PO-24-011 - UNICOR Solicitation Work Request ForM_SAP S4 HANA Open Text Support_V1.pdf

Project Name SAP S4 Hana Version 2022 Open Text/VIM Support Review of configuration S4 HANA v1809 toS4 HANA v2022 to validate document processing and

FIORI works the same as current configuration in S4 HANA v1809

Sponsor David Marshall, CIO, UNICOR MISB

Impacted Financial Management, Accounts Payable, Accounts Receivable, Customer Service, Requirements In November 2021, UNICOR upgraded their ERP system SAP from ECC 6.0 to S4 HANA 1809 in a private government AWS cloud. UNICOR utilized Open Text and VIM to link scanned documents to our accounts payable processing within S4 HANA v1809 to replace our ReadSoft software used in our Legacy system SAP ECC 6.0. In November 2023, UNICOR will upgrade to S4 HANA 2022 version 0 no enhancement packs and needs the ability to:

1. Actively link documentation created in SAP S4 HANA so approximately 6000 invoices per month are processed using Open Text/VIM

2. Perform workflow approvals as currently configured

Justification 1. UNICOR has 6000 invoices processed per month and it is unreasonable to process payments manually.

2. Additional confirmation of configuration within the Open Text/VIM component of HANA Version 2022 is requested to mitigate risks associated with the payables process

Resources FPI would provide BASIS = 2, ERP = 2, End Users = 3

Objective The Open Text consultant should:

1. Be an SAP partner solution.

2. Confirm the document processing works in the same manner as it does in today’s production landscape in S4 HANA V 1809

Pros (completing project)

1. Allows the end user to have the same experience, with data, as they did in S4 HANA v1809.

2. Complete upgrade to Version 2022 and maintain compliance with JMD mandates for software support.

Cons (not completing project)

1. UNICOR does not have sufficient staffing to manually enter the volume of invoices we receive.

2. UNICOR would incur additional expenses for staff to enter the invoices

3. UNICOR would incur additional expense paid as interest for untimely payment of invoices.

Constraints 1. Timeline

2. Security Clearance

Assumptions None

Dependencies 1. Security Clearance

Budget N/A

Timeline Estimated 400 hours

Infrastructure S4 HANA (Christy Thompson, system owner) Version 2022 (November 2023), support pack 0, no enhancement packs, FIORI is active, WEBGUI is active.

Capacity To be provided post award

Solicitation Work Request/Business Requirements

Location Both systems are hosted in a private government cloud with AWS.

Contact Information Christy Thompson, Chief of ERP (CERP), UNICOR MISB