submitted to the Department are deemed to meet the Department’s satisfaction.

5.2.2 Payments to the Provider through this PO will be made through MyFloridaMarketPlace (MFMP), thus it is required that the Provider is registered with MFMP.

5.2.3 MFMP registration instructions are available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida marketplace/mfmpProviders.

5.2.4 The PO and this document contain all terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and Provider related to this Contract. This Contract may only be modified or amended upon mutual written agreement of the Department and Provider. Any modification to this PO will be addressed through a change order within MFMP.

5.2.5 Effective July 1, 2021, the MFMP transaction fees imposed for the use of MFMP are equal to one percent (1%) of the payment issued. More information is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridama rketplace/mfmp_Providers/transaction_fee_and_reporting#:~:text=Effective%20July %201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20Provider%20r egistration.

6. Provider Travel Reimbursement The Provider will not be reimbursed for any travel expenses under this Contract.

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https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration

Exhibit A- Building Plans

A copy of the Building Layouts (Exhibit A) for this Project are available via email request to:

Marlene.Barnes@myflfamilies.com

Please Copy:

HQW.Procurement.Team.Activities@myflfamilies.com mailto:Marlene.Barnes@myflfamilies.com mailto:HQW.Procurement.Team.Activities@myflfamilies.com