Performance Work Statement ESS Hampton Roads area of VA.pdf

ESS HR PWS 22-01-20 Page 1 of 31

PERFORMANCE WORK STATEMENT

FOR

EQUIPMENT SUPPORT SERVICES HAMPTON ROADS (ESS HR) CONTRACT

1.0 INTRODUCTION

1.1 The Naval Facilities Engineering Center (NAVFAC), Engineering and Expeditionary Warfare Center’s (EXWC) maintains a ready fleet of Naval Expeditionary Equipment Assets in the Hampton Roads area of Virginia.

These Naval Expeditionary Equipment Assets support the mission of the United States Naval Expeditionary Forces and other Department of Defense (DoD) components worldwide.

1.1.1 Naval Expeditionary Equipment Assets include a variety of standard commercial and militarized vehicles and equipment (refer to section 1.4 of this document).

1.1.2 EXWC equips, mobilizes, and sustains these Naval Expeditionary Equipment Assets to provide the end user with mission ready assets.

1.1.2.1 In addition, to maintain the readiness levels, EXWC retains the ability to perform repairs and maintenance on Naval Expeditionary Equipment Assets through organic and non-organic resources.

1.1.3 EXWC’s Expeditionary Maintenance Division is the principal organic resource for maintaining the readiness levels of Naval Expeditionary Equipment Assets.

1.1.3.1 Equipment Support Services Hampton Roads (ESS HR) Contract is intended to augment capabilities of EXWC’s Expeditionary Maintenance Division within the Hampton Roads area of Virginia.

1.1.3.2 Within the context of this document, the term contractor references any contractor performing work under this contract, i.e.

the ESS HR Prime Contractor and their subcontractors. However, it should be noted that the ESS HR Prime Contractor bears ultimate responsibility for fulfilling the requirements of the contract.

1.1.3.3 Unless otherwise authorized by the COR, the Contractor’s facilities where ESS HR related services are provided, shall be located within 75-miles of the point of origin for the specific equipment (refer to section 1.5 of this document).

1.1.4 The point of origin, and ultimate return point, of the Naval Expeditionary Equipment Assets will be at U.S. military installations located within the Hampton Roads area of Virginia.

1.1.4.1 Only personnel, vehicles, and equipment (including transport means) that meets the requirements of the installation being accessed will be allowed onboard that installation.

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1.1.5 It is the Contractor’s responsibility to provide personnel, vehicles, and equipment that can meet the access requirements of the particular military installation being accessed.

1.1.5.1 The Contractor shall validate access requirements with the Pass and ID Office of the installation being accessed prior to attempting to access the installation.

1.1.6 In addition, the Contractor shall submit the necessary

documentation for access in sufficient time to meet schedule requirements.

1.1.6.1 Time in addition to what is allocated on Task Orders, will not be given to meet routine access requirements.

1.1.7 The contractor and applicable subcontractors are required to obtain a Defense Biometric Identification System (DBIDS) pass for the period of performance at each installation they require access to in support of this contract. Requirements to obtain this pass may vary from installation to installation.

1.2 All ESS HR related services provided by the Contractor shall be conducted at facilities owned and/or operated by the ESS HR’s Prime Contractor or a pre-approved subcontractor. The Government may consider other locations as indicated in paragraph 1.3.3 of this PWS and determined by scope of work.

1.2.1 The Contractor shall only utilize subcontractors and

subcontractor locations for ESS HR Services approved by EXWC for this contract.

1.2.1.1 The Contractor shall identify locations and subcontractors where ESS HR related services is intended to be performed prior to contract award.

1.2.1.2 Any additional locations, changes to locations, additions or changes to subcontractors must be approved by the Contracting Officer’s Representative (COR) assigned to the ESS HR contract prior to awarding any associated Task Orders (TO).

1.2.2 ESS HR services include: inspections, corrosion and/or

preventative maintenance, refurbishment, repairs, overhauls, upgrades, modernization, modifications, and Logistics Management Information Services provided to support of Naval Expeditionary Equipment Assets (refer to section 1.6 of this document).

1.2.3 The Contractor shall be solely responsible for all logistical activities and transporting costs regarding the movement of equipment identified on the respective TO. This includes transporting equipment from the point of origin for the specific equipment to the Contractor’s facilities, between different repair and/or test facilities, and the return of the equipment to the Government.

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1.2.3.1 Naval Expeditionary Equipment Assets must not be transported from one location to another without specific directions by, or concurrence from the COR.

1.2.3.2 The Contractor shall inform the COR in writing (e-mail is sufficient) each time equipment is transported; the COR must receive this notification no later than 24-hours prior to the transportation.

1.2.3.2.1 Notification must include: equipment to be moved (by USN, Make, and Type), current location of equipment, destination (company and address), and reason for relocation.

1.2.3.3 Notification on the part of the Contractor does not

constitute concurrence from the COR. The Contractor must receive written concurrence (e-mail is sufficient) from the COR prior to equipment being transported.

1.3 The Contractor shall preform all ESS HR related services at the Contractor’s facility or facilities (or EXWC approved subcontractor’s facility or facilities).

1.3.1 The Contractor’s facility or facilities (to include their subcontractor’s facility or facilities), where ESS HR services are being performed must be located Contiguous United States (CONUS).

1.3.2 Under no circumstances shall the Contractor transport

Government property outside of CONUS.

1.3.3 As a general rule, no repair work by a Contractor is to be conducted on a Government facility. However, the Government can make an exception to this rule its discretion.

1.3.3.1 Consideration for an exception may be given by the Government in cases where servicing can be accomplished immediately at the equipment’s location, or under certain circumstances in which the equipment cannot be moved.

1.3.3.2 It should be noted that exceptions to this rule are not often given. As such, the Contractor must have the exception from the COR (for that specific task) prior to the commencement of work.

1.3.3.3 It should also be noted that an exception granted for one tasking does not constitute, or otherwise stipulate, an exception for another task; even if the tasks are similar in scope. Each individual tasking, when applicable, must obtain its own exception.

1.4 The Contractor shall provide ESS HR related services for Naval Expeditionary Equipment Assets in accordance with the associated TO.

1.4.1 Naval Expeditionary Equipment Assets include a variety of standard commercial and militarized vehicles and equipment.

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1.4.2 Militarized vehicles and equipment are often similar to standard commercial equipment with military specific modifications applied to them (e.g. military transportation provisions, custom paint, specialized markings, applied armor protection, etc.).

However, some militarized vehicles and equipment may be unique to the military.

1.4.3 For the purpose of this contract, Naval Expeditionary Equipment Assets fall into the following categories:

I. Automotive vehicles (e.g. trucks, truck tractors, buses, etc.)

II. Heavy and light construction equipment (includes motorized and non-motorized equipment) III. Material handling equipment (e.g. forklifts, tele-handlers, container handlers, etc.)

IV. Weight handling equipment (i.e. cranes) V. Specialized construction support equipment (e.g. light plants, air compressors, portable welders, etc.)

VI. Power Support Equipment (i.e. generators, ECU (Environmental

Control Units), portable power panels, etc.)

VII. Trailers (e.g. towable, fifth-wheel, etc.)

VIII. International Standard Organization (ISO) shipping container

1.5 For the purpose of this contract, the point of origin for the specific equipment in the Hampton Roads Area of Virginia are:

I. Naval Air Station Oceana II. Naval Station Norfolk III. Naval Air Station Oceana Dam Neck Annex IV. Naval Medical Center Portsmouth V. Joint Base Langley-Eustis VI. Langley Air Force Base VII. Joint Expeditionary Base Little Creek - Fort Story VIII. Coast Guard Sector Hampton Roads IX. Naval Weapons Station Yorktown X. Cheatham Annex

1.6 ESS HR related services will fall under the following task categories:

I. Inspection Services II. Corrosion and/or Preventative Maintenance Services III. Refurbishment, Repair, and Overhaul Services IV. Upgrade, Modernization, and Modification Services

1.7 The Contractor shall inherently comply with applicable Military, Federal, and Commercial standards (to include NAVFAC Publications and International Mandatory Compliance References) during the performance of these tasks.

1.7.1 Order of Precedence.

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1.7.1.1 In the event of a conflict between the text of this document and the references cited herein or references cited in associated TOs, the text of this document takes precedence.

1.7.1.2 In the event of a conflict between the text of this document and the text of an associated TO, the text of the TO takes precedence.

1.7.1.3 Nothing in this document, stated or implied, supersedes applicable laws and regulations unless a specific exemption has been obtained.

1.8 The Contractor shall have Original Equipment Manufacturer (OEM) certified technicians performing repairs on respective equipment and major components; for example: Caterpillar certified technicians to perform work on Caterpillar equipment, Allison certified technicians to perform work on Allison components, etc.

1.9 With the exception of consumables, if a component requires replacement, the Contractor shall only utilize components that are of the same make and model to replace the item being replaced.

1.10 The Quality Assurance Surveillance Plan (QASP) identifies performance requirements, acceptable quality level, assessment methodology, and the incentive/remedy.

1.10.1 The QASP is included as Attachment 1 of this document.

1.10.2 The COR will evaluate the Contractor’s performance each time service is performed in accordance with the QASP.

1.10.3 The QASP is a living document and is subject to change as appropriate during the contract period of performance.

1.11 TOs issued under this contract will have specific information intended to direct the Contractor as to the required work related with that TO.

1.11.1 Each TO will have a distinct work statement associate with it (i.e. Statement Of Work (SOW), Performance Work Statement (PWS), or Statement of Objectives (SOO)). The work statement will identify specifics about the individual task (and subtasks when applicable), to include items such as performance objectives, performance standards, mandatory specifications, directions, reporting requirements, and validation requirements.

2.0 CONTRACT BACKGROUND AND EXAMPLES OF POTENTIAL TASKING

2.1 EXWC currently has an Indefinite Delivery, Indefinite Quantity (IDIQ) Firm Fixed Price contract to perform services similar to those described in this document for Southern California and Gulfport Mississippi. This contract does not cover the geographic region of

ESS HR PWS 22-01-20 Page 6 of 31 greater Hampton Roads Virginia. It is the Governments’ intention to award a new contract covering this region for the furtherance of fleet readiness.

2.2 The following are examples of potential ESS HR related services the Government may request during the duration of this contract.

These examples are provided for illustrative purposes only; they are intended to provide the reader with a representation of ESS HR related services that might be a requirement within a given ESS HR TO. They are not intended to predict the specific type of work or scope that will actually be required on any particular ESS HR TO.

2.2.1 Inspection Services

a. Diagnostic services

b. Oil and fluid analysis

c. Oil and fluid analysis report

d. Welding

e. Non-Destructive Testing (NDT)

f. NDT of hook blocks

g. Insulation testing

h. Load testing of generators

i. Load testing a certification of rigging (slings, spreader bars, etc)

2.2.2 Preventative Maintenance Services

a. Fuel and oil treatment

b. Fluid and filter replacement

c. Corrosion control

2.2.3 Refurbishment, Repair, and Overhaul Services

a. Vehicle and equipment restoration

b. Diesel engine rebuilds

c. Transmission and drive train repairs and overhauls

d. Troubleshoot automotive and equipment mechanical and electrical issues

e. Repair and/or the replace individual automotive and equipment mechanical and electrical parts/devices

f. Ability to source original equipment manufacturer parts; and if required, after market equivalents, rebuilt, or used suitable substitutes

g. Replacement of tires

h. Body repair

i. Painting and identification marking

2.2.4 Upgrade, Modernization, and Modification Services

a. Upgrade software

b. Modernization of antiquated components and/or replacement of obsolete components

c. Modify equipment to meet emerging DOD requirements

3.0 SCOPE

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3.1 The purpose of the ESS HR contract is to maintain the readiness of EXWC’s fleet of Naval Expeditionary Equipment Assets located within the Hampton Roads Area of Virginia.

3.2 Within the context of this document, and associated TO, the term ‘Business Days’ shall be considered Monday through Friday, except for Federal holidays.

3.3 Federal holidays are identified as those designated by the federal government in section 6103(a) of title 5 of the United States Code.

3.4 ESS HR Services Process.

3.4.1 Request for Task Order Proposals (RFTOP). The process for ESS HR services begins with the release of a RFTOP by the Government to the Contractor.

3.4.1.1 The RFTOP will indicate the equipment involved and provide an overview of services being sought by the Government.

3.4.1.2 The RFTOP will be for either Inspection or Repair Services (reference sections 4 and 5 of this document respectively).

3.4.1.2.1 If the full scope of repairs are unknown, the Government would issue an Inspection RFTOP.

3.4.1.2.2 If the full scope of repairs are known, the Government would issue an Repair RFTOP.

3.4.2 Initial Evaluation. Upon receipt of a RFTOP, the Contractor can schedule an on-site visit to the equipment’s location to conduct an initial evaluation of the equipment identified in the RFTOP. The Contractor would schedule on-site visits through the COR.

3.4.2.1 The initial evaluation allows the Contractor access to the equipment to make a visual determination as to the overall complexity of the work scope identified in the RFTOP. The initial evaluation can be helpful when developing a proposal for both Inspection and Repair RFTOPs; but particularly for Repair Services. In addition, the initial evaluation provides an opportunity for the Contractor to identify the mode of transportation for the equipment.

3.4.2.2 Within five business days after the issuance of the RFTOP by the Government; the Contractor shall have conducted the initial inspection (if the option is taken) and submitted a Proposal (Inspection or Repair as applicable) to the Government.

3.4.2.3 The Government would review the Contractor’s submitted proposal. Giving consideration to the information provided in the proposal, the Government at its discretion may, or may not award a TO.

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3.4.2.4 If a TO award is not issued by the Government resulting from the RFTOP; no further action is required on the part of the Contractor regarding the efforts identified in that particular RFTOP.

3.4.2.5 Sections 3.4.4 (Inspection TO) and 3.4.5 (Repair TO) below describes the continued process if a TO award is issued by the Government.

3.4.3 Capturing Equipment Transportation Costs. When submitting an Inspection Proposal, the ‘To’ and ‘From’ transportation costs for equipment will be captured in that Inspection Proposal as a separate line item. The Contractor shall not include equipment transportation costs captured on an Inspection Proposal onto a follow-on Repair Proposal.

3.4.3.1 When submitting a Repair Proposal that is not a follow-on to an Inspection TO, the ‘To’ and ‘From’ transportation costs for equipment will be captured in that Repair Proposal as a separate line item.

3.4.4 Inspection TO. If an Inspection TO is issued, the services indicated in an Inspection TO will be in broad terms (versus detailed instructions). The intent is to provide the Contractor with a general understanding of the overall scope.

3.4.4.1 If an Inspection TO is issued by the Government, and unless otherwise stipulated in the individual TO, transportation of the equipment to the Contractor’s work facility must be completed within five business days after issuance of the Inspection TO award.

3.4.4.2 After the equipment’s arrival at the Contractor’s work facility, the Contractor shall perform the necessary inspection procedures, diagnostic tests, and/or equipment/component tear-down required to establish the needed work to be performed and develop a follow-on Repair Proposal Report.

3.4.4.3 Repair Proposal Report. A deliverable for all Inspection TO will inherently be a Repair Proposal Report. The Repair Proposal Report must comply with Contract Data Requirements List (CDRL) A001 associated with this ESS HR Contract.

3.4.4.3.1 The Repair Proposal Report shall represent the Contractor’s official Firm Fixed Priced repair proposal submission for repair services requested in the associated TO.

3.4.4.3.2 Unless otherwise stipulated in the individual TO; the Contractor shall submit the Repair Proposal Report to the Government within fifteen business days of receipt of the equipment at the Contractor’s work facility.

3.4.4.4 After receiving the Contractor’s Repair Proposal, if the Government decides to move forward with repairs, the Government will

ESS HR PWS 22-01-20 Page 9 of 31 issue a Repair TO identifying scope and/or repair options (as applicable based on the Contractor’s Repair Proposal).

3.4.4.5 If the Government decides not to move forward with repairs after receiving the Contractor’s Repair Proposal Report, the Contractor shall return the equipment (in the condition it was received) to the place of origin no later than ten business days after receiving notification from the COR by e-mail that a repair TO will not be issued.

3.4.4.6 Unless otherwise stipulated in the individual TO; all tasks associated with the Inspection TO must be completed in accordance with the schedule indicated above.

3.4.5 Repair TO. Based on the information provided in the

Contractor’s Repair Proposal, the Government may or may not issue a Repair TO.

3.4.5.1 If a Repair TO is issued, the services required will be identified in detail within the Repair TO.

3.4.5.2 If a Repair TO is issued by the Government for equipment located at the Contractor’s facility (due to previous Inspection TO), the period of performance starts immediately upon issuance of the TO.

3.4.5.3 If a Repair TO is issued by the Government for equipment located at one of the Naval Expeditionary equipment epicenters, and unless otherwise stipulated in the individual TO, transportation of the equipment to the Contractor’s work facility must be completed within five business days after issuance of the Repair TO award.

3.4.5.3.1 The period of performance starts immediately upon the Contractor obtaining possession of the equipment at the naval expeditionary equipment epicenters.

3.4.5.3.2 If a Repair TO is not issued by the Government for

equipment located at one of the naval expeditionary equipment epicenters; no further action is required on the part of the Contractor for this effort.

3.4.5.4 All tasks associated with the Repair TO must be completed in accordance with the schedule indicated in the associated TO.

3.4.5.5 If Additional Work Efforts (AWE) become evident during the performance of authorized repair efforts, the Contractor shall submit a Repair Proposal Report addressing the AWE.

3.4.5.5.1 Unless otherwise notified by the COR, while awaiting the Government’s decision regarding the AWE, the Contractor shall continue with the repairs identified within the original Repair TO and maintain the Repair TO’s schedule.

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3.4.5.5.2 After receiving the Contractor’s Repair Proposal Report, if the Government decides to move forward with the AWE, the Government will either issue a separate Repair TO or a Task Order Modification identifying work scope and/or repair options (as applicable based on the Contractor’s Repair Proposal).

3.4.5.5.3 If the Government decides not to move forward with the AWE after receiving the Contractor’s Repair Proposal Report, the Contractor shall complete the repairs identified on the original Repair TO in accordance with the original Repair TO’s schedule.

4.0 Inspection Services

4.1 The Contractor shall perform Inspection Services in accordance with the Contract, the associated TO, and manufacturer’s recommendations.

4.2 In addition, Inspection Services must inherently comply with the following documents:

4.2.1 Automotive Vehicles inspections must comply with NAVFAC P-300 (Appendix K).

4.2.2 Motorized and Non-Motorized Construction Equipment, Special Military and Commercial Support Equipment, and Mineral Products Equipment and Plant Facilities shall be in compliance with Mine Safety and Health Administration (MSHA) Regulations, NAVFAC P-300 (Appendices L), and NAVFAC P-480.

4.2.3 Material and Weight handling equipment shall be in compliance with Occupational Safety & Health Administration (OSHA) regulations, NAVFAC P-307.

4.2.4 ISO Inspection must comply with Convention for Safe Containers (CSC)/46 U.S.C. app 1503 and 49 CFR.

4.2.5 Power Production and Environmental Control equipment Inspection shall comply with Applicable OEM Manual Specifications.

4.2.6 Extendible and Articulating Aerial Devices: The Contractor shall perform all tests, inspections and maintenance on Extendible and Articulating Boom Aerial Devices in accordance with ANSI/SIA A92.2- 2015.

4.2.7 All welders and welding operators performing manual, semi-automatic or automatic welding shall be certified as a Certified Welder by American Welding Society (AWS) for the welds they are performing and materials they are performing it on.

4.2.8 Welding Inspection and testing of welds shall be performed by certified welding inspectors as specified in AWS-D1.1, D1.2, D1.6, and D14.1/D14.1M:2005-AMD1 as applicable. All welding shall be subject to

ESS HR PWS 22-01-20 Page 11 of 31 normal continuous visual inspection. In addition to visual inspections, the Contractor shall conduct Non-Destructive Testing (NDT) on all welding performed on the boom and mast structures of weight and material handling equipment. NDT must be in accordance with AWS D14.1/D14.1M:2005-AMD1 (reference subsection 10.8 of AWS D14.1/D14.1M:2005-AMD1), performed by AWS Non-Destructive Examination certified personnel, and inspected by AWS Senior Certified Welding Inspectors. Failure of welds to conform to OEM requirements and NAVFAC Specifications shall be cause for rejection.

4.3 Inspections Services may consist of, but not be limited to:

4.3.1 Oil and Fluid Analysis / Oil and Fluid Analysis Report:

4.3.1.1 Oil and Fluid Analysis may be requested in conjunction with either Inspection or Repair Services TOs.

4.3.1.1.1 For Oil and Fluid Analysis that are performed in

conjunction with an Inspection Services TOs, the analysis report(s) must accompany the Contractor’s associated Repair Proposal Report, the TO will indicate when the Repair Proposal Report is due.

4.3.1.1.2 For Oil and Fluid Analysis that are performed in

conjunction with an Repair Services TOs, the TO will indicate when the analysis report(s) are due.

4.3.1.2 When an Oil and Fluid Analysis is specified in individual TO, the Contractor shall draw samples of Engine Lubricating Oil, Transmission Fluid, Hydraulic Fluid, Transfer Case Fluid, and all Differential Oils from each piece of motorized equipment associated with that TO.

4.3.1.2.1 These samples are to be utilized as the reference material for the equipment’s oil and fluid analysis.

4.3.1.2.2 The overall intended purpose of the analysis is to detect and identify excess metal particles, acids, corrosives, dirt, water, and/or any other foreign matter.

4.3.1.2.3 In addition, the analysis of in-service (used) oils or fluids is intended to provide quantifiable data to track wear trends.

4.3.1.2.4 And the analysis on new (unused) oils or fluids is intended to provide a base reading for those particular oils or fluids.

4.3.1.3 Each sample analyzed must undergo the appropriate

analysis/testing procedures necessary to render an accurate and reliable analysis of oil properties, contaminants, and wear debris.

4.3.1.3.1 All analysis/testing procedures utilized in the performance of developing results for the analysis must conform to standards

ESS HR PWS 22-01-20 Page 12 of 31 established by a nationally recognized technical standards development organization, for example:

a) American Society for Testing and Materials (ASTM)

b) International Organization for Standardization (ISO)

c) International Petroleum (IP)

4.3.1.4 When an Oil and Fluid Analysis is specified in individual TO, the Contractor shall inherently provide the Government with an in-depth Oil and Fluid Analysis report(s); whether or not the reports are specifically identified as a deliverable in the TO (CDRL A002).

4.3.1.4.1 The associated Oil and Fluid Analysis report(s) must provide a full detailed accounting of analysis results capture for each sample drawn.

4.3.1.4.2 Each Oil and Fluid Analysis report must be in accordance with CDRL A002 associated with this ESS HR Contract.

4.3.1.4.3 When an Oil and Fluid Analysis is specified in individual TO, the Contractor shall provide a separate, independent report for each individual piece of equipment identified in the individual TO.

4.3.1.4.4 Each report must independently address results from the analysis of individual samples related to the subject equipment (i.e.

Engine Lubricating Oil, Transmission Fluid, Hydraulic Fluid, Transfer Case Fluid, and all Differential Oils).

4.3.1.4.5 Oil and Fluid Analysis Reports must be viewable utilizing either Microsoft Office 2010 products (MS WORD, EXCEL) or Adobe Acrobat (PDF).

4.3.2 Material and Weight Handling Equipment (Forklifts and Cranes):

Upon completion of repair and in accordance with OSHA regulations and the requirements of NAVFAC P-307, the Contractor shall perform load test and condition inspections on all material and weight handling equipment. The Contractor shall complete and forward the following P- 307 inspection reports electronically:

4.3.2.1 Certification of Load Test and Condition Inspection

4.3.2.2 Certification of Load Test and Condition Inspection

(Supplemental for Mobile Crane Tests)

4.3.2.3 Crane Condition Inspection Record

4.3.2.4 Maintenance Inspection Specification and Record

4.3.2.5 Maintenance Inspection Specification and Record, Crane.

4.3.3 Welding Inspection Report(s): The Contractor shall provide the Government with a weld inspection report when required in individual

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TO, inherently for any weld performed on equipment’s structural frames or when NDT is required (CDRL A003).

4.3.3.1 At a minimum, each Welding Inspection Report must contain the following information:

a. Date

b. Date inspection performed

c. Company performing inspection

d. Location of inspection

e. Client

f. Type of inspection

a. Applicable code

g. Specific code section

h. Item inspected

i. Part or subassembly inspected

j. Results of inspection

k. Remedial work required

l. Summary

m. Identification of Welder

n. Sign off by AWS Senior Certified Welding Inspector

4.3.3.2 The weld inspection reports must be signed by a certified welding inspector.

4.3.3.3 The weld inspection reports must be viewable utilizing either Microsoft Office 2010 products (MS WORD, EXCEL) or Adobe Acrobat

(PDF).

4.3.3.4 The Contractor shall deliver the weld inspection report to the COR within 48-hours of the repair via e-mail.

4.3.3.5 If Non-Destructive Testing is conducted, the Contractor shall include additional record information as an attachment to the report;

reference the applicable sample forms in appendix A of AWS

D14.1/D14.1M:2005-AMD1.

4.3.4 Extendible and Articulating Aerial Devices: The Contractor shall provide inspection certification, in accordance with ANSI/SIA A92.2.

4.3.5 International Standard Organization (ISO) Containers: The Contractor shall ensure that all ISO Containers maintenance, repair, inspection, and certification on ISO Shipping Containers are performed by personnel with a Convention for Safe Containers (CSC) Re-Inspection certification. Initial evidence of employee CSC Re-inspection certifications shall be submitted to the Contracting Officer with the Contractor’s proposal.

4.3.5.1 ISO Initial Re-inspection Training certification shall be accomplished through the U.S. Army Defense Ammunition Center (ADAC) in a classroom environment. Once certified, container inspectors will be

ESS HR PWS 22-01-20 Page 14 of 31 re-certified every 48 months. Evidence of inspector ADAC re-certifications shall be submitted to the Contracting Officer within five (5) business days of receipt.

4.3.6 Fire Trucks, Hazmat, and Emergency Response Vehicles. The Contractor shall certify that all Fire Fighting, Hazmat, and Rescue Systems; Water, Foam PKP, Ariel, Lighting, Sirens & Horns, have been inspected and tested (as applicable) in accordance with NFPA-1911.

5.0 Repair Services

5.1 When indicated on the TO, the Contractor shall:

5.1.1 Provide preventative maintenance services (as specified on the associated TO). Preventative maintenance services includes any services intended to prevent predicable catastrophic equipment failure through normal maintain operations; such as changing fluids and filters, tightening or replacing belts, corrosion control efforts, as well as performing preservation and de-preservation processes.

5.1.2 Refurbish, repair, and/or overhaul each piece of equipment (listed in the associated TO) to such condition, that the equipment is restored to like-new condition and performs all its intended functions (as designated in the OEM’s operational and technical manuals applicable to that equipment).

5.1.3 Provide upgrade, modernization, and modification services (as specified on the associated TO).

5.2 The Contractor shall not alter any system or components without written prior approval from the Contracting Technical Representative.

5.3 Repairs services may consist of complete or partial overhaul;

major and minor repair; preventative maintenance; ‘Fabrication’, Duplication and/or re-manufacturing of obsolete parts and equipment.

Guidelines for repair services will be specified in individual TO.

5.3.1 To complete repair services, the Contractor may be required to remove damaged, defective, or deteriorated materials or parts and install new materials or parts.

5.3.1.1 Any removed material or parts that is considered to be consumable, shall be properly disposed of by the Contractor (in accordance with applicable local, state, and federal ordinances, laws and regulations).

5.3.1.2 Any removed material or parts that are considered to be non-consumable shall be packaged, palletized, and returned to the Government.

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5.4 The Contractor shall verify weld quality and workmanship using American Welding Society (AWS) Certified Welding Inspectors trained to perform these inspection functions.

5.5 Repair Services may also include:

5.5.1 Repair Parts: All material and repair parts shall be new unless specified otherwise in the associated TO. The Contractor shall use only OEM repair parts and materials. After market equivalents, rebuilt, or used parts may be used when authorized in the individual

TO.

5.5.1.1 If a part is obsolete or otherwise unobtainable, the

Contractor shall provide the Government with the name of the part, description, part and/or model number, and information concerning a suitable substitution.

5.5.1.1.1 The suitable substitution information shall include the name of the part, description, part and/or model number, price, and manufacturer’s specification sheet (if available).

5.5.2 Tires: Government will provide tires to Contractor as

Government Furnished Materials (GFM) but may also require Contractor to procure and provide tires. The Government will disposal of old tires and inner tubes removed from equipment.

5.5.3 Fuel and Oil Treatment: The Contractor shall treat fuel and oil reservoirs for each piece of motorized equipment to ensure that vehicles do not experience downtime due to rust or algae. The treatment shall be applied in accordance with the product manufacturer’s specifications. The contractor is responsible for ensuring that the rust/algae inhibitor does not damage any vehicle part or component.

5.5.3.1 EXWC CESE currently uses Hydrotex Essentialube to meet preservation requirement. The use of alternative rust/algae fuel and oil treatment additives is acceptable but must be compatible with Hydrotex Essentialube and is equivalent or better than the salient characteristics specified in Attachment 4.

5.5.4 Painting Requirements: The Contractor shall comply with specific painting recommendations of the paint manufacturer (e.g.

thickness of paint application) and requirements provided by EXWC in each TO (e.g. Type of Paint to be used in the Base and Finish Coats).

5.5.4.1 Unless it directly contradicts the painting recommendations of the paint manufacturer and/or the requirements provided by EXWC in each TO, the Contractor shall inherently comply with NAVFAC P-300, Section 2 for painting requirements and Attachment 5 of this document.

5.5.5 ISO Shipping Container Certification: All ISO shipping

containers that move in the Defense Transportation System (DTS) must

ESS HR PWS 22-01-20 Page 16 of 31 satisfy and be certified to meet Title 49 on the Code of Federal Regulations (CFR), the requirement of the International Convention for Safe Containers (CSC), and CSC/46 U.S.C. App. 1503 standards. The Contractor shall ensure that containers satisfy the requirements of MIL-HDBK-138B and DTR DOD regulation 4500-9-R and shall certify the containers in accordance with these references.

5.5.6 ISO Container Repairs: Removal and Replacement of damaged metal material and structural reinforcements Ribs and ISO Lock Pockets through the welding process; Repair doors, locking latches, handles, and door moisture seals; and Sand Blasting and Painting.

5.5.7 Preservation, De-preservation, and Surveillance Requirements:

The Contractor shall perform Preservation, De-preservation and Surveillance services.

5.5.8 Identification Markings: The Contractor shall attach new unit identification markings, safety signs, and decals. The Contractor shall install equipment markings; 3-inch “USN” in Navy Format XX- XXXXX, Flat Black color and shall be placed at their original location. Paint lift devices Yellow, stencil “Lift Here”, and stencil tie-downs “TieDown”. For additional clarification notify EXWC representative personnel. Replace all required missing, damaged and or illegible, warning, caution, safety, hazard decals, and vehicle data plate. All safety and warning decals shall be of marine grade with a UV resistant rating of a minimum of five years, adhesive type and shall be placed at their original location. The Government shall supply the Contractor with NAVFAC decals (if applicable), which shall be placed at their original location. Any existing stenciled markings on the equipment shall be replaced to mirror the original in size, color, and placement. The Contractor shall re-use data plates, nameplates, and lifting plates where applicable. These plates shall be attached utilizing rivets and shall be placed at their original location. If the Contractor finds the date plates, nameplates, and lifting plates to be unusable, the Contractor shall find an alternative plate of equal or greater quality as a direct replacement and request approval from the Contracting Officer to change the plate.

5.5.9 Item Unique Identification (IUID): The IUID requirement is applicable for the equipment identified in the PWS End Item to include subassemblies, subcomponents, attachments, or collateral equipment with a Value of $5,000.00 or more.

5.5.9.1 If an existing nameplate can be reused (i.e. is legible and undamaged), the Contractor can utilize the existing IUID plate and re-affix it to the end item.

5.5.9.2 If existing nameplate is damaged, illegible, or cannot be found, the Contractor shall create a new IUID plate and affix it to the end item and load the IUID information into the IUID register as in compliance with the DFAR 252.211-7003.

ESS HR PWS 22-01-20 Page 17 of 31

5.5.9.3 IUID plates shall be constructed of an Aluminum Data Plate or a Stainless steel, laser engraved data plate with the 2D Data Matrix Symbol for IUID compliance, and human readable Text.

5.5.9.4 The 2D Data Matrix Symbol shall be Etched into the IUID Plate. The IUID Plate shall be configured per Attachment 6.

5.5.9.5 If conflict exists between the above and DFAR 252.211-7003 the more stringent shall apply.

5.5.10 Removal of Supplemental Armor: The Contractor may be required to remove Supplemental Armor from various types of Automotive and Construction equipment and re-configure to OEM standards and specifications including section or parts of following areas, i.e.

firewalls, floors, cab interior and exterior, doors, hardware, glass, mirrors and brackets. All repairs shall be performed in quality manner to insure proper form, fit and function. All units that are capable of retaining original equipment or add-on Air Conditioning system shall be fully operational. The decision will be made in concurrence with COR prior to disabling any add-on systems. All supplemental and Up-Armor that is removed from equipment shall be returned to the Government for proper disposal.

6.0 LOGISTIC MANAGEMENT INFORMATION SERVICES (LMIS)

6.1 The Contractor shall provide logistical documentation for all equipment repairs that alters the physical configuration of the equipment. Logistical documentation must include the following:

Provisioning Technical Documentation (PTD), Engineering Data For Provisioning (EDFP), Provisioning Parts List (PPL), and Original Equipment Manufacturers’ (OEM) Operation and Maintenance (O&M) Manuals.

6.1.1 The physical configuration of the equipment is altered when repairs to the equipment modifies, adds to, deletes, or supersedes existing parts in the equipment or its supporting equipment. This includes all parts acquired for Navy use, which have machinery, or electronic circuitry parts that are subject to wear out, failure, or replacement and will require maintenance at the Organizational or Intermediate (O or I respectively), level of maintenance.

6.1.2 When required, the Contractor shall submit LMIS to the

Government no later than 20 business days after completion of repairs.

6.2 Provisioning Technical Documentation (PTD).

6.2.1 The Contractor shall develop and provide PTD for:

6.2.1.1 Any nonstandard (i.e. does not have a National Stock Number [NSN] assigned) component or part obtained from any source of supply unable to furnish PTD (Note: The Contractor shall screen all candidate parts in Federal Logistics Information Service

ESS HR PWS 22-01-20 Page 18 of 31 http://www.dlis.dla.mil/webflis/default.asp to ensure there isn’t already a NSN for the item.)

6.2.1.2 Any component or part which the Contractor manufactures or modifies.

6.2.1.3 Any unique or Special Purpose Test Equipment.

6.2.2 This data must be provided (in MS Excel) to the Contracting Officer’s Technical Representative via email for subsequent Source, Maintenance, and Recoverability (SM&R) coding and uploading to Interactive Computer Aided Provisioning System (ICAPS). ICAPS was developed by the government for the purpose of developing and transmitting provisioning related data.

6.3 Engineering Data For Provisioning (EDFP).

6.3.1 EDFP Supplements PTD and is the technical data that provides definitive identification of dimensional, material, mechanical, electrical, or other characteristics adequate for provisioning of the support items of the end article(s) on contract. EDFP consist of but is not limited to data such as specifications, standards, drawings, photographs, sketches and descriptions, and the necessary assembly and general arrangement drawings, schematics, drawings, schematic diagrams, wiring and cable diagrams, etc.

6.3.2 EDFP are is required for all Commercial off the Shelf (COTS) items acquired for Navy use.

6.3.2.1 The Contractor shall provide CESE COTS data for subsequent inclusion into Technical Manuals (e.g. illustrated parts lists, system descriptions, operation and maintenance procedures, etc.).

6.3.3 EDFP is not required when the item is identified in the Defense Integrated Data System with a type item identification of 1, 1A (K), or 1B (L) or the item is listed as a reference item (subsequent appearance of an item on a parts list).

6.4 Provisioning Parts List (PPL).

6.4.1 The Contractor shall provide a the Government with a

provisioning parts list containing all replacement parts.

6.4.2 Each part on the list must have identifying information such as: part name, part number, quantity per end item, quantity per application, OEM CAGE, unit price, and other unique characteristics to include identifying which part(s) expected lifespan.

6.4.3 PPL must be submitted in MS Excel.

6.5 Original Equipment Manufacturers’ (OEM) Operation and Maintenance (O&M) Manuals.

ESS HR PWS 22-01-20 Page 19 of 31

6.5.1 The Contractor shall provide the Original Equipment

Manufacturers’ (OEM) Operation and Maintenance (O&M) Manuals for all equipment repairs that alter the physical configuration of the equipment within the scope of this contract to include illustrated parts list.

6.5.2 If a specific OEM O&M is does not exist, the Contractor shall provide the Government with a descriptive pamphlet or specification sheet.

6.5.3 O&M manuals, descriptive pamphlets, and specification sheet will be used to supplement EDFP and PTD. As such, the Contractor shall inform the Government if neither O&M manuals, descriptive pamphlets, nor specification sheets are available.

6.5.3.1 If neither O&M manuals, descriptive pamphlets, nor

specification sheets are available; the Contractor shall provide a remedy and time line to provide the information that is contained in those documents. Time line must not exceed 60 calendar days.

6.6 Design Change Notice (DCN).

6.6.1 DCN provides notification of change pages and other changes based on approved changes to the equipment configuration.

6.6.1.1 DCN requires the same type of information as required for the

PPL.

6.6.2 The Contractor shall notify the Contracting Officer’s Technical Representative of all changes, whether of a production or enhance modification type which is approved for incorporation into the end item platform configuration and which modify, add to, delete, or supersede parts in the end item platform or its supporting equipment.

6.6.3 When an approved engineering production change requires new identification, the Contractor shall submit PTD revisions via DCN in accordance with the following:

6.6.3.1 When the approved change affects interchangeable repairable assemblies so as to introduce non-interchangeable parts, identify the part number before the change as a deletion and the part number after the change as an addition.

6.6.3.2 Change and document the part number of the next higher assembly, and those of all progressively higher assemblies, up to the assembly where interchangeability is re-established. PTD shall include the interchangeable assembly.

6.6.3.3 EDFP is not required for deleted items.

ESS HR PWS 22-01-20 Page 20 of 31

6.7 Changes that occur after PTD has been delivered shall be

documented as a revision to the applicable PTD.

6.8 When the design change significantly impacts the system or equipment configuration, and when directed by the Contracting Officer, a changed system or equipment shall be provisioned as a new end item and documented by PTD with associated EDFP.

7.0 PERSONNEL QUALIFICATIONS

7.1 The following definitions establish the key labor categories under this contract.

7.1.1 Project Manager

a. Must have Project Management certifications from a nationally recognized professional organization or accredited academic institution, and a minimum of five consecutive years of work experience as a Project Management. OR Must have a minimum of ten consecutive years of work experience as a Project Management.

b. Demonstrated expertise in the equipment overhaul and repair business.

c. Must be qualified with a broad spectrum of knowledge within the fields of construction equipment; automotive; weight handling equipment; materials handling equipment; mineral products equipment; plant facilities equipment; weight and material handling equipment; water well drilling platform trucks and support equipment trucks; and Fire Fighting, Hazmat and Emergency Response Vehicles.

7.1.2 Shop Supervisor(s)

a. Must have Maintenance Supervisor certifications in heavy equipment maintenance or vehicle repair maintenance from a nationally recognized professional organization or accredited academic institution, and a minimum of five consecutive years of work experience as an Equipment or Vehicle Maintenance Shop Supervisor. OR Must have a minimum of ten consecutive years of work experience as an Equipment or Vehicle Maintenance Shop Supervisor.

b. Demonstrated knowledgeable of specialized shop repair capabilities.

c. Must be qualified with a broad spectrum of knowledge within the fields of construction equipment; weight handling equipment;

materials handling equipment; mineral products equipment; plant facilities equipment; and weight and material handling equipment.

7.1.3 Quality Control Inspector(s)

a. Must have Quality Control certifications from a nationally recognized professional organization or accredited academic institution, and a minimum of five consecutive years of work experience as a Quality Control Inspector related to equipment

ESS HR PWS 22-01-20 Page 21 of 31 maintenance and repairs. OR Must have a minimum of ten consecutive years of work experience as a Quality Control Inspector related to equipment maintenance and repairs.

b. Demonstrated expertise in the equipment overhaul and repair business.

c. Must be qualified with a broad spectrum of knowledge within the fields of construction equipment; weight handling equipment;

materials handling equipment; mineral products equipment; plant

7.1.4 Parts Manager(s)

a. Must have Parts Management certifications from a nationally recognized professional organization or accredited academic institution, and a minimum of four consecutive years of work experience as a Parts Manager for an equipment or vehicle maintenance and repair shop. OR Must have a minimum of seven consecutive years of work experience as a Parts Manager for an equipment or vehicle maintenance and repair shop.

b. Demonstrated knowledgeable of repair part procurement.

c. Must be qualified with a broad spectrum of knowledge within the fields of construction equipment; weight handling equipment;

materials handling equipment; mineral products equipment; plant

7.1.5 Journeyman Level Technicians

a. Must have certifications as a diesel or heavy equipment mechanic from a nationally recognized professional organization or accredited academic institution, and a minimum of four consecutive years of work experience as a journeyman level mechanic. OR Must have a minimum of seven consecutive years of work experience as a journeyman level mechanic.

b. Previous experience in heavy equipment repair.

c. Must be qualified with a broad spectrum of knowledge within the fields of construction equipment; weight handling equipment;

materials handling equipment; mineral products equipment; plant

8.0 MANDATORY COMPLIANCE REFERENCE

The Contractor shall adhere to the following documents. Unless otherwise specified, the effective dates of all referenced documents shall be the dates referenced in the Defense Index of Specifications and Standards (DODISS) in effect at the time of solicitations issuance.

I. Military:

• Military Hand Book (MIL-HDBK)

ESS HR PWS 22-01-20 Page 22 of 31

MIL-HDBK-138B Container Inspection Handbook for Commercial and

Military Intermodal Containers, January 2002

Copies of the above Military Hand Book can be obtained from the following website: https://assist.daps.dla.mil/quicksearch/

• Naval Facilities Engineering Command (NAVFAC) Publications:

NAVFAC P-300 Management of Civil Engineering Support Equipment, Sept 2003

NAVFAC P-307 Management of Weight Handling Equipment Maintenance and Certification, June 2016

NAVFAC P-480 Management of Expeditionary Equipment, June 2016

Copies of the above NAVFAC Publication may be obtained from the COR.

• Naval Ships’ Technical Manual

S9086-TX-STM-010/CH-583V1R7. Naval Ships’ Technical Manual, Chapter 583, Volume 1, Revision 7, BOATS AND SMALL CRAFT

Copies of the above Naval Ships’ Technical Manual can be obtained from the following website:

https://www.public.navy.mil/navsafecen/Documents/afloat/Surface/DckA r/Deck_REF/NSTM_583_Vol_1_Rev_7.pdf

• Naval Sea Systems Command Instruction (NAVSEAINST)

NAVSEAINST 4280.2C, Master Agreement for Repair and Alteration of

Vessels; Master Ship Repair Agreement (MSRA) and Agreement for Boat Repair (ABR)

Copies of the above NAVSEA Instruction can be obtained from the following website:

https://www.navsea.navy.mil/Resources/Instructions.aspx

II. Federal:

• Defense Transportation Regulation (DTR), Department of Defense (DOD)

Regulation 4500.9-R, Part VI, June 2018

Copies of the above DTR documents can be obtained from the following website:…