PF240407JA Amendment 1 .pdf

Washington Department of Fish and Wildlife Request for Quotation Amendment

Quotation No.:

PF240407JA

Title:

WDFW Incubation chiller System

Date issued: August 22, 2024

Amendment No: 1

Purpose: The purpose of this amendment is to clarify control panel specifications.

All other terms, conditions, and specifications remain unchanged.

Attachments: None

On page seven (7) of the request for quotation (RFQ)

• Adding “Complete control system for both chiller and cooling tower, with single point three phase power connection in control panel (460 volt, 3 phase)” after “Electrical control box with single point power connection. 460 volt 3 phase”

• Deleting “Electric Control panel for pump and fan motor with an electric thermostat to control fan motor. The panel will have a single point 3-phase connection for electricians to hit” and “Exterior fused disconnect for new panel. (Included in total price)”

As a reminder any questions must be directed to JoAnna Anderson at contractspurchasing@dfw.wa.gov .

mailto:contractspurchasing@dfw.wa.gov

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and Purchasing

Quotation Number:

PF240407JA

Mailing Address:

WDFW Purchasing Attn: JoAnna Anderson PO Box 43135 Olympia WA 98504-

Physical Address (for couriers):

Natural Resources Bldg. (5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed) Freight/shipping costs included in the bid price

Washington Department of Fish and Wildlife Marblemount Hatchery 8319 Fish Hatchery Lane Marblemount, WA 98267

Contact Name: JoAnna Anderson E-mail: contractspurchasing@dfw.wa.gov Fax No. due to COVID-19, faxes not allowed Quotation Required By (Date and Time):

September 9, 2024 12:00 Noon

Required Delivery Date:

No later than COB June 30, 2025 FIRM

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY UNIT UNIT PRICE TOTAL PRICE

Incubation chiller system 1 EA

Minimum Specifications provided – All _6___pages to be completed and returned with quote In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid) Subtotal:

Any and all questions must be directed to JoAnna Anderson @ contractspurchasing@dfw.wa.gov.

Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

mailto:contractspurchasing@dfw.wa.gov

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state

• SPECIFICATIONS FOR 60 GALLON PER MINUTE INCUBATION

CHILLER W/10-DEGREE FARENHEIT DROP CHILLED WATER

SYSTEM AND COOLING TOWER

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

For Contracts and Awards with an Estimate Value under $150,000 The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, the Purchaser intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran- Owned Business, unless none of these businesses are responsible and responsive to this solicitation

For Contracts and Awards with an Estimate Value of $150,000 or more The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at $150,000 or more. Because it is estimated to be $150,000 or more, a preference of 5% will be given to any responsive and responsible bid from a Small Business or Veteran-Owned Business. This preference will be applied as a 5% reduction of the bid price for evaluation purposes only.

The Build America, Buy America Act (BABAA) is a requirement associated with federal funding that requires that all of iron, steel, manufactured products, and construction materials used in infrastructure projects are produced in the United States. Federal agencies that have this requirement as a condition of receiving funds include:

Item Description Check If As Specified

Describe Fully If Not As Specified

Qty of 2 - Carrier 6-cylinder semi-hermetic compressor with two stages of electric unloading. Model # 06DM337 – 10hp

HT Industrial Mfg. Stainless Steel, Flooded, R-404A, Cleanable Chiller

Ketema Mfg. Maritime service, Water Cooled Condenser

Complete POE Oil recovery system

Complete operating charge (350 lbs.) of R-404A Refrigerant and POE Compressor oil https://www.whitehouse.gov/omb/management/made-in-america/build-america-buy-america-act-federal-financial-assistance/

Electrical control box with single point power connection. 460 volt 3 phase.

Complete control system for both chiller and cooling tower, with single point three phase power connection in control panel (460 volt, 3 phase)

200 gallon insulated Stainless Steel (50 psi) water tank manufactured by Morfab will be skid mounted

80 gallon per minute electric water pump to circulate incubation water

Custom fabricated skid located in an 8’ X 20’ container to contain all chiller components

Unit capable of chilling ambient well water 10 degrees Fahrenheit delivering a volume of 6 to 60 gallons per minute

8’ X 20’ container housing the chiller will be insulated, heated, ventilated, fully wired, lighted and will have a single point electrical connection

30 ton RSD cooling tower or equivalent

3 HP Scot pump 460 volt 3 phase

Electric Control panel for pump and fan motor with an electric thermostat to control fan motor. The panel will have a single point 3-phase connection for electricians to hit.

Exterior fused disconnect for new panel. (Included in total price)

All water piping associated with pump, condenser, and cooling tower.

(Included in total price)

Mounting cooling tower to top of chilling container. (Included in total price)

SPECIFICATIONS- DELIVERY & PAYMENT

Item Description Check If As Specified

Describe Fully If Not As Specified

Deliver by close of business (COB) of

June 30, 2025 FIRM DATE - Delivery after this time will be refused at no expense to

WDFW

Deliver to:

WA Dept of Fish & Wildlife Marblemount Hatchery 8319 Fish Hatchery Lane Marblemount, WA 98267

Delivery Hours:

Mon – Fri. 9:00 am – 4:00 pm

Payment terms: WDFW will process payment (net 30 days) to the awarded vendor at the time of conclusion of all goods and services having been received, location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

Submitted bid needs to have literature (brochure) with specifications and picture of the item’s make and model available and ready

PRICE SHEETS

Req.

Item

Comm.

Code

Description

PF240407JA

Qty Unit Unit Price

Total Price

1. Incubation chiller system For Product Bid State:

Mfg.:

Brand/Model:

1 EA $ $

Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days