midland park 26-05 Midland Park Sanitation and Recycling Bid.pdf

PROJECT MANUAL

for

Bid # 26-05

SOLID WASTE AND RECYCLING COLLECTION BID

Borough of Midland Park

Bergen County

New Jersey

September 22, 2026, at 11:00am

BOROUGH OF MIDLAND PARK

280 Godwin Avenue Midland Park, NJ 07432

NOTICE TO BIDDERS

Notice is hereby given that on September 22, 2026, at 11:00 A.M. (Prevailing time), will be received by the Borough publicly broadcast and recorded on zoom and conducted on electronic platform, in accord with N.J.A.C. 5:34-1 et. Seq., on BIDNET at www.bidnetdirect.com//midlandparknj:

Bid # 26-05 SOLID WASTE AND RECYCLING COLLECTION BID

NOTE:

It is the bidder’s responsibility to ensure that the bid package is uploaded to the e-procurement site by the bid opening date and time. Any bid document received after the deadline established by the Department of Purchasing will not be accepted, regardless of the method of delivery.

For information on attending the publicly broadcast opening, contact the Qualified Purchasing

Agent at scanning@TheCanningGroup.org.

Bidders must comply with the requirements of N.J.S.A. 10:5-31 et seq., and

N.J.A.C. 17:27 et. Seq., The Borough of Midland Park will award this bid to the lowest responsible bidder in accord with the

New Jersey Local Publics Contract Law.

This procurement has been advertised in accordance with the “Fair and Open Basis” and nothing further shall be required under the Pay-to-Play Legislation (N.J.S.A. 19:44A-20.5).

Bid proposals must be accompanied by a certified check, cashier’s check, or bid bond in the amount of ten per centum (10%) of the total amount of the bid, but not in excess of twenty thousand ($20,000) dollars and made payable to the Borough of Midland Park.

The bidder shall submit a copy of the bid guarantee with electronic submittal and mail PRIOR to bid opening the original to the Municipal Clerks office 280 Godwin Avenue Midland Park, NJ 07432. The bid bond may also be provided in certified check and cashiers check in accord with provisions within general requirements of this bid.

Sean P. Canning

Purchasing Agent

Midland Park Borough

Borough of Midland Park Bid 26-05

UNIFORM SOLID WASTE COLLECTION AND DISPOSAL SPECIFICATIONS

PROPOSAL

Proposal for Solid Waste Collection beginning January

1, 2027... [Borough of Midland Park]:

I or We of

[COMPLETE ADDRESS]

[CITY, STATE, ZIP]

hereby agree to provide complete performance in accordance with the Contract and

Specifications for the Prices listed on the Proposal Sheets.

NOTE:

Bidders are required to sign all Option Proposal sheets.

Bidders are invited to bid on all or any Option Proposal.

................................................... Affix seal if

Signature a corporation.

Title

COLLECTION SERVICE

1. INSTRUCTIONS TO BIDDERS

1.1. THE BID

The Borough of Midland Park is soliciting bid proposals from solid waste collectors interested in providing solid waste collection and/or disposal services for a period of up to five [5] year(s), to commence on January 1, 2027 – December 31, 2031, in accordance with the terms of these Bid

Specifications and N.J.A.C. 7:26H-6 et seq.

1.2. CHANGES TO THE BID SPECIFICATIONS

Notice of revisions or addenda to advertisements or bid documents relating to bids will, no later than seven days, Saturdays, Sundays and holidays excepted, prior to the date for acceptance of bids, be published in the The

Record and Star Ledger.

1.3. BID OPENING

All bid proposals will be publicly opened and read by the Qualified

Purchasing Agent of Midland Park Borough on September 22, 2026 at

11:00 A.M. conducted on electronic platform, in accord with N.J.A.C.

5:34-1 et. Seq., on BIDNET at www.bidnetdirect.com//midlandparknj

Any Bid Proposal received after the date and time specified will be returned, unopened, to the bidder.

1.4. DOCUMENTS TO BE SUBMITTED

The following documents shall be submitted by every bidder at the time and date specified in the public notice to prospective bidders:

1. A photocopy of bidder's certificate of public convenience and necessity and an approval letter issued in conformance with N.J.S.A. 13:1E-

126;

2. Questionnaire setting forth experience and qualifications;

3. Bid Guarantee in the form of a bid bond, certified check or cashier's check in the amount of 10% of the total amount of the bid proposal, not to exceed $ 20,000; payable to the Borough of Midland Park;

4. Non-collusion affidavit;

5. Stockholder statement of ownership;

6. Certificate of surety;

7. Bid Proposal; and

8. A Business Registration Certificate (BRC).

9. Proof of affirmative action compliance.

All of the foregoing shall be submitted in accordance with the instructions hereinafter contained. The division of the Bid Specifications into parts is merely for convenience and ready reference; all parts of the Bid Specifications constitute a single document.

2. DEFINITIONS

"Bid proposal" means all documents, proposal forms, affidavits, certificates, statements required to be submitted by the bidder at the time of the bid opening.

"Bid guarantee" means the bid bond, cashier's check or certified check submitted as part of the bid proposal, payable to the contracting unit, ensuring that the successful bidder will enter into a contract.

"Bid specifications" means all documents requesting bid proposals for municipal solid waste collection services contained herein.

"Certificate of insurance" means a document showing that an insurance policy has been written and includes a statement of the coverage of the policy.

"Collection site" means the location of waste containers on collection day.

"Collection source" means a generator of designated collected solid waste to whom service will be provided under the contract.

"Consent of surety" means a contract guaranteeing that if the contract is awarded, the surety will provide a performance bond.

"Contract" means the written agreement executed by and between the successful bidder and the governing body and shall include the bid proposal, and the bid specifications.

"Contract administrator" is the person authorized by the contracting unit to administer contracts for solid waste collection services.

"Contracting unit" means a municipality or any board, commission, committee, authority or agency, and which has administrative jurisdiction over any district other than a school district, project, or facility, included or operating in whole or in part, within the territorial boundaries of any county or municipality which exercises functions which are appropriate for the exercise by one or more units of local government, and which has statutory power to make purchases and enter into contracts or agreements for the performance of any work or the furnishing or hiring of any materials or supplies usually required, the costs or contract price of which is to be paid with or out of public funds.

"Contractor" means the lowest responsible bidder to whom award of the contract shall be made. "Designated collected recyclable material" means recyclable material as designated within Borough of Midland Park

Ordinance 15-1.11 Disposal of Solid Waste. [Ord. #847, § 10; Ord. #291, §

10]

"Designated collected solid waste" means solid waste types Municipal solid waste (MSW) stream shall mean all solid waste generated at residential, commercial, and institutional establishments within the boundaries of the Borough of Midland Park, types 10 and 13, 23, 25, 27.

Designated collected solid waste shall not consist of recyclable materials, hazardous waste, or solid animal and vegetable wastes collected by swine producers licensed by the State Department of Agriculture to collect, prepare and feed such waste to swine on their own farms.

"Disposal facility" means those sites designated in the Bergen County

Solid Waste Management Plan and designated transfer sites as authorized by the Bergen County Utilities Authority for use by the

Borough of Midland Park.

Pollution Control Financing Authority of Bergen County (WC District Landfill)

"Governing body" means the governing body of the municipality, when the contract or agreement is to be entered into by, or on behalf of a, municipality as further defined at N.J.S.A. 40A:11-2.

"Holiday" means a regularly scheduled collection day on which the authorized Disposal Facilities are closed, including:

Those holidays established by Bergen County Utilities Authority

"Legal newspaper" means the The Record and Star Ledger "Proposal forms" mean those forms that must be used by all bidders to set forth the prices for services to be provided under the contract.

"Service area" means the geographic area described below. The service area(s) is(are) as follows:

Geographic Boundaries of the Borough of Midland Park, Bergen County

New Jersey as indicated in the maps held by the Borough of Midland Park

Tax Assessor.

"Surety" means a company that is duly certified to do business in the State of New Jersey and that is qualified to issue bonds in the amount and of the type and character required by these specifications.

3. BID SUBMISSION REQUIREMENTS

3.1. BID PROPOSAL

A. Each document in the bid proposal must be properly completed in accordance with N.J.A.C. 7:26H-6.5. No bidder shall submit the requested information on any form other than those provided in these bid specifications.

B. Bid Proposals shall be hand delivered or mailed in a sealed envelope, and the name and address of the bidder and the name of the bid as set forth in the Public Advertisement for Bids must be written clearly on the outside of the sealed envelope. No bid proposal will be accepted past the date and time specified by the Borough of Midland Park in the advertisement for bids.

C. Each bidder shall sign, where applicable, all bid submissions as follows:

1. For a corporation, by a principal executive officer.

2. For a partnership or sole proprietorship, by a general partner or the proprietor respectively; or

3. A duly authorized representative if:

a. The authorization is made in writing by a person described in sections 1 and 2 above; and

b. The authorization specifies either an individual or a position having responsibility for the overall operation of the business.

D. The bid proposal contains option bids. The Borough of Midland Park may, at its discretion, award the contract to the bidder whose aggregate bid price for the chosen option, or any combination of options is the lowest responsible bidder; provided, however, the shall not award the contract based on the bid price for separate options.

E. Any Bid Proposal that does not comply with the requirements of the bid specifications and N.J.A.C. 7:26H-6.1 et seq., shall be rejected as non-responsive.

3.2. BID GUARANTEES

A. A Bid Guarantee in the form of a Bid Bond, Cashier's Check or Certified

Check, made payable to the Borough of Midland Park in the amount of 10% of the highest aggregate five (5) year bid submitted, not to exceed twenty thousand dollars ($ 20,000) must accompany each Bid Proposal. In the event that the bidder to whom the Contract is awarded fails to enter into the Con-tract in the manner and within the time required, the award to the bidder shall be rescinded and the bid guaranty shall become the property of the

Borough of Midland Park.

3.3. EXCEPTIONS TO THE BID SPECIFICATIONS

Any conditions, limitations, provisos, amendments, or other changes attached or added by the bidder to any of the provisions of these Bid

Specifications or any changes made by the bidder on the Proposal Forms shall result in the rejection of the Bid Proposal by the Borough of Midland Park.

3.4. “BRAND NAME OR EQUIVALENT”

Whenever the Work Specifications identify a brand name, trade name or a manufacturer's name, this designation is used for classification or descriptive purposes only, and the bidder may provide an equivalent product, subject to the approval of the Borough of Midland Park.

3.5. COMPLIANCE

The bidder shall be familiar with and comply with all applicable local, state and federal laws and regulations in the submission of the Bid Proposal and, if the bidder is awarded the contract, in the performance of the contract.

3.6. CONFLICT OF INTEREST AND NON-COLLUSION

Each bidder must execute and submit as part of the Bid Proposal a "Non-

Collusion Affidavit" which at a minimum shall attest that:

A. The bidder has not entered into any agreement or participated in any collusion with any other person, corporate entity or government entity, or competitive bidding either alone or with any other person, corporate entity or government entity in connection with the above-named project;

B. All statements made in the bid proposal are true and correct and made with the full knowledge that the contracting unit relies upon the truth of those statements in awarding the contract; and

C. No person or business is employed to solicit or secure the contract in exchange for a commission, percentage brokerage agreement or contingency fee unless such person possesses a Certificate of Public

Convenience and Necessity and a License issued pursuant to N.J.A.C. 7:26-16 et seq.

3.7. NO ASSIGNMENT OF BID

The bidder may not assign, sell, transfer or otherwise dispose of the Bid or any portion thereof or any right or interest therein. This section is not intended to limit the ability of the successful bidder to assign or otherwise dispose of its duties and obligations under the contract provided that the Borough of

Midland Park agrees to the assignment or other disposition. No such assignment of disposition shall become effective without the written approval of the New Jersey Department of Environmental Protection.

No bidder may subcontract this service or proposal.

4. AWARD OF CONTRACT

4.1. GENERALLY

A. The Borough of Midland Park shall award the contract or reject all bids within the time specified in the invitation to bid, but in no case more than 60 days, except that the bids of any bidders who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. All bidders will be notified of the Borough of

Midland Parks decision, in writing, by certified mail.

B. The contract will be awarded to the bidder whose aggregate bid price for the selected option or options is the lowest responsible bid.

C. The Borough of Midland Park reserves the right to reject any bid not prepared and submitted in accordance with the provisions hereof, and to reject any or all bids. In the event that the Borough of Midland Park rejects all bids, the Borough of Midland Park shall publish a notice of re- bid no later than ten days, Saturdays, Sundays and holidays excepted, prior to the date for acceptance of bids.

4.2. NOTICE OF AWARD AND EXECUTION OF CONTRACT

Within fourteen calendar days of the award of the contract, the Borough of Midland Park shall notify the successful bidder in writing, at the address set forth in the Bid Proposal and such notice shall specify the place and time for delivery of the executed contract, the performance bond, the vehicle dedication affidavit and the appropriate affirmative action documentation.

Failure to deliver the aforementioned documents as specified in the notice of award shall be cause for the Borough of Midland Park to declare the contractor non- responsive and to award the contract to the next lowest bidder.

4.3. RESPONSIBLE BIDDER

The Borough of Midland Park shall determine whether a bidder is

"responsible" in accordance with N.J.S.A. 40A:11-2 and N.J.A.C. 7:26H-6.8. The

Bid Proposal of any bidder that is deemed not to be "responsible" shall be rejected.

4.4. PERFORMANCE BOND

A. For a one-year contract, the successful bidder shall provide a one-year performance bond is- sued by a Surety in an amount equal to no more than

100% of the award price. The successful bidder shall provide said performance bond at time and delivery of initial executed contract.

Thereafter not less than 120 days yearly prior to commencement of the subsequent year of service.

Performance bonds shall be delivered to the Municipal Clerks office Borough of Midland Park 280 Godwin Avenue Midland Park, NJ 07432. Failure to provide the required one-year performance bond at the time and place specified by the Borough of Midland Park shall be cause for assessment of damages as a result thereof in accordance with Section D below. In the event that the successful bidder fails to provide said performance bond, the

Borough of Midland Park may award the contract to the next lowest responsible bid- der or terminate the bid process and re-bid the collection services in accordance with N.J.A.C. 7:26H-6.7(d) and Section 4.1 above.

B. For a five (5) year contract the successful bidder shall provide a performance bond issued by a Surety in an amount equal to no more than 100% of the annual value of the contract. The successful bidder shall provide said performance bond. The successful bid- der shall provide said performance bond at time and delivery of initial executed contract. Thereafter not less than 120 days yearly prior to commencement of the subsequent year of service. Performance bonds shall be delivered to the Municipal Clerks office Borough of Midland Park 280 Godwin Avenue

Midland Park, NJ 07432. The performance bond for each succeeding year shall be delivered to the Borough of Midland Park with proof of full payment of the premium one hundred twenty

(120) days prior to the expiration of the current bond.

C. Failure to deliver a performance bond for any year of a multi-year, contract one hundred twenty (120) days prior to the termination of the current bond will constitute a breach of contract and will entitle the Borough of Midland Park to terminate the contract upon the expiration of the current bond. Notwithstanding termination pursuant to this section, the contractor is obligated to fully perform through the date of termination of the contract and damages shall be assessed in an amount to the costs incurred by the

Borough of Midland Park in re-bidding the contract.

4.5. AFFIRMATIVE ACTION REQUIREMENTS

A. If awarded a contract, the successful bidder will be required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.

4.6. VEHICLE DEDICATION AFFIDAVIT

The Contractor shall execute and submit at the time and place specified in the award notice a vehicle dedication affidavit which at a minimum shall attest that: The successful bidder will dedicate a fixed number of vehicles, reasonably calculated to meet the requirements of these bid specifications; or to the extent that dedication of a fixed number of vehicles is not feasible, the

Contractor shall covenant that the Borough of Midland Park will only be accountable for its proportional share of the waste contained in the collection vehicle and shall be assessed charges based only on its share of the waste at the time of disposal.

4.7. ERRORS IN PRICE CALCULATION

Any discrepancy between a numerical price and a price written in words shall be resolved in favor of the price as written in words. Any discrepancy between the unit price multiplied by the quantity and a corresponding total price figure set forth in the Proposal Forms(s) shall be resolved in favor of a total price reached by multiplying the unit price by the quantity. The corrected total shall be used to determine the award of the contract. After all

Bid Proposals have been read, the bids will be tabulated and adjusted, if necessary, in accordance with this paragraph. If any mathematical corrections must be made on any bid proposal, then the Borough of Midland

Park may not award a contract until all tabulations are complete.

4.8 NEW JERSEY DEPARTMENT OF TRANSPORTATION SAFETY STANDARDS

All personnel of successful bidder while conducting collection operations within the Borough of Midland Park, shall wear and have displayed DOT compliant reflective vests or out garments.

5.3. SOLID WASTE DISPOSAL

A. All solid waste collected within the Borough of Midland Park shall be disposed of in accordance with the BERGEN COUNTY Solid Waste

Management Plan. For the term of this contract, all waste collected pursuant to the terms of the contract shall be disposed of at Bergen County

MUA Sold Waste Collection Facility.

B. The Borough of Midland Park reserves the right to designate another disposal facility [or, if applicable, disposal facilities] in accordance with the

BERGEN COUNTY Solid Waste Management Plan [and/or any waste flow orders] or in the event that the designated Disposal Facility is unable to accept waste. The Borough of Midland Park will assume all additional costs or benefits that are associated with such designation.

5.4. VEHICLES AND EQUIPMENT

A. All vehicles shall be registered with, and conform to the requirements of the New Jersey Department of Environmental Protection, in accordance with N.J.A.C. 7:26-3.1 et seq.

B. All collection trucks shall be compaction types, completely enclosed and watertight. Subject to the prior approval of the Contract Administrator, the Contractor may employ equipment other than compaction type vehicles on streets whose width precludes the use of such vehicles. The Con- tractor shall specify whether the vehicles are side, front or rear loading.

C. All vehicles shall be maintained in good working order and shall be constructed, used and maintained so as to reduce unnecessary noise, spillage and odor. The Contract Administrator shall have the right to inspect all vehicles, at any time, during the term of this contract, and the Contractor shall comply with all reasonable requests relative to the maintenance and repair of said vehicles and other equipment used in the execution of the

Contract. All vehicles shall be equipped with a broom and shovel.

D. The Contract Administrator may order any of the Contractor's vehicles used in performance of the contract out of service if the vehicle is not maintained in accordance with the requirements of these Work

Specifications. In such event, the Contractor shall replace such vehicle, at its sole cost and expense, with a conforming vehicle satisfactory to the Contract

Administrator.

5.5. NAME ON VEHICLES

The name, address and service phone number of the Contractor shall be placed clearly and distinctly on both sides of all vehicles used in connection with the collection services.

5.6. TELEPHONE FACILITIES AND EQUIPMENT

A. The Contractor must provide and maintain an office within reasonable proximity of the Borough of Midland Park with sufficient telephone lines to receive complaints or inquiries. The Contractor shall ensure that phone service is activated prior to the commencement of service.

B. Telephone service shall be maintained on all collection days, between the hours of [0:00AM] and [0:00PM]. The Borough of Midland Park shall list the Contractor's telephone number in the Telephone directory along with other listings for the Borough of Midland Park.

5.7. FAILURE TO COLLECT

A. The Contractor shall report to the Contract Administrator, within one (1) hour of the start of the Collection Day, all cases in which severe weather conditions preclude collection. In the event of severe weather, the

Contractor shall collect solid waste no later than the next regularly scheduled collection day. In those cases where collection is scheduled on a one collection per week basis, that collection will be made as soon as possible, but in no event later than the next scheduled collection day.

5.8. COMPLAINTS

A. The Contractor shall promptly and properly attend to all complaints of customers and all notices, directives and orders of the Contract Administrator within twenty-four (24) hours of the receipt of same. The Contractor shall be required to maintain a log of all complaints received and the action taken to remedy the complaints. The Complaint log shall be available for inspection by the Borough of Midland Park.

B. The Contractor shall submit a copy of all complaints received and the action taken to the Borough of Midland Park.

5.9. SOLICITATION OF GRATUITIES

The Contractor shall ensure that no agent or employee shall solicit or receive gratuities of any kind for any of the work or services provided in connection with the contract.

5.10. INVOICE AND PAYMENT PROCEDURE

A. The Contractor shall submit all invoices for collection and/or disposal services in accordance with the requirements of this section.

1. Within 30 days after the end of each calendar month during the term of the contract during which the Contractor provided services as provided in these Bid Specifications, the Contractor will submit an invoice to the Borough of Midland Park for the preceding calendar month (the "Billing Month").

2. Where the Contractor has paid the costs of disposal, the Contractor shall submit a separate invoice to the Borough of Midland Park for reimbursement.

B. The Borough of Midland Park shall pay all invoices within 30 days of receipt. The Borough of Midland Park will not be obligated to pay a defective invoice until the defect is cured by the Contractor. The Borough of Midland

Park shall have 30 days from the date of receipt of the corrected invoice to make payment.

C. Invoices shall specify the number and type of vehicle used for collection in the contracting unit, the loads per truck, and the number of cubic yards and the tonnage of the material disposed of each day during the billing month. The tonnage for which the Borough of Midland Park shall be charged shall be the difference between the weight of the vehicle upon entering the disposal facility and the tare weight of the vehicle.

D. The Contractor shall submit an invoice setting forth the costs (including all taxes and sur- charges) of disposal billed by or paid to the Disposal Facility.

Where the Contractor has paid the costs of disposal, the Borough of Midland

Park shall reimburse the Contractor for the actual quantity of waste disposed of based on the monthly submission of certified receipts from the Disposal

Facility. The invoices shall specify the number and type of vehicle used for collection in the governing body; the number of cubic yards and the tonnage of the material disposed of each day during the billing month; and monthly receipts issued by the disposal facility showing:

1. The amount of the invoice;

2. The origin of the waste;

3. The truck license plate number;

4. The total quantity and weight of the waste; and

5. The authorized tipping rate plus all taxes and surcharges.

E. Where the Borough of Midland Park will pay the costs of disposal, the disposal facility shall bill the Borough of Midland Park directly for all costs

(including taxes and surcharges).

5.11. COMPETENCE OF EMPLOYEES

The Contractor's employees must be competent in their work, and if any person employed shall appear incompetent or disorderly, the Borough of

Midland Park shall notify the contractor and specify how the employee is incompetent or disorderly and the contractor shall take steps to correct and remedy the situation, including disciplinary action if necessary. Any employee who drives or will drive a vehicle in the course of the employee's employment pursuant to the contract must possess a valid New Jersey driver's license for the type of vehicle operated.

5.12. SUPERVISION OF EMPLOYEES

The Contractor shall employ a Superintendent or Foreman who shall have full authority to act for the Contractor. The Contractor shall notify the Contract

Administrator, in writing, that a super- visor has been appointed. Such notification shall be given prior to beginning performance of the contract. The Contractor shall promptly notify the Contract Administrator, in writing, of any changes.

5.13. INSURANCE REQUIREMENTS

The Contractor shall take out and maintain in full force and effect at all times during the life of this Contract insurance in conformance with the requirements of N.J.A.C. 7:26H-6.17. The insurance policy shall name the

Borough of Midland Park as an Additional Named insured indemnifying the

Borough of Midland Park with respect to the Contractor's actions pursuant to the Contract.

5.14. CERTIFICATES

Upon notification by the Borough of Midland Park, the lowest responsible bidder shall supply to the Contract Administrator, within five days of notification, a certificate of insurance as proof that the insurance policies required by these specifications are in full force and effect.

5.15. INDEMNIFICATION

The Contractor shall indemnify and hold harmless the Borough of Midland

Park from and against all claims, damages, losses, and expenses including all reasonable expenses incurred by the Borough of Midland Park on any of the aforesaid claims that may result or arise directly or indirectly, from or by reason of the performance of the contract or from any act or omission by the Con-tractor, its agents, servants, employees or subcontractors and that results in any loss of life or property or in any injury or damage to persons or property.

6. BIDDING DOCUMENTS

6.1. BIDDING DOCUMENTS CHECKLIST

Applicable to Bid if marked “X”

DOCUMENTATION REQUIRED OR REVIEWED

Initials

When Due if not submitted with

Bid

X Bid Guarantee (Bid Bond or Certified/Cashier’s Check) (with

POA for full amount of Bid Bond)

With Bid

Submission

X Consent of Surety (Certificate from Surety company) With Bid

Submission

X Performance Bond and Labor and Material Payment Bond

(Required from the Awarded Contractor)

At signing of contract

Maintenance Bond in the Amount of 100 % for a period indicated in “General Conditions” Required from the Awarded

Contractor Upon Acceptance of Project

Upon

Acceptance of

Project

X Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued)

X Ownership Disclosure Form With Bid

Submission

Named Subcontractors in Bid for Listed Specialty Trades

Public Works Contractor Registration Certificate(s) for the

Bidder and all Sub Contractors

Prior to Award, but effective at time of bid

X Business Registration Certificate – Bidder and all Sub

Contractors

Prior to

Contract

Award

X Non-Collusion Affidavit With Bid

Submission

X Experience and Background Questionnaire With Bid

Submission

X Insurance and Indemnification Certificate

Prior to

Contract

Award

X Disclosure of Investment Activities in Iran Form

Prior to

Contract

Award

X Certification of non-involvement in Prohibited Activities in

Russia or Belarus

Prior to

Award

Prevailing wage greater than 10% certification Prior to

Federal debarment Form

Prior to

EEO/AA Form AA-201

After Notice of

Award, Prior to

Signing

Contract

X EEO/AA Form AA-302 or Letter of Federal Approval or

Certificate of Employee Information Report

After Notice of

Award, Prior to

Signing

Contract

X Bidder’s Checklist

This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Bidder

Name:

Date:

Authorized

Representative:

Signature:

Print Name &

Title:

6.2 WORK SPECIFICATIONS

TECHNICAL SPECIFICATIONS BOROUGH OF MIDLAND

PARK

BID # 26-05

The Contractor shall provide service for each Option awarded by the Borough of Midland Park. The Borough of Midland Park shalt select one collection Option for the contract period of five (5) years in accordance with any of the option proposals submitted.

The Contractor shall provide collection, removal and disposal from within the territorial and geographical boundaries of the Borough of Midland Park as described below:

SOLID WASTE:

Solid waste is picked up for the entire Borough on Mondays and Thursdays.

VEGETATIVE WASTE:

Vegetative waste is picked up from the first Wednesday in April until the second Wednesday in October.

BULK WASTE:

Bulk waste is picked up on Thursdays.

RECYCLING:

Recycling is alternated on Friday pickup between paper/ cardboard(fiber) and comingled.

CONTAINERS

See Contract.

COLLECTION SCHEDULE

All collection services, as described in these specifications, shall be performed on all designated days between 7:00 a.m. and 5:00 p.m.

commencing at least by 9:00 a.m. on the days of collection.

No Businesses shall be collected in the Borough of Midland Park.

The following legal holidays are exempted from the waste collection schedule: Memorial Day, Fourth of July, Thanksgiving Day, Christmas Day, New Year's Day.

SOLID WASTE DISPOSAL

All solid waste collected within the Borough of Midland Park shall be disposed of in accordance with the applicable New Jersey law, NJDEP regulations, and Bergen County Solid Waste Management Plan. For the term of this contract, all waste collected pursuant to the terms of the contract may be disposed of at locations established as transfer stations by the Bergen County Utilities Authority.

The Borough of Midland Park reserves the right to designate another disposal facility [or, if applicable, disposal facilities] in accordance with the applicable Solid Waste Management Plan or in the event that the designated Disposal Facility [or, if applicable, Disposal Facilities] is unable to accept waste. The Borough of Midland Park will assume all additional costs or benefits that are associated with such designation. The Borough of Midland Park shall approve any disposal facility, if such an option is selected.

VEHICLES AND EQUIPMENT

All vehicles shall be registered with and conform to the requirements of the New Jersey Department of Environmental Protection, in accordance with N.J.A.C. 7:26w3.1 et seq.

All collection trucks shall be compaction types, completely enclosed and watertight.

Subject to the prior approval of the Contract Administrator, the Contractor may employ equipment other than compaction type vehicles on streets whose width precludes the use of such vehicles. The Contractor shall specify whether the vehicles are side, front or rear loading.

All vehicles shall be maintained in good working order and shall be constructed, used and maintained so as to reduce unnecessary noise, spillage and odor. The Contract Administrator shall have the right to inspect all vehicles, at any time, during the term of this contract, and the Contractor shall comply with all reasonable requests relative to the maintenance and repair of said vehicles and other equipment used in the execution of the Contract. All vehicles shall be equipped with a broom and shovel.

All Collection vehicles must have video recording devices and tracking devices.

The Contract Administrator may order any of the Contractor's vehicles used in performance

BID PROPOSAL FORM

Proposal for Solid Waste, Recycling, and Bulk Waste Collection and Disposal beginning on

Borough of Midland Park:

(Name of Bidder) hereby agrees to provide complete performance in accordance with the Contract and Specifications for the Prices listed below for the following:

The Contractor is responsible for all costs of collection and disposal except for tipping fees charged by Disposal Facility, which tipping fees will be passed on to and paid by Borough of Midland Park:

Waste Directed to: BERGEN COUNTY UTILITIES AUTHORITY

OPTION # YEAR SOLID WASTE

TIMES PER WEEK

MONDAY/

THRUSDAY

EXCEPTIONS/

OTHER

YEARLY

TOTAL

1 1 2

1 2 2

1 3 2

1 4 2

1 5 2

GRAND

TOTAL

OPTION # YEAR RECYCLABLE MATERIAL

TIMES PER WEEK

FRIDAYS

EXCEPTIONS/

OTHER

YEARLY

TOTAL

2 1 1

2 2 1

2 3 1

2 4 1

2 5 1

OPTION # YEAR VEGETATIVE WASTE

1 TIME PER WEEK

WEDNESDAYS 1st

Wednesday in

April through second

Wednesday in

October

EXCEPTIONS/

OTHER

YEARLY

TOTAL

3 1 1

3 2 1

3 3 1

3 4 1

3 5 1

OPTION # YEAR DUMPSTER PULLS/

CONTAINER

TIMES PER WEEK EXCEPTIONS/

OTHER

YEARLY

TOTAL

4 1 2

4 2 2

4 3 2

4 4 2

4 5 2

Prices offered are to be firm for sixty (60) days after the date of bid opening.

Submission of a bid proposal serves as the bidder’s representation that it has read and understands the bid specifications and that it has duly considered all information contained therein in the course of preparing its bid proposal. Moreover, submission of the bid proposal serves as the bidder’s representation that if awarded the contract, the successful bidder will not made any claims for, or have any right to, any concessions or damages because of a lack of understanding of the bid specifications or lack of information concerning the same.

Name of Bidder:

Address:

City, State, Zip:

Telephone No:

Bidders Authorized Agent:

Signature: Dated: , 20

7.0 · CONTRACT DOCUMENTS

7.1. CONTRACT

[FORM SUPPLIED BY CONTRACTING UNIT]

SAID CONTRACT DOCUMENT IS ATTACHED AND MAY BE AMENDED BYTHE

BOROUGH OF MIDLAND PARK IN COMPLIANCE WITH THE LAW.

ATTACHMENT #2

MIDLAND PARK MUNICIPAL DATA

RESIDENTIAL SOURCES 2,200

ALL DUMPSTER PULLS ARE ON THEIR DESIGNATED DAYS OR AT DIRECTION OF SUPERINTENDENT OF PUBLIC WORKS

1. Department of Public Works

20 Greenwood Avenue

Midland Park, NJ 07432

One (1) – four(4) yard dumpster (Solid waste)

2. Fire Department

45 Witte Drive

Midland Park, NJ 07432

One (1) – six (6) yard dumpster (Solid Waste)

One(1) – two (2) yard dumpster (Commingled)

3. Municipal Building

280 Godwin Ave

Midland Park, N.J. 07432

One(1) – three(3) yard dumpster (Solid Waste)

4. Midland Park Library

250 Godwin Ave

Midland Park, N.J. 07432

One(1) – three(3) yard dumpster (Solid Waste)

5. Midland park Recreation Fields

DePhillips Center

50 Dairy Street

Midland Park , NJ 07432

One (1) – four (4) yard dumpster (solid waste)

One (1) – two (2) yard dumpster (commingled)

One (1) – two (2) yard dumpster (cardboard)

Attachment #3

Proposed Contract

SOLID WASTE. GARBAGE, REFUSE, AND

CURBSIDE RECYCLING COLLECTIONCONTRACT

THIS AGREEMENT made this _day of ____________ __, 20__ by and between THE BOROUGH OF MIDLAND PARK, with municipal offices located at 280 Godwin Avenue Midland Park, NJ 07432, Bergen County, New Jersey, (hereinafter referred to as "Borough") and with offices located at (hereinafter referred to as "Contractor").

WITNESSETH that this Borough and Contractor in consideration of the mutual covenants hereinafter set forth, agree as follows:

6. Terms of Contract.

The terms of the Contract shall be from January 1, 2027 through December 31, 2031.

7. Amount of Payment. The Borough shall pay to the Contractor the yearly amount as follows (Option , which includes January 1, 2027 through December 31, $ .00

January 1, 2028 through December 31, $ .00

January 1, 2029 through December 31, $ .00

January 1, 2030 through December 31, $ .00

January 1, 2031 through December 31, $ .00

8. Work Performance.

The Contractor shall collect garbage, refuse and curbside recycling from all designated sites and locations within the Borough.

The Contractor shall collect all the garbage in the Borough two (2) days per week. The solid waste (garbage) collection shall be tentatively on every Monday and Thursday and curbside recycling collection weekly on Friday. Said days may be changed with the approval of Council. The services rendered by the Contractor shall include all services necessary for the collection and transportation of solid waste, garbage, refuse and curbside recycling.

The Contractor shall provide for collections on all holidays except Fourth of July, New Year's Day, Christmas Day, Thanksgiving Day and Memorial Day.

The Contractor will notify the residents of the Borough of Midland Park of alternate dates for collection for any holiday noted above by publication at least one week prior to the holiday in the official Borough paper, the Free Press, and The Express-Times, at the Contractor's sole expense. There shall be no collections on Sundays, and all collections shall be made between the hours of 7:00 a.m. and 6:00 p.m., commencing by or before 9:00 a.m. Prior to leaving the Borough on collection days the Contractor will telephone the Borough Clerk's Office to ensure that there have been no complaints that day and all collections have been made.

9. Tipping Fees. Any and all tipping fee charges shall be the obligation of the Borough of Midland Park and shall not be the responsibility of the Contractor, unless the tipping fee is part of the option bid price selected by the Borough. Any and all disposal sites must be approved by the Borough Council.

10. Contractor Compliance. The Contractor shall collect and deposit all solid waste, garbage, refuse and recyclables in accordance with State and Federal law(s) and in accordance with the Rules and Regulations of the New Jersey Board of Public Utilities and Department of Environmental

Protection and such ·other governmental bodies or agencies as may be required, at an appropriate disposal facility, with all additional charges therefore to be borne by the Contractor. Violation of this clause shall be considered a violation of the agreement allowing forb termination of the Contract by the Borough. The Contractor shall provide the Borough with timely reports of the tonnage for solid waste and recyclables collected, including the type thereof, on standard New Jersey tonnage summary forms or reports.

11. Indemnification. The Contractor hereby agrees to indemnify the Borough and to save and hold it harmless from all suits, claims and costs of every description and from any and all damages assessed against the Borough by reason of injury to any person or damage to any property arising out of the terms of the within Contract or the actions or inactions of the Contractors, its agents, servants or employees thereof, in connection with the performance of the terms of this Contract.

12. Garbage and Refuse.

A. Garbage shall consist of kitchen waste, rejected food waste or any similar article or matter which may become putrid or offensive to the sense of smell; providing that no liquid matter shall be considered garbage.

B. Refuse matter, etc., shall consist of all articles worn out, broken or discarded in the ordinary conduction of the enumerated places, including such articles or matter which will not become putrid or offensive to the sense of smell.

Recyclables or recyclable materials will not be collected as garbage, but shall be collected on a separate day as herein ·stated and shall be commingled. Recyclable materials shall be all recyclables including aluminum cans, metal cans, glass, bottles, plastic bottles, magazines, newspapers, tin cans, and cardboard. Collection thereof shall continue in the same fashion as at present.

C. Each and every person from whose premises· garbage or refuse matter is removed is to furnish suitable receptacles not to exceed thirty-two (32) gallons, to contain such garbage and refuse matter to be removed from his or her premises, and such receptacle when filled shall not exceed in weight thirty-five (35) pounds per bag. Contractor shall be required to collect a maximum of two thirty-two (32) gallon garbage containers from each residential, non-commercial dwelling unit.

D. Each and every person from whose premises garbage and refuse matter, etc. is to be removed is to deposit the same receptacles as hereinbefore set forth on the days the collector of garbage and refuse matter is to call, and place same in the front of said premises near the curb lines so as not to obstruct the street or sidewalk and is easy access to the Contractor and/or his employee.

E. The collection of any garbage and refuse shall not include the collection of garbage and refuse from dumpsters except for the collection of dumpsters from the Midland Park Borough, Firehouse, Municipal Building, Park and any other location designated by the Borough.

13. Contractor Equipment. The Contractor shall furnish suitable truck or trucks for the carrying of all the garbage, refuse matter and recyclables which trucks will be covered, have absolute tight bodies and be empty and free of garbage from any other location when entering the Borough for collection. The Contractor shall not cause or suffer any garbage, refuse matter, etc. collected by him, to be strewn upon the streets, alleys or highways of the Borough of Midland Park while he is removing the same from the places of collection to the place of deposit.

14. Conduct of Contractor and Employees. The employees of the

Contractor shall be courteous and polite to the citizens of the Borough. The Contractor and/or his employees shall conduct themselves throughout the term of the Contract in a reasonable and proper conduct at all times in the execution of their duties, the Contractor shall be obligated to rectify said conduct immediately upon written notice from the Borough. The failure by the Contractor to rectify notification of improper conduct within one week shall be a violation of the Contract.

15. Compliance with Agency Regulations. The Contractor shall abide by any and all orders and/or directives of the Borough's

Director of Health and Welfare or his Assistance Director. Violations of this agreement allow for termination of this Contract by the Borough.

16. Violation of the Agreement/Remedy. The failure of the Contractorto abide by the terms/conditions, covenants and promises contained in this agreement shall entitle the Borough to terminate this agreement without further liability to the Contractor. The Borough reserves the right to pursue any additional legal remedies for such violations.

17. Notification to Customers. The Contractor shall notify each and every person whose garbage, and refuse matter, etc. is to be removed and on what days. The Contractor will make his collections and shall also keep them constantly notified of any changes of said days ·and hours of making such collections by publications in The Express Times.

18. Insurance and Bond. The Contractor shall file with · the Clerk of the Borough of Midland Park at the execution of the formal Contract, certificate(s) showing: the Borough of Midland Park, its employees and agents, as a named insured; showing that all employees are properly covered by workers compensation insurance, as well as showing that each and every vehicle used by him in the performance of said work is covered by insurance of not less than the following limits:

Property Damage(s) Liability Insurance: $300,000.00

Public and Personal Injury Liability Insurance: $1,000,000.00 as to any one person; $2,000,000.00 as to any one accident.

The Contractor agrees to provide to the Borough the proper insurance certificates and performance bond as more particularly described in the proposal and instructions to bidders within ten (10) days of the execution of the Contract.

19. Time of Payment. If the proposal is accepted by the Borough of

Midland Park and the Contract is awarded, payment for service shall be made in monthly and/or bi• weekly installments in accordance with the bid price as agreed upon between the parties.

20. Permits. The Contractor represents that it has obtained all necessary permits and approvals authorizing and permitting the collection and disposal of garbage and refuse and recycling materials.

21. Incorporation of Proposal and Instructions to Bidders. The Borough and Contractor agree that the proposal and Instructions to Bidders shall be incorporated and made a part of this Contract but shall not however supersede any specific performance of this Contract.

22. Assignment of Delegation. The Borough and Contractor agree that the within Contract and any interest or obligation arising therein, shall not be assigned or delegated without the prior written consent of the other party. The Contractor shall not assign any monies due or to become due and owing without the prior written consent of the Borough.

23. Entire Agreement. The within Contract is binding upon the Borough and Contractor, their successors, assigns and legal representatives. The within Contract constitutes the entire agreement between the Borough and Contractor and may not be amended or repealed unless by written instrument executed by both parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement this day of ,20__

ATTEST: THE BOROUGH OF MIDLAND PARK

Clerk (RMC) Hon.

By: _ _ _ _ _ _ _ _ _ _ _ _

6.2. CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY/A-901

APPROVAL LETTER

Name

Complete Address

Telephone Number

Certificate Number

Date

ATTACH AN ORIGINAL COPY OF CERTIFICATE OF PUBLIC CONVENIENCE AND

NECESSITY TOGETHER WITH AN ORIGINAL COPY OF A-901 APPROVAL LETTER

6.3. STATEMENT OF BIDDER'S QUALIFICATIONS, EXPERIENCE AND

FINANCIAL ABILITY

AFFIDAVIT

STATE OF NEW JERSEY.

COUNTY OF. SS: PROJECT NAME

I, [NAME OF AFFIANT], am the [IDENTIFY RELATIONSHIP TO BIDDER:

OWNER, PARTNER, PRESIDENT, OR OTHER CORPORATE OFFICER] of the [NAME OF BIDDER], and being duly sworn, I depose and say:

1. All of the answers set forth in the Questionnaire are true and each question is answered on the basis of my personal knowledge.

2. All of the answers given in the Questionnaire are given by me for the express purpose of inducing the Borough of Midland Park to award to

[NAME OF BIDDER] the contract for solid waste collection [and recycling] services in the event said bidder is the lowest responsible bidder on the basis of the bid proposal which is submitted herewith.

3. I understand and agree that the Borough of Midland Park will rely upon the information pro- vided in the Questionnaire in determining the lowest, responsible bidder to be awarded the contract.

4. I also understand and agree that the Borough of Midland Park may reject the bid proposal in the event that the answer to any of the foregoing questions is false.

5. I do hereby authorize the Borough of Midland Park, or any duly authorized representative thereof, to inquire about or to investigate the answer to any question provided in the Questionnaire, and I further authorize any person or organization that has knowledge of the facts supplied in such statement to furnish the Borough of Midland Park with any information necessary to verify the answers given.

Name of Firm or Individual Title

Signature Date

Subscribed and sworn to before me this

...... day of .............., 20...

Notary Public of

My Commission expires ......., 20...

Note: A partnership must give firm name and signature of all partners. A corporation must give full corporate name and signature of official, and the corporate seal affixed.

QUESTIONNAIRE

This questionnaire must be filled out and submitted [with] as part of the Bid

Proposal for solid waste collection and disposal for the Borough of Midland

Park. Failure to complete this form or to provide any of the information required herein shall result in rejection of the Bid Proposal.

Answers should be typewritten or printed neatly in black or blue ink. Answers must be legible. Any answer that is illegible or unreadable will be considered incomplete. If additional space is re- quired, the bidder shall add additional sheets and identify clearly the question being answered.

1. How…