Performance Work Statement - Fire Gear Cleaning.pdf

DEPARTMENTOFTHEAIRFORCE

105th AIRLIFT WING (ANG)

ONE MAGUIRE WAY

NEWBURGH NY 12550-5075

PERFORMANCE WORK STATEMENT

SUBJECT: Advance inspection, cleaning and repair services for structural firefighting PPE

1.0 DESCRIPTION OF SERVICES

The contractor shall provide all labor, supervision, equipment, materials, tools, transportation, documentation, and technical expertise necessary to perform on-site advanced inspection, advanced cleaning, evaluation, and repair recommendations for structural firefighting personal protective equipment (PPE) assigned to the Fire Department. All services shall be performed in accordance with applicable National Fire Protection Association (NFPA) standards, manufacturer requirements, and Department of the Air Force guidance.

2.0 OBJECTIVE

The objective of this contract is to ensure all structural firefighting PPE is inspected, cleaned, documented, and maintained in a serviceable condition that supports firefighter safety, operational readiness, and compliance with applicable standards and regulations. This contract will also support corrective actions associated with PPE inspection and documentation deficiencies identified through the Inspector General Evaluation Management System (IGEMS).

3.0 APPLICABLE REFERENCES

The contractor shall comply with the most current versions of the following:

• NFPA 1850, Standard on Selection, Care, and Maintenance of Protective Ensembles for Emergency Services

• DAFI 32-2001, Fire and Emergency Services Program

• AFI 91-203, Air Force Occupational Safety, Fire and Health Standards

• Manufacturer care, maintenance, inspection, and repair requirements for all PPE serviced

• Applicable OSHA standards and environmental regulations.

4.0 SCOPE OF WORK

The contractor shall perform advanced cleaning and advanced inspection services for seventy (70) structural firefighting PPE ensembles.

Each PPE ensemble includes:

• Structural firefighting coat

• Structural firefighting trousers

• Helmet

• Protective hood

• Structural firefighting gloves

• Structural firefighting footwear (visual inspection only unless otherwise specified)

5.0 CONTRACTOR REQUIREMENTS

The contractor shall:

5.1 On-Site Services

Perform all inspections and cleaning services at the Fire Department facility using contractor-provided mobile equipment, tools, and cleaning systems.

5.2 Advanced Cleaning

Perform advanced cleaning of structural firefighting garments utilizing manufacturer-approved cleaning methods and detergents that comply with NFPA 1850 requirements.

Cleaning shall include removal of:

• Hydrocarbon contamination

• Biological contaminants

• Dirt and debris

• Soot and combustion byproducts

• Other contaminants affecting PPE performance

5.3 Advanced Inspection

Conduct a documented advanced inspection of each PPE ensemble by personnel trained and qualified in firefighter PPE inspection.

Inspections shall include evaluation of:

• Outer shell integrity

• Thermal liner condition

• Moisture barrier condition

• Reflective trim condition

• Stitching and seam integrity

• Hardware and closure systems

• Wristlets and drag rescue devices

• Manufacturer labels and compliance markings

• Signs of contamination, wear, degradation, or damage

5.4 Repair Evaluation

Identify PPE requiring repair, alteration, retirement, or replacement.

The contractor shall provide:

• Written repair recommendations

• Cost estimates for repair actions

• Documentation identifying items that should be removed from service No repairs shall be completed without Government approval unless specifically authorized under a separate task order or modification.

5.5 Documentation

The contractor shall provide a detailed inspection report for each PPE ensemble serviced.

Documentation shall include:

• Manufacturer

• Model

• Serial number (if applicable)

• Owner identification

• Inspection findings

• Cleaning date

• Deficiencies identified

• Recommended corrective actions

• Serviceability determination Records shall be provided in electronic format within ten (10) business days following completion of services.

6.0 PERFORMANCE REQUIREMENTS

Performance Objective Standard PPE Cleaning Completed in accordance with NFPA 1850 and manufacturer requirements Advanced Inspection 100% of submitted PPE inspected Documentation Accuracy Complete records for all PPE serviced Reporting Final reports submitted within 10 business days Compliance All work performed in accordance with applicable standards

7.0 DELIVERABLES

The contractor shall provide:

1. Advanced cleaning of all submitted PPE.

2. Advanced inspection of all submitted PPE.

3. Individual inspection reports for each PPE ensemble.

4. Summary report identifying:

o Total PPE inspected o PPE passing inspection o PPE requiring repair o PPE recommended for retirement

5. Electronic maintenance records suitable for inclusion in departmental PPE tracking systems.

6. Repair recommendations and cost estimates for damaged items.

8.0 PLACE OF PERFORMANCE

Services shall be performed at:

Stewart ANGB Fire Department 1 Maguire Way, Newburgh, NY 12550 The Government will provide reasonable access to facilities and staging areas necessary to perform contract requirements.

9.0 PERIOD OF PERFORMANCE

The contractor shall complete all services within 30 calendar days of contract award or as coordinated with the Fire Chief or designated Contracting Officer Representative (COR).

10.0 GOVERNMENT-FURNISHED PROPERTY

The Government will provide:

• Access to PPE requiring service

• Suitable work area for contractor operations

• Point of contact for scheduling and coordination No other Government-furnished equipment or materials will be provided.

11.0 QUALITY ASSURANCE

The Government reserves the right to monitor contractor performance and inspect completed work to verify compliance with contract requirements.

The Fire Department Chief shall review all documentation and deliverables for completeness and accuracy prior to contract acceptance.

12.0 /RESERVED/

13.0 ACCEPTANCE CRITERIA

Contract performance shall be considered complete when:

• All submitted PPE has received advanced cleaning and inspection.

• Required documentation has been delivered and accepted.

• Repair recommendations have been provided.

• Electronic records have been submitted.

• All deliverables meet NFPA, Air Force, and contract requirements.

Successful completion of this contract will provide documented compliance with annual PPE inspection and maintenance requirements and support closure of identified PPE inspection and documentation deficiencies within the Inspector General Evaluation Management System (IGEMS).