Performance Work Statement - updated - 6.16.2025.docx

Performance Work Statement

563 RQG

Human Performance Training Center Door Access Security Control System

1.0. Description of Services. The contractor must furnish all labor, parts, tools, materials, equipment (to include equipment in Appendix 1), transportation, personnel, management, supervision and training necessary to provide and install an access control system for the 563 RQG, Human Performance Training Center, Benko Fitness Center (Building 2301), Room 103-104, in support of the 563 RQG Human Performance at Davis-Monthan AFB (DMAFB), Tucson, AZ.

1.1. Work Schedule. Prior to commencing any work, the contractor must coordinate the date and time of system installation with the 563 RQG Human Performance staff.

1.1.1. Preparation. The contractor must evaluate the current system and replace it with a more effective system allowing proximity CAC compatibility.

1.1.2. Permits. The contractor must ensure all permits, manifests, and environmental requirements, etc. are accomplished prior to beginning work.

1.1.3. Scope of Work for Building 2301. The contractor must remove and dispose of the existing access control systems from one (1) exterior door and one (1) interior door. Additionally, the contractor will provide and install CAC proximity access control for two (2) card readers; one (1) interior and one (1) exterior. Two (2) doors do not have an existing access control system and will need any hardware/software that is required to facilitate the installed system or run on stand-alone system. The system must be compatible with the existing SmartNet system installed throughout the building but must be able to operate independently of the centralized system. The system must also allow for maintenance by SmartNet in accordance to the services identified in contract number: FA487724C0029. The contractor will provide 2 copies of the access control system’s operating manual and in person training to (2) government personnel on the use of software on the installed customer database. Contractors will ensure that there are no protruding wires, and the devices are neatly installed.

1.1.4. System Testing. Upon completing installation of the access control system, the contractor must test the system in the presence of the 563 RQG Human Performance Point of Contact (POC). If the system does not function properly, the contractor must make any necessary adjustments/repairs to ensure the system is fully functional.

1.1.5. Waste Removal. The contractor must remove all debris from the work site and place it in the contractor provided disposal containers. The contractor must dispose of waste at a permitted off-base waste site. Upon completion of services, the surrounding area must be completely free of all waste.

1.1.6. Operating Manual and Training. The contractor must provide at least 2 copies of the access control system’s operating manual to the POC. The contractor will also provide access control system training for the use of software to government personnel.

1.1.7. Maintenance Manual and/or Warranty Documents. Upon completion the contractor must provide the Programs Office with two copies of all necessary maintenance manuals and warranty documents.

Contractor Personnel Qualifications. The contractor must ensure only fully certified qualified technicians perform installation of the access control system. The contractor must provide the government with proof of technician qualifications with submission of quotation package.

1.2. General Information

1.2.1. Contract Manager. The contractor must designate a primary contract manager, who will be responsible for the performance of services. The contractor must submit the name of the contract manager in writing to the Programs Office POC. The contract manager must have full authority to act for the contractor on all matters relating to the daily operation of the contract. The contract manager must be available during normal business hours to discuss performance with Government personnel.

1.2.2. Contractor Employee Restrictions. The contractor must not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.2.3. Conflict of Interest. The contractor must not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with DODD 5500-7, Standards of Conduct. In addition, the contractor must not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

1.2.4. Work Hours. The contractor must perform installation of the access control system during the hours of 8:00 a.m. – 4:00 p.m., Monday through Friday, except Federal Holidays. If the contractor wants to perform installation services outside of the work hours, it will require advance coordination. Requests will be considered on a case-by-case basis.

1.2.4.1. Recognized Federal Holidays. The following federal holidays are observed at Davis- Monthan AFB. The contractor will not perform installation services on federal holidays, or the day set aside for observation to include down days.

Independence Day

1.2.5. Fire Prevention and Safety. Contractor employees must comply with DMAFB Fire Protection Program, Air Force Occupational Safety & Health (OSHA), Air Force Occupational Safety, and the Fire Prevention and Health Program. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities.

1.2.5.1. Safety Equipment. The contractor is responsible for providing all safety equipment for contractor employees. Contractor employees must always use proper safety equipment during the performance of this contract and perform all tasks in a safe manner. The Government has the right to terminate cleanings if the contractor is practicing unsafe work practices or lacks proper safety equipment, at no cost to the Government. The Government may also terminate cleanings if unsafe weather conditions exist during the cleanings.

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1.2.6. Environmental Protection Compliance. The contractor must comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor must comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor must immediately notify the Contracting Officer and Program Office when violations occur and cooperate fully with fire department personnel and Government investigators.

1.2.7. Work Areas. The contractor must, at all times, keep work areas free from accumulation of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor must leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job-related waste material at a permitted site.

1.2.8. Inspection of Services. The contractor’s work must be subject to inspection at any time. The presence or absence of a government inspector must not relieve the contractor from strict compliance with the requirements of the PWS, nor must the presence of an inspector relieve the contractor from any deficiency that may be noted during the final inspection.

1.2.9. Smoking in Air Force Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.3. Security Requirements

1.3.1. DMAFB Passes. The contractor must obtain DMAFB passes for all employees requiring access to DMAFB. Applications for passes must be submitted to Program Office. Applicants may obtain passes from the Security Forces Pass and Badge Section, at the Craycroft Visitor Center, DM AFB, during the hours of 7:00 a.m. to 4:00 p.m., Monday through Friday.

1.3.2. Real ID Requirement. Beginning May 7, 2025, Davis Monthan Air Force Base will require all visitors seeking base access to possess a REAL ID in accordance with the REAL ID Act of 2005 and DoD Manual 5200.08 Vol 3, Physical Security Program: Access: to DoD Installations.

Federal installations, including Davis-Monthan AFB, will no longer accept non-marked state-issued identification cards after May 6, 2025. As mandated by the Department of Homeland Security (DHS), state-issued licenses and identification cards must include a REAL ID compliant marking–star markings, “Enhanced” verbiage, etc.—indicating adherence to federal standards. Enhanced Driver’s Licenses (EDLs) issued by Washington, Michigan, Minnesota, New York and Vermont are also acceptable for federal purposes. Although most EDLs do not contain the REAL ID star marking, they meet DHS criteria for access.

To obtain a REAL ID, individuals must visit their state’s driver licensing agency website for documentation requirements. At a minimum, applicants must provide proof of full legal name, date of birth, Social Security number, two proofs of address and lawful status. States may impose additional requirements. Minors under 18 years of age are not required to present REAL ID compliant credentials for travel or base access, but their accompanying adult must be compliant.

Individuals issued a “LIMITED-TERM” REAL ID—commonly non-citizens with documentation such as a Permanent Resident Card, visa, or employment authorization—must present the same documentation when requesting access to DMAFB.

Common REAL ID-compliant credentials include U.S. passports, permanent resident cards and other identification approved under DODM5200.08v3. Current Defense Biometric Identification System (DBIDS) badges are not impacted by this change. However, new or replacement DBIDS badges will only be issued upon presentation of REAL ID-compliant credentials. When screening visitors for DBIDS Contractor Badges and EAL sponsorship visitation requests, it is the direct responsibility of the DoD-affiliated sponsor to verify that the personnel they are requesting badging or visitation for are REAL ID compliant.

For DBIDS contractors, Visitor Control Center badging personnel will confirm contractors’ REAL ID compliance when they come to receive their DBIDS badge. Security Forces personnel will verify visitors’ driver’s licenses and identification cards to ensure REAL ID compliance is met. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

Security Forces entry controllers will verify REAL ID compliance of visitors when verifying their credentials with Entry Authorization Lists. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

For more information on REAL ID compliance and requirements, visit www.dhs.gov/real-id. For questions regarding access to Davis-Monthan AFB, contact the 355th Security Forces Squadron Pass and Badge Office at 520-228-3224.

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1.3.3. Listings of Employees. Upon contract award, the contractor must provide a list of contractor employees that will perform services on DMAFB to the Program Office, so security checks can be performed. The list must include the contractor employee’s first and last name, date of birth, social security number, driver’s license number and state of issue. The contractor must also submit an updated listing to the Program Office when an employee's status or information changes.

1.3.4. Traffic Laws. Contractor employees must comply with all DMAFB traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is hands-free phone. Seat belt use is mandatory for all vehicle occupants.

1.3.5. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base and may result in loss of base driving privileges and debarment from the base.

1.3.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.3.7. For Official Use Only (FOUO). The contractor must comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.3.8. Reporting Requirements. Contractor personnel must immediately report to an appropriate government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.3.9. Physical Security. The contractor must safeguard all Government property, including controlled forms provided for contractor use. At the close of each work period, Government equipment, facilities, and other valuable materials must be secured.

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1.4. Government Provided Services

1.4.1. Utilities. The Government will provide water and electricity inside of facilities; however, the contractor is responsible for outside lighting of the facilities. The contractor must practice utility conservation and is responsible for operating under conditions that prevent the waste of utilities.

1.4.2. Emergency Services. The Government will provide Security Forces services (call 228- 4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor should call 911 for medical emergencies. If the contractor calls 911 from a government phone, the contractor must tell the operator that they are calling from DMAFB.

2.1 Appendix 1 – Equipment list

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