Add No. 01 DCF ITB 2223 099.pdf

Addendum No. 01

DCF ITB 2223 099

Florida State Hospital Painting Services General Services

Solicitation Number: DCF ITB 2223 099 Solicitation Title: Florida State Hospital Painting Services Response(S) Due Date: May 4, 2023 Addendum Number: No. 01 Addendum Date: April 7, 2023

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITB 2223 099 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

1.1 Timeline

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on VIP:

3/23/2023 MFMP VIP located at: https://vendor.myfloridamarketpla ce.com

1.4

* First Mandatory In- Person Pre-Bid Conference:

4/10/2023 10:00

AM

Address:

Florida State Hospital, 100 North Main Street, Bldg. 1127, Conference Room, Chattahoochee, Florida, 32324

2.5

* Second Mandatory In- Person Pre-Bid Conference:

4/13/2023 10:00

AM

Address:

Florida State Hospital, 100 North Main Street, Bldg. 1127, Conference Room, Chattahoochee, Florida, 32324

2.5 https://vendor.myfloridamarketplace.com/

Florida State Hospital Painting Services General Services

Activity Date Time Eastern

Address Section Reference

Written questions must be received no later than:

4/17/2023

4/19/2023

5:00

PM

See Section 1.3 2.6

Anticipated posting of responses to Vendor questions:

4/24/2023 MFMP VIP located

Electronic bid must be received by the Department:

5/4/2023 1:00

PM

See Section 1.3 2.7

*Bid opening: 5/4/2023 3:00

PM

Computer, tablet, or smartphone.

https://meet.goto.com/SolicitationAdmin istration Phone:

United States (Toll Free): 1 866 899 United States: +1 (571) 317-3116 Access Code: 687-621-357

2.7.3

Anticipated posting of intended contract award:

5/11/2023 MFMP VIP located

Section 5

Anticipated effective date of contract:

5/15/2023 N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

Change No 2.

Section 2.5 Mandatory In-Person Pre-bid Conference

Vendors are required, before submitting bids, to visit the site of the proposed work and completely familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be performed and the equipment, materials and labor required.

Vendors are also required to carefully examine any drawings, specifications, and other solicitation documents to inform themselves thoroughly regarding any and all conditions and requirements that https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+18668994679,,687621357 tel:+15713173116,,687621357

Florida State Hospital Painting Services General Services may in any manner affect the work. The purpose of the Mandatory In-Person Pre-bid Conference is to ensure Vendors have a clear understanding of the Scope of Work, and necessary capacity to complete the tasks required to successfully meet all the requirements of this ITB. This will be held at the date, time, and location specified in Section 2.3. Vendors cannot bid on this solicitation, if this meeting is not attended and confirmed via sign-in sheet.

Vendors who have already attended a Mandatory Pre-Bid Conference for this project, do not have to attend again.

Change No. 3

2.14 General and Building Contracts as a Vendor:

No state-certified General or Building Contractor shall be precluded from bidding, as Vendor, any specialty contract work, provided that the state-certified General or Building Contractor is proposing to use a specialty subcontractor which is:

2.14.1 State-certified in accordance with the Department’s qualification requirement listed for Vendors above; and,

2.14.2 Identified in the General Contractor’s bid.

Change No 4.

Attachment A, Scope of Work, Section 3.1, Term:

The anticipated term of the resulting Contract is May 22, 2023, though September 30, 2023, or within 10 days of the execution of the Purchase Order (PO). Work on Buildings 1028, 1238, and 1243 as described in this SOW shall be completed in approximately four months. The continued Painting Maintenance Contract will be for three-years. The term of the resulting Contract is subject to change based on the actual execution date of the resulting Contract.

Change No 5.

ITB, Section 1.2, Term of the Agreement:

The anticipated start date of the resulting contract is May 22, 2023, through September 30, 2023, or within 10 days of the execution of the Purchase Order (PO). Work on Buildings 1028, 1238, and 1243 as described in this SOW shall be completed by in approximately four months. The continued Painting Maintenance Contract will be for three-years. The anticipated duration of the contract is four months. Renewal, if any, shall comply with s. 287.057(14), F.S.

Change No. 6

Attachment A, Scope of Work, Section 1. Description of Service:

The Provider must provide the services described within this Scope of Work (SOW).

Florida State Hospital Painting Services General Services

1.1 The Provider shall provide labor, materials, and equipment for painting services, to include any necessary repair and prep work, within Buildings 1028, 1238, and 1243 at Florida State Hospital (FSH) Mental Health Treatment Facility.

1.2 The Provider shall provide ongoing painting maintenance at FSH upon request, including the necessary Paint and Materials, in accordance with this SOW, based upon the pricing established by Appendix V: Bid Sheet.

Change No. 7

See following page for APPENDIX V: Bid Sheet, replaced in its entirety

Florida State Hospital Painting Services General Services

APPENDIX V: BID SHEET

Florida State Hospital Painting Services

To calculate the surface area, multiply the length by the height. You may subtract surface areas (length x width) not included, such as windows. (Refer to Scope of Work, Exhibit A for drawings).

No.

Description

Total Number of Employees

Total Number of

Hours to paint each Building

Estimated Number of

Gallons of Paint

Total Price

Building

Total:

Continued Painting Maintenance Services as needed for the duration of the Contract. The Department may also request only Paint and Materials when needed.

Vendor must provide percentage of markup for Paint and Materials :

Maintenance Services

Unit of Measure

Price

Regular business hours (8AM to 5PM, Monday through Friday)

Man hour

Overtime, weekends, and holidays.

Man hour

Parts and Materials

Paint and Materials ***Actual cost plus ____%***

Florida State Hospital Painting Services General Services

Note: The undersigned, hereinafter called "Vendor", having visited the site of the proposed project, and is familiarized with the local conditions, nature, and extent of the work, and having carefully examined any drawings or specifications, solicitation and contract documents, with the Bond Requirements therein, proposes to furnish all labor, materials, equipment and other items, facilities, and services for the proper execution and completion the Scope of Work. In submitting a bid, the Vendor acknowledges to have read and agree to the solicitation terms and conditions, all solicitation Addenda in full, and the submission is made in conformance with those terms and conditions, and if awarded the contract, to complete the said work within the time limits specified for the bid price.

The Vendor hereby agrees that:

a. The above bid shall remain in full force and effect for a period as described in

Section 2.7.3, after the time of the opening and that the Vendor will not revoke, cancel, or withdraw from the competition.

b. This bid includes required permit fees as the Work requires in Attachment A.

c. If the successful Vendor fails to execute a contract within 10 consecutive calendar days after a contract has been presented, this shall constitute an irregularity and deemed grounds, at the Department's option, for rejection and forfeiture of the Bid Bond, or for the deduction on a day-for-day basis from the time allotted for completion of the Work.

d. Additionally, the successful Vendor will furnish to the Department a satisfactory

Contract Public Construction Bond with good and sufficient sureties, in the amount of 100% of the accepted bid, and which shall fully comply with Section 255.05, F.S. The Vendor further agrees that in the event of the Vendor’s default or breach of any of the agreements of this bid, the said Bid Bond shall be forfeited as liquidated damages.

e. On projects where the Base Bid and sum of all additive alternates exceeds $100,000, bids shall be accompanied by a bid guarantee of not less than five (5) percent of the amount of the bid, which may be a certified check, a cashier's check, treasurer's check, bank draft or Bid Bond made payable to the Department. The Department does not have a specific bond form Vendor must use, but the bond must be underwritten by a surety and meet all requirements as described in Section 2.13.

By:

(Signature of Authorized Representative)

Name:

(Name of Authorized Representative)

Title:

(Authorized Representative Company Title)

APPENDIX V: BID SHEET