Phase I_Ulaanbaatar.pdf

19AQMM25R0008

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19AQMM25R0008

Department of State 2025 Design-Build Contract for United States New Embassy Compound (NEC)

Ulaanbaatar, Mongolia

Notice of Solicitation of Submissions for Contractor Pre-Qualification

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting submissions to pre-qualify firms for Design-Build Construction Services for the Design-Build of the United States New Embassy Compound in Ulaanbaatar, Mongolia. The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

This project is available for full and open competition.

1. Project Description (Secret Facility and Personnel Security Clearance Required)

19AQMM25R0008: Design-Build of the New Embassy Compound (NEC) in Ulaanbaatar, Mongolia.

Property Description: The Ulaanbaatar New Embassy Compound (NEC) project will consist of the design, construction and commissioning of; an approximate 12,024 gross square meter new office building, onsite residential facilities of approximately 1,102 gross square meters, dining hall, storage and maintenance facilities, access control facilities, utility and site infrastructure, parking facilities, a helicopter landing zone. The project is located on 4.01 hectares (9.9 acres) in the Suruga district. The official project address is 18th Khoroo, Khan-Uul District, Ulaanbaatar, Mongolia. The site is an undeveloped greenfield. The land parcel is relatively flat with some vegetation and slopes gently from east to west. The property is bounded along its perimeter by two major roads, Japan Town Street (a major street) to the north, across from the National Park and Olympic Avenue to the east. The Chiggins khan international airport is located approximately 47 kilometers (30 miles) southwest of the site.

Project Scope: The project scope includes a new office building (NOB), compound access control facilities (CAC’s), support annex (SPX), utility building, mail screening facility, marine security guard quarters (MSGQ), and parking facilities. Construction of a perimeter wall is also required.

Regarding the physical project location, the contractor shall work within the USG property line. Contractor is responsible for coordination with local utility providers and connections to local services outside the USG property line. Work on property and outside the property line may include but is not limited to design and construction of a public greenway, driveway connections, grading, drainage, temporary construction access, erosion control

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during construction and final stabilization. Repair of disturbed areas outside the USG property line shall meet or exceed the pre-contract condition.

This is a Design-Build contract. The awarded contractor shall be provided with bridging documents that the contractor shall develop to 100% final design.

Approximate construction cost: $300 – 330 million

NOTE: To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $150 million. See Section 3 below.

2. Project Solicitation The project solicitation will consist of two phases.

Phase I – Omnibus Pre-Qualification of Offerors

This announcement of solicitation of Omnibus pre-qualification submissions is Phase I. The Department of State (DOS) will evaluate the pre-qualification submissions based on the evaluation criteria set forth below. Only Offerors prequalified in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror must remain the same throughout each subsequent Phase.

ADDITIONAL INFORMATION:

SAM registration is not required for purposes of prequalification but please note the pre-qualified entity should be the same entity submitting a proposal in response to the subsequent Phases and the Solicitation.

An active entity registration of the prequalified offeror on sam.gov will be required by the proposal due date of the RFP otherwise the submitted proposal will not be evaluated.

The time to get a new entity registered on sam.gov may vary and any firms not actively registered should start the registration process early.

Prequalification is distinct from eligibility for contract award and the Omnibus Certification is distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the Solicitation.

To the extent the Offeror anticipates proposing two or more entities that meaningfully rely on related entities to perform under the contract and to meet the stated requirements of the Solicitation, the Offeror should be structured as a formal JV or prime/subcontractor and the Offeror itself (formal JV or Prime) and should be registered in SAM prior to proposal submission. Also, the Offeror itself should possess a security clearance or be able to obtain

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one in accordance with the terms of the Solicitation (NOTE: Security clearance requirements are not the same as prequalifying as a “US Person” under the Diplomatic Security Act).

Firms submitting information for Phase I qualification shall address the following criteria under

3. Detailed Instructions in the submission to provide design and construction services.

The Government may conduct an information session for interested Offerors prior to the receipt of pre-qualification submissions. A separate announcement will be issued on the Contract Opportunities section of the SAM.Gov webpage to specify the location, date, and time.

Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in Phase I in accordance with this notice will be issued a formal Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals in Phase II. Phase II proposals will provide pricing for the design-build construction. As noted above, only Offerors prequalified in Phase I are eligible for participation in subsequent Phases and/or for award. The structure of the Offeror must remain the same throughout each subsequent Phase.

The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project.

Required services include preparation of construction documents, quality control plans, safety plans, project schedules and project close-out activities.

Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The selected D/B Contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided. The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The types of design services to be provided may include: architecture; civil, structural, geo-technical, seismic, blast, mechanical, electrical, telecommunication, and fire protection engineering; sustainable design, energy conservation, energy modeling, pollution prevention, and use of recovered materials; space planning, interior design, systems furniture design and integration, and signage; physical and technical security; vertical transportation; lighting design; landscape design; design and construction scheduling; cost estimating; value

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engineering; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant.

The RFP will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements. The Government will provide bridging level design documents that will include, at a minimum, a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, space requirements program; building utilities and infrastructure design; and supporting narratives, where applicable.

3. PHASE I DETAILED INSTRUCTIONS

Submission Requirements for Phase I, Pre-Qualification of Offerors: The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with the qualification criteria listed. Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $150 million. The value of the construction contract or subcontract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

3.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to “United States Person” bidders as defined for purposes of Section 402(a)(1) of the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986." (The pamphlet is attached to this SAM.gov announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) If a Joint Venture (JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area. Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated. Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm or a formal joint venture (where the arrangement among the co-

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venturers has been reduced to writing). To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S. person listed in Section 402. The U.S. person co-venturer will be required to sign a guarantee making the U.S. person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

3.B. Security Clearance Requirement. In order to be eligible to perform under this contract, the pre-qualified firm(s), must possess or be able to obtain a Defense Counterintelligence and Security Agency (DCSA) Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Offerors already possessing the necessary FCL must submit their appropriate Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required pre-qualification documentation.

If an otherwise pre-qualified Offeror does not possess the necessary FCL, DOS will sponsor the firm for an FCL at the time the Offeror is determined to be pre-qualified. DOS will allow 120 calendar days from the notice of pre-qualification for firms to obtain the necessary FCL.

Firms will not receive the classified portions of the Phase II RFP until they have been issued the appropriate FCL and received Defense Counterintelligence and Security Agency (DCSA) approval to safeguard classified documents. DOS sponsorship does not guarantee that the Offeror will receive the FCL, nor that it will be received within the 120-day period. The Government will not be obligated to extend its solicitation schedule, or to make an award to a sponsored, pre-qualified firm, if that firm has not been issued a FCL.

NOTICE: The successful offeror selected for contract award must possess or obtain an Information System (IS) approved by DCSA for processing classified information up to the Secret level. Performance on this contract will require access to the Department’s ProjNet-C, for receipt and transmission of all classified information, and a DCSA approved classified IS for processing classified information.

4. Closing Deadline for Submissions

ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. Eastern Time on March 24, 2025.

Offeror must state the following on the cover of the submission:

• 19AQMM25R0008 New Embassy Compound, Ulaanbaatar, Mongolia

• Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number

ONLY Electronic submissions/responses are accepted. All submissions must be E-mailed/shared to the fan.gov email addresses below. Do NOT upload anything to a Third-party website and send us the link. We are not authorized to download any documents from any third-party websites.

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Subject of email must include solicitation number 19AQMM25R0008 Ulaanbaatar New Embassy Compound

Email submissions are authorized to be sent to the following FAN addresses:

Primary: GreeneDL@FAN.gov

Alternate: SimoneM@FAN.gov

Please UPLOAD the Phase 1 submission (with both PDF files) to your Google Drive (FAN – Foreign Affairs Network or personal) AND share/send the Stage 1 submission from Google to the FAN.gov email addresses above and please give the CO’s EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password. If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: GreeneDL@fan.gov. Make sure the EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN Google Drive. If you do not have a FAN account, you can upload the proposals to a personal Google Drive then share. Sharing from your personal Google Drive account is acceptable.

mailto:GreeneDL@fan.gov