Performance Work Statement - Gator MX.pdf

PERFORMANCE BASED WORK STATEMENT (PWS)

For

UTV Preventive Maintenance Service

1.0. DESCRIPTION OF SERVICE. This Performance Work Statement (PWS) outlines the requirements for UTV Preventive Maintenance Service for 718 AMXS on Kadena Air Base Okinawa, Japan. The objective is to provide a Quarterly and Annual preventative maintenance service on four each UTVs. The contractor shall provide all personnel, tools, materials, supervision, and other items necessary for maintenance and services to ensure proper execution of actions needed.

1.1.1. Area of Performance. The areas of performance shall be at Kadena Air Base Okinawa Japan.

1.1.2. Period of Performance. Quarterly work will be accomplished during the months of March, June, September, and December. The Annual maintenance and service may be accomplished in conjunction with quarterly servicing (but this will start the date as the 12 month start for all following annuals.)

2. BASIC SERVICE. Contractor will provide:

2.1. Basic service and maintenance on UTVs; KAWASAKI KAT1000A

JKAATCA16R8502891, KAT1000A JKAATCA19RB501808, KAT820B

JKBATS813P8503684, and KAT820B JKBATS819P8583687. To Includes Replace Engine Oil Element, Fuel Filters, Air Filters and Hydraulic Filters.

3. HOURS OF OPERATION.

3.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Monday-Friday 0800-1600. The contractor may work, with prior approval (from the 718 AMXS, 909 AMU, and/or the 961 AMU) extended hours to ensure timely completion of work at no additional cost to the government.

3.2. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Government will not furnish property nor services for this work.

5. SECURITY REQUIREMENTS.

5.1. Security and base access. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

5.2. ID Passes, badges, and vehicles stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

5.3. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

5.4. Conservation of utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

6. Safety Requirements. In performing work under this contract, the contractor shall:

6.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

6.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Forces Japan.

6.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

6.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

6.5. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

6.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

6.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

7. Japanese Road Laws.

7.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

7.2. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

7.3. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

7.4. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

8. Required Insurance.

8.1. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

8.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

9. SERVICE REQUIRMENTS

9.1. The Contractor shall conduct service by the best method possible, considering local weather conditions and environmental impact.

9.1.1. The Contractor shall provide a detailed plan of services required for approval prior to commencement of work.

9.1.2. The Contractor shall ensure that all debris is/are removed from the site.

9.2. POST-INSTALLATION

9.2.1. Upon completion of service and/or maintenance, the Contractor shall conduct a thorough inspection of the UTV(s) to ensure it meets all performance objectives.

9.3. QUALITY ASSURANCE

9.3.1. The Government will perform inspections to ensure the quality and effectiveness of the maintenance meets any and all requests.

9.3.2. The Contractor shall address any deficiencies identified during inspections promptly and at no additional cost to the Government.

10. GOVENRMNT FURNISHED PROPERTY AND SERVICES

10.1. The Squadron will provide access to the work sites and any necessary permits for work.

10.2. Contractor-Furnished Items

10.2.1. The Contractor shall provide all materials, equipment, and labor necessary to complete the agreed upon servicing and maintenance.

10.3. Environmental Considerations

10.3.1. The Contractor shall comply with all local environmental regulations and ensure that the servicing and maintenance of the UTV(s) do not affect local ecosystem.

10.4. Security

10.4.1. The Contractor shall ensure that all personnel comply with Government security requirements when working on-site.

10.5. Contract Type

13.1. This will be a firm-fixed-price contract.

10.6. Invoicing

10.6.1. The Contractor shall invoice the Squadron for services rendered, in accordance with the terms of the contract.

11. Point of Contact

11.1. The Government point of contact (POC) for this contract is TSgt Jonathan P Park, jonathan.park.1@us.af.mil.

mailto:jonathan.park.1@us.af.mil.