plainsboro G_S FE.pdf

The Township of Plainsboro

County of Middlesex State of New Jersey

INFORMATION AND FORMS TO BE COMPLETED BY

VENDORS

Bid #26-05 Supplemental Snow Plowing

Due and Opening Date: September 17, 2026 @ 11:30 AM

Edmund Yates, Mayor David Bander, Deputy Mayor

Members of Township Committee Peter Cantu Neil Lewis Nuran Nabi

Administrator: Anthony Cancro Clerk/Assistant Administrator: Carol Torres Chief Financial Officer: Ehab Salama

Robert Dolan, MAS, QPA, CPM Purchasing Agent bob@rmdassocnj.com

NOTICE TO BIDDERS

Notice is hereby given that on September 17, 2026 at 11:30 AM (Prevailing time), electronically sealed bids will be opened and conducted in the electronic platform per N.J.A.C. 5:34-1 et seq., on BidNet Direct at:

www.bidnetdirect.com//plainsboronj at which time and place, the sealed bids will be opened publicly and read for the following:

BID # 26-05 Supplemental Snow Plowing

Bids shall be electronically uploaded; no physical bids shall be received, opened, or honored.

Questions will be submitted through BidNet Direct.

NOTE:

The bidder must ensure that the bid package is delivered by the bid opening date and time. Any bid document received after the deadline established will not be accepted, regardless of the delivery method.

Submission of Bid:

If indicated, bid proposals must be accompanied by a certified check, cashier’s check, or bid bond in the amount of ten percent (10%) of the total amount of the bid, but not over twenty thousand ($20,000) dollars and made payable to the Township of Plainsboro.

If bids are to be submitted electronically per this notice, then the bidder shall submit a copy of the bid guarantee with electronic submittal and mail PRIOR to bid opening the original to the Municipal Clerk's office, Municipal Building, 641 Plainsboro Road, Plainsboro, New Jersey, 08536. The bid bond may also be provided in a certified check or a cashier’s check per the provisions within the general requirements of this bid.

Contract documents may be obtained from the bid platform. For zoom opening information, contact the Qualified Purchasing Agent at:

Robert Dolan, QPA bob@rmdassocnj.com

The Township of Plainsboro does not release the project estimate.

Bidders are required to comply with the requirements of N.J.S.A.10:5-31 et seq. and N.J.A.C. 17:27.

Bid Tabulation:

Bid results will be posted on Bid Net Direct at: www.bidnetdirect.com//plainsboronj.

This bid has been advertised per the “Fair and Open Basis” (N.J.S.A. 19:44A-20.5).

Robert Dolan, QPA Purchasing Agent Township of Plainsboro August 31,2026

Applicable to Bid if marked “X”

DOCUMENTATION REQUIRED OR REVIEWED

Initials When Due

Bid Guarantee (Bid Bond or Certified/Cashier’s Check) (with POA for full amount of Bid Bond)

With Bid

Submission

Consent of Surety (Certificate from Surety company) With Bid

Submission

Performance Bond and Labor and Material Payment Bond (Required from the Awarded Contractor)

At signing of contract

Maintenance Bond in the Amount of 100 % for a period indicated in

“General Conditions” Required from the Awarded Contractor Upon

Acceptance of Project

Upon

Acceptance of the Project

X Acknowledgement of Receipt of Addenda (To be Completed if

Addenda are Issued)

With Bid

Submission

X Ownership Disclosure Form With Bid

Submission

Named Subcontractors in Bid for Listed Specialty Trades With Bid

Submission

Public Works Contractor Registration Certificate(s) for the Bidder and all Subcontractors

Prior to Award, but effective at time of bid

X Business Registration Certificate – Bidder and all Sub Contractors Prior to Contract

Award

Non-Collusion Affidavit With Bid

Submission

X Experience and Qualifications With Bid

Submission

X Insurance and Indemnification Certificate Prior to Contract

Award

X Combined Disclosure of Activities in Iran/Russia/Belarus Prior to Contract

Award

Federal debarment Form Prior to Contract

Award

Prevailing Wage Certification (PL 2021, C301) Prior to Contract

Award

X Equipment Certification With Bid

Submission

X

EEO/AA Form AA-201

After Notice of

Award, Prior to

Signing Contract

EEO/AA Form AA-302 or Letter of Federal Approval or Certificate of Employee Information Report

After Notice of

Award, Prior to

Signing Contract

X Bidder’s Checklist With Bid

Submission

This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Bidder

Name:

Date:

Authorized

Representative:

Signature:

Print Name &

Title:

PROPOSAL PAGE

PLEASE SEE QUANTITY PAGE

Company Name _____________________________________________________________

Address _____________________________________________________________

Type/Print Name: _____________________________________________________________

Title: _____________________________________________________________

Date: ______________________________________________________________

Telephone: _______________________________________________________________

Email address: _______________________________________________________________

Signature of Authorized Representative:

PROPOSAL

Pickup Truck with plow – G.V.W. 6,001 lbs. – 10,999 lbs.

Number of Vehicles: Unit Price per Hour:

Written Unit Price per Hour:

Mason Style with plow – G.V.W. 11,000 lbs. – 19,999 lbs.

Single Axle with plow – G.V.W. 20,000 lbs. – 44,999 lbs.

Backhoe with plow or bucket – G.V.W. 21,440 G.V.W. or equivalent

Number of Vehicles: 1 Unit Price per Hour:

Loader with plow – equivalent to a John Deere 544K

Number of Vehicles: 1 Unit Price per Hour:

Other – Description provided by Contractor

DETAILED SPECIFICATIONS

The work performed through this contract consists of plowing accumulated frozen precipitation on municipal owned roads and/or parking lots within the Township of Plainsboro. Plowing services shall be on an “On-Call” basis at the sole discretion of the Director of Public Works or their designee.

The term of this contract is from the signing of this contract through April 12, 2027.

This contract may be renewed for two (2) one-year extensions for a total of three years. The renewals will be based on the Implicit Price Deflator for State and Local Government Purchases of Goods and Services, computed and published quarterly by the United States Department of Commerce, Bureau of Economic Analysis, N.J.S.A. 40A:11-2(38) and 11-15. Said renewals shall be at the sole option of the Township and the availability of funds in subsequent years’ budgets.

It is the intent of Plainsboro to obtain a contractor that shall supply all the equipment, tools, fluids, fuel and labor necessary to provide snow removal services on an “On- Call” basis.

“On-Call” is defined for this contract as being able to respond to and properly plow the designated area(s) of a Request for Plowing Services from the Director of Public Works or their designee, with the appropriate equipment and personnel.

Historically, a request is made when 3+ inches of snow is forecast and the temperature is forecast less than 32 degrees for 24 hours after the snowfall.

The contractor must be able to respond to any request within 120 minutes of receiving the call. This shall mean that all equipment and personnel shall be at Plainsboro’s Department of Public Works, 20 Woodland Drive, within 120 minutes of receiving the Request.

The contractor must continue plowing with their equipment and personnel in Plainsboro, within their designated plowing area(s), until officially relieved of their responsibilities by the Director of Public Works or their designee.

All equipment shall be furnished in complete working order, fitted with all safety standards required by the New Jersey Department of Transportation (NJDOT) and an experienced, licensed driver. The driver shall hold the required Drivers/Operators License associated with their assigned vehicle. All vehicles and equipment requiring a Commercial Driver’s License (CDL) shall have a driver with a valid CDL and required endorsements.

The Contractor shall be responsible for the proper working of their trucks and all of its components, fluids and fuel. This includes but is not limited to the vehicle, plow, plow frame and all the components for the plow to work properly during plowing operations.

The Contractor is responsible for their drivers’ food and rest periods. Plainsboro is not responsible to provide the Contractor’s employees food, drink or a place to rest.

Time for meals and rest periods are not billable to Plainsboro Township.

On-Call Request

As specified above, an “On-Call” is defined for this contract as being able to respond to and properly plow the designated area(s) of a Request for Plowing Services from the Director of Public Works or their designee, with the appropriate equipment and personnel.

All requests shall be issued by the Director of Public Works or their designee by telephone. The contractor shall provide at least two (2) names and phone numbers as contacts for the Request. Within 120 minutes of receiving the Request the contractor shall provide the requested vehicles, equipment, tools and personnel to Plainsboro’s Department of Public Works for plowing services.

The Director of Public Works or their designee shall request specific equipment for each “On-Call” Request.

The “On-Call” Request shall not be considered complete until the Director of Public Works or their designee relieves the contractor of their responsibilities.

PLOWING SECTION(S)

A plowing section, or commonly referred to as a Section, for this contract, shall consist of the roads or areas assigned to the Contractor by the Director of Public Works or their designee.

Upon arrival to Plainsboro’s Department of Public Works, the Contractor shall meet with the Director of Public Works or their designee and provide them with the equipment and personnel assigned to the Request.

The Contractor shall provide the Director of Public Works or their designee with the cellular number of the Contractor’s Supervisor of their crew.

The Director of Public Works or their designee shall provide the contractor with a list of roads and/or areas that shall be their designated Section for this specific Request.

The Director of Public Works or their designee reserves the right to redirect and modify vehicle/equipment and personnel assignments throughout their assignment.

This shall be simply accomplished by a phone call to the Contractor’s designated Supervisor.

PLOWING GUIDELINES

The Contractor shall plow every asphalt/concrete designated road or area from curb to curb. The road shall not be considered completely plowed unless the road is plowed curb to curb.

When plowing an intersection, the contractor shall make every effort not to pile snow on the ADA curb cuts.

When plowing an intersection the contractor shall not leave snow within the intersection.

There is no plowing of snow through intersections already plowed.

While plowing cul-de-sacs the Contractor shall make every effort not to plow snow into residents’ driveways or pile snow in front of mailboxes and fire hydrants.

Plowing snow shall be completed in a systematic fashion. A new road shall not be plowed until the current road being plowed is finished; unless specifically stated by the Director of Public Works or their designee.

Plowing private driveways or any area not designated within their specified Section is strictly prohibited in this Contract and is Cause for Termination.

At the completion of the “On-Call” Request the Contractor shall supply a list of completed streets to the Director of Public Works or their designee, with the time and date plowing operations were finished for each street.

VEHICLES and EQUIPMENT

Single Axle with plow – G.V.W. 20,000 lbs. – 44,999 lbs.

Mason Style with plow – G.V.W. 11,000 lbs. – 19,999 lbs.

Mason Style with plow and spreader – G.V.W. 11,000 lbs. – 19,999 lbs.

Pickup Truck with plow – G.V.W. 6,001 lbs. – 10,999 lbs.

Backhoe with plow or bucket – G.V.W. 21,440 G.V.W. or equivalent

Loader with plow – equivalent to a John Deere 544K

Other – Description provided by Contractor

DRIVERS/OPERATORS

The Contractor is responsible for providing sufficient drivers/operators that have the appropriate license, CDL and endorsements. Sufficient for this contract shall mean having enough drivers/operators with the proper licenses to complete the “On-Call” Request to the satisfaction of the Director of Public Works or their designee. All drivers must understand Basic English. If the Request requires a rotation of crews, the Contractor is responsible for that rotation. The Contractor is responsible that all their employees comply with all NJDOT and Federal DOT fatigue guidelines.

REFUELING

The Contractor is responsible for refueling their own vehicles and equipment. If during an “On-Call” Request the Contractor has no means to refuel their own vehicles and/or equipment, they may request assistance from the Director of Public Works or their designee. Any fuel provided by Plainsboro will be deducted from the Contractor’s payment. Price per gallon will be determined by the gas station at the corner of Route 1 and Harrison Street.

ACCIDENT REPORTING

The Contractor shall immediately report any accident by calling the Township of Plainsboro’s Police Department and completing the required paperwork. The Director of Public Works or their designee shall also immediately be notified.

DAMAGES

The Contractor assumes full responsibility for equipment, vehicles and personnel employed in the performance of this contract and agrees to make no claims against Plainsboro for any damages.

The Contractor shall be responsible for any damage to Township or private property caused by their equipment, vehicles and personnel during this contract. This includes but is not limited to pavement, sidewalks, driveways, curbs and mailboxes.

In the event of any damage, Plainsboro reserves the right to immediately make either temporary and/or permanent repairs at the expense of the contractor and the contractor hereby agrees that in such event, Plainsboro shall deduct the cost of said repairs and related incurred expenses from any monies due the Contractor through this Contract. Otherwise, the Contractor has 48 hours from when the damage was incurred to make temporary repairs and 120 hours to make permanent repairs.

COMPLAINTS

All complaints shall receive prompt and proper attention by the Contractor and rectified as soon as possible, but no later than 24 hours after receiving the initial complaint.

All complaints shall be logged by the Director of Public Works or their designee and provided to the Contractor’s official representative during the “On-Call” Request.

TERMS OF PAYMENT

Payment shall be made hourly, per piece of vehicle/equipment.

The hourly rate shall include the cost of labor, drivers/operators, materials, equipment, transportation, fuel, oil, repairs, ballast, tire chains, safety lights, maintenance, insurance and all else necessary therefore and incidental hereto.

The Contractor shall only be paid for the equipment requested for each specific “On-Call” Request.

The Contractor shall commence and discontinue their assigned activity immediately upon being directed by the Director of Public Works or their designee; at which time the hourly rate commences or ceases. The Contractor shall commence no hourly charges during any “On-Call” request without the appropriate authorization.

The Contractor shall receive no compensation for the time during which the vehicles/equipment fail to operate due to mechanical trouble, or absence of driver or fuel.

The Contractor shall not be permitted to adjust bid prices during the term of the contract.

The Contractor is guaranteed a minimum of three (3) hours for every “On-Call” Request, for each requested vehicle/equipment.

CAUSE FOR TERMINATION

Plainsboro shall have the right in case of failure, neglect or refusal of the Contractor to perform the contract, to proceed to utilize a different Contractor for the balance of this Contract’s term.

Failure to arrive at the Plainsboro’s Department of Public Works within 120 minutes after the original “On-Call” Request may be construed as a Cause for Termination.

Acknowledgement of Receipt of Changes

Pursuant to the NJSA 40A:11-23. 1a, the undersigned bidder hereby acknowledges receipt of the following notices, revisions or addenda to the bid advertisement, specifications or bid documents. By indicating date of receipt, bidder acknowledges the submitted bid takes into account the provisions of the notice, revision or addendum. Note that the local units record of notice to bidders shall take precedence and that failure to include provisions of changes in the bid proposal may be subject for rejection of the bid.

___ PLEASE CHECK & SIGN BELOW IF NO ADDENDA HAVE BEEN ISSUED FOR THIS SOLICIATION

Title of Addendum/Revision Received Via (email, fax, etc.) Date Received

ACKNOWLEDGEMENT OF BIDDER

Name of Bidder:

Bidder’s Signature:

Printed Name & Title:

Date:

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:

Organization Address:

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific):

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the Township is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with Township to notify the Township in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Township to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

Experience & Qualifications Questionnaire

This questionnaire must be filled out and submitted as a part of the Proposal.

Failure to complete this form or to provide any of the requested information will be grounds for the rejection of the bid proposal. If additional space is required, the respondent shall add additional sheets, which identify the question being answered.

Number of years in business under present name & address:_____________________________

If less than 5 years, list previous names and address:

Within the last 5 years has the business or any officer/partner failed to complete a contract awarded to them:______. If yes, provide the details in on a separate page.

Have any liens and lawsuits been filed against the company in the past 5 years:______________

If yes, please provide details:

List similar services you are now providing for which you have signed contract, but not yet started work:

List all major subcontractors to be used to complete the service and the area of their responsibility:

Please provide at least 3 references below:

Name: Phone:

Address:

Equipment/Service Provided:

Contract Amount:

Name: Phone:

Address:

Equipment/Service Provided:

Contract Amount:

Name: Phone:

Address:

Equipment/Service Provided:

Contract Amount:

Name: Phone:

Address:

Equipment/Service Provided:

Contract Amount:

EQUIPMENT CERTIFICATION

The undersigned Bidder hereby certifies as follows:

The bidder owns, controls, has proof of lease, rental of all the necessary equipment required to accomplish the work described in the specifications.

Name of Bidder: ___________________________________

By: ___________________________________ (Signature)

Name of above: __________________________________________ (Print)

Title: __________________________

Date:________________________

New Jersey Business Registration Certification

Pursuant to N.J.S.A. 52:32-44, Contracting Agency is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/ contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

(2) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.

54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

New Jersey Business Registration Certification

PAY TO PLAY ADVISORY

Disclosure Requirement

P.L. 2005, Chapter 271, Section 3 Reporting

(N.J.S.A. 19:44A – 20.27)

Any business entity that has received $50,000 or more in contracts from government entities in a calendar year will be required to file an annual disclosure report with ELEC.

The report will include certain contributions and contract information for the current calendar year.

At a minimum, a list of all business entities that file an annual disclosure report will be listed on ELEC’s website at www.elec.state.nj.us.

If you have any questions please contact ELEC at:

1-888-313-ELEC (toll free in NJ) or 609-292-8700

An analyst from ELEC’s Special Programs Section will assist you.

Initials

Prohibited Russia-Belarus Activities & Iran Investment Activities

Person or Entity

Part 1: Certification

COMPLETE PART 1 BY CHECKING ONE OF THE THREE BOXES BELOW

Pursuant to law, any person or entity that is a successful bidder or proposer, or otherwise proposes to enter into or renew a contract, for goods or services must complete the certification below prior to contract award to attest, under penalty of perjury, that neither the person or entity, nor any parent entity, subsidiary, or affiliate, is identified on the Department of Treasury's Russia-Belarus list or Chapter 25 list as a person or entity engaging in prohibited activities in Russia, Belarus or Iran. Before a contract for goods or services can be amended or extended, a person or entity must certify that neither the person or entity, nor any parent entity, subsidiary, or affiliate, is identified on the Department of Treasury's Russia-Belarus list. Both lists are found on Treasury’s website at the following web addresses:

https://www.nj.gov/treasury/administration/pdf/RussiaBelarusEntityList.pdf www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf.

As applicable to the type of contract, the above-referenced lists must be reviewed prior to completing the below certification.

A person or entity unable to make the certification must provide a detailed, accurate, and precise description of the activities of the person or entity, or of a parent entity, subsidiary, or affiliate, engaging in prohibited activities in Russia or Belarus and/or investment activities in Iran. The person or entity must cease engaging in any prohibited activities and provide an updated certification before the contract can be entered into.

If a vendor or contractor is found to be in violation of law, action may be taken as appropriate and as may be provided by law, rule, or contract, including but not limited to imposing sanctions, seeking compliance, recovering damages, declaring the party in default, and seeking debarment or suspension of the party.

CONTRACT AWARDS AND RENEWALS

I certify, pursuant to law, that neither the person or entity listed above, nor any parent entity, subsidiary, or affiliate appears on the N.J. Department of Treasury’s lists of entities engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022,

c. 3 or in investment activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. (Skip Part 2 and sign and complete the Certification below.)

Part 2: Additional Information

PLEASE PROVIDE FURTHER INFORMATION RELATED TO PROHIBITED ACTIVITIES IN

RUSSIA OR BELARUS AND/OR INVESTMENT ACTIVITIES IN IRAN.

You must provide a detailed, accurate, and precise description of the activities of the person or entity, or of a parent entity, subsidiary, or affiliate, engaging in prohibited activities in Russia or Belarus and/or investment activities in Iran in the space below and, if needed, on additional sheets provided by you.

CONTRACT AMENDMENTS AND EXTENSIONS

I certify, pursuant to law, that neither the person or entity listed above, nor any parent entity, subsidiary, or affiliate is listed on the N.J. Department of the Treasury’s lists of entities determined to be engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022, c. 3. I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. (Skip Part 2 and sign and complete the Certification below.)

IF UNABLE TO CERTIFY

I am unable to certify as above because the person or entity and/or a parent entity, subsidiary, or affiliate is listed on the Department's Russia-Belarus list and/or Chapter 25 Iran list. I will provide a detailed, accurate, and precise description of the activities as directed in Part 2 below, and sign and complete the Certification below. Failure to provide such will prevent the award of the contract to the person or entity, and appropriate penalties, fines, and/or sanctions will be assessed as provided by law.

Part 3: Certification of True and Complete Information

I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments there, to the best of my knowledge, are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity.

I acknowledge that the Contracting Unit is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Contracting Unit to notify the Contracting Unit in writing of any changes to the answers of information contained herein.

I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the Contracting Unit and that the Contracting Unit at its option may declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print)

Title

Signature Date

ACORD

CERTIFICATE OF LIABILITY INSURANCE I

DATE (MM/DD/YYYY)

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER CONTACT

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ADDRESS:

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(City, State, Zip Code) INSURER A:

INSURED INSURER B:

INSURER C:

(Contractor Name) INSURER D:

(Street Address) INSURER E:

(City, State, Zip Code) INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

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AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT

$ tEa accident\ f--

ANY AUTO BODILY INJURY (Per person) $ f-- ALL OWNED � SCHEDULED BODILY INJURY (Per accident) $ f--

AUTOS

f--

AUTOS

NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS IPer accidentl f--

UMBRELLA LIAB

H

OCCUR EACH OCCURRENCE $

f--

EXCESS LIAB CLAIMS-MADE AGGREGATE $

DED I I RETENTION $ $

WORKERS COMPENSATION I T°1i��nJ1�s I I

O J�

AND EMPLOYERS' LIABILITY Y/N

ANY PROPRIETOR/PARTNER/EXECUTIVE

□ N/A

E.L. EACH ACCIDENT $

OFFICER/MEMBER EXCLUDED?

(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $

�lst�ft·H�� O�OPERATIONS below E.L. DISEASE - POLICY LIMIT $

DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)

INSERT DESCRIPTION HERE

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

NAME AND ADDRESS OF

GOVERNING BODY

I ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

NEW JERSEY ANTI-DISCRIMINATION PROVISIONS

N.J.S.A. 10:2-1 ET SEQ.

Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

Americans with Disabilities Act of 1990

The CONTRACTOR and the OWNER do hereby agree that the provisions of Title 11 of the Americans With

Disabilities Act of 1990 (the "ACT") (42 U.S.C~ S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any act benefit, or service on behalf of the OWNER pursuant to this contract, the CONTRACTOR agrees that the performance shall be in strict compliance with the Act. In the event that the Contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the CONTRACTOR shall defend the OWNER in any action or administrative proceeding commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the OWNER, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The CONTRACTOR shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the OWNER grievance procedure, the CONTRACTOR agrees to abide by any decision of the OWNER which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the OWNER or if the OWNER must any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the CONTRACTOR shall satisfy and discharge the same at its OWN expense.

The OWNER shall, as soon as practicable after a claim has been made against it, give written notice thereof to the CONTRACTOR along with frill and complete particulars of the claim. if any action or administrative proceedings is brought against the OWNER or any of its agents, servants, and employees, the OWNER shall expeditiously forward or have forwarded to the CONTRACTOR every demand, complaint, notice, summons, pleading, or other process received by the OWNER or its representatives.

It is expressly agreed and understood that any approval by the OWNER of the services provided by the

CONTRACTOR pursuant to this contract will not relieve the CONTRACTOR of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the OWNER pursuant to this paragraph.

It is further agreed and understood that the OWNER assumes no obligation to indemnify or save harmless the CONTRACTOR, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the CONTRACTOR expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the CONTRACTOR'S obligations assumed in this Agreement, nor shall they be construed to relieve the CONTRACTOR from any liability, nor preclude the OWNER from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

Business Name (Print):

Representative’s Name (Print):

Representative’s Title:

Representative’s Signature:

Phone: Date:

Attachment 2

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27-1.1 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any em-ployee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nation-ality or sex. Except with respect to affectional or sexual orientation and gender identity or ex-pression, the contractor will ensure that equal employment opportunity is afforded to such ap-plicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affection-al or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprentice-ship. The contractor agrees to post in conspicuous places, available to employees and appli-cants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertise-ments for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collec-tive bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations prom-ulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

EXHIBIT A (Cont)

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agen-cies including, but not limited to, employment agencies, placement bureaus, colleges, uni-versities, and labor unions, that it does not discriminate on the basis of age, race, creed, col-or, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any re-cruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if nec-essary, to assure that all personnel testing conforms with the principles of job related test-ing, as established by the statutes and court decisions of the State of New Jersey and as es-tablished by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expres-sion, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval;

Certificate of Employee Information Report; or

Employee Information Report Form AA-302 (electronically provided by the Division through the Division’s website at: http://www.state.nj.us/treasury/contract_compliance.

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be request-ed by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance inves-tigation pursuant to N.J.A.C. 17:27-1.1 et seq.

Form AA302 Rev. 02/22

STATE OF NEW JERSEY

Division of Purchase & Property Contract Compliance Audit Unit

EEO Monitoring Program

EMPLOYEE INFORMATION REPORT

IMPORTANT-READ INSTRUCTIONS CAREFULLY BEFORE COMPLETING FORM. FAILURE TO PROPERLY COMPLETE THE ENTIRE FORM AND TO SUBMIT THE REQUIRED $150.00 FEE MAY DELAY ISSUANCE OF YOUR CERTIFICATE. DO NOT SUBMIT EEO-1 REPORT FOR SECTION B, ITEM 11. For Instructions on completing the form, go to:

https://www.nj.gov/treasury/contract_compliance/documents/pdf/forms/aa302ins.pdf

SECTION A - COMPANY IDENTIFICATION

1. FID. NO. OR SOCIAL SECURITY 2. TYPE OF BUSINESS

1. MFG 2. SERVICE 3. WHOLESALE

4. RETAIL 5. OTHER

3. TOTAL NO. EMPLOYEES IN THE ENTIRE

COMPANY

1. COMPANY NAME COMPANY E-MAIL

2. STREET CITY COUNTY STATE ZIP CODE

3. NAME OF PARENT OR AFFILIATED COMPANY (IF NONE, SO INDICATE) CITY STATE ZIP CODE

8. IF MULTI-ESTABLISHMENT EMPLOYER, STATE THE NUMBER OF ESTABLISHMENTS IN NJ

9. TOTAL NUMBER OF EMPLOYEES AT ESTABLISHMENT WHICH HAS BEEN AWARDED THE CONTRACT

10. PUBLIC AGENCY AWARDING CONTRACT

CITY COUNTY STATE ZIP CODE

Official Use Only DATE RECEIVED INAUG.DATE ASSIGNED CERTIFICATION NUMBER

SECTION B - EMPLOYMENT DATA

11. Report all permanent, temporary and part-time employees ON YOUR OWN PAYROLL. Enter the appropriate figures on all lines and in all columns. Where there are no employees in a particular category, enter a zero. Include ALL employees, not just those in minority/non-minority categories, in columns 1, 2, & 3. DONOTSUBMIT

ANEEO-1REPORT.

JOB

CATEGORIES

ALL

EMPLOY

EES

PERMANENT MINORITY/NON-MINORITY EMPLOYEE BREAKDOWN

COL. 1 COL. 2 COL. 3 ********* MALE********* *********FEMALE*********

Total Male Female

(Cols.2

&3) BLACK HISPANIC AMER

INDIAN ASIAN NON

MIN

2 OR

MORE

RACES

BLACK HISPANIC AMER

INDIAN ASIAN NON

MIN

2 OR

MORE

RACES

Officials/ Managers

Professionals

Technicians

Sales Workers

Office & Clerical

Craftworkers (Skilled) Operatives (Semi-skilled) Laborers (Unskilled)

Service Workers

TOTAL

Total employment From previous Report (if any)

The data below shall NOT be included in the figures for the appropriate categories above.

Temporary & Part- Time Employees

12. HOW WAS INFORMATION AS TO RACE OR ETHNIC GROUP IN SECTION B OBTAINED?

1. Visual Survey 2. Employment Record 3. Other (Specify)

14. IS THIS THE FIRST

Employee Information Report Submitted?

1. YES 2. NO

15. IF NO, DATE LAST

REPORT SUBMITTED

MO. DAY YEAR

13. DATES OF PAYROLL PERIOD USED

From: To:

SECTION C - SIGNATUREAND IDENTIFICATION

17. ADDRESS NO. & STREET CITY COUNTY STATE ZIP CODE PHONE (AREA CODE, NO.,EXTENSION)

7. CHECK ONE: IS THE COMPANY:

16. NAME OF PERSON COMPLETING FORM (Print or Type) SIGNATURE TITLE DATE

MO DAY YEAR

SAMPLE CERTIFICATE OF EMPLOYEE INFORMATION REPORT

Attachment 5

AGREEMENT

BY AND BETWEEN TOWNSHIP AND CONTRACTOR

FOR

BID# 26-XX

THIS AGREEMENT made as of the day of , 2026 by and between:

TOWNSHIP OF PLAINSBORO, MIDDLESEX COUNTY, NEW JERSEY

641 Plainsboro Road, Plainsboro, NJ 08536

(Hereinafter called TOWNSHIP)

AND

TBD

(Hereinafter called CONTRACTOR)

WITNESSETH THAT TOWNSHIP AND CONTRACTOR in consideration of the mutual covenants hereafter set forth, agree as follows:

1. WORK.

The CONTRACTOR shall perform all work as specified or indicated in the Contract Documents for the completion of the project generally described as follows:

BID #25-XX

2. FEE TO BE PAID.

In consideration for Vendors performance of the aforesaid services, the Township shall pay the following sums:

Lump Sum $TBD

3. CONTRACT TERM.

Completed in accord with tenets of the BID #25-XX

4. CONTRACT DOCUMENTS.

The Contract Documents, which comprise the contract between TOWNSHIP and CONTRACTOR, are expressly made a part thereof and consist of the following:

a. This Agreement;

b. Exhibits to this Agreement (if any);

EXHIBIT A: Resolution awarding Contract R#

c. Bid Proposal submitted by Contractor

5. AFFIRMATIVE ACTION.

This Agreement is subject to the terms and conditions of the Affirmative Action amendments to the Law Against Discrimination, N.J.S.A. 10:5-31 et seq. These terms and conditions are set forth in the Bid Specifications and are made a part hereof as if more full set forth herein at length.

6. BUSINESS REGISTRATION COMPLIANCE.

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide good or perform services for a contractor fulfilling this contract: 1) the contractor shall provide written notice to its subcontractors to submit proof of business registration to the contractor; 2) prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used; 3) during the…