Performance Work Statement.pdf

FY26 Annual Slops Removal for the USACE Hopper Dredge Essayons & Dredge Yaquina

Performance Work Statement

FY26 Annual SLOPS Removal Services

1. GENERAL

Contractor to off-load from Dredge Essayons approximately 4,500 gallons of oily waste (slops) and from Dredge Yaquina approximately 2,500 gallons of oily water (slops) across the water transfer per order.

2. REFERENCES

Port or Starboard side poop deck frame 130. Vessel has a female 2” cam-lock discharge.

Contractor shall supply a 2” male cam-lock with shut off valve for off-loading.

3. GOVERNMENT FURNISHED MATERIALS (GFM)

None

4. SAFETY PRECAUTIONS

Prior to commencing work, follow vessel’s Lockout/Tagout (LOTO) policy and procedures.

Follow all applicable state, local, and federal requirements including those specified in EM-385- 1-1 latest revision.

Declaration of inspection, comms, safety shut-downs, Bravo flag, no open lights, smoking, etc.

signage will be in place prior to commencement of discharge.

5. SPECIFICATIONS

Contractor to supply all labor, materials and equipment to complete the following: Supply vacuum truck, 150’ of 2” hose with male 2” cam-lock fitting with shut off valve and cap to fasten to vessels discharge piping.

Vessel will supply communications via handheld radio. Contractor is to receive up to approximately 4,500 gallons from Dredge Essayons and 2,500 gallons from Dredge Yaquina of oily slop water from the vessel manifold located at Frame 130 either Port or Stbd as needed.

The Government will notify the contractor of our need for slop removal service within seven (7) days of need. In the event the contractor needs to contact either vessel, please call Chief of Dredge Operations at 503-509-8591.

Below is a list of anticipated Period of Performance (PoP) and locations for slops removal for each vessel:

5.1 DREDGE ESSAYONS (CLIN 0001):

Up to seven (7) slops removals between the date range 14 April 2026 and 13 April 2027

5.2 DREDGE YAQUINA (CLIN 0002):

Up to five (5) slops removals between the date range 14 April 2026 and 13 April 2027.

PROVIDE PRICING FOR EACH CLIN ACCORDING TO THE FOLLOWING:

CLIN 0001: List up to 4,500 gallons of slops removal for the Essayons per each service;

up to seven (7) sessions

CLIN 0002: List up to 2,500 gallons of slops removal for the Yaquina per each service;

up to five (5) sessions.

CLIN 0003: Roundtrip Transportation to Astoria, OR

CLIN 0004: Roundtrip Transportation to Port of Portland, OR

CLIN 0005: Roundtrip Transportation to Coos Bay, OR

CLIN 0006: Roundtrip Transportation to Newport, OR

CLIN 0007: Roundtrip Transportation to Longview, WA

It is assumed the fluids being disposed of are not contaminated with salts or other materials. If contamination is found in samples, Contractor shall submit a Condition Found Report (CFR) detailing the nature of contaminants and additional disposal fees, if any.

Contractor shall be in compliance with all State, Federal, and Local laws and guidelines for the slops removal services. Contractor shall make all notifications if required. The number of slops removal is an estimate and any unused quantity will be de-scoped prior to the end of the period of performance.

6. INSPECTION OF SERVICES

This section outlines the government's inspection rights, the methods of surveillance, and the contractor's responsibility for quality control to ensure all services meet the requirements of this Performance Work Statement (PWS).

6.1 Government Rights and Responsibilities

The government will monitor the contractor's performance to ensure services are received in accordance with the standards set forth in this PWS.

• Right of Inspection: The government reserves the right to inspect all services at any time and place. Government surveillance may occur under the inspection of services clause for any service relating to this contract.

• Performance Evaluation: The government's performance management approach focuses on the results achieved by the contractor, not the specific methods used. The contractor has the flexibility to innovate and manage its processes, provided the outcomes meet the performance standards defined herein.

• Contracting Officer (KO): The KO is responsible for overall contract compliance and administration and is the only individual authorized to make contractual commitments or changes on behalf of the government.

6.2 Contractor Quality Control

The contractor is responsible for the quality of all work performed under this contract, whether by its own employees or subcontractors.

• Quality Control Program (QCP): The contractor shall develop, implement, and maintain a QCP. This program must include procedures for the contractor to self-inspect and ensure the quality, timeliness, and responsiveness of its services.

• Corrective Actions: The contractor is responsible for identifying and correcting deficiencies in its service before performance becomes unacceptable. If performance does not meet the minimum requirements, the government may request that the contractor develop and submit a corrective action plan detailing how and by what date performance will be brought to the required levels.

6.3 Performance Standards and Acceptance

The required performance standards are detailed in the Performance Requirements Summary (PRS) table below.

• Acceptable Quality Levels (AQLs): Performance will be evaluated against the AQLs specified in the PRS.

• Non-conforming Services: Failure to meet the required performance level is considered non-conformance. The government reserves the right to:

Require the contractor to re-perform the non-conforming service at no additional cost.

Seek an equitable price reduction or adequate consideration if re-performance is not possible or practical. The government will only pay for services that are received and accepted.

6.4 Methods of Surveillance

The government will use the following methods to monitor the contractor’s performance against the standards in the PRS. Surveillance will be conducted in a manner that does not unduly delay the work.

• 100% Inspection: Used for critical tasks where no deviation from the contract terms is permissible.

• Periodic Inspection: Unscheduled inspections performed by government technical representatives to verify compliance.

• Customer Feedback: The government may validate customer complaints to assess contractor performance. A valid complaint must be submitted in writing to the KO, detailing the nature of the issue.

6.5 Performance Requirements Summary (PRS)

The PRS outlines the key performance objectives, standards, and surveillance methods for this contract. The contractor's performance will be evaluated against these criteria.

Required Services (Tasks)

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

Slops Removal and Disposal (PWS Section 5.0)

• All slops must be removed from the vessels and properly disposed of in accordance with all federal, state, and local regulations.

• All required manifests and disposal certificates must be accurate and provided to the government.

• No more than one (1) validated customer complaint regarding damage, spills, or incomplete work during the contract period.

• 100% compliance with manifest and disposal documentation requirements.

• 100% Inspection (Review of all disposal documentation)

• Periodic Inspection (Observation of removal operations)

• Customer Complaint Validation

6.6 Specific Inspection Requirements for Slops Removal

In addition to the general inspection requirements, the following specific inspections will be conducted for slops removal services:

• Pre-Removal Verification:

The government reserves the right to inspect the contractor's vacuum trucks and equipment prior to the start of any removal operation. The equipment must be fully functional and free of leaks.

Verification that the contractor has appropriate spill containment measures in place.

• During Removal Operations:

Observation of the removal process to ensure it is conducted safely and in accordance with all applicable environmental regulations.

Monitoring for any spills or leaks. Any spills must be reported immediately.

• Post-Removal Inspection:

Visual inspection of the cleaned tanks or bilges to ensure they meet the cleanliness conditions (e.g., Condition Code A, B, or C) specified in the task order.

Verification that all waste materials, rubbish, and equipment have been removed from the work area.

• Documentation Review:

Review of manifests or bills of lading for each truckload of waste removed, ensuring the type and quantity of liquid are accurately recorded.

Verification of disposal receipts/certificates from an approved disposal facility for all removed waste.

7. TESTING

Contractor shall supply sample bottles if the Government chooses to sample oily water.

8. ANTI-TERRORISM OPERATIONAL SECURITY

8.1 Escorting in classified and/or sensitive areas:

In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

8.2 Pre-screen candidates using E-Verify Program:

“The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.”

9. CONTRACT ADMINISTRATOR:

Contract will be administered by:

Department of the Army, Portland District Corps of Engineers Attn: CENWP-CT-P, Brandon Lasich P. O. Box 2946 Portland, Oregon 97208-2946

10. INVOICE SUBMITTAL:

Invoices shall be prepared in accordance with FAR clause 52.212-4(g) and invoice shall not exceed the agreed to price of each CLIN Unit Price and invoiced towards the applicable CLIN.

Please submit invoicing to the following:

Submit an electronic PDF Invoice to Millington (the USACE Finance Center) via email address:

CEFC-G2INVOICES@USACE.ARMY.MIL

One (1) Electronic Copy to the following:

T.Chris.Gibbons@usace.army.mil Trista.M.Stark@usace.army.mil Brandon.M.Lasich@usace.army.mil

For invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

mailto:CEFC-G2INVOICES@USACE.ARMY.MIL