PM_Part813.5_Atch1_FAR13.5_JA_OVER_SAT GETWELL TV.pdf

VHAPM Part 813.5 Simplif ied Acquisition Procedures for Certain Commercial Items Sole Source Justif ication Template >SAT-$7M under FAR 13.5

U.S. DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C245-21-AP-1336

1. Contracting Activity:

U.S. Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Regional Procurement Office East (RPOE), VA Capitol Health Care Network (VISN 5), Network Contracting Office 5 (NCO 5), Washington DC Veterans Affairs Medical Center (VAMC) Engineering Service is fully responsible for the Justification for Single Source Awards for the purchase of Brand Name Only GetWell Televisions and Installation for replacement televisions for Hospital Wide Upgrade in the

Community Living Center and main hospital building under purchase request number 688-21-2-085-0023.

2. Nature and/or Description of the Action Being Processed:

GetWell Televisions and supporting accessories to replace televisions for Hospital Wide Upgrade that are aging and do not have built in cameras to facilitate video communications. This includes cabling and installation. Existing GetWell televisions are already being utilized in the medical facility. The infrastructure (cabling, switches, etc) will remain and the TVs will be replaced. Estimated cost is

$632,625.76.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Hospital Wide Upgraded televisions and supporting hardware to install the televisions and any additional supporting infrastructure required to replace the televisions that are aging with ones that have built in cameras to support patient communications with their loved ones while in isolation.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency

PM Part 813.5 SAP for Certain Commercial Items Original Date: 08/30/17 Revision 03 Date: 02/11/2021

PM Part 813.5 SAP for Certain Commercial Items Page 2 of 4 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services

( ) International Agreement

( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

a. Only One Responsible Source (FAR 6.302-1) –

Televisions supported by and interfaceable to the existing GetWell system in place at the DC VAMC are required. These televisions use both television and internet so provide patient education and entertainment at the inpatient locations throughout the medical center. The wiring, network hardware, and servers are already in place to support this system. It is imperative that the TVs that are being replaced be interfaceable and supported by the GetWell system and company.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

From a recent procurement, it is known that there are at least two SDVOSBs that can support this effort. The purchase requires to have to integrate into the existing system.

7. Determination by the CO that the Anticipated Cost to the Government will be

Fair and Reasonable:

The Contracting Officer anticipates that the cost will be considered fair and reasonable based off knowledge/comparison of historical pricing data paid with VA.

The evaluation will be Price Alone since the customer’s requirement is specifically defined and no other set of characteristics are acceptable, such as when an exact replacement is required, then the award basis should be Price Alone, resulting in award to the lowest quoter. The Contracting Officer and customer will continue to work in a collaborative effort to ensure appropriate steps will be taken to ensure the final contract price will be in the best interest and most advantageous for the Government.

https://www.acquisition.gov/content/part-6-competition-requirements

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8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

From a recent procurement, it is known that there are at least two SDVOSBs that can support this effort. The purchase requires to have to integrate into the existing system.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Must be an Authorized Distributor and provide an Authorized Distributor letter from the manufacturer at time of quote submission.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Thundercat Technologies, LLC. and Minburn Technology Group, LLC. expressed an interest. Therefore, the VA “Rule of Two” is met.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

When the entire GetWell network hardware, software, and programming is replaced the barriers to competition will be removed.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Kathleen Grunder Chief Biomedical Engineer

Washington DC VA Medical Center

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13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

David J. Valenciabonilla Contracting Officer, NCO 5

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Donald Butler

Branch Chief, NCO 5 http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx