Plotter-Printer Procurement Justification Form.pdf
PDF 130 KB Posted
- Attached to
- Printer / Plotter
- Solicitation number
- 19-511CDB-PROCU-B-3377
- Issued by
- St. Clair County, Illinois
About this file
This document is a Procurement Justification Form from the Illinois Capital Development Board for the acquisition of a large format printer/plotter device. The objective is to replace an existing printer/plotter that is beyond its useful life and for which replacement parts are no longer available. The new device will be used to plot full-size drawings as well as to scan existing paper drawings into electronic format, which is important for preserving fragile, historical documents. Currently, the agency must outsource the reproduction of large drawings at significant cost, and lacks the ability to print and review projects in-house prior to outsourcing, impeding the design process.
This procurement is for a replacement of an existing device and is not subject to any small business set-aside programs. If the procurement is not approved, the agency will continue to face difficulties in its design process and incur ongoing outsourcing expenses. There are no special conditions applicable to this procurement, and it is not part of an emergency or State Use program.
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Other files
| File | Type | Posted |
|---|---|---|
| Large Format Plotter Printer Scanner Device Requirements W PF Review.docx | DOCX document | |
| SBSA - Plotter-Scanner.pdf |
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Text version
CPO - General Services
Procurement Justification Form Procurement Justification Programmatic Objective
Describe what it is that you intend to procure (software, hardware, services, maintenance, etc.) including quantity if relevant. Describe business need for the procurement, and how the procurement will meet objectives of your agency and the State. Please make sure to spell out acronyms. Explain the potential consequences if this procurement is not approved. If other than one-time purchase, explain solicitation method, pricing structure (hourly, per item, not-to-exceed, etc.).
Economic Justification
Describe the economic benefit for the procurement approach selected and anticipated return on investment.
Describe consequences if different method is used to procure good or service. Indicate any additional procurement expenditures that will be processed separately in support of, or in conjunction with, this procurement including such items as implementation, installation, increased maintenance or support, etc. If method other than solicitation, indicate price breakout including hourly rate if applicable.
History/Background
State how business need is currently being met, if applicable. Indicate if this is a new initiative, replacement or expansion of existing system or contract, or a continued need which is procured yearly or quarterly, etc. If renewal or amendment, indicate Purchase Order # of previous procurement and contract term of existing contract. If replacing previous contract, explain if contract expired with no renewal options remaining, or choosing not to execute remaining renewal, and why. If bid in previous years, indicate the procurement approach used, any changes to previous solicitation requirements, and the results of previous bid (were there multiple bids?) Indicate if procurement is subject to Small Business Set-Aside, Business Enterprise Program or Veteran's Business Program and, if yes, whether a waiver will be sought.
Impact if Project is Not Completed
What Special Condition, if Any, is Applicable to Your Procurement?
What Special Condition, if Any, is Applicable to Your Procurement?
Provide the explicit rationale for brand name, (such as system compatibility, TCO maintenance costs, existing expertise). Detail emergency criteria permitted by the Illinois Procurement Code. Give detailed rationale for emergency procurement. Provide explicit rationale for no-bid award for the State Use program and detail cost differential for using State Use vendors for the life of the program. Be as specific as possible.
V.18.1
Procurement Justification
| Text1: The objective is to procure a large printer/plotter for the Capital Development Board to replace an existing printer/plotter that is beyond it's useful life and for which we are no longer able to get replacement parts. The printer is used to plot full size drawings and also to scan existing drawings. Sometimes these drawings are only available as paper copies. Having the ability to scan them provides a redundant copy in an electronic format. Many of the existing plan sets are quite old and fragile so having an electronic copy is very important. |
| Text2: Currently we are unable to print documents consistently in-house and have to outsource the reproduction of large drawings and other documents to a private vendor. This can be quite expensive when several sets of drawings are needed. In addition we have no way to print in-house projects and review them prior to outsourcing them which impedes our design process. |
| Text3: This is a replacement. The business need is currently being met through outsourcing. This procurement is not subject to the Small Business Set-Aside Program. |
| Text4: The agency will continue to outsource and have difficulties during our design process. |
| Dropdown5: [None] |
| Text6: |
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