PHPA 2111 Pre-BID Conference Summary 1.4.2023.pdf

Pre-Bid Conference Summary

January 27, 2023, at 2:00pm

INVITATION FOR BID (IFB)

Harm Reduction Care Management and Supervisor Capacity Building

Solicitation Number: PHPA 2111

This meeting is being recorded and I ask that all attendees mute their devices unless you are speaking.

1. INTRODUCTION

Good morning and welcome, my name is Sherida Studwood from the Office of Prevention and

Health Promotion Administration. I’m here today to help you understand the process for this

INVITATION FOR BID (IFB) If further clarification is needed after this meeting, I can be reached by email at sherida.studwood1@maryland.gov. This meeting is to review the IFB for “Harm

Reduction Care Management and Supervisor Capacity Building.

At this time, I ask that the other MDH employees introduce themselves;

Now I ask that Attendees introduce themselves by providing their full name and name of your organization when responding. It is very important that everyone confirm attendance, in case there is a need to contact you as a result of this meeting.

2. PROCUREMENT OVERVIEW: The Department intends to make a single award as a result of this IFB.

I ask that Bidders carefully review Section 2- Mandatory Requirements: beginning with page 6 of the RFA.

The Bidder must provide proof with its Bid that the following Minimum Qualifications have been met:

Per Section 2.1.1 The Bidder shall list working knowledgeable experience of outlined deliverables.

REQUIRED DOCUMENTATION: As proof of meeting this requirement, the Bidder shall provide with its Bid, in a single page, the names, business email addresses, and business phone numbers of two (2)

Per Section 2.1.2 The Bidder shall list existing experience implementing and training others on the

COACH framework and RELATE supervision model.

REQUIRED DOCUMENTATION: As proof of meeting this requirement, the Bidder shall provide with its Bid resumes of two (2) Key Personnel with a minimum of at least one (1) year of experience training and implementing COACH and RELATE models. There is a minimum of two staff required.

All subsequent documentation regarding this solicitation will be posted on eMaryland

Marketplace Advantage (eMMA) website. Please remember that in order to receive a contract award, a vendor must be “registered” on eMMA. Registration is free. Please review Section 1.6 for details on page 4.

I would like to stress to everyone today that any questions asked during the question-and-answer portion of this meeting, be submitted to the procurement officer at sherida.studwood1@maryland.gov in writing for clarity purposes. The questions and answers along with the minutes and other documents, if required, will be posted to the eMMA websites as quickly as possible.

Carefully review Section 1.7 Questions on page 4 regarding how to submit questions subsequent to this Pre-Bid Conference. Questions to the Procurement Officer, Sherida Studwood, shall be submitted via the email address listed. Bidders must identify in the subject line the Solicitation

Number and Title.

Questions should also be submitted no later than 2/3/23 2:00p:m EST local time. The

Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the proposal due date. Given that, please try to submit any questions ASAP.

If the IFB is revised before the Bid due date Procurement Officer shall provide an Addenda. It is the responsibility of the Bidder to check the eMMA website to Acknowledge any Addendums, if needed.

3. POINTS TO EMPHASIZE:

A. The Contract Type used for this solicitation is Firm Fixed Price as defined in COMAR

21.06.02. There are several steps involved in this method, so your attention to the solicitation document is crucial to the successful submission of your proposal.

AGAIN, The MINIMIUMM QUALFICATIOB must be met as listed in Section 2 on page 6.

B. The Contractor Requirements: Scope of Work is listed in Section 3.1, beginning on page 7. This gives an outline of the responsibilities of the Applicant’s and give you a clear understanding of what the Department expects of the successful Applicant’s in the provision of the services. Please note a representee from the program will give further emphasis on the Scope of Work.

C. Bid Submission - Per Section 4.1.1 Bidders shall submit with their Bid all Minimum

Qualification documentation required (see Section 2), and all Required Bid Submissions (listed in see

Section 4.4) in eMMA with all the required documentation attached.

D. All Bids are due no later than February 10, 2023, at 2:00 PM Local Time and submitted electronically to the State's eMaryland Marketplace Advantage (eMMA) e-

Procurement system. No bids will be accepted after 2:00 PM

I would like to stress to everyone today that any questions or answers does not change and answer portion of this meeting, be submitted to the Department in writing for clarity purposes to the questions email address listed in Section 1.7.

Again, if you have any comments/questions about the procurement process, you may contact me

Sherida Studwood at sherida.studwood1@maryland.gov .

I will now turn the floor over to Marie Stratton to provide an overview of the Scope of Work.

I would like to stress to everyone today that any questions asked during the question and/or answer does not change the IFB. Changes are can only be made by the Procurement Officer and issuing an Addendum.

4. CLOSING REMARKS

• The sealed Bids are due no later than February 10, 2023, at 2PM EST Local Time

• Check the eMMA website for Addendums

• Acknowledgment of all Addendums are to be submitted with the Bid.

• Make sure that all documents are completed and signed.

• Thank you all for your time today and good luck