Planholder Agmt FCF Grease Interceptor.pdf
PDF 111 KB Posted
- Attached to
- CTF FCF Grease Interceptor IFB1 TBD CMS210626
- Solicitation number
- IFB1 CAAA 2027000018 1
- Issued by
- El Paso County, Colorado Springs City, Colorado
About this file
This is a Planholder Agreement document issued by the State of Colorado Department of Corrections for the Fremont Correctional Facility (FCF) Grease Interceptor project (Project Number EMP26-002). The agreement establishes the terms under which planholders—parties who have formally requested bid documents or attended the mandatory Pre-Bid Meeting—may access and distribute project drawings and specifications. Planholders are permitted to request additional hard-copy or electronic media bid document sets through the designated Point of Contact listed in the Advertisement for Bids, provided all documents are maintained in their original bound or electronic format. The agreement requires planholders to maintain a formal distribution log documenting the names and addresses of all parties receiving documents and to include written direction that all hard-copy documents be returned and all electronic files be deleted or destroyed no later than seven calendar days after bid opening.
The primary restriction outlined in this agreement prohibits planholders from reproducing any portion of the bid documents in any form, including hard copies and electronic files, due to the sensitive nature of the correctional facility project. Planholders executing this agreement assume responsibility for ensuring that any third-party organizations receiving documents from them likewise refrain from making unauthorized copies. The agreement requires a representative signature, name, title, and date to be provided upon execution, with the form indicating this version was issued in October 2014 by the Colorado Department of Corrections Facilities Management Services.
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Text version
State of Colorado Department of Corrections
Fremont Correctional Facility (FCF) Project Number: EMP26-002
Project Title: FCF Grease Interceptor
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .