Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

FIRE SUPPRESSION SYSTEM SERVICES

April 24, 2025

1. SCOPE OF WORK.

The work consists of providing normal maintenance service, yearly inspections, testing, and emergency maintenance for seven (7) high pressure carbon dioxide fire suppression systems and one (1) low pressure carbon dioxide (CO2) system, containing nine (9) low pressure systems, installed between 1940 and present. The Contractor shall furnish all equipment, labor, and materials, and shall perform all operations necessary to complete the work.

2. LOCATION

The site of the work is following buildings in Area B, Wright-Patterson AFB, Ohio. (WPAFB) a.) Building 18G: one 18-ton bulk tank unit, Chemetron brand (low pressure). This tank supplies

CO2 to the low pressure systems.

b.) Building 18B: Room 50, transformer vault, Room 51 transformer vault, transformer vault Rm

50A (all low pressure) c.) Building 18C: Research Cell (RC) 18, RC 20, RC 21, basement battery vault C003 (all low pressure) d.) Building 18E: RC 22, RC 24 (all low pressure) e.) Building 18: Room 12, separate CO2 system (high pressure) f.) Building 71A: D-Bay, separate CO2 system (high pressure) g.) Building 71B: H-Bay Rooms 1-5, separate CO2 systems (high pressure)

3. INSTRUCTIONS TO THE CONTRACTOR

a.) At the beginning of any work the Contractor shall become thoroughly familiar with all details of the work and working conditions, verify dimensions in the field, and advise the POC of any discrepancies before performing any work.

b.) All work areas will remain occupied by Government personnel during performance of work if the nature of the work permits it. If it does not, the Contractor shall notify the POC when the work is being scheduled so that an evacuation of the work area can be planned.

4. CONTRACTOR’S QUALIFICATIONS

Contractor shall have a license from the Ohio State Fire Marshal’s office.

5. COORDINATION AND SCHEDULING

a.) The Contractor shall coordinate all work with the POC for each building where a system is located to determine and ensure that work meets Government specifications.

b.) The Contractor shall provide a proposed work schedule for review and approval by the POC prior to starting any work. Because of the specialized operations in some areas protected by the CO2 systems, it may be necessary to perform the operations after normal working hours or on weekends.

The Contractor shall notify the POC of such requirements at the time the work is being scheduled and shall estimate the number of hours required to complete the work.

c.) The Contractor shall perform the inspections to ensure that fire safety equipment meet the standards outlined in this document.

6. FIRE SAFETY

The Contractor shall not do any welding or use any flame apparatus without obtaining prior clearance from the Fire Inspector and the POC. The Fire Inspector may be contacted by phone (937) 257-

4075. The Contractor shall notify the Fire Inspector 24 hours in advance of the intended use of any flame apparatus. When using flame apparatus, the Contractor shall provide fire protection devices, such as noncombustible coverings and fire extinguishers, as requested by the Fire Inspector.

7. APPLICABLE PUBLICATIONS

The Contractor shall comply with the following forms, specifications, and regulations, ensuring that the most up to date version is being used throughout the lifetime of the contract.

Publication No. Publication Title

NFPA 12 Standard on Carbon Dioxide Fire Extinguishing Systems in its entirety

NFPA 701 National Electric Code in its entirety

ASME B31.3 American Society of Mechanical Engineers Code for Process Piping in its entirety

1Appendices to the referenced publications shall be considered part of the standard. Advisory portions of the standard shall be considered mandatory as if the word “shall” were substituted for the word “should.” Any reference to the “Authority Having Jurisdiction” shall be interpreted to mean the Base Fire Protection Engineer.

8. PROTECTION OF GOVERNMENT PROPERTY AND PERSONNEL

8a. Work areas include the following:

(1) Actual Construction Site; areas in which the work shall be accomplished or performed.

(2) Storage Areas; areas used for the storage of materials and equipment to be used in the work.

(3) Office and Shed Areas; areas for placing temporary field office, tool, or storage sheds.

(4) Transportation Areas; areas that are defined as streets, roads, driveways, parking areas, or grass areas used for transportation purposes.

8b. Accomplish all work in accordance standards referred to in Sec 7.

8c. The Contractor shall, with assistance from the POC, locate all existing utility lines in the field before starting excavation of any kind and process an AF Form 103, Civil Engineering Construction

Permit, prior to the excavation. Contractor shall notify POC 48 hours in advance to schedule an on-site clearance.

8d. The Contractor shall furnish, place, and utilize barricades per safety requirements. The

Contractor shall keep access drives and doors clear at all times.

9. STORAGE AND PROTECTION OF MATERIALS

a.) The Contractor shall store and safe-keep all material used in the performance of the work.

b.) Access to on-base storage facilities is generally not available to contractors. If on-base, Government-provided storage space is not available, the Contractor shall provide a building, trailer, or other facility for storage of materials. Such storage facilities shall meet Air Force and Base fire regulations and approved by the Fire Inspector. The storage building, trailer, or other facility shall be sited and coordinated with the Base Civil Engineer. The facility shall be clearly marked on the outside with the name and a day and evening phone number of the Contractor POC to contact in case of an emergency.

c.) No materials shall be stored in unapproved storage areas. Whenever used in this document, “unapproved storage areas” means facilities not approved by the Fire Inspector for use or storage facilities that were approved by the Fire Inspector but that are not properly marked.

d.) The Contractor shall deliver materials to the site in good condition and free of defects. The

Contractor shall store material in an organized fashion to maintain the area “fire-safe”. Materials shall be protected from contact with the soil, moisture, and environmental elements until ready to be used. Materials shall be labeled for ready identification. Labels shall include name of manufacturer, and name and number of product. Damaged materials shall be removed from the site and replaced with approved materials. Contractor is responsible for inventory of items and accountability.

10. REMOVALS AND SALVAGE.

All removed materials shall become the property of the Contractor unless otherwise designated.

Remove all materials and excess items from the work area as they accumulate and dispose off-base to complete work and avoid obstruction.

11. DAILY CLEAN-UP

a.) The Contractor shall keep the work area clean of all debris on a daily basis or more often as required and keep storage areas clean and orderly at all times.

b.) The Contractor shall dispose of combustible wastes at the end of each workday. Under no circumstances shall combustible waste accumulate.

12. UTILITIES

12a. The Contractor may request access to government utilities which are readily available in the work area (e.g. house current or tap water in buildings). Such a request must be approved by the

POC before the Contractor uses any Government utilities.

12b. Maintain all utilities for the duration of the work. The Contractor shall coordinate within 8 hours through the POC to request temporary disconnection of a utility for ANY period of time.

12c. All utility shutdowns for the purpose of disconnecting or connecting services which will affect areas outside the immediate work area shall be accomplished after normal base work hours or on weekends.

12d. Utility shutdown requests shall be accomplished in writing fourteen (14) full days in advance of the necessity for the shutdown. The request shall contain the following:

(1) Name of contractor

(2) Requested date for shutdown

(3) Duration of shutdown

(4) Buildings or parts of building affected

(5) Utilities affected

(6) Reason for shutdown

12e. The Contractor shall not proceed with shutdown until all approvals have been obtained.

13. ENVIRONMENTAL PROTECTION

a.) Do not discharge fuels, oils, pesticides, or any other toxic or hazardous substance into the storm or sanitary sewers of WPAFB. Use all means available and necessary to control dust and prevent erosion on the construction site.

b.) Open burning is not permitted on base.

c.) Control litter at all times by keeping it in containers. Remove construction debris from WPAFB and dispose of it in a State approved landfill.

d.) Remove all equipment, drums, containers, and all other construction material upon contract completion.

e.) Coordinate with the 88th Environmental Management Branch, 88th CEAN, (937) 257-7152, prior to the start of any contract involving the removal and disposal of asbestos, polychlorinated biphenyls, or other regulated hazardous waste.

14. SUBMITTALS

The Contractor shall submit for approval all items described below:

a.) Contractor’s test plan as described in Section 15a.

b.) Contractor’s test report as described in Section 15a.

c.) Contractor’s documentation of upgraded components as described in Section 15a and 15b.

d.) Contractor’s documentation of repairs and modifications as described in Section 15a and 15b.

SERVICES SUMMARY (SS)

PERFORMANCE OBJECTIVES, PERFORMANCE THRESHOLDS,

METHODS OF SURVEILLANCE AND REMEDIES

Performance Objective PWS

Para.

Performance

Threshold

Method of

Assessment

Remedy

SS-1 Scientific and Technical

Reports, Informal Technical

Information

14 a.), b.), c.), d.)

Zero defects.

100% inspection

As Required.

Re-performance shall be performed within

7 days

15. WORK TO BE COMPLETED

All work shall be performed at a time mutually agreed upon by the POCs and the contractor.

15a. FIRM FIXED PRICE.

During the basic year and Option Years I, II, III, and IV the Contractor shall conduct a complete inspection and test of each fire suppression system on a yearly basis in accordance with NFPA

12. The test shall include all functions of the system and devices listed below. A full discharge test is not required. Seven (7) days prior to conducting the test, submit a detailed test plan to the

POC showing the devices and functions to be tested, the procedures that will be used to perform the test and the schedule to be followed. The test plan must be approved by the POC and the

Base Fire Protection Engineer prior to beginning the tests. The following apply to all systems included in this contract and fulfillment of these tests constitutes a “complete inspection.”

Inspections and tests shall be conducted after fire suppression systems have been isolated from the main building alarm system by the Government. The main building alarm system shall NOT be included in the inspections and tests.

i. Test the operation of all detectors in accordance with the manufacturer’s recommendations.

Provide a copy of the manufacturer’s recommended testing procedure with the test plan required above.

ii. Test the operation of all manual actuators.

iii. Test the operation of all timers to assure the proper discharged time for each hazard.

iv. Test the operation of all electromechanical pilot valves.

iv. Test the operation of all master and selector valves.

v. Check the integrity of all piping, valves, and nozzles. Check and adjust the orientation of nozzles to ensure coverage of the hazard.

vi. Test the operation of all audible and visual alarm indicating devices that are part of the fire suppression system.

vii. Test the operation of all interlocks that are actuated by discharge of the fire suppression system. The tests are limited to assuring proper output signals from the existing system and controls. The Contractor shall not be responsible for operation of the interlock equipment unless it is a part of the fire suppression system.

ix. Test the operation of all control panel functions and supervisory devices. This shall include a test of the secondary power supply.

x. Test the integrity of all electrical circuits within the system to assure there are no ground faults and the circuits are properly supervised, in accordance with the standards set forth in

NFPA 12.

xi. Test the operation of the refrigeration system and controls, including supervision of tank level and pressure.

xii. The Contractor shall replace and/or maintain all signs pertaining to the fire suppression system.

xiii. The Contractor shall weigh and inspect CO2 cylinders for the high pressure CO2 systems.

15b. TIME AND MATERIALS. Work performed under any Time and Materials CLIN must be approved in writing from the Contracting Officer Representative (COR) prior to performance. The

Contractor shall send a quote to the COR for review and approval.

(1) During the basic year and Option Years I, II, III, and IV the contractor shall repair the system as necessary. The Contractor shall respond and arrive on base to emergency calls from the

POC within 24 hours of the repair call unless otherwise mutually agreed upon by the contractor and the POC.

(2) During the basic year and Option Years I, II, III, IV the contractor shall provide liquid carbon dioxide to fill the low pressure CO2 systems and maintain the high pressure system CO2 cylinders.

16. ESTIMATED REQUIREMENTS

a.) Estimated Annual Requirements.

Description BASE

YEAR

OPT YR. I OPT YR.

II

OPT YR

III

OPT

YR IV

FIRM FIXED PRICE

Low pressure CO2 system inspection

9 ea. 9 ea. 9 ea. 9 ea. 9 ea.

High pressure CO2 system inspection

7 ea. 7 ea. 7 ea. 7 ea. 7 ea.

Backup battery replacement 4 ea. 4 ea. 4 ea. 4 ea. 4 ea.

Inspect/Service Main CO2

Tank

1 1 1 1 1

TIME AND MATERIALS

Top Off Main CO2 Tank 20,000 lb 20,000 lb 20,000 lb 20,000 lb 20,000 lb

Unplanned/Emergency service calls

1 ea. 1 ea. 1 ea. 1 ea. 1 ea.

b.) System Description.

FLOOD

30 SECOND DELAY

LOCATION PANEL

TYPE

SPURT MANUAL

DUMP

AUTOMATIC

DUMP

INPUTS ELECTRONIC

OUTPUTS

Bldg 18, Rm 12 Kidde

Micro XLT

High

Pressure

X X • Heat detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• Annunciators

• Trouble

Bldg 18B, transformer vault B-50

Kidde

AEGIS-XLT

Low

Pressure

X X • Heat detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• Annunciators

• Trouble

Bldg 18B, transformer vault B-51

Kidde

AEGIS-XLT

Low

Pressure

X X • Heat detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• Annunciators

• Trouble

Bldg 18C, Battery Rm

B003

Kidde

AEGIS-XLT

Low

Pressure

X X • Heat detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• Annunciators

• Trouble

Bldg 18C, Research Cell

Kidde

AEGIS-XLT

Low

Pressure

X X • Heat detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• HVAC

shutdown

• Bay door closure

• Annunciators

• Trouble

Bldg 18C, Research Cell

CLASSIFIED

AREA

Kidde

AEGIS-XLT

Low

Pressure

X X • Heat detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• HVAC

shutdown

• Bay door closure

• Annunciators

• Trouble

Bldg 18C, Research Cell

Kidde

AEGIS-XLT

Low

Pressure

X • Heat

Detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• HVAC

shutdown

• Bay door closure

• Trouble

Bldg 18E, CLASSIFIED

AREA

Low

Pressure

X X • Heat

Detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• HVAC

shutdown

• Bay door closure

• Annunciators

• Trouble

Bldg 18E, Low

Pressure

X • Heat

Detector

• Manual switch

• Bldg alarm

• Fuel cutoff

• HVAC

shutdown

• Bay door closure

• Annunciators

• Trouble

Bldg 18E, transformer vault B-50A, Kidde

AEGIS-XLT

Low

Pressure

X X • Heat

Detector

• Manual switch

• Bldg alarm

• Annunciators

• Trouble

Bldg 71A, D-

Bay

Notifier

RP-2002

High

Pressure

X • Manual switch

• Bldg alarm

• Annunciators

• Trouble

Bldg 71B, H-

Bay, Rm 5

AEGIS 2.0

High

Pressure

X • Manual switch

Bldg 71B, H-

Bay, Rm 4

Kidde

Ageis

High

Pressure

X X • Manual switch

• Heat

Detectors

• Annunciators

• Bldg Alarms

• Fuel cutoff

Bldg 71B, H-

Bay, Rm 3

Kidde

Ageis

High

Pressure

X X • Manual switch

• Heat

Detectors

• Annunciators

• Bldg Alarms

• Fuel Cutoff

Bldg 71B, H-

Bay, Rm 2

Kidde

Ageis

High

Pressure

X X • Manual

Switch

• Heat

Detectors

• Annunciators

• Bldg Alarms

• Fuel Cutoff

Bldg 71B, H-

Bay, Rm 1

Kidde

Ageis

High

Pressure

X X • Manual

Switch

• Heat

Detectors

• Annunciators

• Bldg Alarms

• Fuel Cutoff c.) Main Low Pressure Tank.

Main bulk CO2 tank. Chemetron, 18 ton capacity; storage of CO2 at 0 degrees F and 300 psi.