Performance Work Statement (PWS) - BPA Real Estate Appraisals.pdf

PERFORMANCE WORK STATEMENT

Real Estate Appraisal Support Real Estate Division

US Army Corps of Engineers, Honolulu District Fort Shafter, Hawaii

11 June 2026

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Real Estate Appraisal Support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Professional and Technical Support as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract and the approved Statement of Work.

1.2 Background:

Organization. The mission of the U.S. Army Corps of Engineers (USACE), Honolulu District (POH) is to provide a full spectrum of planning, project management engineering, design, contracting, construction, real estate and other support services throughout the Pacific region. POH is located primarily at Fort Shafter, Hawaii.

The Real Estate Division provides its customers with Real Estate services relating to acquisition, management and disposal, and other real estate related work such as title search and appraisal services.

Our workforce is comprised of Government workers who are highly trained and interwoven into our customers daily work activities.

1.3 Objectives: The Contractor shall provide professional, administrative, or technical services in support of each member’s initiatives and assigned missions. The work effort is to provide the support required to achieve the desired degree of responsiveness essential to accommodate workload demands.

1.4 Scope: Specific work shall include, but not be limited to the following:

REAL ESTATE APPRAISER. The scope of this contract is to provide professional and technical real estate appraisal services on an as-needed basis to support the missions of the USACE, POH. The Contractor shall provide all necessary labor, materials, and expertise to prepare appraisal reports that are compliant with all applicable federal standards, laws, and regulations. Services will include, but are not limited to, the valuation of various property types and real property interests for acquisition, disposal, and leasing actions by the Government.

1.4.1 Special Appraisal Instructions: As part of any appraisal assignment, the appraiser must adhere to the following:

• The appraiser must review and conform to the directions presented in the most current version of USACE Engineering Regulation (ER) 405-1-12 Real Property Acquisition (https://www.publications.usace.army.mil/USACE-Publications/Engineer-Regulations/).

1.4.2 Skills Required: All work performed under this scope must be executed by an appraiser who holds a valid and current State Certified General Real Property Appraiser certificate for the state, territory, or commonwealth in which the subject property is located. This is a mandatory qualification.

1.4.3 Period of Performance: The scope of this agreement is limited to a period of performance of one (1) year beginning on the date of award. The total cost of all individual orders placed against this agreement shall not exceed $350,000.00 within this period.

1.5 General Information

1.5.1 The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures the work complies with the requirement of the contract.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr. Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Junteenth Independence Day Christmas Day Independence Day

1.5.4 Hours of Operation: The appraiser will conduct business to ensure meeting the required suspense date in the SOW and based on his proposal. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Government will notify the Contractor 24 hours in advance of any administrative closings, or similar Government directed facility closings. If the Government fails to provide 24 hour advance notification, the Contractor can request compensation up to one (1) base hour. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: Place of Performance: The work shall be performed primarily at the

Contractor's own place of business. While the majority of appraisal services will be for properties located on the island of Oahu, services will also be required for properties in other geographical locations. These locations include, but are not limited to, the Hawaiian Islands of Kauai, Molokai, Lanai, Maui, and the Big Island of Hawaii; the Commonwealth of the Northern Mariana Islands (e.g., Saipan, Tinian, Rota); American Samoa; Guam; and other U.S. territories and freely associated states within the USACE POH area of responsibility as required. The Contractor must be licensed and/or certified to provide appraisal services in each jurisdiction where work is to be performed, as required by law.

1.5.6 Type of Contract: The government will award a firm fixed price contract.

1.5.7 Security Requirements: Work under this contract is unclassified. A Secret security clearance is not required to fully accomplish the tasking.

1.5.7.1 General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel.

The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.5.7.2 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something) All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.5.7.3 Antiterrorism (AT) Level 1 Training: All contractor personnel requiring routine access to army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level 1 awareness training is available a http://jko.jten.mil/ (website subject to change).

1.5.7.4 Pre-screen candidates using E-Verify Program Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.5.7.5 Physical Security: When required, all contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.7.6 Key Control. Not applicable.

1.5.8 Special Qualifications: The Contractor is responsible for ensuring all personnel performing appraisal services under this contract possess the requisite qualifications and credentials. The following qualifications are required:

1.5.8.1 Licensure/Certification: Appraisers must hold a valid, current State Certified General Real Property Appraiser license (or the equivalent for non-state locations) in the jurisdiction where the subject property is located.

1.5.8.2 Experience: Appraisers shall possess verifiable experience in performing appraisals for federal land acquisitions and disposals in accordance with the Uniform Appraisal Standards for Federal Land Acquisitions (UASFLA).

1.5.8.3 Professional Designations: While not mandatory, possession of a professional designation from a nationally recognized appraisal organization, such as the Appraisal Institute (MAI) or the American Society of Farm Managers and Rural Appraisers (ARA), is considered highly desirable.

1.5.8.4 Additional Technical Competency: The contractor may be required to submit evidence of additional technical competency for future appraisal assignments.

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.5.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.13 Organizational Conflict of Interest:

1.5.13.1 The Contractor and its subcontractors performing work under this contract may receive or have access to proprietary or source-selection sensitive information (e.g., cost data, budget analyses, or pre-award work statements). This access, or the performance of evaluation services, may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5.

1.5.13.2 The Contractor shall immediately notify the Contracting Officer in writing whenever it becomes aware that such access or participation may result in any actual or potential OCI.

1.5.13.3 If an actual or potential OCI is identified, the Contractor shall promptly submit a written mitigation plan to the Contracting Officer. The Contracting Officer, at their sole discretion, will determine if the plan is acceptable.

1.5.13.4 If the Contracting Officer unilaterally determines that an OCI cannot be satisfactorily avoided or mitigated, they may impose any remedy deemed necessary. This includes, but is not limited to, prohibiting the Contractor from participation in subsequent contract requirements that may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NACI National Agency Check Investigation OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SF85 Standard Form 85 TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide initial guidance, technical information, and subject matter orientation.

3.2 Facilities: None.

3.3 Utilities: None.

3.4 Equipment: None.

3.5 Materials: The Government may provide documentation such as historical records, professional studies, reference manuals, and appropriate publications as needed.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor shall provide personnel that are thoroughly knowledgeable with the proper training, education, experience, maturity and professional skills to provide and meet the objectives as described in paragraph 1.4 above. Also, they must possess acceptable communications skills, both oral and written. There will be considerable interface with high level customers as well as highly skilled engineers and architects.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The Contractor must abide by the most current editions of all applicable laws, regulations, standards, and publications. All work performed under this contract shall adhere strictly to the following, which will take precedence in the order listed below in the event of a conflict:

5.1.1 When required, the Uniform Appraisal Standards for Federal Land Acquisitions (UASFLA), current edition, Interagency Land Acquisition Conference (also known as the "Yellow Book").

5.1.2 The Uniform Standards of Professional Appraisal Practice (USPAP), as promulgated by the Appraisal

Standards Board of The Appraisal Foundation.

5.1.3 49 Code of Federal Regulations (CFR) Part 24: Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally-Assisted Programs.

5.1.4 Applicable U.S. Army Corps of Engineers regulations, such as Engineer Regulation (ER) 405-1-12 Real

Property Acquisition.

5.1.5 Other relevant Department of Defense (DOD) and Department of the Army (DA) regulations and policies as specified in individual call orders.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data

ATTACHMENT 1 – TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMNETS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS #1

The contractor shall complete project taskings assigned

Accuracy, Quality, Quantity and timeliness

All actions are fully coordinated and completed accurately in a timely manner according to industry /DOD guidelines

Appraisal Report will be reviewed by a USACE Appraiser for adequacy, relevance and completeness

PRS #2

Participate as a member of a Project Development Team (PDT)

Willingness to participate and quality of feedback offered during PDT meetings.

Participate in 100% of all PDT meetings associated with assigned actions

Participation on all PDT calls

ATTACHMENT 2 – TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Notified by assignment

Notified by assignment

Notified by assignment

Notified by assignment

Notified by assignment

ATTACHMENT 3 – TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

1 Real Estate Appraiser Base $350,000.00

TYPES OF APPRAISALS

MARKET RENT

Ingrant/Outgrant

Lease Easement License

FEE VALUE

Acquisition Disposal

OTHER

Mass Appraisal Consultation