Pill_Hill_Cemetary_Map.pdf

This is a GIS map file supporting a mowing services solicitation issued by Citrus County, Florida for procurement QTE 26-012. The solicitation requests competitive bids for comprehensive mowing and grounds maintenance services across five county-owned locations: Stage Pond Cemetery (2 acres), Stage Stand Cemetery (6.5 acres), Hernando Cemetery (1 acre), Pine Hill Cemetery (2.5 acres), and the Clerk of Court Annex (1.5 acres), totaling approximately 13.5 acres. Services include mowing, edging, line trimming, weed control, minor pruning, hedging, and debris cleanup with approximately 25 service visits annually, adjusted seasonally with potential reduction to zero visits during winter months. Performance standards mandate grass height between 3.5 to 4 inches, adherence to the one-third cutting rule, use of sharp blades, and consistent mowing patterns in accordance with industry standards and OSHA safety requirements. Two mandatory pre-bid conferences are scheduled for January 27, 2026, at 10:00 a.m. and January 29, 2026, at 2:00 p.m., with written questions due by February 9, 2026, at 4:00 p.m., and sealed bids due February 17, 2026, at 2:00 p.m. via the OpenGov online portal. Public bid opening is scheduled for February 17, 2026, at 2:15 p.m. via Microsoft Teams, with board approval of the contract award tentatively scheduled for April 28, 2026. The contract term is two years from the date of execution with options to renew for three additional one-year periods contingent upon satisfactory performance and mutual agreement.

Citrus County has appropriated approximately $21,500 for this solicitation based on a price-per-service-visit compensation model, with monthly invoices itemized by location and service date for payment within 45 days of verification. No set-aside designations for disadvantaged enterprises are specified, and no incumbent vendors or current contractors are identified. Bidders must demonstrate a minimum of two years of commercial mowing experience, maintain active business registration in Florida, and comply with mandatory insurance requirements including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers Compensation in compliance with state law. Successful bidders must register with myCOI for certificate of insurance management at an annual cost of $19.95 and comply with E-Verify employment verification requirements. The county reserves the right to adjust funding based on availability and to award to a single bidder or split awards among multiple qualified bidders. Annual pricing increase requests are capped at the lesser of the consumer price index or five percent, supported by detailed justification and manufacturer documentation.