Performance Work Statement - Offutt Chapel Support Services.pdf

Offutt Air Force Base Appropriated Funds Chapel Support Services Performance Work Statement (PWS)

TABLE OF CONTENTS

1.0 BACKGROUND

2.0 SCOPE

3.0 TASKS

3.1. Program Management

4. POSITION INFORMATION

4.1 Protestant Worship Leader

4.2. Catholic Music Leader

4.3. Catholic Religious Education Coordinator

4.4. Protestant Religious Education Coordinator

4.5. Protestant Youth Ministry Coordinator

4.6. Airmen Ministry Center Coordinator

5.0. GOVERNMENT PROPERTY/ACCESS

5.1. Government Furnished Property

5.2. Access

6.0. SECURITY REQUIREMENTS

6.1. Criminal History Background Check

6.2. Procedures for a Criminal Background Check

6.3. Security Background Investigation Maintenance

6.4. Security Training

6.5. Pass and Identification Items

6.6. Retrieving Identification Media

6.7. Traffic Laws

6.8. Random Personnel and Vehicle Searches

6.9. Weapons, Firearms, and Ammunition

6.10. Reporting Requirements

6.11. Controlled Unclassified Information (CUI)

6.12. Physical Security

6.13. Lost Keys

6.14. Privileged Communication

6.15. Inclement Weather

7.0 SERVICES SUMMARY

8.0 PERSONNEL QUALIFICATIONS

8.1. Protestant Worship Leader

8.2. Catholic Music Leader

8.3. Catholic Religious Education Coordinator

8.4. Protestant Religious Education Coordinator

8.5. Protestant Youth Ministry Coordinator

8.6. Catholic Youth Ministry Coordinator

8.7. Airmen Ministry Center Coordinator

9.0 PLACE OF PERFORMANCE

10. BASE CLOSURE NOTIFICATION PROCEDURES

11. EXTENDED ABSENCE

1.0 BACKGROUND

The Offutt Air Force Base (Offutt) Chapel provides spiritual fitness opportunities and care to Airmen, their families, and other authorized personnel via facilities including the SAC Memorial Chapel and Capehart Chapel. Among other services, the chapel offers religious education programs, religious youth programs and Catholic and Protestant worship services.

2.0 SCOPE

The purpose of this contract is to provide non-personal Chapel Support Services to the Requiring Activity, the Offutt Chapel. Required services include leading musical portions of Protestant Worship services, providing musical services for Roman Catholic Masses, providing Catholic and Protestant religious education coordination and providing Protestant youth ministry program coordination.

3.0 TASKS

The Contracting Officer (CO) is the only person authorized to direct the contractor or take any actions that could change the contract or commit the Government in any way. The CO will appoint a Contracting Officer’s Representative (COR) who will be the Requiring Activity’s point of contact. The COR will work with the contractor and CO, pursuant to the scope of the PWS, to meet mission requirements.

3.1. Program Management

3.1.1. Post Award Orientation. A Post-Award Orientation shall be held within 7 business days of contract award. The contractor shall schedule and conduct this meeting in coordination with the COR and CO, by phone or in person.

The purpose of the Post-Award Orientation is to: 1) discuss unique characteristics of the contract requirements; 2) identify stakeholders' roles and responsibilities; and 3) establish a common understanding of schedule and performance expectations.

3.1.2. Program Management Plan. The contractor shall provide a Program Management Plan (PMP) within 15 business days after contract award (ACA).

The Program Management Plan shall outline the steps that will be taken to execute, and any associated risks with execution of, the contract tasks.

4.0 POSITION INFORMATION

4.1. Protestant Worship Leader

The contractor shall support the overall chapel mission by working cooperatively with leadership, staff members, and volunteers. The contractor shall:

4.1.1. Recruit, assemble, rehearse with and lead a band and praise team, to include instrumentalists and a vocalist for worship services;

4.1.1.1. Assists the Superintendent, Religious Affairs or Chaplain in charge of volunteers to implement a program to qualify volunteers, train volunteers, track volunteer hours, and recognize volunteers in accordance with DoDI 1100.21 when volunteer services are regularly occurring or of an ongoing nature.

4.1.1.2. Assists the Superintendent, Religious Affairs or Chaplain in ensuring volunteers complete a Child Care Criminal History Background Check and comply with line-of-sight supervision requirements in accordance with DoDI 1402.05.

4.1.2. With the assistance of the band and praise team, lead rehearsals/worship services for the chapel through a relevant contemporary Christian musical program, as approved by the Service Chaplain;

4.1.3. Coordinate with the Service Chaplain in the selection of music, to include compiling a song list and providing it in advance of rehearsal/worship for review and approval. The Service Chaplain reserves the right to alter the song selection if it does not meet the needs of the service as determined by the Wing Chaplain, Service Chaplain and/or chapel needs assessments;

4.1.4. Meet as needed with Service Chaplain, chapel staff, band, and/or praise team to discuss pertinent musical issues related to the performance of contractual duties;

4.1.5. Be present at least fifteen (15) minutes before rehearsals and worship services in order to prepare for and perform necessary duties, including setup and operation of chapel sound equipment used for the worship services;

4.1.6. Present a neat appearance and traditional business casual dress practices for religious services and activities (for any questions contact Chaplain over respective service); and

4.1.7. Maintain responsibility for cleanliness and orderliness of all facilities and spaces used by the contractor in performance of this task;

4.1.8. Provide 52 units (3.5 hours each) of musical support for Protestant Worship

Services:

- Rehearsal: Two Rehearsals per Week, approximately one hour each, per

Protestant Worship Service.

- Protestant Worship service: Approximately one-and-a-half-hour service.

- Special Services: Perform 10 additional units for special services that include

Christmas service, Good Friday service, quarterly Sunday Evening services and other services as needed/requested.

- Not to exceed a total of 62 units (or 217 hours) per year.

- Schedule shall be determined after award of contract.

4.1.9. In the event of absence from a worship service or rehearsal, the contractor shall notify the COR and Service Chaplain as soon as practicable and shall provide an equivalent substitute to support the requirements of Task 2.

4.1.10. Ensure compliance with all Federal, State, and Local laws and requirements and applicable Air Force Instructions, local Operating Instructions, policies and directives as they relate to chapel services and religious education programs.

4.2. Catholic Music Leader

4.2.1. Recruit, assemble, rehearse with and lead instrumentalists and vocalists for Mass;

4.2.1.1. Assists the Superintendent, Religious Affairs or Chaplain in charge of volunteers to implement a program to qualify volunteers, train volunteers, track volunteer hours, and recognize volunteers in accordance with DoDI

1100.21 when volunteer services are regularly occurring or of an ongoing nature.

4.2.1.2. Assists the Superintendent, Religious Affairs or Chaplain in ensuring volunteers complete a Child Care Criminal History Background Check and

4.2.2. Conduct selection of music, to include compiling a song list and providing it in advance of rehearsal/Mass for review and approval by the Roman Catholic Priest;

4.2.3. Provide piano/keyboard and/or organ musical services for all scheduled Catholic services, in keeping with the Roman Catholic Liturgy of the Mass;

4.2.4. With the assistance of cantors, singers and volunteer instrumentalists, lead rehearsals/services for the chapel through a musical program approved by the Roman Catholic priest;

4.2.5. Meet as needed with the Wing Chaplain, Roman Catholic priest and/or chapel staff to discuss pertinent musical issues related to the performance of contractual duties;

4.2.6. Be present at least fifteen (15) minutes before rehearsals and services in order to prepare for and perform necessary duties, including setup and operation of chapel sound equipment used for the services;

4.2.7. Present a neat appearance and traditional business casual dress practices for

4.2.8. Maintain responsibility for cleanliness and orderliness of all facilities and

4.2.9. Provide musical support for up to two Roman Catholic Mass services:

- Perform 104 Units, one unit equals one Catholic Mass and two Rehearsals.

- Rehearsal: Two Rehearsals per Week, approximately one hour each, per

Catholic Mass.

- Catholic Mass: approximately one-and-a-half-hour service twice per week.

- Special Services: Perform 20 additional units for special services that include Christmas Eve service, Easter service, holy days of obligation and other services as needed/requested. (Approximately two, one hour rehearsal and one-and-a-half-hour service).

- Not to exceed a total of 124 units (3.5 hours each) (or 434 hours) per year.

- Schedule shall be determined after award of contract.

4.2.10. In the event of absence from a worship service or rehearsal, the contractor shall notify the COR and Service Chaplain as soon as practicable and shall provide an equivalent substitute to support the requirements of Task 3.

4.2.11. Ensure compliance with all Federal, State, and Local laws and requirements and applicable Air Force Instructions, local Operating Instructions, policies and directives as they relate to chapel services and religious education programs.

4.3. Catholic Religious Education Coordinator

4.3.1. Coordinate Catholic religious education programs for the Offutt Chapel Catholic parish, to include recruiting, training, and placing volunteers into service to the Offutt Catholic community.

4.3.1.1. Assists the Superintendent, Religious Affairs or Chaplain in charge of volunteers to implement a program to qualify volunteers, train volunteers, track volunteer hours, and recognize volunteers in accordance with DoDI 1100.21 when volunteer services are regularly occurring or of an ongoing nature.

4.3.1.2. Assists the Superintendent, Religious Affairs or Chaplain in ensuring volunteers complete a Child Care Criminal History Background Check and

4.3.2. In coordination with the Wing Chaplain and/or Roman Catholic Priest, assist in the planning, budgeting, scheduling and execution of a comprehensive program of Catholic religious education events and activities;

4.3.3. Coordinate and/or execute all Offutt Catholic religious education programs with the guidelines set forth by the Archdiocese for the Military Services USA, with the local Archdiocese when applicable, and with the Air Force Chaplain Corps. The contractor will coordinate activities in cooperation and consultation with the Wing Chaplain, chapel staff, Pastoral Advisory Council and with lay volunteers, as applicable.

4.3.4. Produce a monthly Offutt Catholic religious education programs bulletin for distribution to parishioners and maintain the Catholic religious education portions of all Offutt Chapel web pages and social media;

4.3.5. In consultation with the Roman Catholic Priest, produce and distribute an annual Catholic religious education program planning and event business at least 60 business days prior to the start of the upcoming Fiscal Year, beginning in first option period.

4.3.6. Project the required amount of religious education, to include Vacation Bible School, curriculum materials required for each fiscal year and, in consultation with the Roman Catholic Priest, submit annually the religious education curriculum materials order to the Wing Chaplain as determined by local Operating Instructions;

4.3.7. Maintain records of enrollment and attendance at all Catholic religious education programs and classes;

4.3.8. Maintain a current roster of volunteer Catholic religious education teachers and staff;

4.3.9. Maintain a stock of expendable supplies and submit request for replacement supplies as needed for Catholic religious education programs;

4.3.10. Ensure compliance with all Federal, State, and Local laws and requirements directives as they relate to chapel services and religious education programs;

4.3.11. Meet as needed with the Wing Chaplain, Roman Catholic priest and/or chapel staff to discuss pertinent issues related to the performance of duties and attend weekly chapel staff meetings;

4.3.12. Maintain responsibility for cleanliness and orderliness of all facilities and

4.3.13. Present a neat appearance and traditional business casual dress practices for service).

4.3.14. Contractor shall work for fifty-two (52) weeks, not to exceed twenty (20) hours weekly. Schedule shall be determined after award of contract.

4.3.15. In the event of extended absence from duties, the contractor shall notify the COR and Service Chaplain as soon as practicable and shall provide an equivalent substitute to support the requirements of Task 4.

4.4. Protestant Religious Education Coordinator

4.4.1. Coordinate Protestant religious education programs for the Offutt Chapel Protestant community, to include recruiting, training, and placing volunteers into service to the Offutt Protestant community;

4.4.1.1. Assists the Superintendent, Religious Affairs or Chaplain in charge of volunteers to implement a program to qualify volunteers, train volunteers, track volunteer hours, and recognize volunteers in accordance with DoDI

1100.21 when volunteer services are regularly occurring or of an ongoing nature.

4.4.1.2. Assists the Superintendent, Religious Affairs or Chaplain in ensuring volunteers complete a Child Care Criminal History Background Check and

4.4.2. In coordination with the Wing or Protestant Chaplain, assist in the planning, budgeting, scheduling and execution of a comprehensive program of religious education events and activities.

4.4.3. Coordinate and/or execute all Offutt Protestant religious education programs with the guidelines set forth by the Air Force Chaplain Corps, in cooperation and consultation with the Protestant Chaplain, chapel staff and with lay volunteers, as applicable;

4.4.4. Produce a monthly Offutt Protestant religious education programs bulletin for distribution to parishioners and maintain the Protestant religious education portions of all Offutt Chapel web pages and social media;

4.4.5. In consultation with the Protestant Chaplain, produce and distribute an annual Protestant religious education program planning and event business at least 60 business days prior to the start of the upcoming Fiscal Year, beginning in first option period.

4.4.6. Project the required amount of religious education, to include Vacation Bible School, curriculum materials required for each fiscal year and, in consultation with the Protestant Chaplain, submit annually the religious education curriculum materials order to the Wing Chaplain as determined by local Operating Instructions;

4.4.7. Maintain records of enrollment and attendance at all Protestant religious education programs and classes;

4.4.8. Maintain a current roster of volunteer Protestant religious education teachers and staff;

4.4.9. Maintain a stock of expendable supplies and submit request for replacement supplies as needed for Protestant religious education programs;

4.4.10. Ensure compliance with all Federal, State, and Local laws and requirements directives as they relate to chapel services and religious education programs;

4.4.11. Meet as needed with the Protestant Chaplain and/or chapel staff to discuss pertinent issues related to the performance of duties and attend weekly chapel staff meetings;

4.4.12. Maintain responsibility for cleanliness and orderliness of all facilities and

4.4.13. Present a neat appearance and traditional business casual dress practices for service).

4.4.14. Contractor shall work for fifty-two (52) weeks, not to exceed twenty (20) hours weekly. Schedule shall be determined after award of contract.

4.4.15. In the event of extended absence from duties, the contractor shall notify the COR and Protestant Chaplain as soon as practicable and shall provide an equivalent substitute to support the requirements of Task 5.

4.5. Protestant Youth Ministry Coordinator

4.5.1. Coordinate Protestant youth religious programs for sixth through twelfth

(6th-12th) grade youth of the Offutt Chapel Protestant community, to include recruiting, training, scheduling and placing volunteers into service to the Offutt Protestant youth community;

4.5.1.1. Assists the Superintendent, Religious Affairs or Chaplain in charge of volunteers to implement a program to qualify volunteers, train volunteers, track volunteer hours, and recognize volunteers in accordance with DoDI

1100.21 when volunteer services are regularly occurring or of an ongoing nature.

4.5.1.2. Assists the Superintendent, Religious Affairs or Chaplain in ensuring volunteers complete a Child Care Criminal History Background Check and comply with line-of-sight supervision requirements in accordance with DoDI 1402.05.

4.5.2. In coordination with the Wing or Protestant Chaplain and Protestant Religious Education Coordinator, assist in the planning, budgeting, scheduling and execution of a comprehensive program of Protestant youth events and activities.

4.5.3. Coordinate and/or execute all Offutt Protestant youth religious programs with the guidelines set forth by the Air Force Chaplain Corps, in cooperation and consultation with the Wing Chaplain, chapel staff and with lay volunteers, as applicable;

4.5.4. Produce a weekly Offutt Protestant youth programs bulletin for distribution to parishioners via paper and electronic means and maintain the Protestant youth programs portions of all Offutt Chapel web pages and social media;

4.5.5. In consultation with the Protestant Chaplain and Protestant Religious Education Coordinator, produce and distribute an annual Protestant youth program planning and event calendar at least 60 business days prior to the start of the upcoming Fiscal Year, beginning in first option period.

4.5.6. Maintain records of enrollment and attendance at all Protestant youth programs and activities;

4.5.7. Maintain a current roster of Protestant youth program volunteers;

4.5.8. Maintain a stock of expendable supplies and submit request for replacement supplies as needed for Protestant youth programs;

4.5.9. Ensure compliance with all Federal, State, and Local laws and requirements directives as they relate to chapel services;

4.5.10. Meet as needed with the Protestant Religious Education Coordinator, Wing Chaplain and/or chapel staff to discuss pertinent issues related to the performance of duties and attend weekly chapel staff meetings;

4.5.11. Maintain responsibility for cleanliness and orderliness of all facilities and

4.5.12. Present a neat appearance and traditional business casual dress practices for

4.5.13. Plan, coordinate and lead youth program activities at Offutt Chapel Protestant Sunday worship services during forty-six (46) of fifty-two (52) Sunday services per period of performance, in coordination with the Protestant Chaplain. Working hours for the 46 weeks of service not to exceed 16 hours each. Schedule shall be determined after award of contract.

4.5.14. In the event of extended absence from duties, the contractor shall notify the COR and Protestant Chaplain as soon as practicable and shall provide an equivalent substitute to support the requirements of Task 6.

4.6 Airmen Ministry Center Coordinator

4.6.1. Ensure adequate communication with chapel staff and appropriate base leadership through professional communications, to include phone calls, email, and text messaging:

4.6.1.1. Responses to phone calls and text messages shall be made within one (1) business day.

4.6.1.2. Responses to emails shall be made within two (2) business days.

4.6.2 Ensure the AMC atmosphere is spiritually-based, alcohol-free, relaxing, and inclusively tailored for single Airmen.

4.6.2.1 Foster healthy relationships in a moral, pluralistic, and interfaith environment.

4.6.3 Ensure the Airman Ministry Center (AMC) is clean, inviting, and in good repair.

4.6.3.1 The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

4.6.3.2 Ensure that the AMC supplies and equipment are available as needed to carry out the program.

4.6.3.3 Ensure the security of the AMC, safety of Airmen, and observe all local safety requirements and procedures.

4.6.4 Recruit, train, and coordinate volunteers for the AMC and other chapel-sponsored events, programs, and functions, with an emphasis given to recruiting active-duty dorm residents.

4.6.4.1 When necessary, recruit personnel other than Airmen to volunteer.

4.6.4.2 Maintain a readily inspectable database of AMC volunteers, including their full name and contact information.

4.6.4.3 Coordinate with appropriate chapel faith group points of contact to schedule quarterly visits to chapel worship services in order to promote AMC programs and recruit volunteers to support AMC programs.

4.6.4.4 Assists the Superintendent, Religious Affairs or Chaplain in charge of volunteers to implement a program to qualify volunteers, train volunteers, track volunteer hours, and recognize volunteers in accordance with DoDI 1100.21 when volunteer services are regularly occurring or of an ongoing nature.

4.6.4.5 Assists the Superintendent, Religious Affairs or Chaplain in ensuring volunteers complete a Child Care Criminal History Background Check and comply with line-of-sight supervision requirements in accordance with DoDI 1402.05.

4.6.5 Plan, coordinate, schedule, train, and recruit volunteers to:

4.6.5.1 Open and secure the AMC facility.

4.6.5.2 Staff the AMC during posted operational hours.

4.6.5.3 Ensure equipment is operational and appropriately utilized.

4.6.5.4 Oversee checking out of video games, movies, music, and software.

4.6.5.5 Coordinate computer access.

4.6.5.6 Clean equipment and all AMC-respective areas.

4.6.5.7 Promote AMC and chapel-sponsored events and activities.

4.6.5.8 Maintain and facilitate a safe and welcoming environment.

4.6.5.9 Report all needs to the AMC Director within two business days of becoming aware of them.

4.6.5.10 Report all violations of AMC policy, including applicable DODIs, AFIs, and OIs to the AMC Director and the AMC Chaplain within two business days of becoming aware of them.

4.6.6 Ensure volunteer coverage of posted operational hours.

4.6.6.1 Current operational hours are 1800-2200, Monday – Saturday, and 1300-1800 on Sunday. Operational hours are subject to change.

4.6.7 In consultation with the CO and/or AMC Chaplain, develop an annual calendar of events, Chapel Tithes and Offering budget, and appropriated fund budget. This information is submitted as required by local Chaplain Corps operating procedures.

4.6.7.1 Plan and coordinate all AMC events and programs in cooperation and consultation with the AMC Chaplain, or their designated representative.

4.6.7.2 The contractor will coordinate all support requirements through the

CO, utilizing appropriate forms (e.g., funds requests, etc.).

4.6.7.3 Work with the AMC Chaplain to support AMC briefings for the First

Term Airmen Course (FTAC).

4.6.8 Coordinate with AMC volunteers to plan and execute AMC events and programs.

4.6.8.1 In coordination and consultation with the AMC Chaplain, promote chapel events and programs to dorm residents, as appropriate.

4.6.9 Report AMC-related statistics to the AMC Chaplain. Statistics will be reported within the following timeframe:

4.6.9.1 Events – no later than two business days after the completion of the event;

4.6.9.2 Weekly Attendance – reported weekly, no later than close of business every Monday, and the final business day of the month.

4.6.9.3 If the required reporting day falls on a Federal holiday, Family Day, or other day when the chapel is closed due to designated time off, reporting will take place on the following business day.

4.6.10 Present a neat appearance and traditional business casual dress practices for religious services and activities (for any questions contact Chaplain over respective service); and

4.6.10.1 Meet as needed with the AMC Chaplain and/or chapel staff to discuss pertinent issues related to the performance of duties and attend weekly chapel staff meetings.

4.6.11 The AMC Director is expected to be present at the AMC, when it is open, not to exceed (15) hours per week, fifty-two (52) weeks per year. Additionally, the AMC Director may be required to attend special events such as resiliency days, volunteer appreciation events, etc. The AMC Director is required to manage administrative duties in addition to engaging in direct interaction with Airmen.

4.6.12 Ensure compliance with all Federal, State, and Local laws and requirements directives as they relate to chapel services.

4.6.13 In the event of extended absence from duties, the contractor shall notify the COR and Wing Chaplain as soon as practicable and shall provide an equivalent substitute to support the requirements of Task 6.

5.0 GOVERNMENT PROPERTY/ACCESS

5.1. Government Furnished Property: Materials that shall be provided include: N/A

5.2. Access

The Government will provide access to work space, facilities, computers and information technology systems and musical instruments and audiovisual equipment as required to perform the Tasks of this contract.

Subject to contract personnel meeting the required security and background standards, the Government will provide access to Offutt Chapel facilities as follows:

SAC Memorial Chapel, Building 463, Offutt Air Force Base, Nebraska Marriage and Family Ministry Center, Building 53, Offutt Air Force Base, Nebraska Capehart Chapel, Building 1226, Offutt Air Force Base, Nebraska

6.0 SECURITY REQUIREMENTS

6.1. Criminal History Background Check. The Government will conduct a criminal background check on all contractor employees providing services under this contract, using the procedures set forth in the Department of Defense Instruction (DoDI) 1402.5: Criminal History Background Checks on Individuals in Child Care Services. Background checks will be based on fingerprints of individuals obtained by a Government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

6.1.1. A contractor employee may provide contract services prior to completion of background checks, provided the contractor employee is within sight of an individual who has successfully completed a background check.

6.1.2. Contractor employee shall have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report. Contractor employee shall contact the CO for a copy of the background check and for procedures to challenge the accuracy and completeness of the information in the report.

6.1.3. If a contractor employee has previously received a background check, the contractor shall provide documentation of the background check to the Wing Chaplain or the designee. Documents required for proof of recently received background checks include FBI fingerprint check and state criminal history check. If the contractor employee cannot provide the documents to the Government, a new criminal background will be conducted by the Government.

6.2. Procedures for a Criminal Background Check. Complete background checks IAW local Offutt security procedures.

6.3. Security Background Investigation Maintenance. The contractor must maintain a current security background investigation and notify the chapel with changes with security or background changes to include off base offenses. Additionally, in accordance with (IAW) Department of the Air Force Instruction (DAFI) 52-101, Chaplain Corps Planning and Organizing, (dated 29 November 2023), contractor must meet all requirements for Line-of

Sight-Supervision (LOSS) listed under paragraph 5.4.4. If the contractor is unable to successfully be adjudicated, then this shall disqualify him/her from the position. The contractor shall also comply with all Air Force Information Assurance (IA) and additional training requirements, in accordance with the Offutt and chapel requirements.

6.4. Security Training. The chapel shall ensure contractor receives initial and recurring security education training from the 55th Force Support Squadron Security Manager.

Training must be conducted IAW DoD 5200.1-R, Information Security Program Regulation, and AFI 31-401, Information Security Program Management. Contractor personnel who work in Air Force controlled/restricted areas shall be trained IAW AFI 31-101, The Air Force Installation Security Program.

6.5. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for contractor and non-Government owned vehicles.

6.6. Retrieving Identification Media. The contractor shall return all identification media (including vehicle passes) to the office that issued the media.

6.7. Traffic Laws. Contractor shall comply with all base traffic regulations and shall be subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. When driving on Offutt Air Force Base, the use of seat belts by all vehicle occupants is mandatory. The use of cell phones, except hands-free phones, while driving on Offutt Air Force Base is prohibited.

6.8. Random Personnel and Vehicle Searches. Contractor shall be subject to random personnel and vehicle searches. If contractor refuses to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

6.9. Weapons, Firearms, and Ammunition. Contractor shall be prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on Offutt.

6.10. Reporting Requirements. Contractor shall report any information or circumstances, outside of clergy/penitent privilege, of which they are aware, that may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information, to an appropriate Government authority. Contractor shall be briefed by their immediate supervisor upon initial on-base assignment.

6.11. Controlled Unclassified Information (CUI). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material. CUI or FOIA material discovered by the contractor shall be surrendered immediately to chapel personnel.

6.12. Physical Security. The contractor shall be responsible for safeguarding all Government property provided access to for his or her use. At the end of each work shift, the contractor shall secure all Government facilities, equipment, and materials provided for contract performance.

6.13. Lost Keys. The contractor shall immediately report lost keys to the Facility Manager or designated representative. The Government may replace lost keys or perform re-keying. The total cost of lost keys, rekeying or lock replacement shall be the responsibility of the contractor.

6.14. Confidential and Privileged Communication. IAW DAFI 52- 101, Planning and Organizing (29 Nov 2023), para. 9.3.3. Privileged communications to clergy are outlined in MRE 503 and have a specific meaning in a military justice context. Due to the nature of the environment contractors will be in, they may be exposed to hearing such communication during the performance of their duties. IAW with para. 9.2.4. Requires contractors and their employees privy to confidential or privileged communication protect all such communications according to the requirements of this Instruction. Therefore, disclosure of such confidential communication/information to anyone by the contractor and/or its employees will result in termination of their contractual duties.

6.15. Inclement Weather. Contractor shall contact Offutt AFB Weather for updates on base and road conditions at 402-232-2653.

7.0 SERVICES SUMMARY

Services Summary Table 1.

PERFORMANCE OBJECTIVE

PWS

REFERENCE

PERFORMANCE

THRESHOLD

8.1.3., 8.2.3. No more than three (3) Work within an 8.3.3., 8.4.3. valid complaints annually from leadership, interdenominational and interfaith setting with chaplains and parishioners of diverse religions

8.5.3., 8.6.3., 8.7.3 staff members, and volunteers.

Creation, execution, and oversight of an annual Calendar of Events and CTOF and/or APF Budgets

4.3.5., 4.4.5., 4.5.5., 4.6.5.

No more than one (1) instance where annual calendar/budget submissions are late or overdue for 5 business days or more.

Pass a background check in accordance with DODI 1402.5

6.0., 8.1.4., 8.2.4., 8.3.5, 8.4.5., 8.5.5., 8.6.5., 8.7.5.

No instances where a background check investigation is or becomes unfavorable

Ensure compliance with all Federal, State, and Local laws and requirements and applicable Air Force Instructions, local Operating Instructions, policies and directives as they relate to chapel services;

4.1.10., 4.2.11., 4.3.10., 4.4.10., 4.5.9., 4.6.12., 6.7.

No instances where contractor violates Federal, State, and Local laws. No instances of noncompliance in applicable Air Force Instructions, local Operating Instructions, policies and directives as they relate to chapel services;

Present a neat appearance and dress appropriately for religious services and activities;

4.1.6., 4.2.7., 4.3.13., 4.4.13., 4.5.12., 4.6.12.

No more than three (3) valid complaints monthly from leadership, staff members, and volunteers.

Be present for duty and respective meetings

4.1.5., 4.2.6., 4.3.11., 4.4.11., 4.5.10., 4.6.10.1

No more than three (3) unapproved absences monthly for meetings and no more than two (2) monthly unapproved absences where no substitute is provided.

Ensure the security and cleanliness of all facilities utilized in conjunction with related programs.

Maintain workspace, office and storage rooms in a clean, orderly and safe manner.

4.1.7., 4.2.8., 4.3.12., 4.4.12., 4.5.11.

No more than three (3) valid complaints monthly from Building Manager.

The contractor shall secure all Government facilities, equipment, and materials provided for contract performance.

6.12.

No more than two (2) valid complaints monthly from Building Manager.

Disclosure of Privileged and/or Confidential communication to anyone by the contractor and/or its employees will result in termination of their contractual duties.

6.14.

No instances where Privileged and/or Confidential communication are disclosed without appropriate authorization.

Complete all training requirements, in person or computer based, as applicable.

6.3., 6.4., 8.1.5., 8.2.5., 8.3.6., 8.4.6., 8.5.6., 8.6.6., 8.7.6

No more than one (1) monthly absences/lack of participation where training is mandatory.

8.0. PERSONNEL QUALIFICATIONS

Contractor personnel shall possess the necessary training, qualifications, experience and education to accomplish the tasks identified in this PWS. Resumes and supporting documentation shall be provided for all contractor personnel for review and approval by the CO and COR. Contractor personnel shall, at a minimum:

8.1. Protestant Worship Leader

8.1.1. Possess a general understanding of the basic concepts of Christian doctrine;

8.1.2 Possess a minimum of three (3) years’ experience as a Praise and Worship Leader in a worship service setting to include:

8.1.2.1. Leading a band, praise team, and congregation in songs vocally and instrumentally (e.g. while playing a guitar or keyboard);

8.1.2.2. Recruiting, assembling, and maintaining a band and praise team, and leading them in rehearsals;

8.1.2.3. Possessing a current repertoire of Contemporary Christian music and songs;

8.1.2.4. Possessing the ability to play a diversity of songs relevant to the service’s needs;

8.1.2.5. Possessing training in music with the ability to read music and/or to effectively play by “ear;”

8.1.3. Be willing to work within an interdenominational and interfaith setting with chaplains and parishioners of diverse religious positions/backgrounds;

8.1.4. Pass a background check in accordance with DODI 1402.5; and

8.1.5. Satisfactorily complete all training requirements for contractors performing duties in an Air Force chapel, including computer-based and in-person training.

8.1.6. Incumbent information can be provided if needed.

8.2. Catholic Music Leader

8.2.1. Possess a general understanding of the basic concepts of Catholic doctrine;

8.2.2. Possess a minimum of three (3) years’ experience in Roman Catholic music performance in a church or military chapel setting to include:

8.2.2.1. The ability to read and perform music in keeping with the Liturgy of the Roman Catholic Mass;

8.2.2.2. The ability to accompany congregational and group singing on the piano, electric keyboard and organ;

8.2.3. Be willing to work within an interdenominational and interfaith setting with

8.2.4. Pass a background check in accordance with DODI 1402.5; and

8.2.5. Satisfactorily complete all training requirements for contractors performing duties

8.2.6. Incumbent information can be provided if needed.

8.3. Catholic Religious Education Coordinator

8.3.1. Be able to clearly express the concepts of the Roman Catholic doctrine and be in good standing and active member of the Catholic Church;

8.3.2. Possess a minimum of three (3) years’ experience in religious education coordination in a Roman Catholic Church or military chapel setting to include:

8.3.2.1. Recruiting, training and coordination of volunteers;

8.3.2.2. Establishing appropriate curricula in coordination with a Roman Catholic priest, Archdiocese and other church authorities;

8.3.2.3. Coordinating and administering multiple small and large programs in a dynamic environment;

8.3.2.4. Planning, programming, budgeting and executing Catholic religious education programs;

8.3.3. Be willing to work within an interdenominational and interfaith setting with

8.3.4. Possess a working knowledge of cross-service military rank structure and military customs, courtesies and protocol;

8.3.5. Pass a background check in accordance with DODI 1402.5; and

8.3.6. Satisfactorily complete all training requirements for contractors performing duties

8.3.7. Incumbent information can be provided if needed.

8.4. Protestant Religious Education Coordinator

8.4.1. Be able to clearly express the concepts of the Christian doctrine;

8.4.2. Possess a minimum of three (3) years’ experience in religious education coordination in a Protestant church or military chapel setting to include:

8.4.2.1. Recruiting, training and coordination of volunteers;

8.4.2.2. Establishing appropriate religious education curricula in coordination with a pastor, minister, denomination and/or other church authorities;

8.4.2.3. Coordinating and administering multiple small and large programs in a dynamic environment;

8.4.2.4. Planning, programming, budgeting and executing Protestant religious education programs;

8.4.3. Be willing to work within an interdenominational and interfaith setting with

8.4.4. Possess a working knowledge of cross-service military rank structure and military

8.4.5. Pass a background check in accordance with DODI 1402.5; and

8.4.6. Satisfactorily complete all training requirements for contractors performing duties

8.4.7. Incumbent Information be provided if needed.

8.5. Protestant Youth Ministry Coordinator

8.5.1. Be able to clearly express the concepts of the Christian doctrine;

8.5.2. Possess a minimum of three (3) years’ experience in religious youth program coordination in a Protestant church or military chapel setting to include:

8.5.2.1. Recruiting, training and coordination of volunteers;

8.5.2.2. Establishing appropriate religious youth program curricula, events and activities in coordination with a pastor, minister, denomination and/or other church authorities;

8.5.2.3. Coordinating and administering multiple small and large programs in a

8.5.2.4. Planning, programming, budgeting and executing religious youth programs;

8.5.3. Be willing to work within an interdenominational and interfaith setting with chaplains and parishioners of diverse religious positions/backgrounds;

8.5.4. Possess a working knowledge of cross-service military rank structure and military

8.5.5. Pass a background check in accordance with DODI 1402.5; and

8.5.6. Satisfactorily complete all training requirements for contractors performing duties

8.5.7. Incumbent information can be provided if needed.

8.6. Catholic Youth Ministry Coordinator

8.6.1. Become an active member of the Offutt Catholic community, able to clearly express the concepts of the Catholic doctrine;

8.6.2. Possess a minimum of three (3) years’ experience in religious youth program coordination in a Roman Catholic Church or military chapel setting to include:

8.6.2.1. Recruiting, training and coordination of volunteers;

8.6.2.2. Establishing appropriate religious youth program curricula, events and activities in coordination with a pastor, minister, denomination and/or other church authorities;

8.6.2.3. Coordinating and administering multiple small and large programs in a

8.6.2.4. Planning, programming, budgeting and executing religious youth programs;

8.6.3. Be willing to work within an interdenominational and interfaith setting with chaplains and parishioners of diverse religious positions/backgrounds;

8.6.4. Possess a working knowledge of cross-service military rank structure and military

8.6.5. Pass a background check in accordance with DODI 1402.5; and

8.6.6. Satisfactorily complete all training requirements for contractors performing duties

8.6.7. Incumbent information can be provided if needed.

8.7 Airmen Ministry Center Coordinator

8.7.1. Possess excellent verbal, written, and interpersonal communication skills and be able to interact constructively with single young adult Airmen, chapel staff members, and volunteers;

8.7.2. Possess a minimum of two (2) years’ experience working in a ministerial setting with religiously and ethnically diverse young adults in military chapel setting to include:

8.7.2.1. Record keeping, volunteer recruitment, training and placement, event planning, organization, execution, and evaluation;

8.7.2.2. Budget planning and financial administration;

8.7.2.3. Telecommunications equipment, current video gaming systems and audio/video equipment;

8.7.2.4. Microsoft Office software including Outlook, Word, Excel, and PowerPoint, facility maintenance and/or management.

8.7.3. Be willing to work within an interdenominational and interfaith setting with

8.7.4. Possess a working knowledge of cross-service military rank structure and military

8.7.5. Pass a background check in accordance with DODI 1402.5; and

8.7.6. Satisfactorily complete all training requirements for contractors performing duties

8.7.7. Incumbent information can be provided if needed.

9. PLACE OF PERFORMANCE

Places of performance will be at Government facilities located on Offutt Air Force Base, Nebraska.

10. Base Closure Notification Procedures

10.1. After an official decision to close a base has been made by the Base Commander, local television and radio stations will be notified of the closure.

10.2. The contractor shall listen or watch one of the local radio or television stations for notification of a base closure. Contractor shall follow instructions intended for non-essential personnel.

10.3. The contractor may not receive any other form of notification of a base closure from the Government. The contractor shall be responsible for notifying its employees.

10.4. If the decision to close all or part of the base is made during the duty day, and the Base Commander's decision is transmitted through official notification channels, the contractor shall follow the instructions as given.

11. EXTENDED ABSENCE: Extended absence is defined as missing a period of work greater than or equal to one week.