City of Indian Harbour Beach Invitation to Bid (unsealed) 2026-02

The City of Indian Harbour Beach is soliciting unsealed bids for the following project:

Perform landscaping, mowing, and herbicide application services for a 12-month (FY) period

Project scope of work to include:

• The services to be performed include mowing, trimming, edging, herbicide application and other maintenance as needed to provide attractive Walkways and Traffic Islands located on South Patrick Dr (SR513) between Cassia Blvd to Eau Gallie (SR518) on right of ways and medians.

• These services will be performed in twelve (12) separate operations. At the end of the 12-month (FY) period a new agreement will need to be submitted for approval.

• Must have a valid State Herbicide License.

• Must be Licensed and Insured.

• Must meet the City’s insurance requirements (attached) and provide proof of insurance with their proposal.

• These services will be monitored and directed by the Public Works Director.

Due Date: Friday, August 7, 2026 @ 3:00 P.M. Unsealed proposals, including itemized and total costs, should be emailed to Public Works Director Todd Scaldo at tscaldo@indianharbourbeach.gov.

For additional information, contact Public Works Director Scaldo at 321-426-2136 or tscaldo@indianharbourbeach.gov.

mailto:tscaldo@indianharbourbeach.gov mailto:tscaldo@indianharbourbeach.gov

1. INSURANCE REQUIREMENTS

Certificates of Insurance – Certificates of insurance evidencing the Insurance coverage specified in this section shall be provided to the City before operations begin. The required certificates of insurance shall name the types of policies provided. If the initial insurance expires before the completion of the work, renewal certificates of insurance and required copies of the policies shall be furnished thirty (30) days before the expiration date. All insurance carriers shall be rated (A) or better by the most recently published A.M. Best Rating Guide. The City may request a copy of the insurance policy according to the nature of the project. City reserves the right to accept or reject the insurance carrier.

The consultant shall be required to provide evidence of both General (Public & Property) Liability and Professional (Design Errors and Omissions) Liability Insurance in the form of a certificate of insurance issued on behalf of the City of Indian Harbour Beach and naming the City as an additional insured, by companies acceptable to the City at the minimum limits and coverages listed below with deductible amounts acceptable to the City. The selected consultant shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and the City has approved such insurance, nor shall the consultant allow any sub-consultant to commence work on a subcontract until all similar insurance required of the sub-consultant has been so obtained and approved. Policies other than Workers’ Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida, which maintain a Best’s Rating of “A” or better and a Financial Size Category of “VII” or better according to the A.M. Best Company.

Policies for Workers’ Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes.

a. Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Consultant and/or sub-consultant.

b. Workers’ Compensation Insurance: The Consultant shall obtain during the life of this Agreement, Workers’ Compensation Insurance with Employer’s Liability Limits of $500,000/$500,000/$500,000 for all the Consultant’s employees connected with the work of this project, and, in the event any work is sublet, the Consultant shall require the sub-consultant similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless the protection afforded by the Consultant covers such employees. Such insurance shall comply fully with the Florida Workers’ Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers’ Compensation statute, the Consultant shall provide, and cause each sub-consultant to provide adequate insurance, satisfactory to the City, for the protection of the Consultant’s employees not otherwise protected. Include Waiver of Subrogation in favor of the City of Indian Harbour Beach.

c. Consultant’s Public Liability and Property Damage Insurance: The Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Indian Harbour Beach as an additional insured, and shall protect the Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Consultant or by anyone directly or indirectly employed by the Consultant, and the amounts of such insurance shall be the minimum limits as follows:

d. Automobile Bodily Injury Liability & Property Damage Liability

• $1,000,000 Combined single limit per occurrence (each person, each accident)

• Liability coverage will include hired & non-owned automobile liability

• Include Waiver of Subrogation in favor of The City of Indian Harbour Beach

e. Comprehensive General Liability (Occurrence Form) - This policy should name the City of Indian Harbour Beach as an additional insured and should indicate that the insurance of the Consultant is primary and non-contributory.

• $2,000,000 GENERAL AGGREGATE

• $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE

• $1,000,000 PER OCCURRENCE

• $1,000,000 PERSONAL & ADVERTISING INJURY

• Include Waiver of Subrogation in favor of the City of Indian Harbour Beach

f. Sub-consultant’s Comprehensive General Liability, Automobile Liability and Worker’s Compensation Insurance: The Consultant shall require each sub-consultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these sub-consultants in the Consultant’s policy, as specified above.

g. Contractual Liability: If the project is not bonded, the consultant’s insurance shall also include contractual liability coverage to ensure the fulfillment of the contract. NOTE:

PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE ---

THE CITY SHALL BE NAMED AS ADDITIONAL INSURED.

• $1,000,000 PER OCCURRENCE

• $2,000,000 AGGREGATE

Commercial Umbrella:

• $1,000,000 PER OCCURRENCE

• $2,000,000 Aggregate

• Including Employer’s Liability and Contractual Liability

h. Certificates of Insurance: Certificate of Insurance Form, naming the City of Indian Harbour Beach as an additional insured will be furnished by the Consultant upon notice of award. These shall be completed by the authorized Resident Agent and returned to the City Clerk’s office. This certificate shall be dated and show:

• The name of the insured consultant, the specific job by name and job number, the name of the insurer, the number of the policy, its effective and termination date.

• Statement that the Insurer shall mail notice to the Owner at least thirty (30) days before any material changes in provisions or cancellation of the policy, except ten

(10) days' written notice of cancellation for non-payment of premium.

2. Consultant and Sub-Consultant Use of E-Verify Consultant and Sub-Consultant for this RFQ shall use E-Verify to verify the employment of new employees employed by the consultant during the contract term to perform employment duties in Florida. The same requirements apply to sub-consultants hired by such consultants and/or sub-consultants to perform work pursuant to the contract.