Performance_Work_Statement_-_PHIBCB_ONE_Logistics__Admin_Support.pdf

PERFORMANCE WORK STATEMENT (PWS)

LOGISTICS AND ADMINISTRATIVE SUPPORT SERVICES

FOR AMPHIBIOUS CONSTRUCTION BATTALION ONE (PHIBCB ONE)

Document Type: Performance Work Statement (PWS)

Target Agency: Amphibious Construction Battalion ONE (ACB-1)

Location: 2524 Eniwetok Road, San Diego, CA 92115

Effective Date: 01 February 2027

Performance Work Statement (PWS) — ACB-1 Logistics & Admin Support

Table of Contents

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1.0 INTRODUCTION & BACKGROUND

1.1 Background

Amphibious Construction Battalion ONE (ACB-1) conducts forward littoral presence operations in support of amphibious operations, assault follow-on operations, maritime repositioning force operations, and joint logistics over-the-shore (JLOTS). Missions include peacetime forward littoral operations and humanitarian assistance operations in support of the Department of State. These complex missions require current and future operations planning, material management, and complex personnel management functions.

1.2 Non-Personal Services

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn, is responsible to the Government. The Contractor shall manage, supervise, and coordinate all contractor operations and personnel to ensure successful performance of all requirements detailed within this PWS.

2.0 SCOPE OF WORK

The Contractor shall provide professional logistics and administrative support services to ACB-1 and its affiliated subordinate units under Naval Beach Group ONE (NBG-1). The scope of this effort encompasses three main areas:

A. Logistics Support: Table of Allowance (TOA) management supporting the material outfitting of

ACB-1 and properly disposing of assets for ACB-1, alongside subordinate and command-wide asset validation.

B. Travel Administration & Reserve Coordination: Administrative support of personnel travel for conferences, events, and Fleet exercises for Active and Reserve components, and training coordination support for over five hundred (500) Reserve Personnel.

C. Travel Support: Execution and management of official travel expenses and administrative reconciliation in accordance with Federal and Department of Defense guidelines.

3.0 GENERAL INFORMATION & ADMINISTRATIVE

REQUIREMENTS

3.1 Quality Control

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor‘s quality control program is the means by which they assure themselves that their work complies with the requirements of the contract. The Quality Control Plan (QCP) will be part of the proposal submission and evaluation

(see Section L). The Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the submitted QCP.

3.2 Quality Assurance

The Government shall evaluate the Contractor’s performance under this contract in accordance with the

Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3.3 Recognized Holidays

The Contractor is not required to perform services on the following federal holidays:

New Year’s Day

Martin Luther King Jr.’s Birthday

President’s Day

Memorial Day

Juneteenth National Holiday

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

3.4 Hours of Operation

The Contractor is responsible for conducting business between the hours of 0700 to 1630, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

3.5 Place of Performance

The work to be performed under this contract will be performed at the following location:

Amphibious Construction Battalion ONE

2524 Eniwetok Road

San Diego, CA 92115

3.6 Type of Contract

The Government will award a Firm Fixed Price (FFP) contract.

3.7 Security Requirements

The performance of this work will be conducted at the UNCLASSIFIED level. However, Contractor personnel performing work under this contract must undergo and successfully pass a background check in order to qualify for a contractor ID card (Common Access Card – CAC).

3.8 Physical Security

The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

3.9 Post Award Conference / Periodic Progress Meetings

The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The

Contracting Officer (CO), Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review performance. At these meetings, the CO will apprise the Contractor of how the Government views performance, and the Contractor will apprise the Government of any experienced problems. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be held at no additional cost to the Government.

3.10 Contracting Officer’s Representative (COR)

The COR will be identified by a separate letter of designation. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract.

Perform inspections necessary in connection with contract performance.

Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.

Monitor Contractor’s performance and notify both the Contracting Officer and Contractor of any deficiencies.

Coordinate availability of Government-furnished property and provide site entry for Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract or order.

3.11 Identification of Contractor Employees

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contract employees are required to wear their contractor ID cards visibly on the exterior of their clothing at all times.

3.12 Organizational Conflict of Interest (OCI)

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO. In the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as deemed necessary, including prohibiting the Contractor from participating in subsequent contracted requirements affected by the OCI.

3.13 Data Rights

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government-owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

3.14 Government Points of Contact (POCs)

The following Government personnel are identified for administrative, technical, and financial oversight.

Formal designations will be issued under separate cover.

Role / Designation Contact Information

Government Representative / COR Name: To Be Designated

Email: To Be Designated

Technical POC Name: To Be Designated

Email: To Be Designated

Financial POC Name: To Be Designated

Email: To Be Designated

4.0 PERIOD OF PERFORMANCE

The period of performance consists of a 12-month Base Year and four (4) 12-month Option Years:

Period Start Date End Date

Base Year 01 February 2027 31 January 2028

Option Year 1 01 February 2028 31 January 2029

Option Year 2 01 February 2029 31 January 2030

Option Year 3 01 February 2030 31 January 2031

Option Year 4 01 February 2031 31 January 2032

5.0 PERFORMANCE REQUIREMENTS & SPECIFIC TASKS

5.1 Task 1: Logistics Support (Table of Allowance – TOA Management)

The Contractor shall provide one (1) Logistics Analyst to deliver TOA and material readiness support. The

Analyst shall perform the following duties:

1. TOA Validation: Validate the Table of Allowance of NBG-1’s four subordinate units (including ACB-

1, ACU-1, ACU-5, and BMU-1) by comparing on-hand inventory versus authorized inventory contained in NAVFAC’s Advanced Base Functional Component (ABFC) posted on the NAVFAC Web

Portal. This task shall be completed annually with a due date of 30 June of each calendar year, with the report delivered to the COR.

2. Readiness Reporting: Prepare and submit to the COR a Report of Readiness Condition of TOA

Assets on a quarterly basis.

3. TOA Meetings: Conduct quarterly TOA meetings with NBG-1 units in order to review program status as defined in the NBG-1 TOA Manager Instruction 4400.1B. The Contractor shall provide a summary report to the COR no later than five (5) working days after the meeting.

4. Forward Deployed Baseline: Develop and submit to the COR a one-time baseline TOA in MS Excel format for the Forward Deployed Naval Force (FDNF) by the completion of the 3rd Quarter FY

2027.

5. Procurement Shortage Lists: Compile procurement lists in Excel format for items required to replace shortages and/or damaged items on a quarterly basis. Submit the completed product to the COR.

6. Planning Conferences: Attend the Naval Facilities Engineering Systems Command (NAVFAC) Navy

Expeditionary Program Office (NEPO) TOA planning conferences and work with commodity program managers to compile recommendations for prioritization of TOA modernization and recapitalization procurements on a quarterly basis.

7. Expeditionary Buy Plan: Coordinate with the NBG-1 Supply Officer and subordinate commands to create an annual Expeditionary Buy Plan that establishes procurement lists for TOA items in support of mission requirements.

8. MPSRON Validation: Conduct an annual validation of TOA inventory in order to identify equipment shortfalls and suitable substitutes aboard the Maritime Prepositioning Force Squadron

(MPSRON).

9. Instruction & Procedure Currency Review: Review applicable instructions and procedures for

NBG-1, ACB-1, ACU-1, and BMU-1 TOAs annually for currency.

10. Allowance Change Requests (ACRs): Submit to the COR Allowance Change Requests (ACRs) to document additions, deletions, and/or modifications to NBG-1 unit TOAs on a monthly basis.

11. Spare Parts & Collateral Review: Meet with subject matter experts (SMEs) from the NBG-1 staff and subordinate commands to review the existing prepositioned spare parts and collateral lists for the NBG-1 Training Container embarked on MPSRON ships.

12. Container Management: Act as the Container Control Officer in managing over 300 International

Organization for Standardization (ISO) containers, to include container inventory. Report the readiness status to the COR annually.

13. Lifecycle Management & Disposal: Identify equipment that is at or near its projected end-of-life and report to the COR and responsible Supply Officer to replace and/or dispose of the equipment on a quarterly basis.

14. DRMO Scheduling: Schedule each month the pick-up or delivery of TOA items for DRMO.

5.2 Task 2: Travel Administration & Reserve Training Coordination Support

The Contractor shall provide one (1) Administrative Assistant (Travel Clerk) to perform travel administrative and reserve coordination services for ACB-1, consisting of over 550 Active Component

Sailors and 550 Reserve Component Sailors. Tasks shall be completed on a daily basis unless otherwise noted. The Contractor shall:

15. DTS Customer Support: Provide customer service for the Defense Travel System (DTS) to include troubleshooting system irregularities, performance issues, and system glitches, and submit trouble reports to the DTS help desk.

16. Itinerary Planning: Plan itineraries and arrange for flights, hotels, and rental cars that meet regulations and mission requirements in terms of dates, times, and places at the lowest costs, and report actions to the Government Authorizing Official (AO).

17. Emergent Travel Prep: Assist in the preparation of Travel Authorizations and Travel Vouchers for emergent travel of personnel who do not have a Government Travel Card (GTC) and do not have

DTS access.

18. Profile Administration: Administer member profiles in DTS to include creating, editing, receiving, and transferring member profiles.

19. Tracking Unapproved Travel: Monitor, track, and report unapproved Travel Authorizations in MS

Word format to the COR, with a copy to the Government Authorizing Official, every Friday of each work week.

20. Authorization Compliance Reviews: Review DTS authorizations in accordance with applicable laws/regulations and funding constraints while meeting travelers’ identified mission goals and objectives.

21. Voucher Review (DD 1351-2): Review submitted vouchers and sub-vouchers (DD Form 1351-2) in

DTS for accuracy, completeness, and appropriate supporting documentation (e.g., receipts as required per the Joint Travel Regulations (JTR)). Errors and discrepancies shall be summarized in

MS Word format and submitted to the COR, with a copy to the Government Authorizing Official, no later than Close of Business (COB) Friday of each week.

22. GTC Lifecycle Management: Process Government Travel Charge Card (GTC) documentation by:

providing and submitting travel card request forms for new personnel; and processing travel card terminations and transfers for checking-in and transferring personnel, respectively.

23. IBA Reports: Prepare draft weekly reports in Excel format on travel Individually Billed Accounts

(IBA) for the Agency Program Coordinator (APC) review and approval.

24. DTS & Entitlement Training: Conduct individual or classroom training sessions on travel entitlements and Defense Travel System (DTS) processes on a quarterly basis.

25. Process Optimization: Review and make recommendations to the Government Authorizing

Official for approval for improvement of office procedures related to travel according to guidelines of the organization on a yearly basis; implement approved recommendations.

26. Reserve Training Department Assistance (Downtime Performance): When on downtime, or as directed by the COR as being in downtime, the Contractor shall report to ACB-1‘s Training

Department to assist active-duty personnel with the reserve component’s various needs to complete training.

5.3 Task 3: Contract Manager

The Contractor shall provide a Contract Manager who shall be responsible for the overall performance of the work. The name of this person, and an alternate who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The Contract Manager shall be available between the hours of 0800 to 1630, Monday through

Friday, except Federal holidays or when the Government facility is closed for administrative reasons.

6.0 STAFFING & KEY PERSONNEL REQUIREMENTS

6.1 Wage Determination Labor Categories

The Contractor shall provide two (2) Key Personnel Full-Time Equivalents (FTEs) mapped to the following

Wage Determination (WD) labor categories:

Position Title WD Labor Category Key / Non-

Key

Required

Qty

Logistics Analyst (TOA

Support)

01410 Supply Technician Key 1

Administrative Assistant

(Travel Clerk)

01533 Travel Clerk III Key 1

6.2 Key Personnel Qualifications

6.2.1 Logistics Analyst (TOA Support)

Experience: Minimum of five (5) years of experience in Navy expeditionary logistics.

Technical Skills: Demonstrated experience with Table of Allowance (TOA) management, Expeditionary Warfare Center (EXWC) systems, Advanced Base Functional Component (ABFC) standards, Defense Property Accountability System (DPAS), and NAVFAC expeditionary programs.

6.2.2 Administrative Assistant (Travel Clerk / Reserve Training Coordinator)

Experience: Minimum of three (3) years of experience supporting the Defense Travel System (DTS).

Technical Skills: Working knowledge of Joint Travel Regulations (JTR), experience processing DD

Form 1351-2 travel claims, familiarity with Government Travel Charge Card (GTC) programs, and capacity to coordinate training requirements for large Active and Reserve units.

7.0 CONTRACTOR TRAVEL

The Contractor personnel (Logistics Analyst and Training Coordinator / Administrative Assistant) will be required to travel periodically within CONUS and within the National Capital Region (NCR) during the performance of this contract to attend meetings, conferences, and training. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulations

(JTR) and the limitation of funds specified in this contract. All travel requires prior written approval/authorization by the COR.

8.0 DELIVERABLES SCHEDULE

All deliverables shall be submitted electronically to the COR in the formats specified below.

ID Deliverable Title Frequency Format Recipient

DEL-01 Report of Readiness Condition of TOA Assets

Quarterly MS Word /

PDF

COR

DEL-02 Annual TOA Validation Report Annually (by 30

June)

MS Excel /

PDF

COR

DEL-03 TOA Meeting Summary Report Within 5 working days of meeting

MS Word COR

DEL-04 Expeditionary Buy Plan Annually (by 30

June)

MS Excel COR

DEL-05 DTS Status Reports Weekly (Every

Friday)

MS Excel COR

ID Deliverable Title Frequency Format Recipient

DEL-06 Weekly IBA Delinquency

Reports

Weekly (Every

Friday)

MS Excel COR / Gov AO

DEL-07 Allowance Change Requests

(ACRs)

Monthly (as needed)

Navy Form /

PDF

COR

DEL-08 One-Time Baseline FDNF TOA One-time MS Excel COR

DEL-09 Replacement/Damaged TOA

Items List

Quarterly MS Excel COR

DEL-10 NAVFAC NEPO Conference

Prioritization

Recommendations

Within 5 working days of conference

MS Excel COR

DEL-11 MPSRON TOA Validation

Inventory

Annually (by 30

June)

MS Excel /

PDF

COR

DEL-12 TOA Instruction Review Report Annually (by 31

December)

MS Word /

PDF

COR

DEL-13 MPSRON Training Container

Parts & Collateral List

Annually (by 31

December)

MS Excel COR

DEL-14 ISO Container Readiness Status

Report

Annually MS Word /

PDF

COR

DEL-15 End-of-Life Equipment

Replacement/Disposal Report

Quarterly MS Word /

PDF

COR

DEL-16 DRMO Turn-In Documentation

(DD 1348-1A)

Semi-annually

(on/before 30

June)

DD Form COR / Supply

ID Deliverable Title Frequency Format Recipient

DEL-17 Unapproved Travel

Authorizations Report

Weekly (Every

Friday)

MS Word COR / Gov AO

DEL-18 Travel Voucher

Errors/Discrepancies Summary

Weekly (Every

Friday)

MS Word COR / Gov AO

DEL-19 Travel Office Procedure

Recommendations

Annually MS Word COR / Gov AO

9.0 GOVERNMENT-FURNISHED PROPERTY (GFP)

The Government will provide office workspace, access to Government information systems (including

Defense Travel System (DTS)), and Government-furnished equipment as necessary to perform the requirements of this contract. All Government-furnished property shall be used solely for official purposes and safeguarded in accordance with applicable regulations.

10.0 PART 2: DEFINITIONS AND ACRONYMS

10.1 Definitions

Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the

Government.

Contracting Officer (CO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government.

Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the

Contracting Officer to administer the contract.

Defective Service: A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

10.2 Acronyms

Acronym Expansion

ABFC Advanced Base Functional Component

ACB-1 Amphibious Construction Battalion ONE

COR Contracting Officer's Representative

DTS Defense Travel System

FAR Federal Acquisition Regulation

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

QCP Quality Control Plan

TOA Table of Allowance