Performance Work Statement X314 Loader.docx

PERFORMANCE WORK STATEMENT (PWS)

X314 John Deere Loader Repair

Part 1

General Information

1. GENERAL INFORMATION: This is a non-personal services contract to provide repair services for one John Deere Loader model number 844J S/N DW844JX617602. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform repair services for a John Deere Loader model number 844J S/N DW844JX617602 as defined in this PWS except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Sierra Army Depot located in Herlong, California services and maintains its fleet of vehicles and equipment through its internal motor pool department that encompasses light and heavy wheeled vehicles as well as heavy industrial and construction type equipment. However, on occasion the Depot must outsource certain repairs when the tools, equipment, or to repair is not readily available.

1.3 Objectives: The contractor shall provide tear down, rebuilding, resealing and reassembly services for front brake axle assembly for John Deere Loader model number 844J S/N DW844JX617602 (and only that equipment).

1.4 Scope: Perform repair to John Deere Loader to ensure full operating condition of front brake axel assembly.

1.5 Period of Performance: Commencement of work to begin within 30 days of contract award date.

1.6 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.1 Recognized Holidays: The contractor will not be required to perform services on the following federal holidays.

Independence Day

1.6.2 Hours of Operation: Sierra Army Depot operates between the hours of 0630-1700 Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at Sierra Amy Depot in Herlong, California 96113.

1.6.4 Type of Contract: The Government will award a Time and Material (T&M) contract.

1.6.5 Security Requirements: The contractor is not required to have or possess a security clearance for this contract.

1.6.5.1 Physical Security: N/A

1.6.5.2 Key Control: N/A

1.6.6 Special Qualifications: N/A

1.6.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.8 Key Personnel: The follow personnel are considered key personnel by the Government:

1.6.8.1: Contract Manager: The contract manager shall be responsible for all matters related to this contract. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0630 and 1700, Monday thru Thursday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.8.2 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10 Other Direct Costs: The contractor shall pay all equipment rentals, other related tools and equipment required to perform these repair services, fees, permits and/or costs required by Local, County, State or Federal representatives for the repair of John Deere Loader model number 844J S/N DW844JX617602

1.6.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7 Environmental Requirements: N/A

1.7.1 Compliance with Environmental Laws and Regulations: The contractor shall comply with all applicable federal, state,and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), aswell as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant Agreement,Interagency Service Support Agreement, or Status-of-Forces Agreement. The contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of ArmyRegulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

1.7.2 Compliance with Green Procurement Requirements: N/A

1.7.3 Compliance with License and Certification Requirements: N/A

1.7.4 Notification of Federal and State Regulators: The contractor shall immediately notify the Designated GovernmentRepresentative (DGR) and COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from above mentioned environmental regulatory agencies.

1.7.5 Inspections of Work Sites: N/A

1.7.6 Reporting Noncompliance: N/A

1.7.7 Verification of National Environmental Policy Act Documents: N/A

1.7.8 Conformance with Environmental Management System: The contractor shall take the necessary actions to identify,monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. SIAD currently operates and maintains an International Organization of Standards (ISO) 14001 certified program, “Fence to Fence”. The contractor shall comply with all EMS program requirements.

1.7.9 Assignment of Environmental Compliance Designee (ECD): N/A

1.7.10 Competency Training for Contractor Personnel: N/A

1.7.11 Generation of Solid Waste: N/A

1.7.12 Generation of Hazardous Waste: The contractor, if applicable, shall assign all hazardous waste managementresponsibilities to the appointed ECD or designated personnel. The contractor shall contact the DGR and/or COR to obtaintechnical assistance from the Environmental Office for assisting the ECD with achieving and maintaining compliancewith hazardous waste storage and disposal requirements. The contractor shall properly identify all waste and how generatedas part of this contract to determine if any waste is hazardous waste as defined by both Federal and State EPA (40 CFRand Title 22 CCR). The contractor shall accumulate and properly manage hazardous waste in a satellite accumulation pointat or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Local, Army, andinstallation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status-of-ForcesAgreement. The contractor shall properly package all hazardous waste. The contractor shall arrange for pickup ordeliver, all hazardous waste generated by contract activities from the installation, to the Hazardous Waste Storagefacility, B. 380 as required by SIAD. The DGR and Environmental Office shall assist contractors with hazardous wastegenerators training and on-site management of their waste upon request.

1.7.13 Use of Hazardous Materials: The contractor, if applicable, shall assign all hazardous materials managementresponsibilities to the appointed ECD or designated personnel. The contractor shall contact the DGR or COR to obtaintechnical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance withhazardous material storage, issue, use, and disposal requirements. The contractor shall submit to the COR and/or DGR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement ofwork for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type andmaximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified andinclude any applicable identification number, such as National Stock Number or Special Item Number. The contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of thecontract. The contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed onEPA toxic chemical list (33/50 Program - AKA 17 List) without prior written approval from DGR and/or COR.

1.7.14 Prevention of Storm Water Pollution: N/A

1.7.15 Storm Water Management Low Impact Design/Development (LID): N/A

1.7.16 Use of Pesticides: N/A

1.7.17 Protection of Work Site Resources: N/A

1.7.18 Prevention of Spills: The contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan(SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

1.7.19 Protection of Sensitive Areas: N/A

1.7.19.1. Cultural Resources Sites: N/A

1.7.19.2 Endangered Species Habitats: N/A

1.7.19.3 Wetlands: N/A

1.7.20 Corrective Action for Noncompliance: N/A

1.7.21 Noise: N/A

1.7.22 Mercury: N/A

1.7.23 Universal Waste / e-Waste Management: N/A

1.7.24 Pollution Prevention / Hazardous Waste Minimization: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS & ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor is NOT required to possess and maintain a SECRET facility clearance from the Defense Security Service.

4.3. Materials: The contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The contractor shall equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The contractor shall provide tear down, rebuilding, resealing and reassembly services for front brake axle assembly for John Deere Loader model number 844J S/N DW844JX617602 (and only that equipment). Due to the nature of equipment repair and service it is understood that an estimate is a projection, therefore, any deviation from the original estimate is acceptable provided the customer is informed in writing and given the option to accept or decline the proposed deviation prior to the initiation of repairs or additional services. Upon the approval for repairs, any deficiencies found shall be corrected in a manner that ensures the equipment meets the requirements for which it was originally designed, excluding customer requested modifications/additions.

5.2. Equipment Repairs: The contractor shall provide tear down, rebuilding, resealing and reassembly for front brake axle assembly for John Deere Loader model number 844J S/N DW844JX617602 by replacing required seals of internal and external components,snap rings, brake piston, guides, clutch discs and plates plus various o-rings and miscellaneous components including lubricants as required to complete the repair to factory specifications. Any other deficiencies found and shall be corrected in a manner that ensures the equipment meets the requirements for which it was originally designed, excluding customer requested modifications/ additions. All estimates of repair will be evaluated against the actual invoice to track accuracy of estimating cost and time of repairs.

5.3. Work Area: Repair services for the front brake axle assembly for John Deere Loader model number 844J S/N DW844JX617602 shall be performed at Sierra Army Depot, Herlong, California 96113.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2. All local, state and federal laws.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Method of Surveillance

PRS # 1.

The contractor shall provide rebuilding and resealing services for front brake axle assembly for John Deere Loader model number 844J S/N DW844JX617602 by replacing required seals of internal and external components,snap rings, brake piston, guides, clutch discs and plates plus various o-rings and miscellaneous components including lubricants as required to complete the repair to factory specifications.

PWS Para 5.2