PERFORMANCE WORK STATEMENT DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

THE QUALITY MANAGEMENT SYSTEM (QMS)

AEROSPACE (AS) AS9100 and AS9110

PWS DATE: August 20, 2025

PWS REVISION LEVEL: Original

Prepared by:

Tobyhanna Army Depot 11 Hap Arnold Blvd.

Tobyhanna, PA 18466

Proprietary Information Notice Proprietary rights are included in the information disclosed herein. Recipient, by accepting this document agrees that neither this document nor the information disclosed herein, nor any part hereof shall be reproduced or transferred to other documents or used or disclosed to others for any purpose unless specifically authorized in writing.

Copyright 2025. All Rights Reserved.

DRAFT

PWS FOR QMS CERTIFICATION AUG 2025

TABLE OF CONTENTS

Contents

1 GENERAL

1.1 DESCRIPTION OF SERVICES / INTRODUCTION

1.2 BACKGROUND

1.3 OBJECTIVES

1.4 SCOPE

1.5 PERIOD OF PERFORMANCE (POP)

1.6 GENERAL INFORMATION

1.6.1 Quality Control Plan (QCP)

1.6.2 Quality Assurance

1.6.3 Recognized Holidays

1.6.4 Hours of Operation

1.6.5 Place of Performance

1.6.6 Type of Contract

1.6.7 Security Requirements

1.6.7.1 Physical Security

1.6.7.2 Key Control

1.6.7.3 Lock Combinations

1.6.7.4 Mass Warning Notification System (MWNS)

1.6.8 Special Qualifications

1.6.9 Post Award Conference / Periodic Progress Meetings

1.6.10 Contracting Officer Representative (COR)

1.6.11 Key Personnel

1.6.12 Identification of Contractor Employees

1.6.13 Contractor Travel

1.6.14 Other Direct Costs

1.6.15 Data Rights

1.6.16 Organizational Conflict of Interest

1.6.17 Phase In / Phase Out Period

2 CONTRACTOR SAFETY STANDARDS FOR TOBYHANNA ARMY DEPOT (TYAD)

3 TOBYHANNA ARMY DEPOT ON-SITE CONTRACTOR WORKFORCE AND VISITOR

RESTRICTIONS

4 DEFINITIONS AND ACRONYMS

4.1 Definitions

4.1.1 Contractor

4.1.2 Contracting Officer

4.1.3 Contracting Officer’s Representative (COR)

4.1.4 Defective Service

4.1.5 Deliverable

4.1.6 Key Personnel

4.1.7 Physical Security

4.1.8 Quality Assurance

4.1.9 Quality Assurance Surveillance Plan (QASP)

4.1.10 Quality Control

4.1.11 Subcontractor

4.1.12 Workday

4.1.13 Work Week

4.2 Acronyms

5 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

5.1 Services

5.2 Facilities

5.3 Utilities

5.4 Equipment

5.5 Materials

6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

6.1 General

6.2 Secret Security Clearance

6.3 Materials

6.4 Equipment

7 SPECIFIC TASKS

7.1 Basic Services

7.2 Task Heading

8 APPLICABLE PUBLICATIONS

9 ATTACHMENT / TECHNICAL EXHIBIT LISTING

9.1 Attachment 1 / Technical Exhibit 1 – Performance Requirements Summary (PRS)

9.2 Attachment 2 / Technical Exhibit 2 – Deliverables Schedule

1 GENERAL

This is a non-personnel services contract to provide AS 9100/9110 Registrar services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES / INTRODUCTION

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform AS 9100/9110 Registrar services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 BACKGROUND

Tobyhanna Army Depot (TYAD) is seeking a registrar services contract for one year (2026 - Reassessment Audit to AS9100D and AS9110C) with three option years: 2027 and 2028 for Surveillance Audit purposes only and an additional reassessment Audit in 2029. TYAD is currently certified to AS9100D and AS9110C as a result of a successful Recertification Audit in April 2023 and Surveillance Audits in 2024 and 2025. TYAD's current AS9100D and AS9110C certifications expire on 03 June 2026. TYAD is the largest, full-service electronics maintenance facility in the Department of Defense (DoD) which performs total sustainment activities including design, manufacturing, repair, reset and overhaul of hundreds of electronic systems that include satellite terminals, radio and radar systems, telephones, electro-optics, night vision and anti-intrusion devices, airborne surveillance equipment, navigational instruments, electronic warfare and guidance and control systems for tactical missile systems. TYAD is a single site that employs approximately 2,600 personnel which does not include those working for tenant activities co-located at the facility. Tenant activities are not included in the audit scope.

1.3 OBJECTIVES

• The Registrar shall execute a reassessment Audit by 30 April 2026.

• The Registrar shall execute a Surveillance Audit during 2027.

• The Registrar shall execute a Surveillance Audit during 2028.

• The Registrar shall execute a reassessment Audit by 30 April 2029.

1.4 SCOPE

AS 9100/9110 Registrar services will include reassessment and surveillance audits. The successful accomplishment of these audits will facilitate Tobyhanna Army Depot maintaining its current AS 9100/9110 certifications.

1.5 PERIOD OF PERFORMANCE (POP)

The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year: 01 January 2026 – 31 December 2026 Option Year I: 01 January 2027 – 31 December 2027 Option Year II: 01 January 2028 – 31 December 2028 Option Year III: 01 January 2029 – 31 December 2029

1.6 GENERAL INFORMATION

1.6.1 Quality Control Plan (QCP)

Not applicable

1.6.2 Quality Assurance

Not applicable

1.6.3 Recognized Holidays

Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.4 Hours of Operation

The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

The contractor is responsible for conducting business, between the hours of 0700-1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Scheduled audits and durations shall be maintained due to the operating schedule of the Government facility and workforce.

1.6.5 Place of Performance

The work to be performed under this contract will be performed at Tobyhanna Army Depot, Tobyhanna, PA 18466.

1.6.6 Type of Contract

The Government shall award a FIRM FIXED PRICE contract

1.6.7 Security Requirements

A background check and approval from TYAD Security Operations Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming, and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact William Stevens will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved.

Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below.

Please submit the completed ELTY Forms 648-C form(s) to the COR or POC.

1.6.7.1 Physical Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control

Not applicable.

1.6.7.3 Lock Combinations

1.6.7.4 Mass Warning Notification System (MWNS)

Per DoDI 6055.17, all contractors accessing government installations must register with the MWNS system in use at the government place of performance.

1.6.8 Special Qualifications

PLEASE NOTE: BELOW QUALIFICATIONS SHALL BE SUBMITTED WITH BID.

This contract will be a best value contract and will be evaluated based on the following criteria:

1. The Registrar shall possess and provide evidence of current AS9100D and AS9110C accreditations and be ANAB accredited.

2. The Registrar shall provide at least one Aerospace Experienced Auditor (AEA) from an

International Aerospace Quality Group (IAQG) recognized Auditor Authentication Body IAW AS9104/3 and all other audit team members, at a minimum, shall be qualified Aerospace Auditors (AA).

3. The Registrar shall be able to demonstrate ten (10) years of experience working within the defense industry. Objective evidence will be required.

4. All potential auditors shall have a minimum of four (4) years of aerospace work experience in the last ten (10) years within the defense industry.

5. The potential audit teams shall also be comprised of auditors with the above experience in multiple diverse disciplines within the defense industry including electronics specifically: satellite terminals, radio and radar systems, telephones, electro-optics, night vision and anti-intrusion devices, airborne surveillance equipment, navigational instruments, electronic warfare and guidance and control systems for tactical missile systems, and in industrial and maintenance operations that include: sheet metal fabrication, structural repair and finishing/refinishing such as sanding, abrasive blasting, plating, painting and welding.

6. All auditors are subject to a security background check prior to being granted access to the facility. Some work centers visited during the audit are secure areas. Audit teams including at least one auditor with a Secret Clearance are highly recommended.

7. Within the last three years, all auditors shall have completed fifteen (15) hours of continuing education and have performed four (4) full QMS or AQMS audits for a total of twenty (20) audit days.

8. The ability to maintain continuity of auditors from audit to audit and a plan on how this will be accomplished shall be provided.

9. TYAD reserves the right to reject any potential individual auditors based on past negative experiences with them. Negative experiences include but are not limited to dishonest and disrespectful behaviors.

10. The AS9100D and AS9110C portions of the audit will be performed concurrently as a fully integrated audit.

11. Audits will be conducted according to the TYAD operating schedule.

12. The audit duration will be calculated in accordance with AS9104/1 and using the Audit Duration Calculator located on the IAQG Online Aerospace Supplier Information System (OASIS) website.

13. The Registrar shall be able to execute a reassessment Audit by 30 April 2026 and shall include a cost breakdown of all fees (individually broke out) for each of the reassessment and Surveillance Audits, including but not limited to:

Estimated # of audit person days _____ at $________ per day = $ ________ Estimated Travel and Per Diem $ ________ Report, Registration and Other Fees $ ________ Estimated Cost for one day Follow-up Audit, (if needed, due to number and severity of Nonconformances). $ _____________ Total Cost for the audit. $___________

The above information shall be provided for each of the audit types mentioned (reassessment and Surveillance) with a total cost of each audit and a complete total inclusive of all three audits.

14. All submitted information is subject to verification using the OASIS database.

1.6.9 Post Award Conference / Periodic Progress Meetings

Not Applicable

1.6.10 Contracting Officer Representative (COR)

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel

The following personnel are considered key personnel by the government: Aerospace Experienced Auditor. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800-1600 hours, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Aerospace Experience Auditor: Shall be provided from an International Aerospace Quality Group recognized Auditor Authentication Body in accordance with AS 9104/3

1.6.12 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear Visitor Badges at all times while on the installation.

1.6.13 Contractor Travel

1.6.14 Other Direct Costs

Not applicable

1.6.15 Data Rights

The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest

1.6.17 Phase In / Phase Out Period

CONTRACTOR SAFETY STANDARDS FOR TYAD

2 CONTRACTOR SAFETY STANDARDS FOR TOBYHANNA ARMY DEPOT (TYAD)

Below are the contractor requirements for any work done on Tobyhanna Army Depot (TYAD). It is the responsibility of the contractor to enforce the below requirements. Failure to enforce safety requirements on the depot can result in termination of the contract.

Important Phone Numbers

Emergency: 911 Security: 570-615-7550 Fire Department – (Non-Emergency): 570-615-7300 Safety: 570-615-7027

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR THE SAFETY OF

THEIR EMPLOYEES.

Review of the safety plans and other documents by the Tobyhanna Safety Office does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with OSHA rules and regulations. The Contractor remains solely responsible and liable for safety at all times during the term of the contract.

Contractors shall comply with the following:

Red card program - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when the employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this. If a Tobyhanna employee presents his red card to a contractor, the contractor must stop working until the COR and the safety office can determine if there is a safety hazard or not.

S. 10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring, and enforcing all rules, regulations, and codes, by ALL personnel working for the contractor including all subcontractors.

S.10.2 IF AN INCIDENT HAPPENS:

1. Any serious injury or medical emergency:

a. Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

b. Send someone to the nearest exit to assist responders.

c. Treat victims to the best of your ability.

d. Call the work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

a. Call dial 911.

b. Have all personnel evacuate the area if the smell is significant.

c. Assist the fire company to determine the leak as appropriate.

3. In the case of a fire:

a. If the fire is small, use a fire extinguisher and call 911.

b. Otherwise, dial 911 and pull the fire alarm.

c. Evacuate the building.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL APPLY.

IF UNSURE CONTACT THE TYAD SOHO AT 570-615-7027

3 TOBYHANNA ARMY DEPOT ON-SITE CONTRACTOR WORKFORCE AND VISITOR

RESTRICTIONS

NON-RESIDENT/NON-IMMIGRANT ALIENS

a. All non-resident/non-immigrant aliens must have approval prior to being permitted access to Tobyhanna Army Depot (TYAD). Such approval must be obtained by requesting access through the following: apply at the alien-resident’s embassy; proceed to the U.S. Embassy; proceed to the Department of the Army; proceed to Army Materiel Command; proceed to U.S.

Communications-Electronics Command; proceed to TYAD.

b. All non-resident/non-immigrant aliens granted access to TYAD are required to be escorted by Government personnel. One Government escort can accommodate a maximum of two non-resident/non-immigrant aliens.

c. Due to limited availability of Government personnel, contractors shall not be permitted to employ non-resident/non-immigrant aliens as part of the contractor’s on-site workforce. Limited exceptions to this restriction may be considered on a case-by-case basis. Such exceptions shall only be considered where a specialized skill or trade is not otherwise available, and even under such circumstances would only be considered for very limited duration, e.g., a few hours/days.

However, even if limited exception is considered, access may still be denied. Contractors whose personnel are either denied entry to TYAD or permitted limited entry to TYAD due to the security requirements pertaining to non-resident aliens/non-immigrants are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or other contractual remedies as appropriate.

d. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration.

2. FOR THE PURPOSE OF FORMAL ESCORTED SITE VISITS

Resident aliens (immigrants) in possession of a valid Form I-551, Alien Registration Receipt Card (“Green Card”), are not required to obtain approval as set forth in paragraph 1.a. above (but see paragraph 5, below). Such individuals must have proper identification in addition to a valid form I-551 in their physical possession at all times while at TYAD. Individuals lacking proper identification and valid form I-555 will be denied access to TYAD.

3. SECURITY SEARCHES, IN-PROCESSING, AND SECURITY SCREENING

All persons seeking entrance to TYAD must submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All visitors and contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD Security personnel prior to being granted access to TYAD. This security screening process may be time consuming, and access may be delayed or denied.

Any Contractors who will be working on site, company representatives who will be visiting periodically, and any companies or contractors requesting or requiring TYAD badges for other business reasons must submit a completed TYAD form 648-C to their contract or depot point of contact. The completed form must be submitted at least five (5) workdays in advance of on-site performance for each employee intended for onsite performance or five (5) workdays in advance of visits or other business at the depot. Any contractor employee (s) already on site who have not been screened, will be subject to security screening. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on site who fail screening will not be permitted further access to TYAD.

4. SUBMISSION OF BIDS OR PROPOSALS

Bidders/offerors who hand carry bids or quotes do so at their own risk. Bidders/offerors are solely responsible for the timely submission of bids /proposals/quotations, any delays security measures notwithstanding.

5. CONTRACTOR ON-SITE WORKFORCE – ADDITIONAL SECURITY REQUIREMENTS

A. This section is in addition to the requirements above regarding non-resident aliens (non-immigrants) for on-site performance. Prior to the commencement of performance under the contract and within seven (7) workdays of contract award, the Contractor shall submit to the Chief, Security Division, Tobyhanna Army Depot, a roster of all contractor personnel, inclusive of on-site supervisory or managerial personnel and sub-contractor personnel, that the Contractor anticipates will be performing work on-site. The roster shall indicate which individuals are U.S. citizens and which are resident aliens (immigrants). The following documentation shall accompany the roster for each individual named on the roster as a resident alien (immigrant):

a) A copy of a verifiable form of identification, such as a driver’s license or a passport;

and

b) A copy of a valid Department of Justice Immigration and Naturalization Service Form I-551, Alien Registration Receipt Card (“Green Card”).

Contractors who fail to identify any and all resident aliens (immigrants) who will be used for on-site performance and who will seek access to Tobyhanna Army Depot as a worker for or through the contractor, inclusive of managerial and subcontractor personnel, may be subject to civil and criminal penalties and sanctions as well as contract remedies.

B. Within five (5) workdays of the submission of the roster, documentation, and TYAD form 648- C, the Government will have completed the security check and the Contractor shall be notified whether all listed personnel will be permitted to work on-site. However, actual access to Tobyhanna Army Depot by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Security building: a valid Form I-551, Alien Registration Receipt Card (“Green Card”) in addition to at least one other verifiable form of identification.

C. The roster that the Contractor submits is amendable. However, up to five (5) workdays will be required to perform a security check on any personnel added to the roster. The Contractor is urged to include contingency or “back-up” personnel in the original roster in order to avoid delays due to roster amendment.

D. Contractors whose personnel are denied entry to TYAD due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.

4 DEFINITIONS AND ACRONYMS

4.1 Definitions

4.1.1 Contractor

A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

4.1.2 Contracting Officer

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

4.1.3 Contracting Officer’s Representative (COR)

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4.1.4 Defective Service

A service output that does not meet the standard of performance associated with the Performance Work Statement.

4.1.5 Deliverable

Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

4.1.6 Key Personnel

Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

4.1.7 Physical Security

Actions that prevent the loss or damage of Government property.

4.1.8 Quality Assurance

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

4.1.9 Quality Assurance Surveillance Plan (QASP)

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

4.1.10 Quality Control

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

4.1.11 Subcontractor

One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

4.1.12 Workday

The number of hours per day the Contractor provides services in accordance with the contract.

4.1.13 Work Week

Monday through Friday, unless specified otherwise.

4.2 Acronyms

AA Aerospace Auditor ACOR Alternate Contracting Officer's Representative ANAB ANSI National Accreditation Board AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AS Aerospace CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAQG International Aerospace Quality Group KO Contracting Officer MWNS Mass Warning Notification System OASIS Online Aerospace Supplier Information System OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QMS Quality Management System SOHO Safety and Occupational Health TE Technical Exhibit TYAD Tobyhanna Army Depot

5 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

5.1 Services

5.2 Facilities

The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include a dedicated conference room to be used as a Team Room and other items necessary in an office environment.

5.3 Utilities

5.4 Equipment

5.5 Materials

6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

6.1 General

6.2 Secret Security Clearance

6.3 Materials

6.4 Equipment

7 SPECIFIC TASKS

7.1 Basic Services

The contractor shall provide services for Tobyhanna Army Depot’s successful retainment of AS 9100/9110 certifications. This will include a reassessment audit in April 2026, a surveillance audit in April 2027, a surveillance audit in April 2028, and a reassessment audit in April 2029.

7.2 Task Heading

• Execute a reassessment audit by 30 April 2026.

• Execute a surveillance audit by 30 April 2027.

• Execute a surveillance audit by 30 April 2028.

• Execute a reassessment audit by 30 April 2029.

8 APPLICABLE PUBLICATIONS

9 ATTACHMENT / TECHNICAL EXHIBIT LISTING

9.1 Attachment 1 / Technical Exhibit 1 – Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide a successful reassessment audit in accordance with PWS by April 2026 to maintain Tobyhanna Army Depot’s AS 9100/9110 certifications.

The contractor provided International Aerospace Quality Group guidelines and standards for agencies certified to AS 9100/9110 standards.

Zero deviation from standard.

Periodic Surveillance

PRS # 2

The contractor shall provide a successful surveillance audit in accordance with PWS by April 2027 to maintain Tobyhanna Army Depot’s AS 9100/9110 certifications.

The contractor provided International Aerospace Quality Group guidelines and standards for agencies certified to AS 9100/9110 standards.

Zero deviation from standard.

Periodic Surveillance

PRS # 3

The contractor shall provide a successful surveillance audit in accordance with PWS by April 2028 to maintain Tobyhanna Army Depot’s AS 9100/9110 certifications.

The contractor provided International Aerospace Quality Group guidelines and standards for agencies certified to AS 9100/9110 standards.

Zero deviation from standard.

Periodic Surveillance

PRS # 4

The contractor shall provide a successful reassessment audit in accordance with PWS by April 2029 to maintain Tobyhanna Army Depot’s AS 9100/9110 certifications.

The contractor provided International Aerospace Quality Group guidelines and standards for agencies certified to AS 9100/9110 standards.

Zero deviation from standard.

Periodic Surveillance

9.2 Attachment 2 / Technical Exhibit 2 – Deliverables Schedule

MANPOWER REPORTING

ENTERPRISE–WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(eCMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Corporate Philosophy/Process Based Leadership at Tobyhanna Army Depot via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

Deliverable Frequency # of Copies Medium/Format Submit To Final Audit Report outlining all findings to include any non-conformances.

At the completion of the Audit.

1 Copy to be provided upon determination of all findings of the Audit.

Electronic medium in a PDF document.

Report is to be e-mailed to Bill Stevens at william.p.stevens20.civ@ army.mil;

Report to be emailed to Chris Musso at:

christopher.d.musso.civ@ army.mil DRAFT mailto:william.p.stevens20.civ@army.mil mailto:william.p.stevens20.civ@army.mil mailto:christopher.d.musso.civ@army.mil mailto:christopher.d.musso.civ@army.mil