Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

NATURAL GAS LEAK DETECTION SURVEY

Little Rock AFB, AR 72099

9 FEBUARY 2026

1.0 Description of Services

1.1 Objective: This Performance Work Statement (PWS) describes the services required to perform an annual Natural Gas Leak Detection Survey. With these services the contractor shall provide all qualified personnel, transportation, tools, equipment, materials and services required to perform Natural Gas Leak Detection Survey on Little Rock Air Force Base Arkansas, 72099.

The contractor shall accomplish all services below to meet the requirements of this PWS and best commercial practices for natural gas leak detection. Repair of leaking systems is not a requirement of this contract. Work shall be in compliance of all Federal, State and local regulations, codes and permits for utility systems.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) identifying any potential natural gas leak on the installation. Natural gas line surveys are conducted to ensure public safety, comply with federal and state regulations, and maintain infrastructure integrity. Once identified steps can be taken to retore gas lines to a serviceable condition.

1.3 Background: Little Rock AFB has an estimated 167,000 linear feet of distribution and service lines along with a multitude of pressure regulators, risers, meters, valve boxes and metering stations on or around some 485 facilities that require annual leak detection surveys. An estimated 95% of those lines are High Density Polyethylene (HDPE) piping. Contractor shall perform odor detection across the base as determined on the location map provided in Appendix B.

1.4 Non-Personal Statement: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

2.0 Services Summary

2.1 Contractor shall provide all necessary items to complete the leak detection on all distribution and service lines, pressure regulators, risers, meters, valve boxes and metering stations. Contractor shall complete odor detection at a minimum of three locations as determined by the COR prior to leak detection survey. All surveys shall be scheduled / accomplished during the warm dry months of the year from 1 June to 31 August of each year.

2.2 Pre-Survey Requirements: Before services are commenced, the contractor shall inspect the installation site maps and ascertain all information for the diligent performance of the service(s).

The contractor shall notify the ordering agency of any conditions that prevent the suitable completion of these services to include operations that could endanger Government personnel or property and require appropriate abatement action. If the contractor discovers problems associated with the work after starting, he or she shall immediately notify the Contracting Officer (CO) for their approval if the work is to continue. Coordinate with the Government designated representative to have utilities/fire alarms etc…turned on or off during the competition of the task.

2.3 Classification: The Contractor is required to classify/assign the following classification with combustible vapors are detected:

Class 1: Needs Immediate Repair

Class 2: Marginal, Monitor Location Monthly

Class 3: Repair or Replace within Six Months

All Class 1 leaks shall be reported to the COR immediately. All other classifications shall be recorded and included in the final report for repairs by base personnel. Subfloor preparation

2.4 Reports: Contractor shall provide an electronic report to the COR on all tasking’s and classifications within 30 calendar days of the survey. Contractor shall provide two paper copies of the report to the COR within 45 calendar days. The report will include an annotated base map of the gas piping infrastructure, which was surveyed, specifically indicating the location and classification of each leak detected, truncated pipelines, and pipelines out of service. Clearly indicate the information on maps using a standardized symbol legend and / or comments with leaders (individual, larger scaled drawings shall be provided to clearly indicate the location of each leak). The Contractor shall provide a detailed description of all identified leaks, to include the following information: leak classification, pipeline composition (steel or plastic), pipe size, rate of leak (if possible), method used for detection and recommend method of repair. See Appendix C for sample.

2.5 Description of Services

Performance Objective PWS Para Performance Threshold

1. Leak Detection Survey 2.1. Periodic Surveillance

2. Odor Detection Survey 2.1. Periodic Surveillance

3. Reports 2.4. Submit reports in a manner consistent with PWS 98% of the time.

2.6 Quality Assurance: The government will evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. When a performance threshold has not been met the contractor will be notified by the CO with instructions for responding to the discrepancies identified. The Government will periodically evaluate the Contractor’s performance in accordance with the PWS.

2.7 Quality Assurance: The government will evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. When a performance threshold has not been met the contractor will be notified by the CO with instructions for responding to the discrepancies identified.

2.8 Periodic Surveillance: The Government will periodically evaluate the Contractor’s performance in accordance with the PWS.

2.9 The contractor shall provide a Project Manager with a minimum of 5 years of experience in restoration services, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

2.10 19 CES/CEOES COR will monitor and approve the effectiveness of the contractor’s performance on any planning and execution under this Statement of Work.

3. Government Property

3.1. Government Property to be Provided: Government property to be provided includes access to the Natural Gas Line site(s). Parking and off-loading area suitable for vehicles and equipment required to perform survey.

3.2 Disposal of waste: All waste disposal is the responsibility of the contractor except hazardous material used by the contractor for their equipment and repairs. Coordinate through your government representative or COR.

3.3 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.4 Hours of Operation: Normal base operation hours are from 0700 to 1600 Monday – Friday.

If a holiday falls on a scheduled work day, work scheduled for that day shall be made on the following workday. Any holiday rescheduling shall be at no additional cost to the government.

All maintenance, diagnosis and calibration shall be scheduled through the COR. All work shall be completed between the hours of 0600 and 1800 hours Monday-Friday. No work will be performed at any time outside these hours without written approval through the COR to the Contracting Officer (CO). Contractor shall submit a written request at least seven days in advance before the work is to be accomplished.

4.0 Technical Requirements

4.1 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DOD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

4.2 Environmental Management: Little Rock Air Force Base has an Environmental Policy Statement (Appendix D) to focus on the ultimate goal of protecting our environment (work environment and the natural environment) while accomplishing our mission. All Contractors working on base are expected to acknowledge their role in EMS while completing their mission.

Threats associated with service contracts include, but are not limited to hazardous materials, spills, equipment leaks, etc. This will be briefed and documented initially for each project with updates for all subcontractors.

4.3 Hazardous Material Identification. Safety Data Sheets (SDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDSs must be submitted by the contractor upon contract award.

4.4 HAZMO. The government (HAZMO personnel) will assess all chemicals that the contractor brings on to Little Rock AFB or any property under the control of Little Rock AFB. Any products that meet the criteria of “Hazardous Waste” must be coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste is contained in Subpart C of 40 CFR, Part 261.

4.5 Spill Response. The contractor will be briefed on the Little Rock AFB (Red Plan) spill response procedures at the pre-performance conference. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a contractor-caused spill, the contractor shall be required to reimburse the government for all associated costs.

4.6 Hazardous Material/ Waste Management. The contractor will be briefed on Little Rock AFB Hazardous Material/Waste Management Plan prior to start of work.

4.7 Hazardous Material Handling. The contractor shall have approval from the base Bio- Environmental (BEE) and HAZMO sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The contractor shall provide one copy of the MSDS for each item attached to the AF3952 to the COR for review, by HAZMO, prior to any chemicals being brought onto Little Rock AFB. The contractor shall maintain one copy of the MSDS for each hazardous material line item used within the work center. A monthly report shall be sent to the COR detailing quantities of all hazardous materials used in the previous month. The report is due by the 10th day of each month.

The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base.

4.8 Training. The contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMO, and hazardous waste training. The contractor shall appoint a primary and alternate HAZMO and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained within Little Rock AFB and complete SDS immediately upon receipt of new chemicals, products, or materials.

5.0 General Information

5.1 Contractor personnel and vehicles must possess appropriate passes. These shall be obtained from Installation Security Forces Pass and ID at the Vehicle Inspection Center. REAL-ID-compliant driver’s license or state-issued ID card, or another acceptable form of identification, is required for entering federal installation.

5.2 The Contractor is subject to all installation fire, safety, security, and traffic regulations.

5.3 The Government contracts on the understanding that the Contractor is complying with applicable laws concerning workplace safety.

5.4 The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws. The burden of compliance rests with the Contractor. Enforcement of workplace safety laws is the responsibility of the agency specified in the applicable law.

5.5 The Contracting Officer may notify the Contractor of hazards in Contractor operations that endanger Government personnel or property and require appropriate action. This provision does not constitute assumption of liability for Occupational Safety and Health compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

5.6 Accident prevention principles must be thoroughly integrated into all operations. Unsafe conditions and practices, as identified by the designated representative, must be corrected immediately.

5.7 Contractor Employees: While on the installation, the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the organization or by wearing appropriate badges containing the organization's name and the employee's name. Contractor personnel must wear issued base identification cards at all times while on the installation.

5.8 Service contracts shall require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contracts shall require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or report on the dollar threshold; therefore, SCR does not apply.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0. BASE/INSTALLATION SPECIFICS

6.1 Truck Access: All commercial trucks must enter through Vandenberg Gate Vehicle Inspection Station, which is located through Marshall Road at the traffic light just outside the main gate for inspection. Inspection station hours of operation are 0600-1600 Monday thru Friday and closed on weekends. Commercial deliveries can still be received outside weekly business hours but there may be delays (upwards of 30-60 minutes). Once at Vandenberg Gate, the driver must have a current base pass from Bldg. 1508, Visitor Control Center located at the Vandenberg Gate and be able to show:

6.1.1 A current Vehicle Registration.

6.1.2 A current Proof of Insurance.

http://www.state.gov/j/tip

6.1.3 A valid and current Driver's License (REAL ID) for the driver.

6.1.4 A valid and current Driver's License (REAL ID) or other State Identification for any passenger(s) in the vehicle.

6.2 Gate Procedures: Once at Vandenberg Gate Vehicle Inspection Station, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your destination.

6.2.1 This procedure will occur each time a commercial truck requests access to the base.

6.3 Bill of Lading: Current Bill of Lading (BOL) to get delivery driver and the vehicle on base.

BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information to include office telephone number).

6.4 Personnel Access: Personnel should bring the following items when entering an installation:

6.4.1 Current Registration for all vehicles.

6.4.2 Current Proof of Insurance for all vehicles.

6.4.3 Valid driver’s license for each driver (REAL ID).

6.4.4 Valid driver’s license (REAL ID) or other state identification for each passenger.

6.4.5 Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Bldg. 1508, Visitor Center located at the Vandenberg Gate.

6.4.6 The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

6.4.7 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Bldg. 1508, Visitor Control Center, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

6.4.8 Mission Essential Services: Contractors are not considered mission essential.

6.5 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

6.6 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

7.0 Appendices

Appendix A: Equipment Listing and Work Load Data

Appendix B: Location Maps

Appendix C: Sample Reports

Appendix D: Commander’s Environmental Policy

APPENDIX A: ESTIMATED WORK LOAD DATA

ITEM

NAME

QUANTITY ESTIMATED

SCHEDULED LEAK

DETECTION

1 Distribution and Service Lines 167,000 Linear Feet

Annual

2 Risers 485 Each Annual

3 Valve Boxes 485 Each Annual

4 Meters 485 Each Annual

5 Pressure Regulators 485 Each Annual

7 Metering Stations 485 Each Annual

8 Odor Detection 3 Each Annual

APPENDIX B: LOCATION MAP

APPENDIX C: SAMPLE REPORT FORMAT

APPENDIX D: COMMANDER’S ENVIRONMENTAL POLICY