Performance Work Statement.pdf

Ver. January 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

LATRINES SERVICES

1.0 General: This is a non-personnel service to provide vendor-owned portable toilets products to 17th Field Artillery Brigade. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Vendor who, in turn, is responsible to the Government.

1.1 Scope: The Vendor shall provide all personnel, equipment, supplies, water, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to provide and service rental portable toilets as defined in this Performance Work Statement and Master Latrine Schedule, except for those items specified as government-furnished property and services. The vendor is not obligated to perform services other than those directed by the Contracting Officer, and will not be reimbursed for any services done that are not directed. The vendor shall perform to the standards in this PWS.

1.1.1 Objectives: Provide rental and pumping services for vendor-owned portable toilets.

1.2 Background: The 17th Field Artillery Brigade has a need for CONUS latrine services throughout various locations within the Orchard Combat Training Center at Boise, Idaho. These services are necessary to conduct a operational training exercise meant to maintain and ensure combat readiness. The contractor will coordinate with the COR to ensure delivery to the locations stipulated in the Master Latrine Schedule.

1.3 Period of Performance: The period of performance shall be stated within the Master Latrine Schedule and SF 1449.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor will deliver, service, and pickup the latrines in accordance with the attached Master Latrine Schedule. This itself are at a variety of locations within the Orchard Combat Training Center at Boise, Idaho.

1.4.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2.1 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions in

1.4.2.1 subcategories.

1.4.2.1.1 Ensure the vendor performs the technical requirements of the agreement.

1.4.2.1.2 Perform inspections necessary in connection with performance, and maintain written and oral communications with the Vendor concerning technical aspects of the contract.

1.4.2.1.3 Issue written interpretations of technical requirements to include Government drawings, designs and specifications.

1.4.2.1.4 Monitor Vendor's performance and notify both the Contracting Officer and Vendor of any deficiencies.

1.4.2.1.5 Coordinate availability of government furnished property, and provide site entry to Vendor personnel.

1.4.2.1.6 A letter of designation will be issued to the COR, with a copy being sent to the Vendor, and will state the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

1.4.2.1.7 The COR is not authorized to change any of the terms and conditions of the contract.

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.1 AT Level I training.

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 21 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 21 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website:

http://jko.jten.mil.

1.4.5.2 Access and general protection/security policy and procedures.

Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification http://jko.jten.mil/ requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.6 Special Qualifications. The contractor shall ensure all employees possess all required licenses for operating company vehicles and ancillary equipment used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors.

Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.9. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification

DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Government will provide an orientation briefing to all Vendor employees, prior to their entry into the OCTC. This is to ensure that all Vendor employees understand OCTC regulations and safety requirements.

4.0.1 Escort: (If needed/requested by the vendor or pre-arranged drop locations have not been discussed) The Government will escort Vendor employees during placement of portable toilets and hand washing stations.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 Vendor Responsibilities: The Vendor shall ensure that all employees understand and comply with OCTC regulations and safety requirements.

4.2 Protection of Environmental Resources and Government Property:

4.2.1 Environmental Protections: This paragraph prescribes actions required for the prevention of environmental pollution during and as the result of operations under this agreement. For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements, or other agents which adversely affect human health or welfare, unfavorably alter ecological balances, affect other species, or degrade the utility of the environment for aesthetic and recreational purposes. In order to prevent and to provide for abatement and control of any environmental pollution arising from activities in performance of this contract, the Vendor shall comply with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement.

4.2.2 Disposal of Waste Materials: The Vendor shall remove, transport and properly dispose of all materials, wastes, effluents, refuse, chemicals, etc., in accordance with all applicable Federal, State and local regulations. If any waste material is released to the environment, including ground, air or water, the Vendor will remove, transport and properly dispose of the material and restore the area to its original condition. The Vendor is responsible for grey and black water disposal.

4.2.3 Vehicles and Equipment: All vehicles and equipment must be equipped and operated in compliance with all applicable State laws governing safety, pollution control, licensing and operation.

4.2.4 Spillage on Roads: Spillage of foreign material on Federal, State, or County roads from Vendor vehicles shall not be permitted.

5.0 Requirements: The contractor shall:

5.1 Portable Toilet Services: As specified in the SF 1449, PWS, and Master Latrine Schedule.

5.1.1 Vendor Owned Portable Toilets, Equipment and Services: The Vendor shall deliver, place, service, and pickup portable toilet rental units anywhere within the greater Boise commuting area to include Nampa, Caldwell, Eagle, Meridian, and Kuna Idaho but primarily in the Orchard Combat Training Center and associated training areas. The location and delivery dates will be further specified in the Master Latrine Schedule. All units must be in good condition and fully operational at all times.

Government personnel are not permitted to relocate portable toilets without prior approval of the Contracting Officer.

5.1.1.1 Portable Toilet Specifications: The Vendor shall supply portable toilets with the following minimum specifications: Standard size unit with a toilet, toilet paper, urinal, a locking door, and hand sanitizer.

5.1.1.2 Provide Placement of Portable Toilet: The Vendor will complete placement of all portable toilets no later than 12 hours prior to a scheduled event. Vendor will be required to have the required number of portable toilets placed in accordance with a provided overlay (aerial maps) and/or direction from the COR. Placement times will be coordinated with the COR, and fall between the hours of 7:00 AM and 6:00 PM, in accordance with the order. The Vendor will meet with the COR, if needed, prior to entering areas identified for placement of portable toilets, and be escorted to each location. As site conditions dictate, the vendor is responsible for staking down or otherwise securing latrines to prevent being blown over during wind storms and causing damage. The Vendor will be responsible to raise and restore to a usable state, any blown-over portable toilets.

5.1.1.3 Provide Pumping, Cleaning, and Resupplying Services: The Vendor shall provide pumping, cleaning, and re-supply services to all Vendor-provided portable toilets in service under the contract. Supply items shall include two-ply toilet paper and hand sanitizer (sufficient quantities to last until the next service). Cleaning shall include but not be limited to cleaning the toilet, urinal, walls, and floor with a disinfectant cleaner. In the event of a spill, the Vendor shall immediately clean the spill area and contact the COR.

5.1.1.4 Provide Maintenance and Repair Services: The Vendor shall be responsible for all repairs to rented portable toilets and hardware associated with them. All repairs should be completed within 24 hours after being reported by the COR or noticed by a Vendor employee. If the toilet is severely damaged or unsightly it should be replaced.

The Vendor shall provide maintenance and repair services to portable units, to include furnishing replacement parts as needed. Replacement parts shall include but not be limited to: doors, door handles, door latches, door hinges, door springs, toilet paper dispensers, toilet seats, vent screens, vent pipes, tanks, and urinals. If the unit must be removed for repairs, the Vendor shall provide a replacement unit at the time it is removed for repair.

5.1.1.5 Provide Emergency Services: The Vendor shall provide emergency services as required within 24 hours after notification. The Vendor shall upright overturned Vendor-owned portable toilet units no later than 24 hours after notification is made. Overturned units shall be pumped, cleaned, and re-supplied as needed. If the contents of the unit spill out onto the ground, the Vendor shall immediately clean the spill area and contact the COR.

5.1.1.6 Provide Portable Toilet Pick Up: Vendor will be responsible for removing all portable toilets and associated hardware no later than 5 days after the scheduled event ends, unless directed otherwise by the Contracting Officer. Any pick-up of portable toilets located inside Range Road will be coordinated in advance with the COR.

Exhibit 1: Performance Requirements Summary

Attachments:

• Master Latrine Schedule