PHPA 3777.Provider Education.Pre-proposal Conference.pdf

Children and Youth with Specific Health Care Needs Provider Education

Pre-proposal Conference

June 29, 2026

Mission and Vision

Mission

The mission of the Prevention and Health Promotion Administration is to protect, promote and improve the health and well-being of all Marylanders.

Vision

The Prevention and Health Promotion Administration envisions a future in which all Marylanders have equitable opportunities to live, thrive, and be healthy.

Mission, Strategy, Vision, and Shared Values Mission: The mission of the Prevention and Health Promotion Administration is to protect, promote and improve the health and well-being of all Marylanders.

Strategy: PHPA seeks to achieve its mission through: 1) investing in sustainable community-based prevention and intervention efforts through collaborations with strategic public and private partners; 2) promoting health equity by focusing on priority populations; and 3) strengthening the public health workforce.

Vision: The Prevention and Health Promotion Administration envisions a future in which all Marylanders have equitable opportunities to live, thrive, and be healthy.

Shared Values:

• Respect and Equity: PHPA recognizes and encourages creativity, differences of opinions, collaboration of ideas, and diversity of all staff, partners and stakeholders

• Inclusion: PHPA seeks to honor the participation, leadership, expertise, and lived experiences arising from our communities and other sources, to identify health challenges and develop lasting solutions.

• Integrity: PHPA is committed to transparency, timeliness, dependability, and quality customer service.

• Environmental Stewardship: PHPA recognizes that health and the environment are intricately intertwined, and seeks to promote sustainable practices that safeguard public health, mitigate the spread of disease, and create thriving communities for all.

Welcome and Introduction

Welcome

• MDH Introductions

• Please submit your name and organization into the chat

• A summary of the conference call and all questions and answers will be distributed to all prospective applicants known to have received the RFA and posted on eMaryland Marketplace Advantage

Children and Youth with Specific Health Care Needs Provider Education

• The Department intends to make a single award as a result of this RFA

• Grant period for this agreement will be from September 1, 2026 to June 30, 2027

Background

The Office of Children and Youth with Specific Health Care Needs (OCYSHCN) of the Maryland Department of Health works to identify, connect with, provide services to, and support all children, youth, and young adults with specific health care needs, and their families by improving systems both internal and external.

The goal is to improve the health of children and youth with specific health care needs through early identification, comprehensive and coordinated care, and to support them and their families to achieve the best possible health outcomes.

The mission of OCYSHCN is to: ensure a comprehensive, coordinated, culturally aware, and family-focused system of care that meets the needs of Maryland's children and youth with specific health care needs and their families.

Purpose

Developing and disseminating enduring, high-quality health care provider education materials that strengthen care for children and youth with specific health care needs (CYSHCN) across key domains:

• Early Hearing Detection and Intervention (EHDI)

• Newborn Bloodspot Screening

• Critical Congenital Heart Disease (CCHD) screening

• Children’s Medical Services (CMS)

• Sickle Cell Disease

• Pediatric to adult health care transition

• The medical home model

• Family–professional partnerships

Funding will support the creation, accreditation, and dissemination of educational resources that enhance provider knowledge, promote best practices, and support consistent, coordinated care statewide.8

Program Objectives

Develop Educational Materials

• Create fact sheets, webinars, and asynchronous learning modules to enhance health care provider knowledge of core office programs.

Secure Continuing Education Credits

• Obtain any applicable enduring continuing education

(CE) credits for the developed materials.

Establish Dissemination Pathways

• Identify key partnerships and effective pathways for the wide distribution of educational materials.

Scope of Work

General Requirements

Applicants must comply with all Americans with Disabilities Act requirements

Planning and Collaboration

This grant is intended to be collaborative with OCYSHCN

Key components of the collaboration include:

• Kick off meeting for level setting

• Recurring meetings with OCYSHCN staff

• Shared access to all documents via a shared drive

• Shared work plan updates

Any interim products, final products, data, processes, formulas, or instruments shall be provided to the office by the conclusion of the grant

Specific Requirements

Target Audience:

Medical or healthcare providers; that is a licensed professional - such as a doctor, nurse, physician assistant, nurse practitioner, midwife, audiologist or other specialist - that delivers, bills for, or is paid for healthcare services.

Synthesized findings on healthcare professional development and proven strategies for educating healthcare providers with particular attention to those providers specializing in core OCYSHCN programs.

• Early Hearing Detection and Intervention (EHDI)

• Newborn Bloodspot Screening

• Critical Congenital Heart Disease (CCHD) screening

• Children’s Medical Services (CMS)

• Sickle Cell Disease

• Pediatric to adult health care transition

• The medical home model

• Family–professional partnerships

Research and Recommendations on:

• Appropriate and applicable professional continuing education credits to be offered to incentivize provider participation.

• Optimal platform for asynchronous learning modules

• Key Partnership and optimal dissemination pathways for the wide distribution of education materials

Detailed Master Work Plan to include:

• Development of a comprehensive and enduring educational program for providers

• Identification of an appropriate platform for asynchronous learning modules

• Coordination and execution of webinars and asynchronous learning modules

• Application for and securing of applicable enduring continuing education (CE) credits for all developed materials

• Identification and establishment of key partnerships and effective pathways for broad material dissemination

Applicant must comply with all Maryland Department of Health Office of Communications guidelines and feedback, including meeting all accessibility requirements

Deliverables

• Fact sheets covering core office programs

• Fact sheets covering core conditions on the

Recommended Uniform Screening Panel and State of Maryland NBS conditions

• Fact sheets on the following topics:

• Importance of early identification of hearing status

• Hemoglobinopathies

• Sickle Cell trait

• Preferred language for CYSHCN

Asynchronous learning modules for flexible self-paced training on:

• Collection of newborn bloodspot screening specimens

• Each panel of disorders identified via newborn bloodspot screening

• Organic Acids

• Amino Acids

• Fatty Acids

• Lysosomal Storage Disorders

• Hemoglobinopathies

• Endocrine Disorders

• Galactosemias

• Immunodeficiency disorders

• Musculoskeletal disorders

• Other genetic disorders

Asynchronous learning modules for flexible self-paced training on:

• Training tools / onboarding curriculum for new staff around newborn screening competency

• Infant Hearing Screening best practices

• Infant Screening database reporting

• Infant Hearing Screening equipment and communication training

• Hemoglobinopathies

• Sickle Cell trait

• Managing sickle cell disease for emergency department providers

• Critical Congenital Heart Disease guidelines, screening, and reporting process

• Health care transition for adult providers

• Care coordination for CYSHCN for all providers

• Family professional partnership for all providers

• Components of a medical home and practical tips on how to establish a practice as a medical home for all providers

• Unconscious bias around the disability community

• Compilation of materials into a comprehensive provider resource guide.

• Documentation confirming secured enduring continuing education credits for educational materials.

• A strategic plan outlining established dissemination pathways and partnerships.

• Additional deliverables may be identified as a result of collaboration between the selected Applicant and OCYSHCN

• All deliverables must meet quality standards in order to be considered complete.

• A deliverable will be deemed complete via receiving a passing quality mark on a scoring rubric.

• The scoring rubric will be provided OCYSHCN to the selected Applicant at the kick-off meeting

• All deliverables shall be owned by the

Department.

• All deliverables must be shared with the

Department when finalized for dissemination and cannot be resold by the Awardee for profit.

Staffing

● Staffing requirements:

● The applicant will have a designated:

○ Project director

○ Fiscal contact

○ A single individual may fulfill multiple roles but should be highlighted in applicant’s initial work plan.

● The applicant may employ or subcontract to fulfill the requirements of the grant.

● Provide a Curriculum Vitae (CV)/Resume for each proposed staff member.

○ The applicant is required to have experience conducting this type of research and study design and this experience should be highlighted on the CV of all relevant team members.

Experience

● The applicant should provide a minimum of two (2) writing samples exhibiting the applicant’s ability to present complex material in a comprehensive, organized and professional manner.

● Applicants demonstrating experience or expertise with the following in their curriculum vitae/resumes will be given preference:

a. Development of enduring educational materials

b. Successful execution of asynchronous learning modules

c. Successful dissemination of materials via a variety of pathways

Invoice Submission Schedule

Application and Evaluation

Application Format

Applications must be submitted to eMaryland Marketplace Advantage (eMMA).

The Procurement Officer will not accept submission after the due date and time.

The submission subject line shall state the RFA Title and PHPA number and either Technical Proposal or Budget Narrative.

Two Part Submission:

A. Technical Proposal B. Budget Narrative

Application Components

• The Project Narrative including the following documents and information in the order:

• Transmittal Letter

• Scope of Work/Work Plan

• Mandatory Requirements Documentation

• Applicant Technical Response to RFA Requirements and Proposed

Work Plan

• Signed W-9 with Contact Person Names and Phone Number

• SDAT Status

• Curriculum Vitae (CV)/Resume for each proposed staff member.

• Writing Samples- minimum of two(2) exhibiting the applicant’s ability to present complex material in a comprehensive and organized manner.

• Budget Form

• Budget Narrative

Evaluation - Technical Proposal

Evaluation of Applications will be performed by a committee established for that purpose and based on the evaluation criteria set forth in the RFA.

• General Requirements

• Planning and Collaboration Requirements

• Specific Requirements

• Deliverables

• Staffing and Experience

Evaluation - Budget Narrative

All Qualified Applicants will be ranked from the lowest (most advantageous) to the highest (least advantageous) based on the rating of the Project Narratives.

The Budget Narrative (including the Budget Form and Budget Narrative), will be evaluated based on reasonable cost given the time and effort described in the Project Narrative.

The budget line items must be within the stated guidelines set forth in this RFA and as submitted on Exhibit C – Budget Narrative.

Selection and Award

• Upon completion of the Project Narrative and Budget Narrative evaluations and rankings, each Applicant will receive an overall ranking

• The Procurement Officer will recommend award of the Grant to the Applicant that submitted the Application determined to be the most advantageous to the State

• The Grant will be awarded in accordance with the Standard Grant Agreement method outlined in the Announcement

Questions?

Thank you for your interest in the Children and Youth with Specific Health Care Needs Provider Education

Request for Applications!